Microsoft 365 roadmap roundup – w/c 30 November 2020

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

From the message center…

MessageMore detailAct byMessage ID
Yammer embed widgets will be upgraded to the new YammerThe Yammer Embed feed, which is currently part of classic Yammer, is being upgraded to the new Yammer. Use an Embed to display a single My feed, Group feed, Topic feed, User feed, or Open Graph object feed on a web page.Begin early December 2020MC226053
(Updated) Microsoft Teams – Virtual Breakout RoomsBreakout rooms allow meeting organizers to split main meetings into smaller sessions for focused discussions.

– Minimum desktop app version 1.3.00.24755
– Minimum iOS build: 1.0.77.2020100603
– Minimum Android build: 1.0.0.2020091301
Begin early December, complete mid-December 2020MC224343

Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (0)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – November 2020

  • SharePoint: Migration Manager: Teams and OneDrive destinations in Migration Manager – SharePoint Migration Manager now lets you select a Teams channel or a OneDrive username when setting your migration destination. Roadmap ID: 68884
  • 👀 Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519

Microsoft 365 roadmap roundup – w/c 23 November 2020

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

From the message center…

MessageMore detailAct byMessage ID
Introducing At a glance summaries in sharing e-mails for Word documentsSharing e-mails for Word files will soon include the estimated time to read for document as well as its key points.2 January, 2020MC227295
Meeting chat moderation settingsMicrosoft are updating the Meeting options to allow an organizer to manage participants ability to chat prior to, during and after a meeting.Complete by February 2020MC224359
1:1 Call Recording Policy IntroductionCurrently, 1:1 Call recording is controlled by the -CsTeamsMeetingPolicy / AllowCloudRecording attribute. Microsoft are now changing it so that 1:1 Call recording can be controlled by its own policy.18 December, 2020MC227292

Use these buttons to switch between each product’s roadmap updates.

SharePoint

🍾 LAUNCHED

  • Microsoft Lists: ready- made templates – Create a new list from ready-made templates that accelerate list creation, structure, forms and flows. There will be 8 templates at initial launch. Roadmap ID: 64166
  • Microsoft Lists: home page – The Microsoft Lists home page is your home for all your lists across Microsoft 365. Roadmap ID: 64160

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – November 2020

  • 👀 SharePoint: Migration Manager: Teams and OneDrive destinations in Migration Manager – SharePoint Migration Manager now lets you select a Teams channel or a OneDrive username when setting your migration destination. Roadmap ID: 68884

Release – December 2020

  • Updates to site header options – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logoRoadmap ID: 63776
  • SharePoint and Teams: updated Add a Team to a site wizard – Choose the SharePoint content that you want to add as tabs in Teams when you first connect them via the “Add a Team” flow from your site. Roadmap ID: 46990

Messages posting on moderated org-wide Team – how to resolve

This post is more a re-telling of a series of events I observed recently, which at first led me to believe I was going mad until I found a conclusion which I was somewhat happy with!

The situation

In my organisation we have created an org-wide Team in which the General channel is moderated, as described in my post on how to restrict posts in org-wide teams. Owners of the org-wide Team are also limited to global admins and members of the internal communications team, so only a very small number of people are able to post messages within the Team.

So imagine my surprise when one evening when a new message had been posted in the general channel by a standard user!

Example of the ‘Scheduled a meeting’ message as appeared within moderated channel in org-wide Team.

Just delete the post…not so fast

Naturally the internal communications team were asking questions as to how this happened also. Whilst I was working that part out they also wanted to delete the post from the org-wide team’s general channel. Easy enough if you’re the Teams Owner and a Teams Admin to boot right? Wrong!

The ability for Teams Owners to delete sent messages is switched off by default and is a relatively recent feature. If you want to enable Teams Owners to be able to delete sent messages you will need to be a Teams Admin and do the following:

  • Teams admin center > Messaging policies
  • Either create a new or configure the org-wide default policy
  • Enable Teams Owners to be able to delete sent messages
  • Wait up to 24 hours
Turn on ‘owners can delete sent messages’ via messaging policies in the Teams Admin Center.

However, even if you do this any replies to the message post won’t be deleted as part of this, nor will the message post completely disappear. I’ve wrote a separate post about deleting message posts and chats in Teams that goes into much more detail about this plus more.

Link: Deleting posts in Microsoft Teams

Investigation

Meet Now and Schedule a Meeting

At first I believed that the user in question must have had some sort of elevated permissions for the org-wide team that enabled them to post. After reviewing the post above and testing differences between what org-wide team owners and members can see I noticed that the Meet Now and Schedule a Meeting buttons were only available to Team Owners.

The ‘Meet’ and ‘schedule meeting’ option becomes available for Teams Owners in org-wide Teams.

After reviewing the audit logs for the user, checking the owners of the org-wide team through the Teams Admin center and Azure AD groups it became clear that wasn’t the issue.

Trying to schedule a meeting with the org-wide team email address

Other ideas I had around what might be the cause of this was that maybe the user had the email address for either the Team or the group behind and had managed to schedule a meeting and include that address. Firstly, if you’re a member and you try to “get email address” for the channel you get an error message.

Also, I noted that you are unable to search the global address list in Outlook for the org-wide team email address, nor are you able to search Groups within Outlook and find it.

Add the org-wide team’s email address as a shared mailbox

One final area I looked into was based on the audit events I’d seen earlier. What was interesting was there was an activity event in the logs called “Sent message using Send On Behalf permissions”, which led me to test adding the org-wide team’s email address as a shared mailbox to see if that might be it.

Audit log details including the ‘Sent message using Send On Behalf Permissions message’.

Again, only an owner is able to do this, but interestingly enough as an owner I was able to see the emails surrounding the scheduled meeting in the mailbox for the org-wide team.

Conclusion/ Resolution

After ruling out all of the above lines of enquiry we did notice within the Teams app, under + New Meeting there is an ability to create a live event.

When you create your live event and press next, you get a “live event permissions” screen. The default is set to org-wide, which is the exact same wording as the org-wide team we’ve set up. I haven’t tested this myself as of yet, but based on the audit information I was able to get around the event that was created, I think there is a high probability that this is how the meeting was created and posted to the org-wide team.

Creating a live event, by default sets the permissions to Org-wide.

As another aside, if you select people and groups, you are able to add the org-wide team as a participant in the meeting, which may also render the same results.

You can select the Org-wide Teams 365 Group from under People and Groups.

So, I want to throw this out to you, loyal reader! Should anyone be in this situation, or be able to test my theory please comment below and let me know what you find.

Q&A – other org-wide team issues

So since I wrote this post (only a week ago!) I’ve had a couple of new issues crop up related to org-wide teams that I wanted to document. So here goes:

#1 Can members can reply to posts in moderated channels?

So with the scenario described above, it was my belief that the org-wide team was pretty much locked down for comments, minus the ability for users to react to posts.

Recently I’d suggested to our communications team to start @ing the org-wide team in posts to send out notifications to all users, which proved successful as engagement on posts where we did this increased massively.

However, in doing this we also quickly noticed that all members of the org-wide have the ability to reply to posts in moderated channels! Needless to say this came as a bit of a surprise, especially since we had been using the org-wide team since April with zero comments on any post until now!

There are no settings within the Member permissions that control whether users can reply to posts or not either, so it cant be controlled at the team level.

Answer: encourage owners who author posts to set who can reply to their posts

So the way I tackled this problem was to encourage the org-wide team owners to consider who they want to be able to reply when they create new posts using the reply settings. You have two choices in the post formatting settings:

  • Everyone can reply
  • You and moderators can reply

#2 Can members can upload files in an org-wide team?

Short answer to this is again, yes. As members of the org-wide team users have the ability to upload files in the General channel that are visible to everyone in your organisation.

So how can you stop it?

Answer: Change the SharePoint site permissions

The answer to this for me was an easy one, change the permissions so that all members only have read permissions to the files tab. As everything files in Teams is ultimately SharePoint so for me it was a simple permissions change that did the trick.

There are two ways you can go about changing the permissions in this scenario:

  1. Move the users out of the Members SharePoint group with edit permissions, into a Visitors group with read
  2. Break inheritance on the General folder within the Shared Documents library, add all users to the Visitors group and remove the Members group

In essence, they both do the same thing but I tested both approaches and either work – I chose the first option as I don’t like to break folder inheritance if I can avoid it.

To change the SharePoint site permissions behind a Team, follow these steps:

  • Open your Team > select the relevant channel (i.e. General)
  • Press the Files tab > Open in SharePoint
  • In the SharePoint site > press the cog icon
  • Site permissions > Advanced site permissions
  • Open the Members group > make a note & select the objects listed in there (for me I had a members group again and everyone except external users)
  • Actions > remove users from group
  • Go back to the main permissions page. TIP: just add /_layouts/15/user.aspx after the name of your Team
  • Open the Visitors group
  • Pres New > enter the names of the groups that were previously in the Members group
  • Press Show Options > untick send an email invitation
  • Press Share

That’s it! Now when users navigate to the files tab of any channel within your org-wide Team they will no longer have the upload button visible.


Microsoft 365 roadmap roundup – w/c 16 November 2020

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

From the message center…

MessageMore detailAct byMessage ID
Updates to ‘Records Management’ default role group in SecurityUpdates to the ‘Records Management’ default role group to include roles that will provide Record Managers access to all facets of the Records Management solution in the Microsoft 365 Compliance suite including disposition review.Beginning December 14th, 2020MC226539
Changing default folder provisioning language during Known Folder MovesKnown Folder Move must provision new folders on the service when the corresponding folders (Desktop, Documents, Pictures) do not exist.December 10, 2020MC226548
Microsoft Teams – Virtual Breakout RoomsBreakout rooms allow meeting organizers to split main meetings into smaller sessions for focused discussions.Timing: begin in early December and expect to complete by mid-December MC224343

Use these buttons to switch between each product’s roadmap updates.

SharePoint

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – November 2020

  • SharePoint spaces: Touch device support – SharePoint spaces will enable users to interact with a space using touch interactions in addition to the mouse and keyboard based interactions currently supported. Roadmap ID: 67107
  • 👀 Microsoft Teams: Improvements to the “Create a Microsoft Team from SharePoint” experience – Enhance existing Microsoft 365 Groups with Teams functionality, directly from SharePoint team sites. Roadmap ID: 68861

Release – December 2020

  • SharePoint: Portal Launch Scheduler in SharePoint PowerShell – The Portal Launch wizard available via SharePoint PowerShell is designed to configure the deployment waves when launching a new site. Roadmap ID: 66162
  • SharePoint: Share a page to Yammer – The ability to share a modern SharePoint Online (SPO) page to a Yammer community will be available in the page actions bar. Roadmap ID: 66183

Deleting messages and chats in Microsoft Teams

In this post we will look at what options are available to enable deletion of messages and chats in Teams, more specifically how you can enable owners to delete messages posted in the general channel.

Contents

  • Delete at the tenant level
  • Delete at the Team level
  • Delete at the individual level

Delete at the tenant level

At the tenant level, there are no permissions or special powers set by default to enable Teams Owners or Teams Admins to delete messages or chats.

However, there is a setting within a Messaging Policy in the Teams Admin Center that allows you to change this.

  • Navigate to https://admin.teams.microsoft.com
  • Under Messaging policies > either create a new custom policy or edit the Global (org-wide default)
  • Set Owners can delete sent messages to On
  • This can take up to 24 hours to take effect (it took 24 hours in my tenant)
Set owners can delete sent messages to yes to enable tenant-wide deleting of sent messages in Teams.

Things to note

Enabling this will only allow Teams Owners to delete the initial message, not the entire thread. There is a Teams UserVoice suggestion that relates to private chat threads, but does relate to public messages in threads too.

Even after the message has been deleted, any replies will still be visible.

Delete at the Team level

At the Team level, Teams owners have the ability to configure channel settings that will apply to all channels within the Team. As you would imagine, any settings configured by a tenant-wide policy will be hidden at the Team level.

Within Manage Team, you are able to switch on/ off member permissions which control their ability to delete or edit messages.

The settings to call out here specifically are:

  • Give members the option to delete their messages
  • Give members the option to edit their messages

Delete at the individual level

As an end user, you are able to delete in the following ways:

  • You can delete you own messages* and chats
  • You can hide threads in your own private chats
  • You are able to mute threads in your own private chats

* You can delete your own messages where moderation isn’t in place, or any Team level settings don’t stop you from doing so.

Example of how an individual has the ability to delete their own messages posted within channels in Teams.

Things to note

You can’t currently delete entire threads within your own private chats, as above this is on the backlog in the UserVoice community.


Microsoft 365 roadmap roundup – w/c 9 November 2020

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

From the message center…

MessageMore detailAct byMessage ID
Microsoft 365 admin center: Simplified admin experienceMicrosoft are delivering a new landing experience within the Microsoft 365 admin center that provides a simplified administrative view.January 2021MC226054

Use Teams licenses to control access to Microsoft Teams
If a user within your tenant is given an active Microsoft Teams license, they will have access to Microsoft Teams. No additional access checks will be made.December 3, 2020MC226038
List creation from templates Visual refresh in SharePoint sitesList creation from SharePoint sites will get a visual refresh and users will get the additional capability to create lists from eight built-in templates.Targeted release: Complete

Standard release: Gradually rolling out mid-November
MC222600

Use these buttons to switch between each product’s roadmap updates.

SharePoint

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – November 2020

  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • Microsoft Lists: new ‘Integrate’ drop-down menu – Introduction of a new top-level menu item: ‘Integrate.’ To start, existing command buttons for Power Apps and Power Automate will move into Integrate – as they are integrated technologies and experiences. Roadmap ID: 64869
  • Microsoft Lists: rules – Create simple if/then rules based on changes to list information to set reminders and send notifications. Roadmap ID: 64163
  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Lists: comments – Add a comment on a list or list items, including @mention capabilities to draw a person’s attention. Roadmap ID: 64169
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume. Roadmap ID: 67119
  • Microsoft Lists: column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714
  • Microsoft Lists: Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists: undo / redo – As you work across rows and columns within Microsoft Lists, mistakes will happen and it needs to be easy to recover information. Similar to how you can remove sentences and phrases in a Word document, you will be able to do this in Lists by using the undo button. The same is true in reverse with the redo button. Roadmap ID: 68810
  • Microsoft Lists: Updated Choice column experience: built on SharePoint – Items within a Choice column, in and out of Quick Edit mode for both lists and libraries, will support single, multi-choice, and manual fill as you add items. Roadmap ID: 67097
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Set Default Page Templates – This feature will allow site owners to set a page template as the default when a user creates a new page or news post on the site. Roadmap ID: 64529
  • SharePoint and Teams: updated Add a Team to a site wizard – Choose the SharePoint content that you want to add as tabs in Teams when you first connect them via the “Add a Team” flow from your site. Roadmap ID: 46990
  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318
  • Improved page/ news publishing experience – A new pre-publish panel that gives authors an overview of key information about their pages or news posts. Roadmap ID: 63257
  • Improved page/ news publishing experience – A new pre-publish panel that gives authors an overview of key information about their pages or news posts. Roadmap ID: 63257
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963
  • SharePoint: Share a page to Yammer – The ability to share a modern SharePoint Online (SPO) page to a Yammer community will be available in the page actions bar. Roadmap ID: 66183
  • New ways to add SharePoint images – Page authors can now copy and paste images on the canvas to automatically create a new image webpart. Roadmap ID: 65599
  • Microsoft Lists: Updated Person column experience: built on SharePoint – Items within a Person column, in and out of Quick Edit mode, will appear using the new “pill” design format when a person’s photo is displayed. Roadmap ID: 67095
  • SharePoint spaces: Touch device support – SharePoint spaces will enable users to interact with a space using touch interactions in addition to the mouse and keyboard based interactions currently supported. Roadmap ID: 67107
  • SharePoint: Text web parts automatically added to new sections in modern pages – Microsoft are now adding text web parts automatically for you when you add new sections to a modern page. Roadmap ID: 67146
  • SharePoint: My Feed web part – Make your page or site in SharePoint more dynamic and relevant to individual users by adding the My feed web part. The My feed web part will show a mix of content from across Microsoft 365, based on what’s likely to be most relevant to the current user at any given time. Roadmap ID: 67148
  • SharePoint: new experience to add content types to lists and libraries – Custom content types that are available to your SharePoint sites can easily be added to lists & libraries that allow multiple content types. In those SharePoint lists & libraries that allow multiple content types, a new ‘Content type’ option will be available in the ‘Add column’ menu. Roadmap ID: 67164

Microsoft 365 monthly update – October 2020

In this month’s update we take an in-depth look at all the recently released features for all the products within Microsoft 365.

SharePointSharePoint Syntex, organization chart web part, admin controls for Lists, Lists – commenting

Teams Tasks in Teams, New file sharing experience, live captions, spotlight, prevent unmuting, advanced production for meetings, read-only Whiteboard, recordings in SharePoint, download participant report, incoming IP video policy, appear offline, language-aware proofing, Teams templates, SharePoint pages app, global notification settings, Off-shift access controls

Teams (Education) Anonymous grading & marking, view all class assignments

Teams (Government)Priority,notifications, read receipts, file viewer upgrades, together mode, large gallery view, meeting notes improvements

Power AppsOffline apps, custom API preview, portals ID provider GA, relevance search API, app usage analytics in ISV studio

Power Automate Desktop update, RPA playbook for SAP, AI Builder capabilities GA, nine new connectors, action analytics, DLP capabilities GA

Power BICertified & promoted reports, Azure Databricks connector, report server feature summary, enhanced compute engine, publish to web, ‘new look’ Power BI service, personalize visuals GA, October 2020 desktop feature summary, on-premises data gateway

RelatedOneDrive widget for iPhone, Productivity score, Forms from the Office mobile app

SharePoint

SharePoint Syntex

Now rolling out worldwide, SharePoint Syntex amplifies human expertise, automates content processing, and transforms content into knowledge. Syntex mainstreams machine teaching, enabling your experts to capture their knowledge about content in AI models they can build with no code.

SharePoint Syntex.

Find out more:

Organization Chart web part

This web part allows page authors to generate an organization chart based off of a specific individual – just by typing their name. The page author will have the option to determine how many levels up this org chart goes, and as you navigate, you’ll see who reports to who.

IZ-RP-24_003_Org-chart-web-part.jpg
Organization Chart web part.

Find out more:

Control settings for Microsoft Lists

Some new PowerShell based admin capabilities are being added to Microsoft Lists, including:

  • Control the creation of personal lists – a disable control, and;
  • Manage the built-in, ready-made templates – so that only the ones you wish to be available to your people will appear
IZ-RP-24_004_MSLists-IT-control-templates.jpg
Control settings for Microsoft Lists.

Find out more:

Microsoft Lists – commenting

You will soon be able to add and delete comments on list items. Users can view all comments on a list item and filter between views that show comments or activity related to an item.

Information on how and where comments are stored:

  • Comments follow the permission settings inherent in SharePoint and Microsoft Lists
  • Users with read-only permission can only view comments. Those with list edit permission can make comments as well as delete comments; editing comments is currently not possible
  • Comments are stored in the schema for each list, which is based on the SharePoint storage platform
  • If you are using a classic list template, it will not have this commenting feature
  • Commenting on lists in Teams is not yet available; currently leverage Teams chat for lists in Teams
  • Comments are not indexed by Microsoft Search
IZ-RP-24_006_MSLists_commenting.jpg
Add and delete comments on list items in Microsoft Lists.

Find out more:


Teams

Tasks in Teams

Tasks in Microsoft Teams lets you manage your team tasks from Planner and individual tasks from To Do in your hub for teamwork. Tasks in Teams is now generally available for all non-government tenants.

IZ-RP-24_008_Tasks-in-Teams.gif
Tasks in Microsoft Teams.

Find out more:

New file sharing experience in Teams

You can now create a shareable link for any file stored in Teams and directly set the appropriate permissions. Additionally, you can also set permissions for files stored in SharePoint or OneDrive while composing a private chat or starting a channel conversation.

IZ-RP-24_005_New-sharing-exp-in-Teams.gif
New file sharing experience in Teams.

Find out more:

Live Captions with speaker attribution

Microsoft Teams added speaker attribution to live captions so that you can see who is speaking along with what’s being said, making meetings more inclusive and easier to follow along.

Live Captions with speaker attribution in Teams.

Find out more:

Spotlight an individual video

Presenters can now pin an individual video feed for all attendees to see during a Teams meeting. Once pinned, the individual identified as the spotlight will be the main video shown to all participants.

spotlight.png
Spotlight an individual video participant for all attendees in a Teams meeting.

Find out more:

Prevent attendees from unmuting

Meeting organizers and presenters can now prevent attendees from unmuting during the meeting and enable specific attendees to unmute when they raise their hands.

Prevent Unmute.png

Find out more:

Advanced Production for Teams Meetings

Transform your Teams Meeting into a virtual stage with a new advanced production option for broadcasts. Network Device Interface (NDI) support for Teams allows event producers to convert each participant’s video into a discrete video source that can be used in the video streaming production tool of your choice.

This functionality enables you to use Teams meetings in new ways, including bringing speakers into Together Mode or customized views, to deliver professional broadcasts to the end point of your choice and reach audiences wherever they are.

Find out more:

Microsoft Whiteboard read-only mode

Microsoft Whiteboard read-only mode is available in Teams allowing for more flexibility for you to either present the digital whiteboard in read-only mode, or to allow others to edit and collaborate when given access.

Whiteboard.png
Microsoft Whiteboard read-only mode is available in Teams.

Find out more:

Meeting & Calling recordings stored in OneDrive and SharePoint

Teams meeting and call recordings can now be stored in your OneDrive for Business or in SharePoint, providing the ability to share recordings with guests or external users, access meeting recordings faster, and manage recordings with security and compliance controls available to other file types in Microsoft 365.

Teams Admins can select their recording storage location by updating policies using PowerShell.

recordings in onedrive sharepoint.png
Teams meeting and call recordings can now be stored in your OneDrive for Business or in SharePoint.

Find out more:

Enhancements for downloading participant reports in Teams meetings

Now you can easily download a participant report after the meeting within the meeting chat. Microsoft have also added new data into the report that allows you to better manage your attendance.

image shows download attendance list icon in Microsoft Teams Meeting

Find out more:

Changes in Incoming IP Video policy (New Audio and Video Policies)

Microsoft have extended the Allow IP Video policy to prevent both outgoing and incoming video as needed. Tenant administrators can use this policy to manage bandwidth.  Current policy can only be set to prevent outgoing video.

Find out more:

Appear Offline status

You can now change your presence to “Appear Offline”. This allows you to have full access to Teams while signalling to colleagues that you are unavailable.

Image
Appear offline status in Teams.

Find out more:

Language-aware proofing

If you write different messages in different languages, you now see spellchecking relevant to the language you use when typing a message in the Teams desktop app.

Find out more:

Teams templates

When creating a new team, you can now choose from a variety of customizable templates including event management, crisis response, as well as industry-specific templates like hospital ward and bank branch. 

Template.gif
Templates in Teams.

Find out more:

Updated SharePoint pages app in Teams

The updated SharePoint pages app in Teams lets you add published SharePoint pages or lists as a tab in a Teams channel. SharePoint pages let you share ideas using images, video, links, and documents.

sharepoint.png
Updated SharePoint Pages app in Microsoft Teams.

Find out more:

Simplified global notification settings

You can now change your notification settings through an updated notification settings section. To access, go to your profile picture > Settings > Notifications.

notifications.png
New and simplified global notification settings in Teams.

Find out more:

Off-shift access controls

Off-shift access controls allows IT admins the ability to configure Teams to alert you when you are accessing the app on your personal device outside of working hours.

The feature does not require active usage of the Shifts app, but it does require Shifts being configured and schedule data being inside the app; either added natively with Excel import or including workforce management API connectors.

Off shift access picture sub.JPG

Find out more:

Teams (Education)

Anonymous grading and marking in Assignments

Anonymous grading, when enabled in the assignment detail view removes students’ names and avatars are temporarily removed, presenting a random list of students. This allows you as an educator to review work with identities hidden, no shuffling of paper involved.

grading.png
Anonymous grading and marking in Assignments.

Find out more:

View assignments across all classes

Now both educators and students can once again view upcoming and turned in assignments by class or view them across all classes. Just visit Assignments in your app bar on the left-hand side of Teams to view assignments across all classes.

assignments.png
View assignments across all classes in Teams for Education.

Find out more:

Teams (Government)

These features currently rolling out to customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD).

Priority notifications (GCC, GCC High, and DoD)

Priority notifications alert a recipient of an urgent message on their mobile and desktop devices until a response is received, every two minutes for up to 20 minutes. IT admins can manage this feature as part of messaging policies in Teams.

Find out more:

Read receipts (GCC, GCC High and DoD)

Read receipts in private chats allow senders to know that a message was read by the recipients. IT admins can configure messaging policies from the Microsoft Teams admin center to enable or disable this feature for users.

Find out more:

File viewer upgrades (GCC, GCC High and DoD)

Teams file viewer is being upgraded for Gov clouds from legacy to OneUp for non-Office file types and to unified app for Office file types (Word, PowerPoint, and Excel.

Find out more:

Together mode (GCC)

Together mode, now available in GCC, uses AI segmentation technology in meetings to digitally place participants in a shared background, making it feel like you’re sitting in the same room with everyone else.

Find out more:

Now available in GCC, Large Gallery view provides a new way to view video up to 49 participants at once on a single screen (7×7).

Find out more:

Improvements to meeting notes (GCC, GCC High, and DoD)

Meeting notes now support 100 users by default. Also, if anyone joins your meeting past after it is scheduled and, doesn’t have access to notes, they can now request access from the note’s owner in one click.

Find out more:


Power Apps

Mobile Offline for Power Apps

Makers and administrators can now configure apps to be available offline on a user’s device, and users can continue to complete their tasks against the local cache on their phone even with intermittent or no network connectivity. When the network is re-established, the users’ changes are seamlessly synchronized back to the cloud.

Mobile Offline for Power Apps.

Find out more:

Custom API (preview)

Custom API is a new code-first approach that extends the concept of Custom Actions to provide capabilities that will make life easier for developers.

With Custom API, there is no workflow and some of the limitations of Custom Actions can be avoided providing new capabilities for developers. Instead, Custom APIs require that the developer create a plug-in which will provide the main operation for the message.

Find out more:

Power Apps portals simplified identity provider configuration

Now generally available, Microsoft are introducing a simplified experience to create and manage authentication settings and identity provider configuration. The experience aims to provide better discovery of supported providers, in-app guidance for makers / administrators to do this quickly and reduce common configuration errors. 

Simplified identity provider configuration in PowerApps portals.

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Relevance Search API, now available for Common Data Service (CDS) environments provides access to exciting new search capabilities in environments with Relevance Search enabled. Three types of search experiences can be powered by the API, including; search results page, Suggestions-as-you-type and autocomplete.

Suggestions
Suggestions using Relevance Search API.

Find out more:

App usage analytics in ISV Studio

Now in public preview, app usage analytics now allows ISV to monitor your published applications. With the release of this feature, in addition to seeing the total number of installations a user will now be able to see the Monthly, Weekly and Daily active usage of their app.

App usage analytics in ISV Studio

Find out more:


Power Automate

Power Automate Desktop update – October 2020

The Power Automate Desktop October 2020 update is out now and includes several new productivity enhancements.

Error notifications are available in the console
Error notifications are available in the console.

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RPA Playbook for SAP GUI Automation with Power Automate

The Power Automate team have released the first enterprise automation playbook for Microsoft Power Automate – SAP GUI Automation.

The playbook show you how to apply simple to advanced, no-code to pro-code SAP automation techniques, leveraging Power Automate, UI flows and the recently announced public preview of Power Automate Desktop.

Basic SAP automation use case
Sample Use Case API & RPA based flows.

Find out more:

New AI Builder capabilities generally available

Microsoft have announced several AI Builder preview model types are now generally available. These include: explicitly tag fields in form processing, text translation, predict a number, realtime prediction, receipt processing (preview) plus many more.

Explicitly tag fields in form processing.

Find out more:

Nine new connectors in Power Automate

Nine brand new connectors were released for Power Automate through September 2020, taking the total number of connectors to 400! Here’s what was released:

  • Azure AD Identity Protection – Azure AD Identity Protection is a tool that allows organizations to discover, investigate, and remediate identity-based risks in their environment.
  • CDK Drive Customer – CDK Drive Customer is an API published by CDK Global to help you manage your CDK Drive Dealer Management System (DMS) customer records.
  • CDK Drive Service Vehicles – This connector will help you maintain vehicle details on the service vehicle record and keep it up to date.
  • Cloudmersive Video and Media – Cloudmersive Video and Media Service was created to enable customers to effortlessly convert videos, audio files, and media between different file formats at scale and on-demand. 
  • GetAccept – The GetAccept sales enablement platform can help sales teams close more deals faster with AI powered dealscore and sales coaching, coupled with sales automation and e-signing. 
  • IN-D Payables – IN-D Payables is an AI-based invoice processing bot that can smartly extract things that matter most, like PO number, invoice number, and more, from millions of invoices in no time. 
  • Microsoft 365 compliance – Microsoft 365 compliance solutions help you discover, protect, and govern your data, address regulations and standards, and mitigate insider risks. 
  • MotaWord Translations – MotaWord enables professional translation of your documents into 95+ languages with blazing speed. It’s a pioneer of collaborative translation and works with 18000+ professional translators to empower your business in the international stage.
  • Nitro – Nitro Sign is an eSigning tool that allows you to get your documents electronically signed faster and more securely.

Find out more:

Action analytics in Power Automate

Action analytics is an update to flow analytics that will make it easier for users to understand how many actions your flow is executing every day.

For flows with a lot of daily activity this feature helps users understand how many actions are running each day.

Introducing action analytics in Power Automate.

Find out more:

Data Loss Prevention capabilities now generally available

A range of new Power Platform Data Loss Prevention (DLP) policy capabilities are now generally available, including; a new enhanced user interface in the Power Platform admin center for defining DLP policies, which additionally enables the ability to block connectors as well as user interface support for including HTTP Connectors in DLP policies.

Find out more:


Power BI

Certified and Promoted reports and apps

With the rise of the need for standardized, authoritative data across organisations, the Power BI team recently released endorsements for datasets and dataflows. This has now been extended to provide similar endorsement capabilities for reports and apps.

Certified and Promoted reports and apps in Power BI.

Find out more:

Power BI Connector to Azure Databricks Public Preview

In September, the Power BI team announced the availability of an enhanced Connector to Azure Databricks in Power BI Desktop in public preview. Now the Azure Databricks connector has also been deployed to the Power BI service.

Azure Databricks is an Apache Spark-based analytics platform optimized for the Microsoft Azure cloud services platform. It can consume data at cloud scale from multiple data sources such as Azure Blob Storage, Azure Data Lake Storage, and Azure Cosmos DB. And thanks to the enhanced Azure Databricks connector, you can now deliver breakthrough insights at cloud scale in a self-service fashion in Power BI.

Power BI Connector to Azure Databricks Public Preview.

Find out more:

Power BI Report Server October 2020 Feature Summary

With October’s Power BI report server feature summary, several new features have been released including the modern ribbon, slicer improvements, enhanced dataset metadata and more.

Modern ribbon in Power BI Desktop.

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Enhanced compute engine now enabled by default

To improve the scale of dataflow analysis in Power BI, Microsoft are turning on the enhanced compute engine for all new dataflows by default in all new capacities provisioned. This premium dataflow feature allows you to:

  • Speed up refresh operations when computed entities or linked entities are involved
  • Enable DQ connectivity over dataflows leveraging the compute engine
  • Achieve improved performance in the transformation steps of dataflows when entities are cached within the compute engine

Find out more:

Power BI Publish to web updates

The Power BI team have announced several updates to the Power BI publish to web functionality including improved web dialog experiences, ability to add a placeholder image, a new data refresh experience plus many more.

New publish to web dialog and experiences.

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The ‘new look’ of the Power BI service begins rolling out soon

All the improvements of the ‘new look’, from navigation updates to the simplified action bar for reports and dashboards, begins rolling out next week and will be generally available to all tenants and users by early November.

new simplified report action bar in the Power BI service
The ‘new look’ of the Power BI service begins rolling out soon.

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Personalize Visuals general availability

Personalize visuals are now generally available, this new feature can can empower your end-users to explore and personalize visuals all within the consumption view of a report. For example, your end-user can change a measure, a dimension, or the visualization itself.

Personalize Visuals in Power BI.

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Power BI October 2020 Feature Summary

Several updates are included in this months Power BI feature summary including new visuals, the introduction of canvas watermarks, new icons plus much more.

Power BI October 2020 Feature Summary.

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On-premises data gateway October 2020 update is now available

The October update for the On-premises data gateway (version 3000.63.6) is now available. Updates include OAuth Support for the gateway, Google BigQuery Connector on Gateway, Performance Monitoring On By Default plus many more.

Google BigQuery Connector on Gateway.

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Related

OneDrive widget for iPhone

ow, when you run iOS14 on your device, you can add a OneDrive widget to your iPhone home screen. The widget displays your photo memories “on this day” across previous years. 

IZ-RP-24_007_OD-iOS-widget.jpg
OneDrive widget on iOS14.

Find out more:

Productivity Score

Microsoft Productivity Score can help measure and improve how your organisation uses Microsoft 365 by giving you visibility into how your organization works, insights to identify where you can make improvements, and actions you can take to update skills and systems so that everyone can do their best work.

Screenshot of Teamwork Productivity Score
Microsoft Productivity Score.

Find out more:

Create Forms from the Office mobile app

You can now easily create, share, and analyze your forms, alongside your other Word, Excel, and PowerPoint files, all from the Office mobile app.

Forms creators can easily create and send out a form, and from the “Home” page of the app, quickly check to see the number of respondents and insights from the information collected. 

MobileApp.png
Create forms easily on-the-go in the Office mobile app.

Find out more:


Microsoft 365 roadmap roundup – w/c 2 November 2020

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

From the message center…

MessageMore detailAct byMessage ID
Reminder: Retiring SharePoint 2010 WorkflowsStarting August 1st, 2020, SharePoint 2010 workflows will be turned off for any newly created tenants.

Starting November 1st, 2020, Microsoft will remove the ability to run, or create, or execute SharePoint 2010 workflows from existing tenants.
1 November, 2020MC225133
(Updated) Microsoft Productivity Score soon to be generally availableMicrosoft Productivity Score, a new analytics solution that helps you understand how work gets done in your organization, is transitioning from preview to general availability.3 December, 2020MC225209
Reminder: Microsoft Teams web app to no longer support IE 11Microsoft Teams web app will no longer support Internet Explorer 11 (IE 11) after November 30, 2020. After November 30, 2020, users will be unable to access the Teams web app from IE 11 and be notified to use the desktop app or access the web app from Microsoft Edge.30 November, 2020MC225570
Skype for Business admin center retirementSkype for Business admin center will be retiring, starting on December 1st, 2020.1 December, 2020MC225373

Use these buttons to switch between each product’s roadmap updates.

SharePoint

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • SharePoint: new create list experience – With the introduction of Microsoft Lists, we introduced a new user interface when creating lists from the Lists home page and within Teams. You’ll now see this new experience when creating a new list from within a SharePoint site. Click New List and you’ll see the updated experience to create lists. Roadmap ID: 67137

⌛ IN DEVELOPMENT

Release – November 2020

  • Updates to site header options – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logoRoadmap ID: 63776
  • 👀 Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519
  • Microsoft Lists: comments – Add a comment on a list or list items, including @mention capabilities to draw a person’s attention. Roadmap ID: 64169
  • SharePoint: Site Performance Page for Site Owners and Editors – The Site Performance Page will display results from the Page Diagnostics for SharePoint tool and the information will be available within SharePoint from site settings. Roadmap ID: 66196

Microsoft 365 roadmap roundup – w/c 26 October 2020

Microsoft 365 roadmap roundup

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

From the message center…

MessageMore detailAct byMessage ID
Reminder: Office 2013 Client Connectivity to Office 365 ServicesOffice 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirementsOctober 13, 2020MC218020
Redirecting from incompatible site experiences in Internet Explorer 11When visiting a public site known to be incompatible with IE 11, a user will be redirected to Microsoft Edge to view the site. November 19, 2020MC224523
Introducing commenting in Microsoft ListsYour users will soon be able to add and delete comments on list items. Users can view all comments on a list item and filter between views that show comments or activity related to an item.November 23, 2020MC224822

Use these buttons to switch between each product’s roadmap updates.

SharePoint

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • Microsoft Lists: calendar view – Visualize any list with items that use date column information in a calendar view. Roadmap ID: 64167
  • SharePoint: Site Performance Page for Site Owners and Editors – The Site Performance Page will display results from the Page Diagnostics for SharePoint tool and the information will be available within SharePoint from site settings. Roadmap ID: 66196
  • 👀 SharePoint: Organization Chart Webpart – This webpart allows page authors to generate an organization chart based off of an individual. The page author will have the option to determine how many levels up this org chart goes. Roadmap ID: 67131

⌛ IN DEVELOPMENT

Release – November 2020

  • SharePoint: SharePoint spaces General Availability – SharePoint spaces moves from Public Preview to General Availability. Roadmap ID: 67135

How to provision OneDrive for Microsoft 365 users

This blog post describes a scenario where not all users in your Microsoft 365 tenancy have OneDrive and how to provision it where required.

Overview

As a general rule I’ve found that most users who are in your M365 tenancy should have OneDrive irrespective of whether they are using it or not.

During a project I was involved with, we were compiling a list of all our M365 users home drive source locations to migrate the data into their respective OneDrive’s. Completing this exercise we found that not everyone in our organisation actually had OneDrive provisioned.

Information online as to the reasons why was scant, with much of what others describe around licensing issues not being applicable in this situation.

When you look at a user’s OneDrive information within the M365 admin center, you will see this:

If a user in your tenancy doesn’t have OneDrive, you will see this message.

I’m not 100% sure why these users are without OneDrive as the accounts checked hadn’t been blocked. However they have not had any sign in activity for the last 30 days – although we have set our retention for OneDrive to be 90 days before deleting so it’s still a bit of a mystery.

The solution

Microsoft have provided documentation on how to pre-provision OneDrive for users in your organization which is exactly what we needed. The documentation details two ways in which you can approach the problem:

  1. Pre-provision OneDrive for users – Create a list of users who need OneDrive > save as a txt file > run PowerShell to provision OneDrive for those users
  2. Pre-provision many users at the same time – Run PowerShell to provision OneDrive for large numbers of users

In this example we didn’t know how many of our users were without OneDrive so we choose to go with option 2.

How to provision OneDrive for large numbers of users

Prerequisites

  • The account you are using to run the script needs to be  a global or SharePoint administrator and must be assigned a SharePoint license
  • The user accounts that you are provisioning must be allowed to sign in and also have a SharePoint license assigned
  • Make sure you have the latest version of the SharePoint Online Management Shell installed

Run the PowerShell script

  • Open SharePoint Online Management Shell
  • Run the PowerShell script

The script should loop through until it completes for all users in your tenancy. You should see it looping through like in the example screenshot below:

Example of once the PowerShell script has been run, the script looping through each user in your tenancy.

Issues & resolution steps

Before I start describing my experiences of running the script, I am a relative PowerShell novice so forgive my ignorance if some of this is elementary. I had some trouble getting the script to run, which I think was more to do with the cmdlets I had installed (I’ve had a new laptop recently) rather than the script.

Issues with Connect-sposervice

I had issues connecting to the SharePoint admin center, I was receiving an error like this:

Issues connecting with the sposervice cmdlet.

I found this post on koskila.net that is really helpful and may help others with similar issues. In the end I got the script to run by removing the $credential variable at the start of the Microsoft script and connecting to the msolservice and sposervice directly.

With the $credential variable removed, I was prompted to login twice, once for msolservice, and again for sposervice, which then authenticated moved on to the next stage of the script.

Example of my changes to the script to allow me to run properly.