The Microsoft 365 monthly update includes updates and recently released features across Microsoft 365. The free version includes updates to SharePoint, Teams and OneDrive, whilst subscribers get all of the updates, plus Power Platform, Copilot and more.
You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.
SharePoint
Knowledge Agent in SharePoint (public preview)
A public preview of the Knowledge Agent in SharePoint introduces AI-powered features that enhance content management and optimize Copilot performance. It tags and classifies files with auto-filled metadata, enabling Copilot and custom agents to deliver more accurate, context-rich responses. Key capabilities include metadata reasoning, smart suggestions for labeling and governance, natural language-driven automation, and AI-generated views for better document organization. It supports dynamic page creation with templates and layout suggestions, detects and resolves broken links, and helps maintain fresh, compliant intranet content.
Find out more: Introducing Knowledge Agent in SharePoint | Microsoft Community Hub
AI and Governance Tools in SharePoint admin center
Microsoft has launched new SharePoint features to boost admin control and AI readiness, including Restricted Access Control (RAC) and Restricted Content Discovery (RCD) to prevent oversharing, AI-powered Site Matching for scalable policy enforcement, and Copilot support for natural language admin tasks. Additional updates include Agent Insights, cross-tenant site migration, and dynamic backup rules, all aimed at improving security, visibility, and operational efficiency.
Find out more: Introducing the SharePoint Showcase blog series | Microsoft Community Hub
Deprecation of Power BI Integration within SharePoint Lists/ Libraries
Microsoft have announced the retirement of the Power BI integration within SharePoint lists and libraries. Starting November 11, 2025, users will no longer be able to create new reports using the “Visualize the List” or “Visualize the Library” features. Furthermore, as of December 11, 2025, any previously published reports created through this integration will become permanently unavailable. To ensure continuity in data analysis, Microsoft recommend transitioning to alternative methods such as exporting SharePoint list data directly to Power BI to create semantic models, using autogenerated “quick” reports in the Power BI service, or building advanced reports via Power BI Desktop.
Find out more: Deprecation of Power BI Integration within SharePoint Lists and Libraries | Microsoft Community Hub
Microsoft Lists Mobile Apps Retirement in November 2025
Microsoft has announced the retirement of the Microsoft Lists mobile apps for Android and iOS, effective November 2025. This move aligns with Microsoft’s strategy to enhance user experience through its web-based platforms. As of September 2025, new users were no longer able to download the apps, and by November, existing users will find the apps non-functional, receiving error messages upon launch. Users are encouraged to transition to the mobile browser experience, which remains fully supported and secure. While the browser version of Microsoft Lists offers robust functionality, some mobile app features—such as QR code scanning and image-based editing—will not be available.
Find out more: Microsoft Lists Mobile Apps Retirement in November 2025: What You Need to Know | Microsoft Community Hub
Tenant rename for tenants with up to 500K sites General Availability (GA)
SharePoint Online Tenant Rename is now generally available for tenants with up to 500K sites —an increase from the previous 100,000 site limit. This feature, available worldwide from September 1, 2025, allows organizations undergoing rebranding, mergers, or other changes to update their SharePoint domain name in URLs, ensuring business continuity and compatibility with Microsoft 365 partner scenarios like Teams and PowerApps. Key capabilities include high reliability, enhanced telemetry, and support for large tenants, but there are limitations: vanity domains, Multi-Geo customers, and tenants with more than 500,000 sites are not supported.
Find out more: Change your SharePoint domain name – SharePoint in Microsoft 365 | Microsoft Learn
Update a SharePoint Embedded user-owned container through SharePoint Admin Center or PowerShell
SharePoint administrators can now directly update the principal owner of user-owned containers through the SharePoint Admin Center (SPAC) or updated SharePoint PowerShell cmdlets. This enhancement, rolling out globally from late September to late October 2025, is designed to support organizational transitions such as user departures or team changes. The feature is available by default in SPAC, but requires admins to update PowerShell to the latest version. Administrators should review containers that may need ownership changes, communicate the update to support teams, and revise internal documentation as needed to maintain continuity and access control.
Find out more: Manage containers in SharePoint Admin Center | Microsoft Learn
Teams
Agents in channels [Public Preview]
Teams channels now feature a Channel Agent that utilizes conversations and meetings to serve as a domain expert, assisting with tasks like flagging deadlines, summarizing progress, assigning tasks, and answering questions naturally. These agents can also be invited to meetings for expert insights. Channel Agent is currently in Public Preview for Microsoft 365 Copilot license users.
Get started with Channel Agent for Teams channels – Microsoft Support
New Workflows app experience in Teams [Public Preview]
The redesigned Workflows experience in Teams simplifies automation with a user-friendly interface, allowing users to automate tasks such as document approvals and task management via Planner. AI-powered workflow templates can be utilized with Copilot, requiring no coding. Currently in Public Preview, access to AI workflows requires an M365 Copilot license.
Find out more: Get started with the Workflows app in Microsoft Teams – Microsoft Support
GitHub app for Teams [Public Preview]
Developers can @mention GitHub in a Teams channel to generate code directly from team discussions, turning conversations into working code without leaving Teams. The GitHub app for Teams understands your conversation in the Teams channel and helps turn that conversation into code, tests, documentation and pull requests. Github app for Teams is currently in Public Preview.
Find out more: GitHub app for Teams now in public preview – Microsoft 365 Developer Blog
Sharing Apps and Agents in Teams
To enhance user interactions in Teams, context-aware buttons have been introduced for link previews, displaying actions based on the app and sharing location, such as an “Add to this Channel” button for SharePoint agents in Teams Channels.
Find out more: Manage shared agents for Microsoft 365 Copilot – Microsoft 365 admin | Microsoft Learn
Threads in channels
Threads in channels allow for direct replies to specific messages, grouping conversations and preserving context without disrupting the main flow. This facilitates staying updated and enables in-depth discussions. You can follow important threads, share updates back to the main conversation, and easily manage all your threads in one interactive list, streamlining access and responses. Unfollow a thread when it’s no longer needed to stop future updates.
Find out more: Threads in Microsoft Teams channels – Microsoft Adoption
Enhanced AI thread summary in channels
Stay updated on your conversations with AI-generated thread summaries in post/reply and threaded channels. When discussions are lengthy, Copilot allows you to summarize threads for quick updates, featuring a clear overview and bulleted key takeaways organized by topic. This feature is part of the Microsoft 365 Copilot license.
Find out more: Intelligent recap for Teams calls, meetings, and events – Microsoft Teams | Microsoft Learn
Facilitator agent
Facilitator, the AI agent for Microsoft Teams meetings, is now available to enhance productivity by managing agendas, timelines, notes, and tasks while allowing real-time collaboration. It assists in document creation and is accessible in Teams Rooms and on mobile, ensuring every decision and action is documented.
Find out more: Set up Facilitator in Microsoft Teams – Microsoft Teams | Microsoft Learn
Countdown timer for Teams Meetings
Manage your meetings efficiently with the new countdown timer for Teams, allowing users to add a timer (up to 100 minutes) visible to all participants, featuring controls to manage time and color changes as it approaches zero.
Find out more: Add a timer to Teams meetings – Microsoft Support
Real-Time Mic Volume Indicator for Teams Meetings
Introducing the Mic Volume Indicator for Teams meetings, which provides real-time visual feedback on audio levels, helping users confirm their voice is heard and reducing communication issues.
Find out more: Say Goodbye to “Can You Hear Me?” with Teams New Mic Volume Indicator | Microsoft Community Hub
Organizer controls now available in meeting toolbar
Take control of your Teams meetings with the new ‘Controls’ button on the toolbar for easy access to key settings. Teams Premium license holders gain additional features in the Advanced Protection section, and deeper customization is available through the full Meeting Options panel.
Find out more: Microsoft Teams Premium – Overview for admins – Microsoft Teams | Microsoft Learn
Enhanced privacy and stability for live captions
To enhance privacy, captions now display only the last five minutes of dialogue when transcription is off, while they show the full conversation with transcription on. An issue causing data loss when changing caption positions has been fixed, ensuring that moving captions does not affect the displayed text. These updates also apply to Real-time Text (RTT) for a consistent experience.
Find out more: Use live captions in Microsoft Teams meetings – Microsoft Support
Chat for organizers and presenters in webinars
Organizers, co-organizers, and presenters can now take advantage of a dedicated private chat in webinars, separate from attendee conversations. This feature is available before, during, and after the event, allowing presenters and event staff to coordinate easily and ensure smooth webinar delivery.
Find out more: Overview of meetings, webinars, and town halls – Microsoft Teams | Microsoft Learn
Enhanced Meeting Protection – Prevent Screen Capture [Premium]
To address the issue of unauthorized screen captures during meetings, the Prevent Screen Capture feature ensures that if a user attempts to take a screen capture, the meeting window will turn black, thereby protecting sensitive information. This feature will be available on Teams desktop applications (both Windows and Mac) and Teams mobile applications (both iOS and Android). For users joining from unsupported platforms, they will be placed in audio-only mode to maintain the integrity of the meeting’s content. This feature is available with a Teams Premium license.
Find out more: Advanced meeting protection in Microsoft Teams Premium – Microsoft Support
GCC/ DoD
- Decorate your background in GCC (Premium) – This feature is available for customers in GCC and GCC High environments. It enhances your meeting background in Teams using AI, making meetings more enjoyable and personal. You can improve your physical meeting space, hide clutter, and add virtual plants or decorations for special occasions. A Teams Premium license is required for this feature.
- DoD support in Teams Rooms Pro Management – Department of Defense (DoD) customer tenants now have access to the Teams Rooms Pro Management service and portal, enabling them to use the remote device management and analytics features of the solution while meeting high security and privacy standards. Learn more here.
Find out more: Teams Release notes for Government Cloud feature releases – Office release notes | Microsoft Learn
Frontline Workers
- Link your frontline teams with flexible membership – Save time by connecting your teams to the frontline workforce management tool. Memberships sync automatically with Microsoft Entra attributes, ensuring everything stays updated effortlessly. Frontline managers can quickly add or remove team members with a few clicks. Learn more here.
OneDrive
Copilot integration with OneDrive files on Windows
Microsoft has introduced new Copilot capabilities for OneDrive files, now integrated directly into File Explorer and the OneDrive Activity Center on Windows. These features are available to Microsoft 365 Personal and Family subscribers, allowing users to interact with their files using AI-powered tools. Copilot can summarize documents, generate FAQs, answer questions based on file content, and even compare up to five files side-by-side (in File Explorer). This integration aims to make file management more intelligent and efficient, helping users quickly extract insights from their stored content.
Find out more: Copilot can now help Microsoft 365 subscribers get more out of their OneDrive files on Windows | Microsoft Community Hub
Microsoft 365 Archive Enhancements
Microsoft has clarified how archived files behave within SharePoint document libraries. Archived files will remain visible in their original libraries, allowing users and administrators to maintain context and continuity. This change addresses previous concerns about discoverability and ensures that archiving does not disrupt workflows or metadata associations. The archive feature is designed to help organizations manage inactive content more efficiently while preserving access when needed.
Find out more: Overview of Microsoft 365 Archive – Microsoft 365 Archive | Microsoft Learn
Document Library Improvements
Updates to document libraries include better integration with archiving workflows and improved metadata handling. Users can now more easily identify archived items and manage them alongside active content. These enhancements support compliance and lifecycle management strategies by making it easier to transition documents between active and archived states without losing visibility or control.
Find out more: Create a new shared library from OneDrive for work or school – Microsoft Support
OneDrive Licensing Updates
Microsoft has introduced changes to OneDrive licensing to simplify the model and better align with enterprise needs. These updates clarify storage entitlements, feature availability, and compliance capabilities across different licensing tiers. Organizations will benefit from more predictable costs and easier management of OneDrive resources. The changes also support hybrid work scenarios by ensuring users have access to the right features based on their roles and usage patterns.
Find out more: Cloud Storage Pricing and Plans – Microsoft OneDrive
Subscribe to get access
Read more of this content when you subscribe today.
