Microsoft 365 roadmap roundup – 17 May 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Listen to the audio version of the Microsoft 365 roadmap roundup!

The audio companion to the M365 roadmap roundup is available for all major podcasting apps here.


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (4)
  • Rolling out (3)
  • In development (10)

🍾 LAUNCHED

  • SharePoint: Company-Branded Auto News Digest – For SharePoint news users, we are launching an update to the Auto-News Digest feature. Now users will receive a company branded Auto-News Digest. Roadmap ID: 70606
  • SharePoint: Immersive reader is coming to modern SharePoint pages and new posts – The Microsoft Immersive Reader, which is currently built into Word, OneNote, Outlook, Teams and other Microsoft apps, will be available for SharePoint pages and news posts. Roadmap ID: 70737
  • SharePoint Syntex: Document understanding model – extractors position awareness – An explanation enhancement to specify document region where an entity may appear in a content understanding model. Roadmap ID: 70605
  • SharePoint Syntex: Retention label support for Form Processing – Option to assign a default retention label to content captured with an applied form processing model. Roadmap ID: 70608

🚂 ROLLING OUT

  • SharePoint: App Bar – The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed. Roadmap ID: 70576
  • SharePoint and OneDrive: Share dialog – adding Link settings to the quick permissions. Roadmap ID: 81958
  • SharePoint: Admin center – Migration Manager: Dropbox migrations – With Microsoft’s recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Dropbox into Microsoft 365. Roadmap ID: 82015

⌛ IN DEVELOPMENT

Release – May 2021

  • 🆕 Azure Active Directory, OneDrive, and SharePoint for Business: Azure B2B integration with OneDrive and SharePoint is now generally available – The Azure B2B Integration with OneDrive and SharePoint is now generally available. This integration is currently disabled by default but can be enabled using the SharePoint Online Management Shell. Roadmap ID: 81955
  • 🆕 SharePoint: Microsoft Lists: Updated sharing experience – Create unique sharing links for lists based on who and how you wish to share them, while adhering to any sharing settings per established IT and governance planning and policies. Roadmap ID: 81965
  • 🆕 SharePoint Syntex: Automatically set sensitivity labels in document understanding models – You can now tag documents automatically with MIP sensitivity labels in document understanding models. Roadmap ID: 81975
  • 🆕 SharePoint Syntex: Use regular expressions to match patterns for extracting metadata in document understanding models – You can now use regular expressions (RegEx) in explanations, allowing model trainers to provide more complex metadata extractor and recognition patterns. This addition includes a set of regex explanation templates that can be used or edited like the other templates. Roadmap ID: 81976
  • SharePoint admin center: updated homepage dashboard – Update for the homepage in the SharePoint admin center with more and more cards and graphs appear over time – so you can see insights on files, usage security, recommendations, training and so on. Roadmap ID: 68812
  • Microsoft Viva: Improvements for Topic Management – This update will empower Knowledge Managers, providing additional metadata for sorting and filtering through the list of topics, including additional quality and usage columns, and segmentation to help manage topics at scale. Roadmap ID: 72182

Release – June 2021

  • SharePoint: Admin center – Migration Manager: Egnyte migrations – With Microsoft’s recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Egnyte into Microsoft 365. Roadmap ID: 82016
  • Microsoft Viva: Topic management dashboard – You can track the stats over time for topics through the lifecycle of suggested, confirmed, published, and removed with the new visual topic management dashboard. Roadmap ID: 81977

Release – August 2021

  • SharePoint Syntex: Availability for GCC – General availability for SharePoint Syntex in GCC. Roadmap ID: 70610

Release – December 2021

  • 🆕 SharePoint: Admin center: Migration Manager: Dropbox migrations for Government Clouds – With our recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Dropbox into Microsoft 365. Roadmap ID: 83456

How to build a knowledge base in SharePoint

This post will detail step-by-step how to build a knowledge base using the modern authoring experience in SharePoint Online.

Contents

Intro

SharePoint and knowledge bases have gone hand in hand for many years. If you have been involved with SharePoint for any length of time it is not an uncommon request to be asked to build a knowledge base at some point. With the advent of AI and machine learning within Microsoft 365, plus the introduction of Knowledge & Content Services (formerly Project Cortex), SharePoint Syntex and Microsoft Viva Topics, you may think the need to build a traditional knowledge base has gone the way of the dodo.

Well the pricing of the above services means that my organisation won’t readily adopt these new things, so for now at least continuing to leverage metadata rich lists & libraries will have to suffice! Here’s how I built a knowledge base in SharePoint Online…

IT Knowledge base image

Site features

  • Custom site theme/design
  • Mega-menu navigation
  • PnP modern search V3
  • Custom page templates
  • Site Pages library with additional metadata
  • Lookup value lists
  • Change log list

Web parts used

  • Image with colour block
  • Search box
  • Highlighted content
  • Image/ text
  • Page properties (KB articles)
  • Search results web part
  • Searh filters web part

Approach

I wanted to leverage the modern page authoring experience for creating pages, as there are several people adding content to the knowledge base (KB). So with that in mind the knowledge base is built around the Site Pages library, using the metadata applied to each knowledge base article to drive dynamic web parts throughout the site such as search, page properties and the highlighted content web part.

Within the KB, all KB articles get categorised by the type of technology, application and product they fall under. These work for my KB as I can fit KB articles within these headings. For example:

KB article: How to fix the sync connection in SharePoint 2010

TechnologyApplicationProduct
MicrosoftSharePoint ServerSharePoint 2010

Site Pages library

As mentioned above, the Site Pages library is the lynchpin to the entire knowledge base. Starting with the Pages library, I created columns to capture additional metadata about each KB article. Here are the columns I created:

Technology: lookup column, values held in custom list
Application: lookup column, values held in custom list
Product: lookup column, values held in custom list
Knowledge Type: choice column
Topic: Managed Metadata column
Contact: Person or Group

Technology, Application & Product are what drive each view within the Site Pages library. I have created a view for each Technology and Application, which are used for web parts embedded within the relevant pages (for example: Microsoft).

Product is used as a way to formalise the type of KB articles that are created (for example: Procedure), with Topic effectively being a way to tag KB articles with a wider variety of terms to aid searching and filtering.

Custom site theme/ design

I originally provisioned the site based on the news, resources, actions template in the SharePoint look book. From here I created a simple custom site theme following the excellent blog post how to configure and apply a custom theme in SharePoint Online by Greg Zelfond.

The only thing I did different is I used a different website to generate my theme which you can use here. This theme generator site allows you to access more of the colours that are used when creating a theme to potentially create a multi-coloured theme. For more information of this check out another great post by Laura Kokkarinen here.

Use a theme generator to create a custom theme for your SharePoint Online site.

Homepage

The homepage of the knowledge base is broken down into three key areas: search, recently added and the browse area.

Search: Search web part as part of the PnP modern search solution V3. Connected to a custom search results page (more information below).

Recently added: Highlighted content web part that only shows pages from this site, filtered by recently added earlier this year.

Browse: Three column section consisting of images, text and button web parts. I used the images from the look book template to get the correct sizing for the images above. When updating the images I noticed they didn’t update immediately which I wrote about how to fix here.


The navigation for the KB has been created using the mega menu option within the Change the look > Navigation options. The links have all been created manually for each section, with each link going to either a dedicated page or a view created from the Site Pages library.

Mega menu navigation in the IT KB.

Search web part

The search for the knowledge base is all based on web parts from the PnP modern search solution V3. From the homepage there is a search web part. Before configuring the search web part on the homepage you will need to create and configure the search results page and web part as it is required as a data source. I followed the guidance from the PnP modern search solution documentation to configure the search web part with the following properties:

The search web part configuration on the knowledge base homepage.

Search results

The search results is a dedicated page created within the knowledge base that includes the search box, search results and search filters web parts. The search box web part is configured in exactly the same way as on the homepage and just serves as a consistent way to see your search results and search again if required.

The search results web part has been added to a separate, one-third left section underneath the search box web part shared with the search filters web part. The search results web part has the following settings:

Connect to source: Page environment
Page environment’s properties: Search
Search: Search query
Use a default search query: No
Query template: {searchTerms} Path:{Site.URL} FileType=aspx
Result source identifier: No
Sort order: Created, size
Sortable properties: None
Connect to a search refiners web part: On
Use refiners from this component: Filter
Connect to search verticals: Off
Enable query rules: On
Include personal OneDrive results: Off
Selected properties: {searchTerms} Path:{Site.URL} FileType=aspx
Refinement filters: None
Show paging: On
Number of items per page: 30
Number of pages: 4
Hide navigation: No
Hide navigation if disabled: Yes
Results layout: Simple list

Search filter web part

The search filter web part has been added to the search results page with no additional configuration changes made. Don’t forget (like I did), to get the search filter web part to start to work with your search results, you need to turn it on within the search results web part – under connect to a search refiners web part!


Page templates

I’ve used page templates within the knowledge base to standardise the layout of each KB article. At the time of writing there are only two templates to choose from: an application template or new KB article.

Example KB article page template

The KB article page template includes a page properties web part that shows the Knowledge Type, Contact and Topic.

The layout of each KB article page template is as follows:
One-third right section: Text web part (left), Page properties web part (right)
One column section: Two text web parts
One column section: Two text web parts

How to create a page template

  • Create or open the page you want to use as your template
  • Press the down arrow next to the save button > Save as template

Page templates will now appear under saved on this site when creating a new page. Templates are also saved in a “Templates” folder within the Site Pages library.

Create page templates to standardise how knowledge is created.

More information on how to manage and delete templates can be found here.

Issues & next steps

Dependant drop-down lists, Power Apps and the Site Pages library

One area I would like to improve on is including the ability to have dependant drop-downs for Technology, Application and Product when applying metadata to KB articles. When creating the KB, I did work on two ways to achieve this- but they both fell short in the end.

My first attempt was to customise the Site Pages library new and edit forms using Power Apps. I used this article by Microsoft on how to create dependent drop-down lists in a canvas apps as a starting point, but had to make some changes to account for the additional third level of drop-down. Although I got this working within the context of PowerApps, I had to abandon this method as creating new pages in the Site Pages library via Power Apps is not supported. My experience was that once I customised the form in Power Apps, it pretty much broke the Site Pages library. I was unable to create new pages and it would default to an old style wiki page and not let me create modern site pages.

Custom forms for document libraries only supports editing custom metadata. Editing or managing file(s) is not supported.

https://docs.microsoft.com/en-us/connectors/sharepointonline/

After this failed, I also tried an older way of doing this by using JQuery and SPServices as described here.

Initially I got this to work too, but it was also a pretty poor solution when working with modern pages as the only way to actually get to the dependent drop-downs was by pressing “Edit all” which took you to the classic version of the edit properties page.

Aside from this, you also have to jump through several hoops to add in the old content editor web part, which are too numerous to describe in this post but have linked to one of them.

There was also a recent change to how classic forms work with modern lists that stopped this method working all together. Although this seems to be resolved, my understanding is you have to set your list to run in the classic experience in order to get this method to work – so I’ve scrapped this too!

I currently have no solution for dependant drop-downs, but am open for suggestions that are low code or relatively easy to implement. Feedback so far from users is that they aren’t all that bothered about it as the process to apply metadata is easy.

Images not updating when refreshing

As I was in the process of updating the KB homepage I noticed that when replacing some of the images or other assets that make up the page, they weren’t visibly updating after a forced browser refresh. I wrote a separate post called how to force images to update in SharePoint Online which details how to resolve this.

Updating the modern search solution

When I began building the KB I deployed what is now version 3 of the modern search solution. Since then the PnP team have created PnP Modern Search V4, I’ve personally decided not to update my search solution as at the time of writing V4 doesn’t support suggested keywords which is a part of my solution.


Microsoft 365 roadmap roundup – 10 May 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Listen to the audio version of the Microsoft 365 roadmap roundup!

The audio companion to the M365 roadmap roundup is available for all major podcasting apps here.


Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (2)
  • Rolling out (2)
  • In development (39)

🍾 LAUNCHED

  • 🆕 Microsoft Lists for iOS: iPad support – Microsoft is expanding device support on iOS to now include iPad. Roadmap ID: 70748
  • 🆕 Microsoft Lists: iOS Intune support (MAM CA) – Microsoft is currently working on getting the Lists app for iOS into the Intune console, for Mobile App Management (MAM) policies. Roadmap ID: 70752

🚂 ROLLING OUT

  • SharePoint: Microsoft Lists: Visualize with Power BI – Visualize your list in Power BI. This is a new view and author experience that auto-generates an initial report for you based on the information in your list. You can specify fields to create from, or update the visuals shown in the report. If you want more advanced report authoring capabilities, you can move into Edit mode and further refine. To create a report from a list, click the Integrate menu, choose Power BI and then you will see “Visualize the list”. Roadmap ID: 72175
  • SharePoint: Simplified MUI editing for multilingual communication sites – This new feature allows the same user, with the right permissions, to update site navigation, site title, site description and site footer in all the languages enabled in your communication site. Roadmap ID: 79847

⌛ IN DEVELOPMENT

Release – May 2021

  • SharePoint: Admin center – Migration Manager: Google migrations – With Microsoft’s recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Google into Microsoft 365. Roadmap ID: 82014
  • 🆕 OneDrive and SharePoint: Immersive Reader support – Users can edit Word files directly into Immersive Reader from inside OneDrive and SharePoint. Roadmap ID: 81954
  • 🆕 SharePoint and OneDrive: Share dialog – adding Link settings to the quick permissions. Roadmap ID: 81958
  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161
  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume. Roadmap ID: 67119
  • SharePoint: Text web parts automatically added to new sections in modern pages – Microsoft are now adding text web parts automatically for you when you add new sections to a modern page. Roadmap ID: 67146
  • Microsoft Lists: column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714
  • Microsoft Lists: Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists: offline mode – Similar to taking files offline, people will have the ability to take Microsoft Lists offline – so you can work with your information in scenarios where you may have low-to-no internet access. Roadmap ID: 68809
  • Microsoft Lists: @mentions in comments – Get a colleague’s attention to an item in a list by @mentioning them within list comments. That person will receive a notification and a link that takes them directly back to the item, to review the comment and take the requested action. Roadmap ID: 68811
  • SharePoint admin center: updated homepage dashboard – Update for the homepage in the SharePoint admin center with more and more cards and graphs appear over time – so you can see insights on files, usage security, recommendations, training and so on. Roadmap ID: 68812
  • SharePoint admin center: site creation source – SharePoint admins will now be able to see where sites were created from – be it PowerShell, via the SharePoint admin center, from Teams, from SharePoint “Create site” – and to be able to see more clearly who created the site. Roadmap ID: 68813
  • SharePoint admin center – Migration Manager: Box migrations (public preview) – With their recent Mover acquisition, Microsoft are excited to expand capabilities to allow moving content from third-party cloud storage providers starting with Box.com. Roadmap ID: 68816
  • Microsoft Teams: Improvements to the “Create a Microsoft Team from SharePoint” experience – Enhance existing Microsoft 365 Groups with Teams functionality, directly from SharePoint team sites. Roadmap ID: 68861
  • SharePoint: Updated Tag column for images – Image tags are automatically created and includes descriptive labels when they are uploaded into SharePoint within Microsoft 365. This improves Microsoft Search results. With the new update, people will be able to manually add or remove tags from this column using freeform text or from the managed metadata service (your company taxonomy). Roadmap ID: 68902
  • SharePoint: Page Analytics – View rich page analytics on SharePoint Pages, including page views, page viewers and page traffic. Roadmap ID: 70635
  • Microsoft Lists: Grid view keyboard improvements – When you edit in grid view (previously ‘Quick edit’), you will have a faster editing experience that adheres to greater levels of accessibility. Roadmap ID: 70670
  • Microsoft Lists: visual UI for read-only fields – Lists fields will show people when a field is edit-only and screen reader support when a field is read-only. Roadmap ID: 70672
  • Microsoft Lists: Configure Person column profile pictures – When using a Person column (for individuals or groups), you will have more control to show as text-only or using available user’s profile pictures with the visual ‘pill’ formatting. Roadmap ID: 70673
  • Microsoft Lists: List Setting to disable/enable commenting – New list-level settings to disable/enable commenting. Roadmap ID: 70706
  • SharePoint: People cut out tab for stock images – The stock images tab inside the image file picker will now include images of people without a background. Roadmap ID: 70720
  • SharePoint spaces: Embed Web Part and Annotation – Show SharePoint pages or HTML embed content as an interactable overlay on a SharePoint space. Roadmap ID: 70732
  • SharePoint: Immersive reader is coming to modern SharePoint pages and new posts – The Microsoft Immersive Reader, which is currently built into Word, OneNote, Outlook, Teams and other Microsoft apps, will be available for SharePoint pages and news posts. Roadmap ID: 70737
  • Microsoft Lists app in Teams: Rules – Create simple if/then rules, based on changes to list information, to set reminders and send notifications directly from within Microsoft Teams. Roadmap ID: 70749
  • SharePoint: Calendar view in Lists web part – The List web part for SharePoint in Microsoft 365 allows you to display a list from your team or site on a page and customize it with your own title, view, and even size. Roadmap ID: 70750
  • SharePoint: Events web part will display event images – Page authors in SharePoint who use the Events web part will be able to turn on an option to show event images within the web part. Roadmap ID: 70791
  • SharePoint: Scoping Control for SharePoint Online – Scoping control is available for SP page, site, list and library, for users to search faster with specified scope. Roadmap ID: 70792
  • SharePoint: Portal launch scheduler UX – The Portal Launch Scheduler is designed to help you follow a wave / phased roll-out approach by managing the redirects for the new portal. Roadmap ID: 70799
  • SharePoint: SharePoint News Boost – You can boost the visibility of a news article for a set time, until an employee has seen your content, or until a viewer has seen the item in their feed a set number of times. Roadmap ID: 70810
  • SharePoint: Audience Targeting capability for Events Web Part – We are adding the ability to target specific audiences per event within the Events Web Part. With it, you target specific events to different audiences, helping you provide more personalized experiences on SharePoint pages. Roadmap ID: 70815
  • New leadership connection site template – The template brings together conversations from Yammer, news, resources, and showcases upcoming events. Roadmap ID: 71752

Microsoft 365 roadmap roundup – 26 April 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Listen to the audio version of the Microsoft 365 roadmap roundup!

The audio companion to the M365 roadmap roundup is available for all major podcasting apps here.


Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (1)
  • Rolling out (0)
  • In development (5)

🍾 LAUNCHED

  • SharePoint lists and libraries: Sticky column in Quick Edit – As users scroll horizontally across a list in Quick Edit mode, the far-left column remains in place – improving context while viewing and editing. Roadmap ID: 64866

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – April 2021

  • SharePoint: Audience Targeting capability for Events Web Part – We are adding the ability to target specific audiences per event within the Events Web Part. With it, you target specific events to different audiences, helping you provide more personalized experiences on SharePoint pages. Roadmap ID: 70815
  • SharePoint: Admin center – Migration Manager: Google migrations – With Microsoft’s recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Google into Microsoft 365. Roadmap ID: 82014

Release – May 2021

  • SharePoint: Admin center – Migration Manager: Dropbox migrations – With Microsoft’s recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Dropbox into Microsoft 365. Roadmap ID: 82015
  • SharePoint and Teams: folder in site visibly connected to channel – It will be easier to tell which folders within your library have an associated Teams channel & chat associated to it – right from within the SharePoint user interface. Roadmap ID: 30686

Release – June 2021

  • SharePoint: Admin center – Migration Manager: Egnyte migrations – With Microsoft’s recent Mover acquisition, we are excited to expand our capabilities to allow moving content from Egnyte into Microsoft 365. Roadmap ID: 82016

Limitations of copy/ move options in SharePoint and Teams

In this post, we will explore what copy and move options are available for end-users in SharePoint, Microsoft Teams and OneDrive, their limitations and what resolution options are available.

Overview

The move and copy features in Microsoft 365 are a welcome addition for anyone used to the pains of moving or copying files in classic versions of SharePoint. Gregory Zelfond has a fantastic write up of how to move and copy documents in SharePoint and OneDrive which gives a great explanation of the move/ copy actions which I would recommend everyone check out.

In the good old days, finding where the copy/move features were in SharePoint of old was a small triumph in of itself. Buried within the bowels of manage content and structure, the move feature looked pretty scary – from the confusing navigation tree to the spinning green wheel of worry as to whether your file was actually being moved or not.

The copy/ move features are much, much better now – mainly the unified user experience across M365 makes it much easier to get to grips with and understand. It is now literally as simple as selecting the files or folders you want to copy/ move > pressing copy/ move and do it…well almost!

An example of how easy it is to move files to a new location in SharePoint Online.

Current limitations

As good as the copy/ move features are now, they do however come with their own limitations. When I initially outlined this post in December 2020, much of the limitations were the same as today, however there was a 2GB limit for each individual file that was being copied/ moved in a single operation.

Later in December 2020, Microsoft announced an increased upload file size limit from 100 GB to 250 GB for SharePoint, Teams and OneDrive. Shortly thereafter the SharePoint limits service description was also updated, seemingly to reflect this change. As of February 2021 the requirements are:

No more than 100 GB total file size
No more than 30,000 files
Each file must be less than 15 GB

https://docs.microsoft.com/en-gb/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits

When I first realised the above limitations, I thought a way around it might be to just copy the data from source to a new location using the Migration Manager. This will not work as you are only able to specify one level of folder within a given document library in SharePoint, Teams or OneDrive. If you are required to migrate the data to sub-folders two, three or more levels deep within a document library, the Migration Manager will not be able to complete this.

You can only select a top-level folder from a given document library via the Migration Manager.

Practical example

The requirements above becomes an issue when migrating data at scale in my opinion. For example, with a file server migration – organisations that migrate all their file server data into Microsoft 365 with a view to restructure after the fact, the limitations of these requirements become much more apparent.

The 100 GB total file size limit, as with the no more than 30,000 files could cause issues where file server data is concerned as it will stop data owners being able to move large parts of their data structure to new locations if it exceeds this limit – although you could also argue this is also a good thing!

The increase of the individual file size does make a big difference to the overall picture, but now with a 250GB upload limit it could be even more difficult to move data around in future.

Resolution options

I’ve only been able to come up with one actual way to get around this problem – and once again ShareGate is our friend! Running migrations using the ShareGate desktop app allows you to copy from the relevant sub-folder, or to the relevant sub-folder in the destination – no matter how many levels down it is.

You can copy from and to sub-folders using the ShareGate Desktop App.

Aside from this, the only options would be to either:

  • Only have a top-level folder structure in the destination, to allow you to use the Migration Manager
  • Reduce the total size/ number of items being moved to allow you to use the native copy/ move features in M365

Microsoft 365 roadmap roundup – 19 April 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Listen to the audio version of the Microsoft 365 roadmap roundup!

The audio companion to the M365 roadmap roundup is available for all major podcasting apps here.


Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (5)
  • Rolling out (1)
  • In development (0)

🍾 LAUNCHED

  • SharePoint news email notifications – Receive notifications for comments, replies and likes via email from SharePoint news. Roadmap ID: 49603
  • Drag and drop files to the canvas to upload – Now if you drag and drop files to the canvas, they’ll be uploaded for you. Roadmap ID: 53194
  • Highlighted content with custom query filtering – Users can now add their own KQL or CAML code with the new advanced query option. Roadmap ID: 53229
  • Query alterations using SPFx for custom results page – Allows for query alterations in Microsoft Search for custom results pages with the SharePoint Framework. Roadmap ID: 57135
  • Microsoft Viva: Viva Connections Desktop – With the new Viva Connection Desktop, you can bring your intranet directly into Teams Desktop. The app’s icon and name match your company brand and enable employees to discover, navigate and consume your top sites in Teams. The app gives employees a window into the rest of the company intranet by using the same global navigation as the SharePoint app bar. Roadmap ID: 66584

🚂 ROLLING OUT

  • SharePoint: Company-Branded Auto News Digest – For SharePoint news users, we are launching an update to the Auto-News Digest feature. Now users will receive a company branded Auto-News Digest. Roadmap ID: 70606

⌛ IN DEVELOPMENT

N/A

Microsoft 365 monthly update – March 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: App bar, focus mode, events web part, page analytics, lists new integrate menu, improved person column, migrate content from Box

SharePoint app bar

Modern SharePoint communication and team sites are beginning to feature the SharePoint app bar which provides quick access to customizable global navigation as well as other intranet resources – all accessible for users wherever they might be in SharePoint.

Image of the SharePoint app bar
Introduction to the SharePoint app bar.

Find out more:

Focus mode for modern SharePoint pages

Focus mode enables SharePoint page authors and viewers to focus on a greater amount of page content by hiding the site header, site navigation, and global navigation bar with one click. Another click brings back all when you ready to un-focus and move on.

thumbnail image 3 captioned Make all your cares, and navigation elements, disappear with Focus mode, on the left. And on the right when you click out of Focus mode.
Focus mode for modern SharePoint pages.

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Images in the SharePoint Events web part

SharePoint page authors who use the Events web part can enable an image to show per event. The image is derived from the image used in the title area of the Event page.

NOTE: Existing Event web parts will not be updated. However, new web parts added to pages and news will default to show images.

thumbnail image 4 captioned If you have images in the header of your event, they will now come thru into the Events web part.
If you have images in the header of your event, they will now come thru into the Events web part.

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SharePoint page analytics updates

Microsoft are introducing analytics for SharePoint pages and news articles. You’ll be able to see the number of viewers, in addition to seeing information about how users interact with your page or news.

thumbnail image 5 captioned See the number of viewers and how users interact with your SharePoint pages or news.
See the number of viewers and how users interact with your SharePoint pages or news.

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New Integrate drop-down menu in Microsoft Lists

Microsoft are introducing a new top-level menu item labeled Integrate. This is the home for features that help extend list experiences. The existing command buttons for Power Apps and Power Automate will move into this new top-level drop-down menu.

thumbnail image 6 captioned The new Integrate drop-down menu provides unified access to Power Platform app integrations for Power Apps and Power Automate, and soon Power BI.
The new Integrate drop-down menu provides unified access to Power Platform app integrations for Power Apps and Power Automate, and soon Power BI.

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Improved Person columns in Microsoft Lists

Microsoft are improving the behaviour of Person columns in lists by making the suggestions that appear when you type more relevant. When you type in the people picker, the autofill suggestions come from Microsoft Graph.

thumbnail image 7 captioned The new people picking experience in Microsoft Lists is now based on Microsoft Graph making is more relevant to who you work with most often.
The new people picking experience in Microsoft Lists is now based on Microsoft Graph making is more relevant to who you work with most often.

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Migrate content from Box to Microsoft 365

This new feature gives SharePoint and Microsoft 365 admins streamlined support to migrate content from Box into Microsoft 365; that’s Box files and folders as well as conversion of Box notes into Word documents – to where you choose as destination into OneDrive, SharePoint, and Teams.

thumbnail image 8 captioned Start your Box content migration into Microsoft 365 directly from within the SharePoint admin center Migration Manager console.
Start your Box content migration into Microsoft 365 directly from within the SharePoint admin center Migration Manager console.

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Teams

In Teams: live transcription, meeting recap, meet now in Outlook, meet now from calendar, mask PTSN numbers, bypass lobby, outgoing video in Safari, Touch Bar controls on Mac, dynamic meetings on Android, Live Event presenter iPad, CVI support, GoLocal Data Center Support, On-Demand Chat Translation Android, Voice-enabled channels, SBA, multi-account settings, 250GB upload support, Viva Connections, Viva Insights

PS support for templates, template policies, new file share exp, add Teams to SharePoint, 10K users in org-wide Team, 25K person Teams, OOO, history menu, queue sent messages, Planner labels, Restrict managed device sign-in, manage Teams displays, simple periodic review, assign policy package, unified creation exp, sensitivity label changes

In Teams (Government): click here for all Teams Gov updates

Live transcription with speaker attribution

Live transcription allows you to follow and review conversations (in English-US) alongside the meeting video or audio in real time. Attendees who joined late, or missed the meeting, can easily catch up by reading what was discussed and searching the transcript by speaker.

NOTE: Tenant admins have to turn on the Allow transcription policy to enable this feature.

Live transcription with speaker attribution in Teams Meetings.

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Meeting recap

Meeting recap helps teams stay on track and keep their work moving forward after the meeting is over. It includes meeting recording, transcript, chat, attached files and more. The recap is shared with participants in the meeting Chat tab and viewable in the Details tab. Those who missed the meeting, joined late, or want to revisit what was discussed, can play the recording, or review the transcripts respectively.

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							What’s New in Microsoft Teams | February and March 2021
Meeting recap in Microsoft Teams.

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Meet Now in Outlook client for Windows

You can now start an instant Teams meeting from the Calendar tab in Outlook for Windows by clicking Meet Now. To enable this feature, tenant admins just have to set the Allow Private Meet Now policy option to True in the admin console.

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							What’s New in Microsoft Teams | February and March 2021
Meet Now in Outlook client for Windows.

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Get a Meet Now meeting link from the Calendar

Users can now copy a Meet Now meeting link from the Calendar and share it out with others without starting the meeting. If you are in an email, chat, or channel conversation and agreed to meet at a certain time, this is an easy way to copy a meeting link and paste it into the conversation.

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							What’s New in Microsoft Teams | February and March 2021
Get a Meet Now meeting link from the Calendar.

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Masking PSTN participant phone numbers

For customers who have Audio Conferencing enabled for their Teams meetings, their tenant administrators now have the ability to define how their participants’ phone numbers appear in the roster view for meetings scheduled within their organization. The options include masked to external users, masked for everyone, or off (visible to everyone). This provides flexibility in securing PSTN participants’ phone numbers.

NOTE: This feature is currently available through PowerShell cmdlet.

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							What’s New in Microsoft Teams | February and March 2021
Masking PSTN participant phone numbers.

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New bypass lobby option

The Teams meeting policy has a setting that allows certain groups of users to bypass the meeting lobby and join the meeting directly. This update includes two additional options: “People in my organization” (which excludes guests) and “People in my organization, trusted organizations, and guests.” This provides another level of security and flexibility to Teams users.

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Outgoing participant video in meetings in Safari browser

Outgoing video in web meetings is now available to Safari users. Simply click the camera icon to start a sharing your video in the meeting. This requires Safari 14 or higher on MacOS BigSur.

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Touch Bar meetings controls on Mac

MacBooks with Touch Bars now have Teams Meeting controls that quickly allow users to access controls without clicking into the window. Users can open the ‘view participants’ panel, open meeting chat, use raise hand, enable video, mute/unmute, open shared tray, and leave the meeting from one place.

microsoft teams spotlight
Touch Bar meetings controls on Mac.

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Dynamic meeting experiences on Android

New meeting experiences on Android devices enables participants to view content, speakers, and attendees all on one screen. Attendees are now able to see up to 20 participants on mobile devices and up to 30 participants on tablets. In addition, attendees are able to view shared content and a spotlighted participant simultaneously, and no longer have to choose between content being presented or pinned speakers.

Dynamic meeting experiences on Android.

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Live Event presenter for iPad

Sales teams, executives, and other iPad users now have the ability to present live in Teams Live Events. Just open the Teams for iPad app, join the Live Event as Presenter and broadcast your video or screen share to your audience.

Live Event presenter for iPad.

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Cloud Video Interop (CVI) support for Teams Live Events

Join Teams Live Events on non-native Teams devices via Cloud Video Interop (CVI) with support for Microsoft partner meeting room devices.

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Teams Live Event GoLocal Data Center Support

Microsoft are now enabling local data centers for Teams Live Events in the following countries: France, Germany, South Africa, South Korea, Switzerland, and United Arab Emirates. Any user with the eligible SKU and the appropriate IT admin policy is able to schedule a live event.

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Voice-enabled channels

Voice-enabled channels allow connecting a call queue to a channel in Microsoft Teams. Users can collaborate and share information within the channel while taking calls in the queue. This feature is ideal for scenarios such an IT help desk or HR hotline. IT admins can quickly connect call queues to specific channels, and team owners can manage the settings.

Voice-enabled channels in Microsoft Teams.

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Survivable Branch Appliance

To support the most critical conversations in the event of an outage, a Survivable Branch Appliance (SBA) allows users to place and receive PSTN calls even in the event of a network outage. During an outage, the Teams client switches to the SBA automatically and ongoing calls continue without interruptions and no user action is required. Once the Teams client identifies that network connectivity has been restored, normal call functionality is resumed, and any call data records are uploaded to the cloud.

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Android On-Demand Chat Translation

Inline message translation helps ensure that every worker in the team has a voice and facilitate global collaboration. With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat.

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Additional settings for multiple Accounts and Organisations

You can now in the Teams desktop client add a personal account, along with one work/school account, change your profile picture, and switch between accounts and orgs through Settings.

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250 GB file size support in Microsoft teams

Microsoft have now increased the upload file size limit for Microsoft Teams from 100 GB to 250 GB. This also applies to all other Microsoft 365, services including SharePoint and OneDrive. You are now able to easily share large files like a 3D model of a new building, a client commercial shot in 8K video, a large dataset for a vaccine trial or research projects or large videos for educational projects.

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Viva Connections on Teams desktop

Viva Connections is your gateway to a modern employee experience. It is personalized and appears in the apps and devices your employees already use every day, such as Microsoft Teams. Viva Connections gives people a curated, company-branded experience that brings together relevant news, conversations, and other resources.

Image of global navigation icon in the Teams app bar
Viva Connections on Teams desktop.

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Microsoft Viva Insights

Viva Insights gives individuals, managers, and leaders personalized insights and actionable recommendations that help everyone in an organization thrive. Discoverable directly in the Teams app bar by selecting the ellipsis (…) – Viva Insights makes it seamless for users with Exchange Online mailboxes to strengthen relationships with key people, follow up on to-dos, and protect focus time to work uninterrupted. 

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							Personal productivity and wellbeing - what's next with Microsoft Viva Insights
Microsoft Viva Insights.

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PowerShell Support for team templates

Admins can now manage team templates at scale with templates cmdlets in PowerShell. With this new set of templates cmdlets, admins are able to get a list of all available templates within their tenant, get details of a particular template, and create, edit, and delete a team template.

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Manage team templates with template policies

Admins can now choose which team templates are shown to the end user. In the Teams Admin Center, admins can create teams template policies and designate which team templates to hide or show. Once the policy was created, assign users to it so that each user sees only the team templates tailored to their role.

The template policies is selected and Add is highlighted
Manage team templates with template policies.

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New file sharing experience

Microsoft have streamlined file sharing in Microsoft Teams. You can now create a shareable link for any file stored in Teams and directly set the appropriate permissions. Additionally, you can also set permissions for files stored in SharePoint or OneDrive while composing a private chat or starting a channel conversation.

New file sharing experience in Microsoft Teams.

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Add Microsoft Teams to SharePoint

Microsoft are making it even easier to bring SharePoint content into Teams, in the same motion of adding Microsoft Teams to your team site, aka #teamify. As you connect SharePoint to Teams, you choose what lists, libraries, and pages you want to bring into Teams as tabs in the new, default General channel.

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							What’s New in Microsoft Teams | February and March 2021
Create a Microsoft Team from SharePoint.

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Up to 10,000 users in an org-wide team

You can now create an org-wide team to promote collaboration and communications across the entire organization. Administrators who manage tenants that have less than or equal to 10,000 members can now create an org-wide team, which automatically syncs all the tenant’s members with the team.

Screenshot of the Org-wide option to create an org-wide team

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25,000 person teams

Team membership limit is increasing to 25,000 per individual team. With millions of employees working remotely or in hybrid environments, it’s more important than ever for employees to feel connected. Teams makes it easier to collaborate with others, chat, meet virtually, and integrate your business solutions, all in a single platform. 

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Out of Office

Schedule an Out of Office message in Teams. This helps set expectations with your colleagues, letting them know that you won’t be able to respond during this time and allows you to take the time off. During this time, your presence status is changed to “Out of Office” and your status message is displayed when someone reaches out to you via chat. Additionally, your Outlook calendar and automatic replies are updated accordingly.

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							What’s New in Microsoft Teams | February and March 2021
Out of Office in Microsoft Teams.

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History Menu

The History Menu for Teams desktop clients displays your recently visited locations when hovering over the backward and forward navigation options. Using the menu you can quickly jump back to previous locations, making it much easier to quickly get back to nested locations like tabs or documents. The menu is also accessible via keyboard shortcut.

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							What’s New in Microsoft Teams | February and March 2021
The History Menu for Teams.

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Queue sent messages when offline

When attempting to send messages while offline, Teams queues messages and send these once a network connection is re-established. This help ensure that your messages get to your recipients. If the message is in an unsent state for more than 24 hours, the message fails, and the user is prompted to resend or delete the message.

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More labels in Microsoft Planner

Labels are a quick, visual way to categorize similar tasks in Planner and we’ve increased the number of labels to help you get even more organized. You can now add up to 25 labels in all different colors to your tasks in Planner in Microsoft Teams and Planner across web and mobile.

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							Add up to 25 embedded, editable labels to your tasks
More labels in Microsoft Planner.

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Restricting Windows and Mac managed device sign-in to specific tenants

You are now able to restrict Teams sign-in for Windows and Mac managed devices to ensure that employees cannot sign-in to another organization’s tenant using the other tenant’s credentials from the device they are authorized to use for work. This policy can also be used to configure access to personal accounts.

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Manage Teams displays in Team Admin Center

Microsoft are adding one more device category, the Teams Display, to the device portfolio that can be now managed within Teams Admin Center. This allows IT admins to simplify, customize, and automate Teams panel devices as well.

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Simple Periodic review for guest users

Microsoft have added scheduled access reviews for guests across all Teams and Groups by default. The system automatically schedules periodic guest access reviews across Teams, delivering better identity security hygiene.

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Assign policy package to a group

Admins can now can easily assign a policy package to a group such as an entire retail workforce. This helps making your work more efficient in a simple friendly step.

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							What’s New in Microsoft Teams | February and March 2021
Assign policy package to a group.

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Unifying the experiences of creating teams

Microsoft have aligned the experience of creating a team via the Teams Admin Center to the experience of creating a team in the Teams client, both on the desktop and web, to provide a unified experience when a team is added, regardless of interface.

Teams create a team from scratch
Create a new Team from scratch.

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Microsoft Information Protection: changes in display of sensitivity labels for Teams

For Teams with hierarchical sensitivity labels applied, the channel headers only displays the parent label instead of showing the child label. For example, with a parent sensitivity label such as Confidential and a child sensitivity label of Finance, Teams only shows “Confidential” in the channel header.

The sensitivity label appears on the team
Changes in display of sensitivity labels for Teams.

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Teams (Government)

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defence (DoD).


PowerPoint File Sharing
PowerPoint File Sharing allows you to share a PowerPoint file within a Teams Meeting without having to use Desktop or Window sharing. Available in DOD.


Multi-Window Meetings and Calling experiences
Multi-window experiences are coming to Teams meetings and calling. Users will have the ability to pop out meetings and calling into separate windows to help them optimize their workflow. These experiences can be turned on directly within Teams for PC and Mac clients. Available in GCC-High and DOD as opt-in.


Add a shared calendar to a Teams channel
Create and share a calendar with members of a specific channel. When a channel meeting is created, Teams automatically creates a new post in the channel’s activity feed. Users, who have notifications turned off, will see the event only when they open the channel’s calendar. Once a channel event is posted, you can add it to your personal calendar. This feature provides all members within the channel, except guest users, visibility to upcoming events. Available in GCC and GCC-High

Virtual Breakout Rooms
Breakout rooms allows meeting organizers to divide the meeting into smaller groups to facilitate discussions and brainstorming sessions. A breakout room can be created in a Teams meeting or a Teams channel meeting, allowing greater flexibility on how you want to meet. Organizers can easily jump in between breakout rooms, deliver announcements to all breakout rooms at once, and bring everyone back to the main meeting at any time. Available in GCC and GCC-High.

Outgoing participant video in meetings in Safari browser
Outgoing video in web meetings is now available to Safari users. Simply click the camera icon to start a sharing your video in the meeting. This requires Safari 14 or higher on MacOS BigSur. Available in GCC.


Touch Bar Meetings Controls for Mac
MacBooks with Touch Bars now have Teams Meeting controls that quickly allow users to access controls without clicking into the window. Users can open the view participants panel, open meeting chat, use raise hands, enable video, mute/unmute, open shared tray, and leave the meeting from one place. Available in GCC, GCC-High, and DOD.


Live Reactions in Microsoft Teams meetings
All attendees can now use emojis to react during a meeting. These reactions help promote inclusivity in meetings and keep things upbeat and interactive. Available in GCC.


Get a Meet Now meeting link from the Calendar
Users can now copy a meeting link from the Calendar tab and share it out with others without starting the meeting. If you are in an email, chat, or channel conversation and agreed to meet at a certain time, this is an easy way to copy a meeting link and paste it into the conversation. Available in GCC.


Masking PSTN participant phone numbers
For customers who have Audio Conferencing enabled for their Teams meetings, their tenant administrators now have the ability to define how their participants’ phone numbers appear in the roster view for meetings scheduled within their organization. The options include masked to external users, masked for everyone, or off (visible to everyone). This provides flexibility in securing PSTN participants’ phone numbers. This feature is currently available through PowerShell cmdlet. Available for GCC. Learn more


Enable tenant administrators to configure masking of PSTN participant phone numbers
If a customer has Audio Conferencing enabled for their Teams meetings, their tenant administrators now have the ability to define how their Audio Conferencing participants’ phone numbers appear in the roster view for meetings scheduled within their organization. The options include masked to external users, masked for everyone, or off (visible to everyone). This provides flexibility in securing PSTN participants’ phone numbers. This feature is only available through PowerShell cmdlet at this time. Available in GCC. 


Live Event Presenter for iPad
Live Event Presenters can now join and share content from their iPad. Select ‘Join as presenter’ to start broadcasting content to your audience. Available in GCC.

Set Presence Status duration for Government clouds
Manage your availability with the new status duration option in the presence menu allows users to set a certain status for a specific period of time. For example, they will be able to set their status settings to “Do not disturb” for 30 minutes, one hour, two hours, or the entire day or whole week. 


Offline Presence Status for Government clouds
You can now change your presence to appear offline, signalling to colleagues that you are not available, while having a full access to Teams. The Offline presence status comes in handy for people who want to access Microsoft Teams outside of working hours and users who simply want to focus on their work. 


Location picker support for security groups and distribution lists
Data loss prevention (DLP) for Microsoft Teams will now support security groups and distribution lists as part of the Teams location picker, enabling more granular control of DLP policy scope (i.e. to include/exclude particular departments, business units, geo-specific security groups, etc.). Available in GCC.


Data loss prevention for Microsoft Teams
Data loss prevention (DLP) capabilities in Microsoft 365 government clouds will be extended to include Microsoft Teams chat and channel messages, including private channel messages. If your organization has DLP, you can now define policies that prevent people from sharing sensitive information in a Microsoft Teams channel or chat session. Avaliable in GCC-High.


Channel notification settings updates
Manage your notification settings to get only the notifications you want, and better manage your time. Through the teams and channels list or from the channel header, the users can quickly manage their notification settings by the means of a new fly-out design. Users can turn on all activity on or off with a single click or diving deep into custom to set their preferred permutations. Available in GCC.


Polls in Teams Meetings
Forms polls for Teams meetings provides an easily discoverable and seamless experience that will help you conduct more engaging and productive meetings. With Forms polls, meeting presenters can prepare, launch, and evaluate polls before, during, and after meetings, respectively, all from one place under a tab in the Teams meeting. Avaliable in GCC.

Share from Microsoft Teams to Outlook
Sometimes not all your audience is in Teams. Leverage the information discussed over Teams messages and continue the conversation, without losing context, in email. Send a copy of a Teams chat message or an entire channel conversation into Outlook. The message will include rich text support. Available in GCC.

Meeting recordings saved to OneDrive and SharePoint
Ability to save Microsoft Teams meeting recordings to OneDrive and SharePoint for improved sharing capabilities, basic governance, automatic retention labels, go local, bring your own keys and, more that comes from recording video files and storing them in SharePoint and OneDrive. Avaliable in GCC, GCC-High and DoD.


Walkie Talkie
Walkie Talkie, a push-to-talk experience that enables clear and secure voice communication over the cloud, enables teams to communicate instantly and always stay on the same page. This native built-in app in Teams turns employee or company-owned Android smartphones and tablets into a walkie-talkie, reducing the number of devices employees must carry and lowering costs for IT. Available in GCC.


Simplified Global Notification Settings
Government users can now configure and customize their notification settings through a newly designed notification settings section. Available in GCC.


Follow or Mute Conversations
This feature will empower users to have finer controls at a conversation thread level within a channel. Available in GCC.


Low data mode
Whether you want to preserve data or are just in a location with a poor or limited network connection, sometimes it’s helpful to limit the amount of data you’re using during a video call. A new low data mode is now available, allowing users to cap the amount of data that will be used during Teams video calls as well as establish different settings based on network availability so that the setting can be turned on always, or only while on cellular networks. Available in GCC, GCC-High, and DOD.


Reporting and analytics in the Teams Admin Center for GCCH
The reporting and analytic section in the Teams Admin Center was added in the left navigation bar, to enable them generating Teams usage reports. Available in GCC-High.


OneDrive

In OneDrive: dark mode for web, “at a glance” summaries, PDF bookmarks on iOS, DWG file support

Dark mode for web

The OneDrive team are rolling out Dark Mode for OneDrive web, for both commercial and personal accounts. In addition to its aesthetic appeal, Dark Mode also reduces eye strain and improves the battery life of your devices.

thumbnail image 1 captioned Turn on Dark Mode in OneDrive for web.
Dark mode for OneDrive web.

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“At a glance” summaries in sharing emails

When users share Word files, the sharing e-mail will now include new information like estimated time to read as well as key points in the document. This will help recipients decide how to engage with the shared document. 

NOTE: Files that have been marked as sensitive by DLP will not include this information. Admins who do not want this new functionality can disable it using the SharePoint Online Management Shell by running “Set-SPOTenant – IncludeAtAGlanceInShareEmails $false”

thumbnail image 2 captioned Quick summary of the shared document in the sharing email.
“At a glance” summaries in sharing emails.

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Bookmarks for PDF viewing on iOS

Now when you open a PDF on your iOS device you would be able to add or remove bookmarks by tapping the bookmark icon(on the top-right corner) of the page or by long-pressing anywhere on the page you want to tag. 

thumbnail image 5 captioned View all the pages bookmarked in a single view.
Bookmarks for PDF viewing on iOS.

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Support for DWG file version in sync

Microsoft are updating OneDrive Sync client to support Version History for DWG files. This change fixes a known issue where Version History is missing for DWG files backed by Sync client.

Find out more:


Power Apps

In Power Apps: Power Fx, print(), portals web API support, code review tool, formula bar changes, ALM updates, XML Diffing, Dataverse custom API GA, visual data prep GA, ISV studio read-only,

Microsoft Power Fx

Microsoft Power Fx is an open source formula language for low code that’s based on Microsoft Excel and is exciting for these three reasons:

  • Power Fx is open source. The future of programming is open. Microsoft has embraced the pace of open innovation that has accelerated the adoption of languages like C# and Typescript. With Power Fx, we’re now bringing that same open approach to the low code world. Microsoft will open-source Power Fx, making the language available for open contribution by the broader community on GitHub.
  • Power Fx is based on Microsoft Excel. Using formulas that are already familiar to hundreds of millions of users, Power Fx allows a broad range of people to bring skills they already know to low code solutions. Power Fx becomes a common ground for business users and professional developers alike to express logic and solve problems.
  • Power Fx is built for low code. Power Fx is already the foundation of the Microsoft Power Apps canvas. We’ll soon extend its use across Power Platform to Microsoft Dataverse, Microsoft Power Automate, Microsoft Power Virtual Agents, and beyond, making it even easier for everyone to get started with low code tools.
Introducing Microsoft Power Fx.

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Print() screens in your canvas app

Using the new print function: Print(), you can now open the current screen of your app in the default browser print dialog where the app is played. This function will allow app users to print content to printers in their network or save to PDF through the capabilities of their browser.

Power Apps editor showing adding an icon and the print function, and printing
Print() screens in your canvas app.

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Power Apps portals web API support general availability (GA)

The Power Apps teams have announced the General Availability (GA) of Power Apps portals Web API support with portal version 9.3.3.x that was introduced in August 2020 release as a preview feature.

The portals Web API is built for creating a rich user experience inside portal pages. It isn’t optimized for third-party services or application integration. It is recommended to use Microsoft Dataverse OData Web API for third-party services or application integration use cases.

Power Apps portals Web API support.

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Power Apps Code Review Tool

With the Power Apps review tool, you can conduct app reviews more efficiently thanks to a customizable checklist of best practices, a 360 view of your app through app checker results, app settings and a free search code/formula viewer.

The Checklist in the Power Apps Code Review Tool.

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Formula Bar changes

After the recent introduction of the “Enhanced Formula Bar” for Canvas apps, many of the experimental features have now been merged into the “standard” formula bar that everyone uses, notably:

  • Enter key adds a newline.  Not only does Enter add a newline, but Shift-Enter does as well (the previous way it was done in Power Apps) as well as Alt-Enter (the way Excel does it).
  • Tab key adds a tab more often.  In other words, we are less aggressive with suggestions.  Previously, we would show suggestions for a blank line, which would insert the first suggestion on a Tab key press, making it very hard to add a Tab at the front of a line. No longer. 
  • There is now a scrollbar.
Formula Bar Changes.

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Key ALM updates

The Power Apps team have announced several application and environment lifecycle management improvements during the month of March, including:

  • ALM improvements for canvas apps
  • ALM improvements for model-driven apps
  • Environment operations now supported for canvas apps and flows
  • Solution API improvements
Button triggered flow
Key ALM updates in Power Apps.

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XML Diffing

The Power Apps team recently added Smart XML Diffing to Power Apps that can be a real time-saver for you and your development team. The tool is a quick gateway to review the changes between component solution layers.

XML Diffing in Power Apps.

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Microsoft Dataverse Custom API General Availability

The Power Apps team have announced that the Custom API for Microsoft Dataverse is now generally available. Custom API is a new code-first approach that provides developers a better way to create APIs in Dataverse to perform operations on the server.

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Visual Data Prep general availability (Diagram View in Power Query Online)

Within Power Query, the Power Apps team have reimagined query authoring, and now provide an interface to easily create your queries and visualize your data preparation process using ‘Diagram View’. The Diagram View feature within Power Query Online (e.g. within Power Platform dataflows) is now generally available.

Visual Data Prep general availability (Diagram View in Power Query Online).

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ISV Studio: Read-only access

A new feature in ISV Studio now allows publishers to give more users access to ISV Studio without also giving access to the publishing process in Partner Center! Up until now all users accessing ISV studio had to be an owner or contributor of a publisher account in Partner Center to get access. With this new capability, access can now be given directly from ISV Studio for additional users.

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Power Automate

In Power Automate: Extract identity document information, desktop updates March 2021, 11 new connectors, flow templates for educators, approvals in teams new features, Power Automate Desktop now free

Extract identity document information using AI Builder

The new AI Builder ID reader prebuilt model allows you to extract information (such as first name, last name or date of birth) from passports from all over the world and state-issued driver’s licenses. AI Builder makes it easy to read and export this data in your business processes if you use either passports or driver’s licenses as proof of residency or for hotel check-in purposes, for instance.

Extract identity document information using AI Builder.

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Power Automate Desktop March 2021 updates

March 2021 saw two releases of Power Automate Desktop, new features including enhancements to the flow designer, ‘Get last error’ & ‘Get password from CyberArk’ actions, variables can be used during web/desktop recording plus lots more!

Variables in recorders
Variables can be used during web/desktop recording in Power Automate Desktop.

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11 new connectors released in February 2021

February brought with it eleven new connectors to Power Automate, offering functionality across security, form management, plus many more! 

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Flow templates for educators

Power Automate can be a useful tool that takes everyday tasks and automates them through various “flows.” Like a “flow chart” from which it gets its name, a “flow” is a series of steps that run in order. It can look up rows from a table, send emails, create files, and even play back a set of recorded clicks and keystrokes for desktop automation.

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Additional features for Approvals in Microsoft Teams

The Power Automate team have added lots of new capabilities to make creating, managing and sharing Approvals even easier. Features include:

  • Create an Approval template for your organization
  • Create an Approval Request from a Template
  • New attachment capabilities
  • Markdown support
Create an Approval template for your organization.

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Power Automate Desktop for Windows 10 – no additional cost

Microsoft have announced that desktop automation in Power Automate Desktop will be available to Windows 10 users at no additional cost. Windows 10 users can harness the power of low-code RPA by downloading Power Automate Desktop on March 2, and it will be included in Windows Insider Preview builds in the coming weeks.

Build personal desktop flows with easy drag-and-drop capabilities in Power Automate Desktop.
Power Automate Desktop.

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Power BI

In Power BI: Pipeline capabilities, inheritance of MIP labels from Azure Synapse, external tool support, March 2021 feature summary, on-prem data gateway, ODBC support for paginated reports, Power BI superset of Azure Analysis, Premium Gen2 Autoscale, Premium Gen2 utilization analysis, VNet connectivity, embedded analytics playground

New deployment pipelines capabilities

The Power BI team have announced the release of some new features that allow teams to leverage deployment pipelines including paginated reports management, data protection, deploy and update datasets plus much more.

Deployment pipelines is a Premium feature, now available to all PPU-licensed users, a license that recently became generally available.

Paginated reports management inside deployment pipelines in Power BI.

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Power BI inheritance of MIP labels from Azure Synapse Analytics (Public Preview)

The Power BI team have announced a public preview of Power BI MIP label inheritance when import data from Azure Synapse Analytics and Azure SQL Database. This capability will help you to ensure your data remains classified and secured across its data journey from Azure, through Power BI and to Office.

Power BI inheritance of MIP labels from Azure Synapse Analytics (Public Preview).

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Support of external tools in Power BI Desktop now generally available

Introduced last year, support for external tools within the Power BI Desktop authoring experience is now generally available. External tools integration enables you to leverage a wide range of additional semantic modeling features, DAX query/expression optimization and authoring utilities, and application lifecycle management (ALM) capabilities in Power BI Desktop to boost your productivity as a world-class Power BI solution creator. 

Support of external tools in Power BI Desktop is GA.

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Power BI March 2021 feature summary

The Power BI March 2021 feature summary see’s several new features released by the Power BI team including DirectQuery for Power BI datasets and Azure Analysis Services, Small Multiples, and the Model View UI.

Power BI Update – March 2021.

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On-premises data gateway March 2021

The Power BI team have announced the March update for the On-premises data gateway (version 3000.77.7) is now available.

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ODBC support available for Paginated Reports in public preview

Power BI paginated reports will be able to connect through the on-premises data gateway to any data source with an ODBC option in Power BI Report Builder in public preview. This will allow you to migrate your reports from SQL Server Reporting Services to the Power BI service with the availability of a wider range of ODBC data sources.

ODBC support available for Paginated Reports in public preview.

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Power BI as a superset of Azure Analysis Services

Azure Analysis Services (AAS) and SQL Server Analysis Services (SSAS) are based on mature BI engine technology used by countless enterprises. The same technology is also at the heart of Power BI datasets. The Power BI team have taken great strides to bring AAS capabilities to Power BI.

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Premium Gen 2 Autoscale Preview

The Power BI team have started to roll out the preview version of the autoscale add-on capability for Gen 2 Premium capacities worldwide, first announced in November 2021. The autoscale add-on preview lets you use as much computing power as you need when you need it, by allowing your capacity to grow its amount of cores when the cores it has can’t supply the needs of your business.

Premium Gen 2 Autoscale Preview.

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Premium Gen2 utilization analysis app now available

The Power BI team have released the new self-service app for understanding your utilization of premium gen2 capacities – the most important tool to manage premium gen2 capacities. This app surfaces simple to understand utilization data that will highlight the drivers for your capacity’s utilization, help you plan your capacity needs and respond to changes in demand with confidence.

Premium Gen2 utilization analysis app now available.

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VNet Connectivity for PBI Datasets (Public Preview)

The Power BI team have announced the public preview of VNet Connectivity for Power BI datasets. Virtual network (VNet) data gateways (Microsoft-managed) eliminate the overhead of installing, updating, and monitoring on-premises data gateways for connecting to data sources associated to a VNet.

VNet Connectivity for PBI Datasets (Public Preview).

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Power BI embedded analytics playground (preview)

The new Power BI embedded analytics playground is the home for Power BI embedded analytics, where you can get hands-on coding experience, embed your own reports, and interact with our client APIs to see instant results. In addition, you’ll find there our interactive showcases to get inspiration regarding how you can apply these features in your applications.

Power BI embedded analytics home
Power BI embedded analytics playground.

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Microsoft 365 roadmap roundup – 12 April 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Listen to the audio version of the Microsoft 365 roadmap roundup!

The audio companion to the M365 roadmap roundup is available for all major podcasting apps here.


Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (1)
  • Rolling out (1)
  • In development (2)

🍾 LAUNCHED

  • SharePoint: new experience to add content types to lists and libraries – Custom content types that are available to your SharePoint sites can easily be added to lists & libraries that allow multiple content types. In those SharePoint lists & libraries that allow multiple content types, a new ‘Content type’ option will be available in the ‘Add column’ menu. Roadmap ID: 67164

🚂 ROLLING OUT

  • SharePoint: SharePoint spaces General Availability – SharePoint spaces moves from Public Preview to General Availability. Roadmap ID: 67135

⌛ IN DEVELOPMENT

Release – April 2021

  • SharePoint: Scenario-Based Site Templates – Use scenario-based site templates that leverage existing SharePoint capabilities (e.g. pages, lists, libraries, branding) to build your own sites faster and get inspired. Roadmap ID: 70574

Release – May 2021

  • SharePoint: App Bar – The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed. Roadmap ID: 70576

Microsoft 365 roadmap roundup – 5 Apr 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (0)
  • Rolling out (6)
  • In development (32)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • SharePoint news email notifications – Receive notifications for comments, replies and likes via email from SharePoint news. Roadmap ID: 49603
  • Drag and drop files to the canvas to upload – Now if you drag and drop files to the canvas, they’ll be uploaded for you. Roadmap ID: 53194
  • Access a PowerApps custom form in SharePoint without a license – When users send invites for custom PowerApps forms in SharePoint to Office 365 guest users, the guests gain the same access as everyone else. Roadmap ID: 53219
  • Highlighted content with custom query filtering – Users can now add their own KQL or CAML code with the new advanced query option. Roadmap ID: 53229
  • SharePoint: Focus mode for modern SharePoint pages – SharePoint page authors and viewers will be able to focus on page content by using the Expand content button on the command bar to hide the site header, site navigation, and global navigation bar. Roadmap ID: 70800
  • Quickly change permissions in OneDrive/SharePoint share controls – Users can now have the ability to change permissions more easily from the OneDrive/SharePoint share controls. Roadmap ID: 70806

⌛ IN DEVELOPMENT

Release – April 2021

  • 🆕 SharePoint: SharePoint News Boost – You can boost the visibility of a news article for a set time, until an employee has seen your content, or until a viewer has seen the item in their feed a set number of times. Roadmap ID: 70810
  • SharePoint: Audience Targeting capability for Events Web Part – We are adding the ability to target specific audiences per event within the Events Web Part. With it, you target specific events to different audiences, helping you provide more personalized experiences on SharePoint pages. Roadmap ID: 70815
  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • Microsoft Lists: new ‘Integrate’ drop-down menu – Introduction of a new top-level menu item: ‘Integrate.’ To start, existing command buttons for Power Apps and Power Automate will move into Integrate – as they are integrated technologies and experiences. Roadmap ID: 64869
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161
  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume. Roadmap ID: 67119
  • SharePoint: Text web parts automatically added to new sections in modern pages – Microsoft are now adding text web parts automatically for you when you add new sections to a modern page. Roadmap ID: 67146
  • Microsoft Viva: Viva Connections Desktop – With the new Viva Connection Desktop, you can bring your intranet directly into Teams Desktop. The app’s icon and name match your company brand and enable employees to discover, navigate and consume your top sites in Teams. The app gives employees a window into the rest of the company intranet by using the same global navigation as the SharePoint app bar. Roadmap ID: 66584
  • Microsoft Lists: column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714
  • Microsoft Lists: Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists: offline mode – Similar to taking files offline, people will have the ability to take Microsoft Lists offline – so you can work with your information in scenarios where you may have low-to-no internet access. Roadmap ID: 68809
  • SharePoint admin center: updated homepage dashboard – Update for the homepage in the SharePoint admin center with more and more cards and graphs appear over time – so you can see insights on files, usage security, recommendations, training and so on. Roadmap ID: 68812
  • SharePoint admin center: site creation source – SharePoint admins will now be able to see where sites were created from – be it PowerShell, via the SharePoint admin center, from Teams, from SharePoint “Create site” – and to be able to see more clearly who created the site. Roadmap ID: 68813
  • SharePoint admin center – Migration Manager: Box migrations (public preview) – With their recent Mover acquisition, Microsoft are excited to expand capabilities to allow moving content from third-party cloud storage providers starting with Box.com. Roadmap ID: 68816
  • Microsoft Teams: Improvements to the “Create a Microsoft Team from SharePoint” experience – Enhance existing Microsoft 365 Groups with Teams functionality, directly from SharePoint team sites. Roadmap ID: 68861
  • SharePoint: Updated Tag column for images – Image tags are automatically created and includes descriptive labels when they are uploaded into SharePoint within Microsoft 365. This improves Microsoft Search results. With the new update, people will be able to manually add or remove tags from this column using freeform text or from the managed metadata service (your company taxonomy). Roadmap ID: 68902
  • SharePoint: Scenario-Based Site Templates – Use scenario-based site templates that leverage existing SharePoint capabilities (e.g. pages, lists, libraries, branding) to build your own sites faster and get inspired. Roadmap ID: 70574
  • SharePoint: App Bar – The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed. Roadmap ID: 70576
  • SharePoint: Page Analytics – View rich page analytics on SharePoint Pages, including page views, page viewers and page traffic. Roadmap ID: 70635
  • Microsoft Lists: List Setting to disable/enable commenting – New list-level settings to disable/enable commenting. Roadmap ID: 70706
  • SharePoint: People cut out tab for stock images – The stock images tab inside the image file picker will now include images of people without a background. Roadmap ID: 70720
  • SharePoint spaces: Embed Web Part and Annotation – Show SharePoint pages or HTML embed content as an interactable overlay on a SharePoint space. Roadmap ID: 70732
  • SharePoint: Immersive reader is coming to modern SharePoint pages and new posts – The Microsoft Immersive Reader, which is currently built into Word, OneNote, Outlook, Teams and other Microsoft apps, will be available for SharePoint pages and news posts. Roadmap ID: 70737
  • SharePoint: Calendar view in Lists web part – The List web part for SharePoint in Microsoft 365 allows you to display a list from your team or site on a page and customize it with your own title, view, and even size. Roadmap ID: 70750
  • New leadership connection site template – The template brings together conversations from Yammer, news, resources, and showcases upcoming events. Roadmap ID: 71752
  • SharePoint: Simplified MUI editing for multilingual communication sites – This new feature allows the same user, with the right permissions, to update site navigation, site title, site description and site footer in all the languages enabled in your communication site. Roadmap ID: 79847

Release – May 2021

  • SharePoint: Microsoft Lists: Visualize with Power BI – Visualize your list in Power BI. This is a new view and author experience that auto-generates an initial report for you based on the information in your list. You can specify fields to create from, or update the visuals shown in the report. If you want more advanced report authoring capabilities, you can move into Edit mode and further refine. To create a report from a list, click the Integrate menu, choose Power BI and then you will see “Visualize the list”. Roadmap ID: 72175