In this post we look at a behaviour of document libraries in SharePoint that shows items as loading, and how to fix it.
The problem
I recently came across something I hadn’t seen before in SharePoint Online when working with document libraries. I was in a library that had more than 30 folders within it, and after the 30th folder the library just displays a sort of pulsing, loading screen similar to the below:
The thing is that nothing actually loads, there is no pagination or way to move to to see any more results, any additional files/ folders or basically any way to navigate further. I decided to dig into this to understand what was causing it and what can be done to resolve.
The solution
I found that the issue related to a view setting within the document library. The default view had an item limit set to “limit the total number of items returned to the specified amount”. Changing this effectively solved the problem, as once changed items are displayed in groups of 30, but a “show all” button will appear that allows you to see all the files/ folders. Here’s how to get to the item limit setting and update it:
Open the affecting document library > press the cog > library settings > more library settings.
Scroll down to views > select the default view.
Scroll down and expand item limit.
Change the radio button setting to display items in batches of the specified size.
Press OK.
Things to note
The number of items to display doesn’t have any bearing on modern views. In the screenshot above I’d changed mine to 100 items to display, but after the first 30 files/ folders, the show all button appears.
The show all button is problematic as if you are grouping within your view, when pressed it will apply an empty filter automatically – showing no files and ultimately confusing people. I’ve wrote about this in detail here.
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:
Join 339 other followers
Use the links below to switch between each product’s roadmap updates:
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (03
Rolling out (2)
In development (2)
🍾 LAUNCHED
SharePoint: Private drafts for SharePoint pages and news – We’re adding the ability to create private drafts for pages and news posts. A private draft is visible only to the page author, the people the author chooses to share it with, and site admins. It’s great for creating and editing content that’s not ready for others to see except the people you want to collaborate with. Roadmap ID:85629
Microsoft Stream: Create, view and share playlists in SharePoint – This feature will allow users to organize their video and audio files into a playlist for easy organization, sharing and playback. Users can add any video and audio files to a playlist that they have edit access to. People with access to the playlist and to the files in the playlist can view the videos in order or skip back and forth between items in the playlist. Roadmap ID:109564
Microsoft Viva: Meeting prep inline suggestions coming to Outlook with Viva Insights – Users with a Viva Insights subscription will receive inline suggestions in Outlook to book meeting preparation time. Meeting invite recipients will receive the inline suggestions if the meeting is between 30 and 60 minutes long, it has fewer than 12 attendees, it is not recurring, and the user has time on their calendar for prep time. Roadmap ID:109590
🚂 ROLLING OUT
SharePoint: Improvements to SharePoint pages authoring – Updates include two changes to the text web part from multilingual proofing to better control over line spacing. Roadmap ID:117365
Microsoft Viva: Schedule send suggestions from Viva Insights in Teams chat – To encourage adoption of healthy collaboration habits, Viva Insights will display actionable recommendations to align message delivery in Teams chat to recipient work hours. Schedule send suggestions will be automatically displayed for those who compose 1:1 chats in Teams desktop and web after-hours. With just one click, users can schedule chat message delivery to be at the start of recipient work hours and minimize work-related interruptions during personal time. Roadmap ID: 98159
⌛ IN DEVELOPMENT
Release starts – April 2023
🆕 Microsoft Viva: Viva Topics app in Teams – Teams will include an official Viva Topics app, where users can go to quickly access the Topic Center without leaving their Teams environment. It will include new menus for Viva Suite users to navigate between the Viva tools within Teams. Roadmap ID: 118592
🆕 Microsoft Viva: Microsoft Project data Integration in Viva Goals – Connect Viva Goals OKRs with MS Project. As Project tasks and milestones are completed, the connected OKRs and projects will reflect the latest status. Roadmap ID: 117462
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:
Join 339 other followers
Use the links below to switch between each product’s roadmap updates:
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (0)
Rolling out (0)
In development (3)
🍾 LAUNCHED
N/A
🚂 ROLLING OUT
N/A
⌛ IN DEVELOPMENT
Release – March 2023
🆕 SharePoint: Review recent SharePoint site actions in admin center – Review the most recent site changes you made from the SharePoint admin center in the last 30 days. Roadmap ID: 117553
🆕 SharePoint: Site Sharing will use Azure B2B Invitation Manager for External Sharing – The SharePoint Site sharing experience will now use Azure B2B Invitation Manager when new external users are invited, instead of the SharePoint Invitation Manager. Roadmap ID: 117557
Release – June 2023
🆕 Microsoft Viva: Export Viva Goals OKR view to Powerpoint – New feature allows users export a list and create a slide for each OKR in Power Point. Roadmap ID: 117483
In this post we will look at how the image tags managed metadata column creates issues for ShareGate migrations and how to resolve them.
Intro
Image tags were introduced in July 2021 and are automatically added by Microsoft AI to improve search. When images get uploaded into document libraries, SharePoint will analyse them upon upload and tag them based on a set of 37 basic tags. SharePoint will also re-analyse each time an image is updated and update the image tags.
The image tags column is a managed metadata column that isn’t immediately available within a document library. you have to upload an image first, before the image tag column appears – which can take several hours.
The problem
When migrating files at scale using migration tools such as ShareGate desktop, you will start to see errors in your migration reports related to the image tags column. In the example below, the details of each failed item showed the same or similar errors:
“Property Image Tags: The following values are unavailable: ‘outdoor, sign, text’. Please specify another value.”
ShareGate migration errors
Example migration report showing the image tag error messages.
The solution
The way I resolved this issue was to change an option within the migration task itself to ignore the image tag column managed metadata values. To do this I did the following in ShareGate:
In ShareGate desktop > start a copy content migration
Select your source and destination sites
In the copy content screen > select Options
Select Metadata > then expand Document
You will see the image tags column here > change set mapped value to ignore
Tick apply for all version history
Set your copy content migration task to ignore the image tasks column metadata.
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:
Join 339 other followers
Use the links below to switch between each product’s roadmap updates:
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (1)
Rolling out (1)
In development (6)
🍾 LAUNCHED
SharePoint: Microsoft Lists: Calendar view – week layout – When you create a new view for your list, you can now choose between month view or the new week view to visualize your list information in a way that works best for you. And you can create multiple calendar views – using both month and week – you choose. Once in the calendar view, it’s easy to drag-n-drop items to reschedule them (adjusting their date on the list itself). Roadmap ID:100504
🚂 ROLLING OUT
SharePoint: Export Microsoft Lists as a dataset for Power BI Data Hub – Today, you can visualize a list as a report in Power BI, from within the list itself. Soon, it will be possible to export a dataset from Microsoft Lists for use in Power BI Data Hub. Once your list is in Power BI Data Hub, you can take advantage of its rich data visualization features to create powerful, custom reports based on your list data. Roadmap ID:117379
⌛ IN DEVELOPMENT
Release – March 2023
🆕 SharePoint: New SharePoint site templates – We are introducing 3 new SharePoint site templates dedicated to helping you create sites for your portal home site, to provide guidance and assets for your brand, and a template powered by Microsoft Syntex for your Accounts payable team. Roadmap ID: 117554
🆕 Microsoft Viva: Designated Viva Goals Admin Center Console – Viva Goals IT Administrator will have an admin page that will enable them to enable/ disable integrations, configure organization permissions and manage organizations by granting admin access. Roadmap ID: 117475
Release – April 2023
🆕 Microsoft Viva: Enhanced Viva Goals Azure DevOps data integration – This enhanced version of the Viva Goals ADO data integration enables users to directly link work items to projects and Key Results and eliminates the dependency on shared queries. Roadmap ID: 117473
🆕 Microsoft Viva: Send Praise from your Viva Connections Dashboard – Site owners/authors can add the Praise card from Microsoft Insights on the Viva Connections dashboard, allowing employees to send out praises to their colleagues. Roadmap ID: 117378
SharePoint: Improvements to custom site template experience – We are updating the experience for when you apply a custom site template, also known as a third -party site template, from your organization. With these updates, you will have more insight into the status updates and site script details for the template as you are applying it to your site. Roadmap ID:117495
Microsoft Lists: Commenting (iOS) – Bringing web commenting experience to Lists iOS mobile app. Add/delete a comment on list items to collaborate and share better. Roadmap ID: 70705
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:
Join 339 other followers
Use the links below to switch between each product’s roadmap updates:
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (0)
Rolling out (3)
In development (10)
🍾 LAUNCHED
N/A
🚂 ROLLING OUT
Microsoft Viva: Viva Connections Customer Facing Analytics – The customer facing analytics module will allow customers to understand the usage metrics for their instance of Viva Connections. and will help them gauge the health of their VC deployment. Roadmap ID:93367
Microsoft Viva: Topic discovery analytics to show sites processed – This update will provide transparency on topic discovery through analytics, by showing Sites processed for discovery counts in the Microsoft Admin Center. Roadmap ID:100060
Microsoft Viva: New landing experience for Viva Connections desktop – Help people in your organization manage their daily flow of work using a customized landing experience in Teams that displays the most important tasks, tools, news, and resources in one central place. The new landing experience offers expanded navigational tools between Viva apps and acts as the home base for Viva experiences in Teams. Roadmap ID: 99917
⌛ IN DEVELOPMENT
Release – March 2023
🆕Microsoft Viva: Manual course completion – Users can mark a course as complete in Viva learning. Roadmap ID: 99523
Release – April 2023
🆕 Microsoft Viva: Employee learning API – learner record sync – Assignments and learner records sync from providers/LMS connected to Viva Learning through the employee learning API. Roadmap ID: 100200
🆕 Microsoft Viva: Configure Viva Learning permissions by provider – Admins can configure permission settings for Viva Learning content by learning provider, ie. hide all content from a certain connected learning provider from certain users. Roadmap ID: 102662
🆕 Microsoft Viva: Jira on prem support for Viva Goals – Support for Jira Server and Jira Data Center that allows users to automatically track the progress for objectives and key results (OKRs) along with the work driving those OKRs in Viva Goals. Roadmap ID: 109592
🆕 Microsoft Viva: Expanded Viva Goals Analytics Feature – Viva Goals Analytics now includes actionable insights and recommendations expanded to team admins, OKR Champions, and organization admins. Roadmap ID: 117454
🆕 Microsoft Viva: Topics engagement analytics in Topic center – Usage and engagement analytics showing Topics adoption and value will be available to knowledge managers in a new analytics tab in Topic center. Analytics will include Unique users and Usage counts for Topics usage activities all up; Unique users and Usage counts for Topics for consuming, contributing and sharing Topics activities; Usage count details for Topics consumption activities from Topic card, page, search, Topic center cards; Usage count details for Topics for contribution activities like Editing and publishing topics, providing feedback. Roadmap ID: 118768
Microsoft Viva: Ability to recommend course to groups – Allows users to use existing user groups while making recommendations. Roadmap ID:118677
Release – June 2023
🆕 Microsoft Viva: Add to Calendar – Add to Calendar feature will help the learners block learning time in their calendar to take up any course at their preferred time. Roadmap ID: 118670
🆕 Microsoft Viva: Search relevance improvements in Viva Learning – Improvements to relevancy of search results in Viva Learning including attribute boosting, spell correction, exact match, and personalized results based on interests. Roadmap ID: 118965
Release – September 2023
🆕 Microsoft Viva: Feature Access Management – Admins will have the ability to enable or disable designated Viva Engage features for specific users through the M365 admin center. Roadmap ID: 117504
In this post we look at three different ways you can copy a page from one SharePoint site to another.
Intro
The copy/ move features within SharePoint Online were introduced a few years ago, and although they are pretty good, aren’t without their limitations – something I wrote about in 2021. One such limitation is the inability to be able to copy or move site pages from one SharePoint site to another – a frequent request of users and of the SharePoint community to Microsoft, but so far nothing has been implemented.
I’m going to cover a few ways you can copy a site page from site to site, using a variety of different tools and products along the way.
#1 Create a flow in Power Automate
In this example we can use Power Automate to allow users to select the page they want to copy, input the site URL they want to copy to and let the flow do its magic!
Create a new flow in Power Automate > use the instant cloud flow option.
Create a for a selected file trigger > enter the site address and library name.
NOTE: In my example, just entering ‘Site Pages’ resulting in my flow not appearing in the Site Pages library. This seems to be an issue with the for a selected file trigger. In order to get it to show up, I had to use the library ID instead of the library name. To get the library ID:
Open the library settings > more library settings
Copy everything between List=&7B until %7D – this is the library ID
Copy the library ID which is the numbers between &7B and %7D
In the for a selected file trigger > add an input
Select text as the user input type > update the input name and input value placeholder text. This user input type will be used to allow users to enter the site URL they wish to copy their pages to.
Add a text user input type to allow users to input the destination site URL.
Add a get file properties action and configure with the following:
Enter the source site address of your site pages library
Enter either site pages, or the ID of your site pages library
Under ID > select ID from the for a selected file trigger
Add a copy file action and configure with the following:
Current site address: source site address of your site pages library
File to copy: Identifier from get file properties
Destination site address: destination site (or whatever you called your user input) from for a selected file
Destination folder: /SitePages
If another file is already there: copy with a new name (optional)
Three steps – that’s it! Now go ahead and test your flow by selecting a site page and copying it to a different site by running your flow.
#2 Use PnP PowerShell
Another way you are able to do this is with PowerShell, in this case I’ll defer to the brilliant SharePoint diary who has a great write up, including all cmdlets you need to copy a page from site to site, or copy all pages. I’ll include the relevant sample for my blog post, but full credit goes to SharePoint diary:
#Parameters
$SourceSiteURL = "https://crescent.sharepoint.com/sites/marketing"
$DestinationSiteURL = "https://crescent.sharepoint.com/sites/branding"
$PageName = "About.aspx"
#Connect to Source Site
Connect-PnPOnline -Url $SourceSiteURL -Interactive
#Export the Source page
$TempFile = [System.IO.Path]::GetTempFileName()
Export-PnPPage -Force -Identity $PageName -Out $TempFile
#Import the page to the destination site
Connect-PnPOnline -Url $DestinationSiteURL -Interactive
Invoke-PnPSiteTemplate -Path $TempFile
The final option we have available to us is to utilize 3rd party migration tools to migrate pages between sites. For this example I’ll be using ShareGate, but there are other migration tools that are able to do the same thing:
Open ShareGate desktop > press copy.
Select copy content only.
Enter the URL of your source site > select the Site Pages library.
Do the same for the destination site.
Select the page from the source location you wish to copy
Under options, make the following configuration changes:
Check preserve authors and time stamps
Check permissions
Uncheck user alerts
Check web parts
Check version history
Uncheck flatten folder hierarchy
Check update links
Check check in as = published
Press start copy. Once completed, you should see two successful migration task items for your copied page:
Now you will find your newly copied page in the destination Site Pages library. In my experience of copying pages using ShareGate, images hosted within a CDN will still be present within your page, as will all the of text, layouts and any formatting. Images that are stored within different sites may error, as will document library/ list web parts that point to different sites also.
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:
Join 339 other followers
Use the links below to switch between each product’s roadmap updates:
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (1)
Rolling out (0)
In development (25)
🍾 LAUNCHED
Azure Active Directory: Azure B2B integration with OneDrive and SharePoint – The Azure B2B Integration with OneDrive and SharePoint is now generally available. This integration is currently disabled by default but can be enabled using the SharePoint Online Management Shell. Additional changes are coming to improve the experience. Roadmap ID:81955
🚂 ROLLING OUT
N/A
⌛ IN DEVELOPMENT
Release – February 2023
🆕 Microsoft Viva Engage: Storyline Announcements – Official leaders can create ‘announcement’ storyline posts that reach their audience directly in email and Teams notifications. Post on behalf of another user allows the user to assign a delegate who can post to their storyline on their behalf. Roadmap ID:117498
🆕 Microsoft Viva: Ask me anything events – All users can create moderated Q&A events from their storyline page. AMAs include question upvoting & sorting, best answer, and optional anonymous submission. Roadmap ID:117499
🆕Microsoft Viva: Social campaigns in Viva Engage – Corporate communicators can create official hashtags for campaigns that inspire participation and aggregate campaign activity with following, leader sponsorship, theming, and supporting resources. Roadmap ID:117500
Release – March 2023
🆕 Microsoft Viva: EU Data Residency for Existing Viva Goals customers – Complete EU data residency compliance, migration and housing for existing EU customers. Roadmap ID:117466
🆕 Microsoft Viva: Viva Topics – Viva Engage conversations and Q&A appears on Topic Card as Activity – Viva Engage conversations and Q&A which are associated to a topic appear on the Topic Card as new activity. Roadmap ID:118588
🆕 Microsoft Viva: Progress tracking for Learning paths – Now in Viva Learning, users will be able to track their progress on different courses within the Learning path. Roadmap ID:99171
🆕 Microsoft Viva: Goals EU Data Residency – With EU Data Residency support, EU-based customers interested in using Viva Goals can have their data stored in EU Data centers. Currently, EU Data Residency is available for new customers. With this change, for existing Viva Goals EU customers, the data will be migrated to EU Data centers. Roadmap ID:115479
🆕 Microsoft Viva: GCCH support for Connections – Viva connections will be made available for Government Community Cloud High. Roadmap ID:117429
🆕 Microsoft Viva: SharePoint content on Office.com and Edge New Tab Page Feed show related Viva Topics – Feed items are highlighted with a Topic Pill when they have relevant SharePoint content allowing the user to further contextualize their Feed. Roadmap ID:118063
Microsoft Viva: Take action after reflecting on meeting category insights in Viva Insights – Viva Insights customers will be able to take actions such as editing meeting invites or responses directly from the Viva Insights app after reflecting on their meeting category insights to align their time spent in meetings with their goals. Roadmap ID:117374
Release – April 2023
🆕 SharePoint: Improvements to custom site template experience – We are updating the experience for when you apply a custom site template, also known as a third -party site template, from your organization. With these updates, you will have more insight into the status updates and site script details for the template as you are applying it to your site. Roadmap ID:117495
🆕 Microsoft Viva: Manage user level information – Admin function to download, retrieval & delete user level information regarding manual course completion tagging. Roadmap ID:118673
Microsoft Viva: Ability to recommend course to groups – Allows users to use existing user groups while making recommendations. Roadmap ID:118677
🆕Microsoft Viva: Adding Viva Goals team members through AAD Groups – With this capability, team admins can add members to teams by selecting AAD Groups (SG, DLs, etc.); This will enable roll outs and deployment across all teams as well as multiple group support at an organizational level. Roadmap ID:117470
🆕 Microsoft Viva: Topics Adoption Metrics Dashboard – Topics will include a new analytics page, where knowledge managers and admins will have access to a set of metrics that details the health of their adoption. Tenants will have health targets to reach to keep them on track for adopting Viva Topics, as well as recommended actions to perform to drive each metric to healthy. Roadmap ID:100028
Release – May 2023
🆕 Microsoft Viva: Topics bot brings you topic information to your Teams chat – We are introducing an exciting new way to interact with Topics. A new Teams bot for Viva Topics to bring important topic related information, activities and more to users on their Teams chat. Roadmap ID:118488
🆕 Microsoft Viva: Topic level metrics on topic experiences – View the topic level impact, impressions and usage on topic card and page experiences. Roadmap ID:118491
Release – June 2023
🆕 Microsoft Viva: Viva Topics – Microsoft Graph Search API returns Topic – Microsoft Graph Search API returns Topic answer details. Roadmap ID:118591
🆕 Microsoft Viva: Configure permissions by security group – Admins can configure user permissions for learning content by security groups. Roadmap ID:118675
🆕 Microsoft Viva: Increased Viva Goals text customization – Support for a wide range of text formatting options with additional capabilities to add tables and hyperlinks to OKR descriptions, check-ins and other updates. Roadmap ID:117463
🆕 Microsoft Viva: Trending Topics – Viva Topics brings a new way to discover and learn about important and relevant topics in your organization through the trending topics experiences across M365. Roadmap ID:118489
🆕 Microsoft Viva: Editors cohort for topics – Knowledge managers can now select and assign a group of SMEs to a topic and invite them to validate and contribute to suggested, confirmed and published topics. Roadmap ID:118490
SharePoint: SharePoint server migration assessment – Before you move any site or list from SharePoint Server on-premises into Microsoft 365, it’s best practice to assess content and plan for the migration. The SharePoint Migration Tool (SPMT) will provide content assessment so cloud admins can best understand what content they have, decide what to migrate, and what to remediate. In this update, SPMT supports SharePoint Server migration assessment for versions 2010, 2013, 2016 and 2019. Roadmap ID:93440
SharePoint: Migrate SharePoint 2010 and 2013 workflows to Power Automate – Provide Microsoft 365 customers with a tool to migrate SharePoint-based workflows to Power Automate. You will be able to migrate SharePoint 2010 (out-of-the-box and SharePoint Designer) workflows and SharePoint 2013 (SharePoint Designer) workflows to Power Automate flows. The feature will be integrated into the SharePoint Migration Tool (SPMT). Roadmap ID:82108
Release – July 2023
🆕 Microsoft Viva: Additional filters for search results in Viva Learning – Viva learning will be supporting more Filters on Language, Content Type and Source fields in Search results page. Roadmap ID:118966
The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.
In SharePoint: Calendar week layout, Microsoft Feed, Planner integration with Viva Goals
Microsoft Lists: Calendar Week Layout
There is a provision to create multiple calendar views – using both month and week layouts. Week Layout also supports all features from the month layout including the drag and drop operations to reschedule items and conditional formatting to color code items on the canvas. Once you create the view, you can drag and drop items in a calendar to schedule, reschedule or unschedule them.
Calendar view now supports viewing your information one week at a time.
Microsoft Feed provides users with a mix of relevant content from across Microsoft 365 that helps users discover and learn about people and interests relevant at work. The feed is personal to users and will show users content based on what’s likely to be most relevant to the current user at any given time.
Use your Microsoft Feed in Outlook – in the context of Search (left) and the Microsoft 365 mobile app Feed [formerly Office mobile] (right).
This allows you to view your team tasks and update the relevant Objectives and Key Results (OKRs) in Viva Goals. As you update and complete your day-to-day plans and tasks in Planner, everything gets update and helps show progress in Viva Goals automatically.
In Teams: View full chat thread, view video recordings inside LMS, paging on video gallery, meeting toolbar updates, live stream meetings to Meta, federated group calling, edit/ delete events support for messages – bot chats, update files to your approval request, notification granularity
When users search for a chat message in Teams and click on a message result, their search will now display the full context of the conversations related to the result, regardless of the age of the messages.
View video recordings and attendance reports inside LMS
Teachers and students will be able to access video recordings and attendance reports inside their LMS itself. The Microsoft Teams Meeting LTI app has enabled availability of these artifacts inside LMS. This feature will be available to use in all the LMSs incorporating Teams Meeting LTI app.
When you are in Gallery view, and there are more videos than can be shown at once on the meeting stage (the maximum number varies depending on your device configuration and internet bandwidth), navigation controls will appear below the Video Gallery to see additional videos of the attendees. You can use these controls to view more video participants.
The Meeting toolbar in Microsoft Teams just got a usability upgrade! With new features that include dedicated buttons for raising hands and switching between view modes, navigating your next meeting just got a little easier.
Live stream Teams meetings and webinars to Meta Workplace Live
Live stream your Teams meetings or webinars directly to Meta Workplace Live using the new Workplace Live app integration. This allows attendees to watch live meetings and webinars within their Workplace groups or catch up later by watching a recording on Workplace. Simply add the Workplace Live app to your Teams meeting or webinar, sign in using your Workplace account, and select the Workplace Event you’d like to live stream.
Enhanced webinar management experience with customized options
Now when you select the webinar template, you’ll see a new structure and expanded options to customize registration details and settings specific to each event. The new management experience will offer capabilities around setup, registration and reporting.
Easily start a group Teams call from a chat with federated colleagues outside your organization, including video and screen sharing — all over an internet connection without any PSTN usage charges.
Start Whiteboard from a Teams meeting for Teams Rooms on Windows
Teams Rooms on Windows users can now start a Microsoft Whiteboard in Teams meetings using the one-touch in-meeting share content function from meeting room consoles. With our new patterns of work, whiteboarding is a key feature to enable collaboration between in-room and remote users.
Meeting chat on Gallery, Large gallery, and Together mode for Teams Rooms on Windows
In-room users can use meeting room consoles to show or hide chat on the front-of-room display alongside meeting participants and/or content when in Gallery, Large Gallery, or Together mode. The functionality is available to users through the View Switcher on meeting room consoles, and IT admins can configure whether to hide meeting chat entirely for a room.
In-meeting notification improvement for Teams Rooms on Windows
New enhancements to in-meeting notifications for Teams Rooms on Windows create closer alignment with the familiar Teams desktop experience. Critical notifications that require a user action will continue to be available and actionable with informational notifications on the front of the room screen.
Edit and delete events support for messages in user: bot chats
Currently, message events can be accessed by developers. This feature allows developers to access, edit, or delete event updates on messages in user:bot chats.
Upload files to your approval request via Power Automate portal
Files that are uploaded within the Power Automate portal will now show within the view details window of an approval request within Teams.
Notification granularity
Admins can use Intune to determine the types of content a user can see in a notification on their mobile lock screen.
Education
These features are currently available for Teams for Education customers:
Jupyter Notebook integration with Assignments – Python Jupyter Notebooks (.ipynb) and Python Script files (.py) is now able to be rendered in Teams Assignments. This allows you and your students to distribute, edit, and execute python code directly in Teams Assignments.
Insights for Rubrics in Assignments – Rubrics can be added to assignments to help educators to provide a consistent set of criteria and support students by outlining expectations for them to align to.
New Updates in Reflect – Updates include breathing exercises, updates to promote inclusivity, check-in ideas & Make check-ins a routine with one click.
Phonics Rules Challenge Assignments in Reading Progress – Educators can turn personalized lists of practice words into Reading Progress assignments in one click with the Challenge assignment feature.
Forms / Quiz support for images in multiple choice questions – We are excited to share that you are now able to use images as an answer in Microsoft Forms and Quiz. Visualization is a crucial form of support that helps students process content and create connections, particularly for learners who are still developing their language skills.
Microsoft Forms’ new cover page and distribution experience – Forms now allows you to get creative with your cover page using AI capability that suggests thousands of themes based on the topic of your form.
New Updates in Teams Meetings – Sign language view, multiple questions/ quizzes poll, images in polls.
Parent Meeting Scheduler – To allow teachers to engage in more frequent, and easier communication with parents and guardians, we have included the capability for a *virtual* Parent/Teacher meeting, integrated within the Parent app.
Government
These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):
Teams calendar now includes scheduling form pop-outs for GCC-High and DoD
View attendance report on Microsoft Teams for Android and iOS for Government clouds
Express yourself in Teams meeting for DoD
Disable or Enable all Attendees’ Video for DoD
Automatically view up to 49 videos (7×7) in Teams meeting for GCC-High and DoD
Manage attendee audio permissions for DoD
Frontline workers
Frontline workers using shared devices can use Edge and Yammer apps on Android alongside Teams – Microsoft’s shared device mode allows frontline workers to easily authenticate by automatically signing users in and out of all the apps that have enabled this feature. In addition to Microsoft Teams and Managed Home Screen being generally available, Edge and Yammer apps on Android are now in public preview.
Power Apps
In Power Apps: Dataverse available with a Developer environment, IP based cookie binding, shared device mode, virtual tables creation wizard,
Making Dataverse available for all makers
You can work on Power Platform using Dataverse for building applications where now you can work with relationship modeling in Canvas applications, leverage Model driven applications, build virtual tables, Power FX, formula columns, ALM and much more.
Developer environment is great place for you to build and run the apps with Dataverse in your own personal space, without restriction and then eventually share and deploy to production environments. Developer environment honors tenant’s default DLP policy and hence a secure place for makers to start the experience while honoring their organization policy.
IP based cookie binding in Dataverse is Generally Available
IP based cookie binding is a security technique that helps protect Dataverse against cookie replay attacks. A cookie replay attack occurs when an attacker intercepts a valid cookie and exploits it to impersonate the user who originally created the cookie.
IP based cookie binding addresses this threat by evaluating the IP address associated with the cookie in the request. If the IP address in the request does not match the IP address of the device where the cookie was originally created, the Dataverse API will automatically reject the cookie and prompt the user with a message indicating that their session may have been compromised.
Microsoft recently announced the public preview of Shared Device Mode(SDM) on Android. Frontline workers will now be able to quickly, easily, and securely log in and out of their devices when handing off mobile devices or sharing kiosks. This single login will apply to Power Apps, Microsoft Outlook, Microsoft Teams, Managed Home Screen, Microsoft Edge, and Yammer. This feature is particularly useful for industries like Retail, Healthcare and Manufacturing where multiple users share devices, often within a shift with tight time constraints.
Note: Public Preview of Shared Device Mode for Power Apps for Android starts with availability beginning with the 3.23011.13 version. IOS availability will be announced at a later date.
Virtual tables creation wizard now in Public Preview
Microsoft have announced that makers can now create virtual tables directly in the maker portal in just a few minutes using a guided creation wizard. With this new experience, you can create virtual tables from SharePoint and SQL without any code, and without leaving the maker portal. In minutes, you can set up your connection, pick your SharePoint Site or SQL Database, select your SharePoint List or SQL Table, and your virtual table will appear in table hub ready to use. You can optionally choose to configure your connection references and table details, such as column and table names, which was not possible for virtual tables until now.
Upon creating the virtual table, it will act like a standard Dataverse table, from which you can create relationships with other data in Dataverse, build apps, or use it in a flow.
In Power Automate: Power Automate Desktop update, manage flows via web APIs, 13 new verified connectors, 20 new independent publisher connectors, Power Automate hosted RPA, Excel’s new automate tab
Power Automate for desktop update January 2023
The January 2023 update of Power Automate for desktop (version 2.28) has been released. Here’s a summary of the latest new features and updates:
Power Automate now performs a certificate check during login
Error screenshots can now be prevented from being captured
More SharePoint connector actions are now available in Power Automate for desktop
Manage Power Automate Desktop flows using Web APIs
Microsoft have recently introduced Web APIs, which can let you manage desktop flows without the need of using UI – allowing administrators and Automation Center of Excellence teams to manage at scale. Power Automate Web API allows you to:
The Power Automate team announced that in December, we launched 13 new verified connectors and 12 updates from different service owners. These connectors have solutions and tools for Business Management, Sales and CRM, Marketing, Content and Files, Productivity, Communication and much more.
20 new Independent Publisher connectors were published in December. These connectors have solutions and tools for Social Media, Human Resources, Productivity, Lifestyle and Entertainment, and much more.
Power Automate now supports two hosted RPA scenarios that provide developers and Center of Excellence admins a simple way to set up and scale automations:
Individual hosted machines, now available in preview, enable developers to build or test automation and business users to run automation.
Hosted machine groups are generally available and automatically scale workloads to optimize unattended automation in production, delivering improved business process continuity and governance at scale.
xcel’s new Automate tab allows you to tackle your automation needs quickly using Power Automate. Within this tab, you can now build Office Scripts and enhance their capabilities using Power Automate.
In Power BI: Datamart January 2023, Report Server January 2023 Feature Summary, multi-language reports for Power BI, embed Power BI org-wide apps into Teams, back/ restore updates for large datasets, connected Excel Tables, my workspace governance improvements, Dataset Scale-Out, on-premises data gateway, Viva Goals + Metrics integration
Datamarts are a public preview feature in Power BI Premium (and Premium Per User) that enable self-service users to securely collect, store, analyze, and share their data in a unified, low code solution. This months update includes:
Building Multi-language Reports for Power BI in 2023
The Power BI team recently announced an essential function in DAX named USERCULTURE which provides the ability to write measures which implement report label translations dynamically, plus another new feature named Field Parameters which offer a much better foundation for implementing data translations.
Following this, there is now new guidance for building multi-language reports that embraces these new Power BI enhancements. This guidance has been designed to teach content creators using Power BI Desktop the skills required to add translations and multi-languages support to PBIX project files.
Embed your Power BI organizational apps in Microsoft Teams
You can now embed entire Power BI organizational apps in Microsoft Teams tabs. Until now, this has been one of the top feature requests for Power BI integration with Microsoft Teams. It helps teams and organization put the full Power BI org app experiences directly where people work every day. By adding Org apps in channels and meetings, you enable everyone to access the data they need.
Backup and restore improvements for large datasets near the size limit
In August 2021, the Power BI team announced general availability (GA) of backup and restore for large datasets. Rolling back large datasets was not without challenges for large datasets near the max dataset size. But thanks to the latest improvements, you can now even restore a backup file when the dataset size is near the SKU limitation. You no longer need to be concerned that size limits impact restorability.
Now, you can now use a new /forceRestore option with the restore command to overcome this limitation.
Connected Excel Tables from Power BI (Public Preview)
Before now, you could only analyze live Power BI data in Excel using PivotTables (with the Analyze in Excel feature) but with this new experience, you’ll be able to use Excel tables to analyze live Power BI data and answer critical business questions with familiar spreadsheet functions. This new connected experience enables you to export refreshable data to Excel from a Power BI visual.
My workspace governance improvement (Public Preview)
My workspace is the personal workspace every Power BI user has for working with their own content. The Power BI team have announced the Public Preview of several features that address these friction points. These new features allow admins to gain access to the contents of any user’s My workspace, designate a capacity for all existing and new My workspaces, and prevent users from moving My workspaces to a different capacity that may reside in a non-compliant region.
The Power BI team have announced the public preview of Power BI Dataset Scale-Out, a dataset feature enabling enterprise customers to support large-scale Power BI solutions without any additional administrative overhead or infrastructure complexity.
The idea is to let Power BI scale the number of dataset replicas and load-balance client connections dynamically to meet query processing demands at critical times up to the maximum available compute resources (vCores) of the underlying Premium capacity. During low-demand times, Power BI can automatically scale back to decrease the number of replicas again.
The Power BI team have announced the general availability of the Viva Goals Power BI integration and three new Metrics features specifically answering common customer asks. A new, optional column for milestones, scorecard time zones, and a handy auto collapse / auto expand feature.
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:
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Use the links below to switch between each product’s roadmap updates:
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (7)
Rolling out (7)
In development (20)
🍾 LAUNCHED
SharePoint: Admin center – Migration Manager: Dropbox migrations – With our recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Dropbox into Microsoft 365. When you’re ready to move your content, click on the Migrate tab in the SharePoint admin center to start scan discovery, assessment, and migrate. You’ll get detailed reports and the rest in a seamless transition of files and folders to Microsoft 365 (OneDrive, SharePoint, and/or Teams). Roadmap ID:83456
Microsoft Viva: Display store apps in Viva Connections Toolbox – With this improved experience, editors will be able to see and request third-party apps while editing the Dashboard for Viva. The “Browse more cards” section will be added in the toolbox, showing up the third-party apps that complement Viva Connections. Roadmap ID:100249
Microsoft Viva: Microsoft Planner Integration – Connect Viva Goals projects and key results to Microsoft Planner. Roadmap ID:108865
Microsoft Viva: Power BI and Viva Goals integration – Automatically update Viva Goals (Key Results, Projects) with data from Power BI Report. Roadmap ID:109490
Microsoft Viva: Goals Bulk OKR Import – Viva Goals allows bulk importing of Objectives, Key Results and Projects using a standard Excel template. Bulk import allows you to take pre-existing lists of OKRs and Projects and quickly add them to Viva Goals. Roadmap ID:115477
Microsoft Viva: Goals Audit Logs – Audit Logs will be available in Compliance Center. Roadmap ID:115480
Microsoft Viva: New praise compose experience and praise trends – The praise composer – accessible through the messaging extension pinned to the Teams messaging bar or through the Viva Insights app in Teams – is being refreshed to replace praise badges with emojis and introduce the ability to select gradient backgrounds. Additionally, in the Viva Insights app in Teams, praise trends are being introduced, privately surfacing analytics such as counts of praise sent and received, your top fans and top praises received. Roadmap ID:101161
🚂 ROLLING OUT
SharePoint: Microsoft Lists: Calendar view – week layout – When you create a new view for your list, you can now choose between month view or the new week view to visualize your list information in a way that works best for you. And you can create multiple calendar views – using both month and week – you choose. Once in the calendar view, it’s easy to drag-n-drop items to reschedule them (adjusting their date on the list itself). Roadmap ID:100504
SharePoint admin center: Streamlining management of site related information across Microsoft Teams and Microsoft 365 Groups – SharePoint is updating the site detail panel to include Microsoft Teams and Microsoft 365 Groups information. Admins that have permissions to SharePoint, Teams and Groups admin centers can now manage all related attributes (membership, group name, description, etc.) from a single site detail panel in the SharePoint admin center ‘Active Sites’ tab. SharePoint admins with SharePoint only permissions will have read-only access to the new attributes. Roadmap ID:100053
Microsoft Syntex: new rules actions – move and copy – Create rules to move or copy files processed by Syntex models based on the extracted value. Roadmap ID:98111
Microsoft Viva: Engage Premium Analytics – New advanced personal, community, and leader analytics to better understand engagement, reach, insights, and sentiment in communities and storyline posts in Viva Engage. Roadmap ID:109574
Microsoft Viva: Sharing praise with others – With updates coming in January, users with Viva Insights subscriptions who send praise will have the ability to share a copy of the praise with others. Shared recipients will be notified via Teams and can see praise details in the Microsoft Viva Insights app in Teams. Roadmap ID:106122
Microsoft Viva: Automatic Topic Relationships available in GCC – The ability for AI to suggest relationships between topics will be available for customers in our Government Clouds. These suggested related topics appear on the topic card, page and answers. This is already available for standard worldwide customers. This feature has been reverted to “rolling out” as it has not yet completed deployment. Roadmap ID:106765
Microsoft Viva: Meeting prep inline suggestions coming to Outlook with Viva Insights – Users with a Viva Insights subscription will receive inline suggestions in Outlook to book meeting preparation time. Meeting invite recipients will receive the inline suggestions if the meeting is between 30 and 60 minutes long, it has fewer than 12 attendees, it is not recurring, and the user has time on their calendar for prep time. Roadmap ID:109590
⌛ IN DEVELOPMENT
Release – February 2023
🆕 SharePoint: Export Microsoft Lists as a dataset for Power BI Data Hub – Today, you can visualize a list as a report in Power BI, from within the list itself. Soon, it will be possible to export a dataset from Microsoft Lists for use in Power BI Data Hub. Once your list is in Power BI Data Hub, you can take advantage of its rich data visualization features to create powerful, custom reports based on your list data. Roadmap ID:117379
SharePoint: Improvements to SharePoint pages authoring – Updates include two changes to the text web part from multilingual proofing to better control over line spacing. Roadmap ID:117365
Microsoft Viva: Topic discovery analytics to show sites processed – This update will provide transparency on topic discovery through analytics, by showing Sites processed for discovery counts in the Microsoft Admin Center. Roadmap ID:100060
Microsoft Viva: Viva Connections Customer Facing Analytics – The customer facing analytics module will allow customers to understand the usage metrics for their instance of Viva Connections. and will help them gauge the health of their VC deployment. Roadmap ID:93367
Release – March 2023
🆕 SharePoint: Improvements to the Image web part – Improvements to the Image web part include one consolidated toolbar for better navigation, and added capabilities to text overlay, such as text size and styling, text box color and opacity, and image overlay color and transparency. Roadmap ID:117376
🆕 SharePoint: Improvements to the Page authoring experience – We’re reducing clutter and creating an efficient canvas by moving the “add section” action to be inline and visible on hover, as well as surfacing the layout options in the web part toolbars. Roadmap ID:117377
🆕Microsoft Viva: Bot support for building Viva Connections Cards – developer can leverage the power of Microsoft bot framework to build cards for Viva Connections. Roadmap ID:117419
🆕 Microsoft Viva: Viva Goals Dashboard Enhancements – Expand Viva Goals OKRs within a dashboard widget and compare progress. Roadmap ID:117451
🆕 Microsoft Viva: Verified Topic badges – Users can now mark published topics as verified and add a specific group of SMEs as editors to the topic. Verification helps readers identify topics with added reliability. Topics that are verified are identified by a special badge and indicate the content is reviewed for accuracy and are regularly updated by assigned editors. Roadmap ID:118239
Microsoft Viva: Increased Language Availability for Viva Goals – Viva Goals will support a total of 37 languages. Currently Viva Goals supports 28 languages. Roadmap ID:115478
Microsoft Viva: Resolve topic name similarities – Allows users to select a topic among several when they share similar or matching names (disambiguation). Roadmap ID:72183
Release – April 2023
🆕 Microsoft Viva: Connections for Android tablet – Microsoft Viva Connections is your gateway to a modern engagement experience designed to keep everyone engaged and informed. This release brings the experience of Viva connections to Android tablet, thus extending the set of devices you can access it on. Roadmap ID:117388
SharePoint: Microsoft Lists – Microsoft Lists – Approvals integration – Microsoft Lists templates will begin to leverage integration with the Approvals app in Microsoft Teams. When you specify the approver within your list item, the request will appear in the Approvals app in Teams or can be approved directly within the list. Once approved, the list item status is updated. Roadmap ID:100502
Microsoft Viva: Topics in Outlook Desktop – Learn more about topics being discussed in your organization without leaving Outlook Desktop. With this feature, Viva Topics can detect that a topic is mentioned in the email that is currently in focus in read mode. In this case, Viva Topics will prompt the user to open the Viva Insights panel where they can see a list of all topics referenced in the email along with a view of the topic descriptions and the people/resources associated with the topics. Roadmap ID:100247
Release – May 2023
🆕 Microsoft Viva: Topic Activities on topic experiences – Viva Topics helps you stay updated on topics of interest by bringing AI and human activities on the topics including topic updates, conversations and more to experiences across M365. Roadmap ID:118241
Release – June 2023
🆕 SharePoint: Microsoft Lists – Flows packaged into custom list templates – Expand your organizational list templates by packaging Power Automate flows into them. Roadmap ID:117436
🆕 Microsoft Viva: Custom Topic Types for Viva Topics – Knowledge Managers can define and edit custom topic types that can offer important context on the nature of the topic entity. Roadmap ID:117437
🆕 Microsoft Viva: Notifications in Teams activity feed in Viva Goals – User can now receive notifications for Viva Goals check-in reminder, mentions, and replies to your comments within your Teams activity feed. Roadmap ID:117445
🆕 Microsoft Viva: Share Viva Goals OKRs directly to teams chats/channels – Users can now copy and paste links to OKRs in Teams chats and channels, and the links will automatically be replaced to display a card with OKR details. Roadmap ID:117448
🆕 Microsoft Viva: Viva Connections Administration in Microsoft Admin Center – Centralized IT administration of Viva Connections experiences along with home sites within the Microsoft Viva admin experience in M365 admin center. Roadmap ID:117421
SharePoint Stuff 