Microsoft 365 monthly update – June 2020

Here’s an in-depth look at what’s been released and upcoming through the month of June 2020:

SharePoint acronym answers, enable modern comms site experience on team sites, site analytics, cumulative analytics for hubs, new migration manager landing page, teal default site theme, fluent design updates, quick edit updates, bulk edit in forms, connected web parts, SharePoint Starter Kit v2

Teams7 x 7 + large gallery view, breakout rooms, multi-window meetings & calling, meeting attendee limit increase, new experience for launching instant channel meetings, organizer joins meeting directly, safe transfer calling, session border controllers, priority notifications, pulse surveys

Teams (cont.)Bose teams peripherals, Teams phones updates, new features for Surface Hub, schedule meetings in Teams free, Teams mobile on-demand chat translation, Teams PowerShell, incoming webhooks, class insights (Education), updates for US GCC

OneDrive add to OneDrive, update to sharing links, synced metadata, open in review mode, Teams sharing experience, move and keep sharing, comment notifications, address bar sharing, sync admin reports, enhanced file protection, streamlined admin experience

Power Apps convert add-on portals to new license model, new AI Builder models enter GA, dynamic schema

Power Automate RPA (UI flows) in a Day, UI flows June update, six new connectors, AI Builder dedicated actions

Power BIideas.powerbi.com SSO, enhanced connectivity for Snowflake, new looks for getting apps, on-premises data gateway update, data protection capabilities GA, dark mode iOS, desktop feature summary June, updated mobile authoring

FormsForms in Excel, specific user sharing, individual responses no longer limited to 300, one-click recycle bin, detailed mobile view for text questions,

Relatedtemporary live attendance increase in Yammer extended, Poll in Outlook, PowerPoint Presenter Coach, updated Groups management features

SharePoint

Acronym answers now available with Microsoft Search in SharePoint

Acronym Answers allows Search administrators and editors to create definitions for commonly used acronyms and abbreviations to help people discover their meaning – be them new or unfamiliar.

Acronym answers are configured in the Microsoft Search admin center.

Find out more:

Enable the modern communication site experience on classic sites

This PowerShell cmdlet allows SharePoint admins and site owners to the modern communication site experience on any classic team site that meets the requirements, including the root site. 

To start, run the “Enable-SPOCommSite” PowerShell cmdlet. This action does not change any site permissions or remove any content, nor does it create a new Microsoft 365 Groups membership. 

Demo showing how to enable the communication site experience for a classic SharePoint team site.

Find out more:

SharePoint site usage analytics

Site usage is getting a new report that details the average time spent per user. You will see a trend line for the time people spend on site pages and news posts for 7-day and 30-day periods.

Note: the report does not yet include time on lists, in documents, site admin pages, or when pages are viewed via mobile.

New reports on the site usage page in SharePoint detail the average time spent per user.

Find out more:

Cumulative analytics for Hub sites

Hub site owners can now analyze aggregate usage analytics for their SharePoint hub sites, including all associated sites. This report displays usage data (including total visits, unique viewers, top sites, popular content) for all associated sites in the hub.

Find out more:

New Migration Manager landing page

Microsoft have consolidated their migration tooling with a one-stop-shop for access to Migration Manager for file share and Box migrations as well as the SharePoint Migration Tool and Mover.

The new, consolidated page for Migration in the SharePoint admin center.

Find out more:

Updating the default site theme from blue to teal

SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Group connected team sites, and sites that have been customized, will not be impacted.

Moving forward, new sites will automatically default to the new teal theme. The new teal theme can be changed to the former blue theme at any time in the Change the look panel.

SharePoint communication site with the new Teal site theme.

Find out more:

Fluent design updates

The Fluent design system is being applied to SharePoint which will result in some visual changes like larger and bolder typefaces, increased opacity for drop shadows, and rounded corners for square graphical elements.

Find out more:

Improvements to the Quick Edit experience for SharePoint lists and libraries

Several new features have been added to the Quick Edit experience for lists and libraries in SharePoint, including:

  • Save a view in Quick Edit – Users can save a view in Quick Edit for any SharePoint list or document library. Roadmap ID: 64229
  • Quick Edit page size expanding from 30 items to 101 – Users will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
  • Create all column types directly within Quick Edit – Users will now have the ability to create all column types directly from Quick Edit. Roadmap ID: 64171
Create all column types directly from Quick Edit.
  • Open a list or document library item within the view form from Quick Edit – Users will see their list and document library view forms inside of the Quick Edit experience. Roadmap ID: 64230
  • New hyperlink field and date column editors in Quick Edit – Now when you add a hyperlink and text to an item or add or update it’s date and time, you’ll have a much better experience doing it.  Roadmap ID: 63275
  • Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232
View and edit items in forms inside of Quick Edit.

Bulk edit your list items and file properties in the form

You can now select multiple items and edit their list items or documents properties at once in the form.

Once you select multiple items in a list, you’ll see it reflected in the form where it says “Edit 3 items” and it shows only the fields that can be bulk edited.

Find out more:

List and library web parts consume dynamic data

Dynamic filtering allows you to filter the contents of a list or library web part on a page depending on a value selected in another list or library web part on that same page. Think of one being a source and the other being a way to visualize the item details.

The List web part on the left is connected to the Document Library web part on the right.

Find out more:

Updated sharing links that block downloads for PDFs, images and audio files

You can now create sharing links that block the download of Office files. This sharing link allows recipients to read the file, but not download it.

Note: admins can control whether the “block download” setting appears only for Office files or whether it will allow additional file types by editing the BlockDownloadLinksFileType setting in the Set-SPOTenant or Set-SPOSite PowerShell cmdlets. The options are “enable for only Office files” or “enable for all supported files” (now the new default).

Find out more:

SharePoint Starter Kit v2

This is a comprehensive solution designed for SharePoint in Microsoft and SharePoint 2019 which provides numerous SharePoint Framework (SPFx) web parts, extensions, and other components, as well as PnP PowerShell driven provisioning which you can use as an example and inspiration for your own customizations.

Find out more:


Teams

Coming to preview this month large gallery view expands the Teams grid view to 7×7, which will accommodate up to 49 participants at once on a single screen.

Large gallery view in Microsoft Teams meetings showing 49 participants at once on a single screen.

Find out more:

Virtual breakout rooms

Coming later this year, Breakout Rooms allow meeting organizers to split their Teams meeting participants into small groups. Teams facilitates this by assigning participants into a requested number of rooms, whether automatically directing people or prompting them to join.

Organizers can jump in between meetings on their own, or when requested by a participant, provide announcements to the individual rooms, and recall everyone back to the meeting at any time. Any collaboration and coauthoring done during the breakout can be shared back to the larger meeting once everyone is back together. 

Find out more:

Multi-Window for Meetings & Calling

Multi-window experiences are coming to Teams meetings and calling. You will have the ability to pop out meetings and calling into separate windows to help them optimize their workflow. These experiences can be turned on directly within Teams for PC and Mac clients.

Multi-window capability coming to Microsoft Teams meetings and calling.

Find out more:

Meeting attendee limit increases to 300 participants

Now generally available, Microsoft have the maximum number of participants allowed in a Teams meeting to 300.

Find out more:

New experience for launching instant channel meetings 

The Meet Now buttons in Teams channels will have a new home. You will soon find them in the Channel header where you can easily find and launch a channel meeting.

Meet Now buttons can now be found on the right side of a Channel header in Microsoft Teams.

Find out more:

PSTN participant phone numbers masked from external users

For customers with Audio Conferencing enabled for Teams meetings, PSTN participants’ phone numbers will be masked to all users who have joined from outside of your organization.

Find out more:

New lobby setting: only the organizer joins the meeting directly

A new lobby setting is coming to Teams. Microsoft are adding “Only me” as an option to the “Who can bypass lobby?” setting. Once enabled, only the organizer will be able to join the meeting directly. 

Find out more:

Safe Transfer

You will now be able to transfer a call safely to any other user in your organization. Safely means that if the target user does not answer the call, it will ring back to the transferrer.

NOTE: The person transferring the call must be a Teams user and the person the call is being transferred to must be either a Teams or Skype for Business user in the same tenant or in a federated tenant.

Find out more:

New Session Border Controllers (SBC) certified for use with Microsoft Teams Calling

Microsoft have announced that both Cisco and Avaya will join the list of Session Border Controllers certified for Direct Routing.

Find out more:

Priority notifications

Priority notifications for Microsoft Teams grants you the ability to continually send notifications that repeat every two minutes for up to 20 minutes on all messages marked as urgent.

NOTE: Priority notifications are not currently available for GCC, GCC High, or DoD customers, however this is on the Microsoft 365 Roadmap for next month.

Priority notifications can be found in the message actions tray.

Find out more:

Pulse survey templates

We have designed several Microsoft Forms templates for sentiment, employee issues, challenges, and health status surveys and more. These surveys can then be deployed via Teams channels.

Find out more:

New Bose noise cancelling headphones Teams certified

Bose have released the new Bose Noise Cancelling Headphones 700 UC as part of the Teams peripheral offering. With a USB Bluetooth adaptor and a Teams Button that lets users launch Teams to join meetings or check voice mails, NC700UC Teams certified headphones allow users to have reliable and instantaneous connection to Teams. Available August 2020.

Bose Noise Cancelling Headphones 700 UC

Find out more:

New capabilities on Microsoft Teams phones

Several new features and capabilities on Microsoft Teams phones were released this month, including:

  • People App for Microsoft Teams phones – allows you to easily connect and collaborate with teammates, colleagues, friends, and family.
People (left) and create contact or contact group (right).
  • Live Captions – Microsoft Teams phones will now present real time captions in meetings and group calls.
Microsoft Teams phones will now present real time captions in meetings and group calls. 
  • Raise Hand – You can raise a virtual hand from your Teams phone to let people know you want to contribute without interrupting the conversation.
You can now use the raise hand feature on Teams phone.
  • Transfer to Contacts – When transferring a call, Microsoft Teams phones will now suggest frequent contacts to easily transfer calls with a single touch. 
  • Seamless Lock/Unlock with your PC – With this new feature, your Teams phone and Teams PC client will have a coordinated and seamless lock and unlock experience.
  • Auto Dismiss “Rate my call” and “Call ended” Screens – Support to auto dismiss “Rate my call” and “Call ended” screens for users to continue with their productivity after completing the call.
  • Teams and Skype Interoperability – Users will be able to make and receive audio and video calls from Skype for Consumer (SFC) through Microsoft Teams phones.

Find out more:

New Teams features on Surface Hub

With the latest Surface Hub app update 0.2020.13201.0 there are several highly requested features to the Teams experience on Surface Hub:

  • 3×3 gallery view – view up to nine meeting participants simultaneously in full screen mode, in the new 3×3 video grid
  • External user search – Through the “Meet Now” feature on Surface Hub, you can now search and initiate 1:1 calls with federated Teams or Skype for Business users
  • Incoming PSTN calls – in addition to making outgoing PSTN calls through Teams, Surface Hub you can now receive incoming PSTN calls

Find out more:

Scheduled meetings coming to Teams free

You can now schedule meetings and send out invitations in advance in Teams free. You will have the option of either copying the meeting link to send or you can send the meeting invite via your Outlook or Google calendar.

Microsoft Teams free users can schedule meetings and send out invitations via your Outlook calendar.

Find out more:

Teams Mobile On-Demand Chat Translation

Inline message translation ensures that everyone has a voice and facilitate global collaboration. With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat.

On-Demand Chat Translation has already been available on desktop and web, and now will be available on iOS.

Find out more:

PowerShell improvements for Teams

Two improvements to the Teams PowerShell modules have been released this month:

  • Moving Teams Beta module to production gallery
  • Refined technical documentation set

Find out more:

Incoming Webhooks for Adaptive Cards

Incoming webhooks in Teams now support Adaptive Cards and is generally available. Developers will now be able to take advantage of the rich and flexible capabilities within Adaptive Cards to send content via incoming webhooks in Teams from their web service. 

Incoming webhooks in Microsoft Teams now support Adaptive Cards.

Find out more:

Class Insights

Now generally available, Class Insights enables educators to see and understand student engagement using intelligent data analytics. You can see grades and track engagement in meetings, communications and assignments from the whole class or an individual student.

Class Insights dashboard in Microsoft Teams allows educators to use intelligent data analytics to understand student engagement.

Find out more:

Teams updates for US Government

Here are the new capabilities for US GCC customers:

  • Live captions in Teams meetings
  • Enable organizers to change lobby settings for PSTN meeting participants
  • Announce when PSTN participants join/leave the meeting
  • Shifts in Teams now available for GCC customers

Find out more:


OneDrive

Add to OneDrive

Rolling out in public preview Add to OneDrive makes it easy to add shared folders directly to your OneDrive. Shared folders include content that others shared with you through their OneDrive or content that is a part of your shared library in Microsoft Teams or SharePoint.

Add to OneDrive is now in public preview.

Find out more:

Teams sharing integration

Microsoft are beginning to roll out a unified file sharing and access control experience to Teams, that you will already be familiar with in other apps like OneDrive or Outlook.

So when you go to share a file from within Teams, you’ll have the option to create sharing links that provide access to anyone, people within your organization, people with existing access, or specific people, including those in a private or group chat.

The file sharing experience in OneDrive and Outlook is coming to Teams.

Find out more:

Synced metadata

This is a big update for you SharePoint buffs! Currently shared libraries with mandatory metadata synchronizes as read-only.

Microsoft have announced that in the next few weeks they are rolling out an update to the OneDrive sync app supporting read and write sync for shared libraries that contain required metadata. This will enable business users to edit content in their synced libraries while working from their desktops.

Find out more:

Move and keep sharing settings

Coming later this year, business users can move files to shared libraries without affecting the files original access.

This means all business users who had original access to a file will be re-added to it if that file changes shared library locations. Those users will now receive a new link maintaining the same permissions they had before and receive a notification about the move.

Find out more:

Comment notifications

Also coming later this year, you will be able to have the option to turn off comment notifications for individual files. Doing so will only affect that file, not the entire files library.

Find out more:

Address bar sharing

If you access or work on a file in a browser, you’ll soon be able to share links copied from your browser address bar with your internal colleagues (if admin-enabled). These URLs will respect all sharing policies, empowering natural and easy collaboration within your organization.

Sync admin reports

Sync admin reports allow you to do just that by providing visibility and insights on adoption and health of the OneDrive sync app across your organization. Use this new dashboard to check sync app versions, sync status, and top sync errors on individual devices.

You can even monitor deployment progress of Known Folder Move, which we recommend implementing to help redirect your users’ known folders (Desktop, Documents and Pictures) on Windows to OneDrive.

Enhanced file protection and governance in OneDrive and SharePoint

Microsoft recently announced several features entering general availability for file protection and governance in OneDrive and SharePoint including Microsoft Information Protection sensitivity labels with protection, automatic classification with sensitively labels, sensitivity labels for SharePoint sites, and information barriers.

Additionally, admins will soon be able to implement automatic expiration of external access, multi-factor authentication policies, like prompting one-time passcodes (OTP), as well as extending continuous access evaluations to OneDrive and SharePoint.

Find out more:

Streamlined admin experience

Later this year, all OneDrive admin capabilities, including controls for sharing, access, sync, and storage, will be available in the SharePoint admin center, consolidating admin tools in one place. 

A new OneDrive admin experience is coming to the SharePoint admin center later this year.

Find out more:

Update to sharing links that block download

Microsoft are expanding the list of supported file types that users can create block download links for. This update includes support for PDF files, Images, Audio, and other non-text and non-video file types.

Block download for more file types in OneDrive.

Find out more:

Open in “Review mode” in Word Online

Users can now choose to share Word documents with the new “Open in Review mode” option. When enabled, recipients can only open the Word file in the Word web app with the “Reviewing” mode enabled.

Find out more:


Power Apps

Convert existing add-on portals to new capacity-based licensing model

This feature allows users to seamlessly migrate from their portal add-on licenses to the new capacity-based licensing model. If your portal uses add-on based license, you’ll see “add-on” suffix to your portal type. You can check your portal type from the Portal Details page.

How to check what license model you are in within PowerApps Portals.

Find out more:

Three new AI Builder models now generally available

Three AI Builder preview model types are now generally available:

  • Entity extraction prebuilt model – The Entity extraction prebuilt model identifies and classifies key elements from text into pre-defined entities.
  • Entity extraction custom model – The Entity extraction custom model enables you to identify and classify key elements from text into your domain-specific custom entities that you define.
  • Category classification custom model – The Category classification custom model helps you classify text into your own domain-specific categories. You can train the model with a small set of examples.

Find out more:

Dynamic schema in Power Apps formulas

The Power Apps team have announced the experimental feature release of the ability to work with dynamic schema in Power Apps formulas.

Now, as part of the formula authoring experience when a formula author encounters an warning indicating the return schema of a call is dynamic, an author may “capture schema”.

Turn on the “Dynamic schema” switch in the PowerApps Advanced Settings.

Find out more:


Power Automate

Microsoft RPA (UI flows) in a Day

The Power Automate team have announced the availability of Microsoft RPA (UI flows) in a Day. This beginner-level training is designed to on-board and train everyone on how to get started with UI flows in Microsoft Power Automate.

Find out more:

UI flows update June 2020

The June 2020 update for UI flows is now available. Here are the main features as part of June’s release:

  • UI flows for GCC/ GCC High – UI flows are now available in Government Community Cloud (GCC) and GCC High.
  • Retry/ timeout policy configuration from the portal – his feature provides the ability to configure timeout and retry policy for an individual step within UI flows. 
  • New WinAutomation connector in UI flows – Now you can have a cloud orchestration experience on WinAutomation Process from Power Automate.
  • GetText action fix – fixed an issue where the GetText action in UI flows within (If-Else) Condition block fails when more than one Get Output actions were added in a nested scope.

Find out more:

Six new connectors released May 2020

With an additional six connectors released in May, there are now over 345 connectors available in the Power Automate platform. Here’s a look at the new comers:

  • Azure IoT CentralWith the IoT Central connector, you can trigger workflows when a rule has fired, and take actions by sending commands, updating properties, getting telemetry on devices, and more.
  • EduframeThis connector opens up the opportunity to easily integrate your existing software applications with Eduframe, like your CRM and accounting software.
  • LIFX – The LIFX connector builds upon existing functionality to offer an even wider range of options than ever before, empowering you to leverage Power Automate and automatically tap into the extensive possibilities of your LIFX smart lights. 
  • Microsoft 365 message center – This connector enables you to sync your M365 admin center messages to Planner, helping you stay on top of your messages.
  • Office 365 Groups Mail – This connector allows users to work with data located in an Office 365 Group mailbox. 
  • Virus Total – With this connector you can automatically leverage the power of Virus Total in your flows to help identify malicious content to keep you and your organization safe.

Find out more:

AI Builder dedicated actions in Power Automate

Released in May 2020, the Power Automate team  introduced dedicated actions for AI Builder. You can find these actions when you search for the type of action you want to automate.

Find out more:


Power BI

Single sign on to Ideas.PowerBI.com

Navigate to your Ideas, connect with your Power Platform Community and other Power Platform sites using one identity. ow you can use your Active Directory (Work or School account) to connect across the entire Power Platform!  

Find out more:

General Availability of enhanced connectivity for Snowflake

The Power BI team have announced the enhanced capabilities added recently to the Power BI Snowflake connector are now GA, including the ability to connect to Snowflake without an on-premises data gateway as well as support for Azure Active Directory (AAD) authentication and SSO in DirectQuery mode in the Power BI service.

Find out more:

New look for Power BI apps

There is now a new, unified view for Power BI apps. When you press Get apps (on the Power BI apps page) you will land in a brand-new gallery experience where you can get apps both from your organization and from the AppSource marketplace.

Check out the new, unified view for Power BI apps.

Find out more:

On-premises data gateway June 2020 update

The Power BI team have announced the release the June update for the On-premises data gateway (version 3000.45.7). This months update includes an updated version of the Mashup Engine, which will match the Power BI Desktop June update.

Find out more:

Power BI data protection capabilities generally available

The Power BI data protection capabilities are now generally available, meaning it’s now possible to:

  • Classify and label sensitive Power BI data using the familiar Microsoft Information Protection sensitivity labels used in Office.
  • Enforce governance policies even when Power BI content is exported to Excel, PowerPoint, or PDF, to help ensure data is protected even when it leaves Power BI.
  • Monitor and protect user activity on sensitive data in real time with alerts, session monitoring, and risk remediation using Microsoft Cloud App Security.
  • Empower security administrators who use data protection reports and security investigation capabilities with Microsoft Cloud App Security to enhance organizational oversight.

Find out more:

Dark mode for the Power BI iOS app

The Power BI team have added dark mode support to the Power BI iOS app. To change this setting go to the app’s Settings page, tap on Appearance, and choose your preference: Dark, Light or System default.

Dark mode is now available for Power BI iOS.

Find out more:

Power BI Desktop June 2020 Feature Summary

Several features are generally available as part of this months release including:

  • Automatic page refresh
  • Hierarchy slicer
  • Modern ribbon, and;
  • AI insights

Plus several new features and updates to improve your reporting: many enhancements to mobile layout authoring, visual updates and more! 

Find out more:

Updated mobile authoring in Power BI Desktop

A new mobile layout authoring experience has been released in Power BI Desktop introducing new features such as the phone emulator and canvas grid, an updated visualization pane and overlaid visuals.

A new mobile authoring experience is now available for Power BI desktop.

Find out more:


Forms

Forms in Excel now general available

Previously in preview, Forms in Excel is now generally available. With the GA release there have been additional improvements to the performance and reliability of the app. 

Forms in Excel is now generally available.

Specific user sharing for collaboration

There’s now a new option to let you specify specific users or groups within your organization to collaborate with.  You are able to specify one or more co-authors using their email address. 

As this is more restrictive than existing collaboration styles, this setting is optimal for forms with more sensitive content.  You do not have to worry about the collaboration URL getting loose as it will not work for anyone outside of the list you’ve specified.

Specific user sharing for collaboration in Microsoft Forms.

Find out more:

Individual responses no longer limited to 300

The Forms team have announced the drop-down view for individual responses is no longer linted to 300. Users can now review, print or delete any single response, no matter how many responses they received.

Find out more:

One-click empty recycle bin

An update to the previous annoying process of deleting individually, you ca now empty your Forms recycle bin with just one click.

One-click empty recycle bin is coming to Microsoft Forms.

Find out more:

Detailed mobile view for text questions

The Forms team have enabled an option to double-click on ‘text’ based responses. Visit the response page, find the text question or text option, then click the “See all responses” link to review all the responses. Users can also sort the responses from newer to older, and vice versa.

Find out more:

Related

Temporary increase to 20,000 attendees for Live Events in Yammer extended

Microsoft announced earlier this year that a temporary limit increase would be enabled for Microsoft 365 live events to help better support customers, through to July 1, 2020. This will now continue to support until October 1, 2020.

Support for for up to 20,000 attendees for Live Events in Yammer has been extended to October 2020.

Find out more:

Poll in Outlook

Now you can create a real time poll in seconds when composing an email in Outlook. Once sent, recipients vote directly in email or click on an included link and vote in a browser window.

You can then check poll results in real-time using the voting card. Poll is now pre-installed to your Outlook mailbox so you no longer need to install the add-in yourself.

Poll in Outlook.

Find out more:

PowerPoint Presenter Coach for Android

Microsoft have we are announced that Presenter Coach for web and Android is now generally available – in both the PowerPoint app and the new Office mobile app.

Presenter Coach uses artificial intelligence (AI) to provide on-screen guidance on your pacing, use of inclusive language or profanity, and use of filler words and culturally insensitive phrases.

PowerPoint Presenter Coach in Android.

Find out more:

New Microsoft 365 Groups management capabilities

Microsoft have released several updates this month to improve the management of Microsoft 365 Groups, including:

  • Team creation experience – an enhanced the team creation experience with an updated user interface and improved error messages.
  • Group information – group information, including the Group ID, name, alias, and description, can now be exported as a .csv file using filtered properties or search results.
  • Edit Group email addresses – email addresses for a Microsoft 365 Group can now be edited, enabling group names to continue to evolve as needs change. 
  • Restore deleted Groups – you can now restore a deleted group directly from the Deleted Groups page.
New management capabilities in Microsoft 365 Groups.

Find out more:


Resources

Microsoft 365 roadmap roundup – w/c 06 July 2020

Microsoft 365 roadmap roundup

Here’s all the new and updated Microsoft roadmap items from the past week:

From the Microsoft 365 message center…

Here’s a look at some of the planned change notification messages that were sent out in the past 7 days.

MessageMore detailAct byMessage ID
Updating Microsoft Edge Legacy to the new Microsoft Edge browser for WindowsThis update provides your organization with our latest Microsoft-recommended browser security features.July 30, 2020MC217662
Retiring Teams support for devices running on Android 4.4We will be retiring the Teams support on Android 4.4. Instead we recommend that users upgrade to newer Android builds, which is where we will continue to invest.August 1, 2020MC217681
Retirement of the Outlook People PaneWe will be retiring the People Pane (formerly the Outlook Social Connector) feature from Outlook for Office 365 with minimum version 16.0.12712.10000 beginning in late July.July 31, 2020MC217364
Exchange Device Access and Conditional Access changes with Outlook mobileBeginning in August 2020, we will roll out changes in Exchange Online to ensure that only certain Conditional Access policies bypass Exchange’s device access rules.August 1, 2020MC216824
New Feature: Seamlessly Share Personal Lists in To DoThis feature will be enabled by default and users will have the ability to join lists that are shared from an external personal account. Enterprise users will not be able to share their lists with external personal accounts.MC215678

SharePoint

🍾 LAUNCHED

  • Microsoft Information Protection: Exact Data Match supported for SharePoint Online – Organizations will be able to use EDM (Exact Data Match) to better protect content on SharePoint online. Roadmap ID: 64558
  • Auto classification with sensitivity labels in SPO, EXO, OneDrive – With this preview, you can start using sensitivity labels at scale for documents stored on OneDrive and SharePoint Online, and for emails in transit in Exchange Online automatically without manual user input. Roadmap ID: 57312
  • Audience targeting in site navigation – Increase the value and engagement of your site navigation by filtering the items within the navigation menu based on people and groups. Roadmap ID: 34251
  • Custom results page template in PnP – Custom results page template in PnP, allows developers to develop and deploy custom results pages that can be presented from the Microsoft Search box. Roadmap ID: 57133
  • SharePoint: lists from Excel – Easily bring in data for your SharePoint list starting by importing an Excel spreadsheet. Roadmap ID: 61013
  • Move SharePoint sites to a new location – This feature will allow administrations to move a site to the location of an existing site. Roadmap ID: 51259

🚂 ROLLING OUT

  • Enable communication site experience on classic team sites – SharePoint admins can enable the modern communication site experience on any classic team site that meets the requirements, including the root site. Roadmap ID: 46338
  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
  • SharePoint news email notifications – Receive notifications for comments, replies and likes via email from SharePoint news. Roadmap ID: 49603
  • SharePoint and Teams: folder in site visibly connected to channel – It will be easier to tell which folders within your library have an associated Teams channel & chat associated to it – right from within the SharePoint user interface. Roadmap ID: 30686
  • Access a PowerApps custom form in SharePoint without a license – When users send invites for custom PowerApps forms in SharePoint to Office 365 guest users, the guests gain the same access as everyone else. Roadmap ID: 53219
  • Drag and drop files to the canvas to upload – Now if you drag and drop files to the canvas, they’ll be uploaded for you. Roadmap ID: 53194
  • Highlighted content with custom query filtering – Users can now add their own KQL or CAML code with the new advanced query option. Roadmap ID: 53229

⌛ IN DEVELOPMENT

Release – July 2020

  • SharePoint: SharePoint spaces 360° image annotations and tours – 360° tour web part in SharePoint spaces allows creation of immersive virtual tours for SharePoint sites. Roadmap ID: 65072
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Centralized management for hub permissions – Hub permissions enable you to centralize the management of visitor access to associated sites. Roadmap ID: 65641
  • New ways to add SharePoint images – Page authors can now copy and paste images on the canvas to automatically create a new image webpart. Roadmap ID: 65599

Release – later in 2020

  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161

Microsoft 365 roadmap roundup – w/c 29 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed Microsoft roadmap items from the past week:

Highlights from the Microsoft 365 message center

Here’s a look at some of the planned change notification messages that were sent out in the past 7 days.


SharePoint

🍾 LAUNCHED

  • Updates to sharing page in Admin center – Microsoft are bringing the admin sharing settings from the classic sharing page to the modern sharing page. Roadmap ID: 61116
  • SharePoint Spaces (Preview) – SharePoint spaces, the web-based, immersive platform, which allows you to create and share extensible mixed reality experiences is now in preview. Roadmap ID: 62752
  • Audience targeting in site navigation – Communication sites and hub sites can now filter the items within the navigation menu based on people and groups. Roadmap ID: 32451
  • Shy header – Modern SharePoint site and hub site header states will collapse upon scroll. Roadmap ID: 62754

🚂 ROLLING OUT

  • Updated Yammer Conversations web part for SharePoint – The Yammer conversations web part is being updated to contain the new Yammer experience. Roadmap ID: 63385

⌛ IN DEVELOPMENT

Release – June 2020

  • Microsoft Lists: sharing – Share entire lists, or list items with individuals or groups with view or edit permissions and the ability to manage access. Roadmap ID: 64164

Release – July 2020

  • Sticky column in Quick Edit – As users scroll horizontally across a list in Quick Edit mode, the far-left column remains in place – improving context while viewing and editing. Roadmap ID: 64866
  • Fluent design coherence updates for SharePoint – The fluent design system will be applied to modern SharePoint which will result in some visual changes. Roadmap ID: 63777
  • Lists/ library web parts consume dynamic data – You will be able to configure list web parts to send its property values to the List Properties web part. Roadmap ID: 57307

Release – August 2020

  • Updates to site header options – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logoRoadmap ID: 63776

Release – later in 2020

  • Search scoping controls with Microsoft Search – Support in Microsoft Search in SharePoint for search scoping controls in modern document libraries, lists for site, hub or organization wide. Roadmap ID: 57098

Microsoft 365 roadmap roundup – w/c 22 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed Microsoft roadmap items from the past week:

From the Microsoft 365 message center

Here’s a look at some of the planned change notification messages that were sent out in the past 7 days.


SharePoint

🚂 ROLLING OUT

  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
  • SharePoint and Teams: folder in site visibly connected to channel – It will be easier to tell which folders within your library have an associated Teams channel & chat associated to it – right from within the SharePoint user interface. Roadmap ID: 30686
  • Access a PowerApps custom form in SharePoint without a license – When users send invites for custom PowerApps forms in SharePoint to Office 365 guest users, the guests gain the same access as everyone else. Roadmap ID: 53219
  • Highlighted content with custom query filtering – Users can now add their own KQL or CAML code with the new advanced query option. Roadmap ID: 53229
  • Drag and drop files to the canvas to upload – Now if you drag and drop files to the canvas, they’ll be uploaded for you. Roadmap ID: 53194

⌛ IN DEVELOPMENT

Release – June 2020

  • Bulk edit list items and file properties in the form – Soon you will be able to select multiple items and edit their list items or documents properties all at once in the default form. Roadmap ID:64228
  • Quick Edit page size expanding from 30 items to 101 – People will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
  • Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232

Release – July 2020

  • SharePoint spaces 360° image annotations and tours – This web part in SharePoint spaces allows creation of immersive virtual tours for SharePoint sites. Roadmap ID: 65072
  • Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • SharePoint lists and libraries: Rename title column – Users will be able to rename the title field column and see the name change appear consistently in grid view, when in Quick Edit and on the associated view and edit forms. Roadmap ID: 65146

Release – later in 2020

  • SharePoint lists: New hyperlink field editor in Quick Edit – Microsoft are replacing the legacy hyperlink editor when people use SharePoint lists in Quick Edit mode. Roadmap ID: 63275
  • SharePoint lists and libraries: New calendar picker – Microsoft are replacing the legacy calendar control with the latest Office Fabric calendar for Gregorian calendars. Roadmap ID: 63277

How to fix SharePoint workflow files that are checked out

I recently ran into an issue where I was getting the dreaded “failed on start” error for some of the workflows in a SharePoint 2010 environment. At first I was concerned that some sort of Microsoft KB had killed workflows again as described here and here.

However, that didn’t appear to be the case. After some investigation I noticed that the files that make up a particular list/ library workflow were checked out!

The problem(s)

This first issue was the “failed on start” error message in the workflow field within the list. It was a pretty niche edge case though as it appeared to only affect newer workflows that contained a send email action.

Another interesting issue was that when creating brand new workflows to test if the error persists brought its own set of problems. Once published, the new workflow would appear as normal to be ran manually for a new list item and would proceed to fail on start.

Workflows failing on start from within SharePoint 2010.

However, any new list items would not have the workflow listed to be ran against. Jumping back into SharePoint Designer proved equally useless as clicking on the workflow within the list just brought you to a SharePoint error.

Then I found that digging deeper into the workflow files within SharePoint Designer showed that some of the files that make up a workflow were in a checked out state – what?

You are unable to check these files in, as when you try you receive a message stating:

“Server error: you cannot discard check out because there is no checked in version of the document. please delete this document instead”.

After googling this, as I’d never seen this before led me to this brilliant post on SharePoint stack exchange which brought me to a resolution. Specifically, this comment:

I also would like to thank TashasEv for his answer. It provided the key clue I needed for troubleshooting a similar problem. In my case, it was not the Document content type which had the title set to Required, but the User Workflow Document content type.

This is one of two content types that are shown listed when (in SPD) you right-click on the Workflows folder in the left Navigation panel (the other being Folder). I used the Administration Web Page (it’s a button in SPD when on the Properties tab for the Workflows folder). Changing the Title property of this content type to Optional solved the issue.

https://sharepoint.stackexchange.com/questions/75978/workflow-files-wont-check-in-cant-undo-checkout

Solution

So as described in the above post, here are the steps involved:

1. Find the hidden properties menu

  • Open SharePoint Designer 2010 and open the site where you workflow is running
  • Press All Files > Workflows
Open Workflows from with All Files in SharePoint Designer.
In Workflows, after clicking on the affected workflow you will see all the files associated that are in a checked out state.
  • Right-click on any workflow (I selected the affected one) > press Properties
“Hidden” properties button can be found by right-clicking on a workflow.

2. Set the title of the user workflow document content type to optional

  • Within Properties, under Content Types > select User Workflow Document
  • Under Customization > press Edit content type columns
Within the User Workflow Document, press the edit content type columns button.
  • Select the Title column > then press Administration Web Page
  • This will open a browser window, under column settings set the column to Optional
Make the hidden title column optional from the administration web page.

3. Re-publish the affected workflow(s)

  • Navigate to the affected workflow(s) via the Lists and Libraries section
  • Open your workflow, make a small amend > Save and Publish

Now, when you run the workflow(s) affected they should complete as normal, and if you check the files within the All Files > Workflows section in SharePoint Designer they should be checked in and all OK.

Microsoft 365 roadmap roundup – w/c 15 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed roadmap items from the past week:

SharePoint

🍾 LAUNCHED

  • Microsoft Information Protection: Exact Data Match supported for SharePoint Online – Organizations will be able to use EDM (Exact Data Match) to better protect content on SharePoint online. Roadmap ID: 64558
  • Navigation update for narrow screens – In SharePoint and OneDrive, the location of the hamburger navigation menu is being moved to the header area for your site and command bar for files instead of in the suite bar. Roadmap ID: 62448

🚂 ROLLING OUT

  • Acronyms answers with Microsoft Search – Organizations don’t always have a single reference for their standard terminology. Lack of a single reference makes it hard to find definitions or expansions for these acronyms. Microsoft Search solves that problem with Acronyms. Roadmap ID: 64865
  • Audience targeting in site navigation – Filter items within the navigation menu based on people and groups. This applies to communication sites and hub sites. Roadmap ID: 34251
  • Shy header – Modern SharePoint site and hub site header states will collapse upon scroll. Roadmap ID: 62754

⌛ IN DEVELOPMENT

Release – June 2020

  • Enable modern communication site experience on classic sites – Using PowerShell, admins can now enable the modern communication site experience on any classic team site, including the root site. Roadmap ID: 46338
  • Microsoft Lists: visual updates for Quick Edit – In Quick Edit, you’ll see new grid lines, an improved on-hover experience, themed color bars on the side of list items, a “Create New Item” button and updated column header drop-downs. Roadmap ID: 64871
  • SharePoint lists and libraries: Sticky column in Quick Edit – As users scroll horizontally across a list in Quick Edit mode, the far-left column remains in place – improving context while viewing and editing. Roadmap ID: 64866
  • SharePoint lists and libraries: Fixed row height in Quick Edit – When in Quick Edit, you will see a new layout option “Fixed Height” within the view drop-down menu. Roadmap ID: 64867
  • SharePoint lists and libraries: updated Quick Edit row selection – When in Quick Edit, people will see an updated way for selecting single or multiple items in a list or files in a library. Roadmap ID: 64868
  • Microsoft Search in classic SharePoint sites – Microsoft Search in classic SharePoint sites brings the Microsoft Search experience to classic SharePoint sites and moves the search box to the application header in Office 365. Roadmap ID: 57131

Release – July 2020

  • SharePoint lists and libraries: Save a view in Quick Edit – People can save their view in Quick Edit for any list or document lib in SharePoint for Microsoft 365. Roadmap ID: 64229
  • Fluent design coherence updates for SharePoint – Fluent will be applied to modern SharePoint which will result in some visual changes i.e. larger/ bolder typefaces, opacity etc. Roadmap ID: 63777

Release – August 2020

  • SharePoint lists and libraries: Improved Image columns – Upload a new image – including mobile camera support. You can add a new Image column to lists and libraries. Roadmap ID: 64872
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963

Microsoft 365 monthly update – May 2020

Here’s an in-depth look at what’s been released and upcoming through the month of May 2020:

SharePoint home sites available, save for later web part, Yammer web part updates, schedule pages, pre-publish, extended footer

TeamsTeams templates, Microsoft Lists, increased capacity in chats + teams, pop-out chats, improved join experience, easy access meeting options, Teams Rooms app update, Skype – Teams upgrade, VS Code extensions,

Teams (cont.)participant report, “who can present” in meetings, background effect policy, screen sharing controls, reverse number lookup,

OneDrive file detail pane, improved activity feed, multi-page scanning for everyone

Power Appsnew calendar control for model-driven apps, Tabular Data Stream, launch to self formulas, notify timeout & exit sign out formulas, Manage the Power Apps Portal, one click add to Teams, recognize undetected fields AI Builder, predict multiple outcomes AI Builder, invoice processing automation starter kit

Power AutomateUI flows May 2020 update, Microsoft acquires Softomotive, Power Automate + Teams

Power BIdirect query support (preview), report server feature summary, page view for paginated reports, shared and certified datasets, Azure Synapse, on-premises data gateway, refresh summary, desktop feature summary, deployment pipelines, automate data gateway installation, overload alerts,

Power Virtual Agentslow-code bots in Teams

Project CortexProject Cortex at Build, Office Hours, records management GA

RelatedMicrosoft Lists, record screen on Stream, Fluid framework, save keystrokes in Outlook web, sidebar search/ auto profile switch in Edge

SharePoint

Home sites generally available

Home sites are now generally available! Home sites are communication sites that you can set as the top landing page for all users in your intranet. It brings together news, events, embedded video and conversations across your intranet.

Home sites are also automatically setup to be an organizational news site and have org-wide search pre-configured.

SharePoint home sites & start page from the My SharePoint link.

Run this PowerShell command in the latest version of the SharePoint Online Management Shell to enable a home site: Set-SPOHomeSite -HomeSiteUrl

Find out more:

Save for later web part

This new web part should be familiar to most, as be found elsewhere in Microsoft 365, but can now the save for later web part is available to be added to specific modern pages in SharePoint.

The save for later web part for modern SharePoint pages.

Find out more:

Yammer conversations web part updates

The new Yammer experience is now embedded into SharePoint pages as part of this web parts update. You can now create any type of Yammer post, start a conversation, upload images and files into Yammer conversations all directly in SharePoint.

IZRP-May.2020_005_Yammer-Conversations-web-part.jpg
The Yammer Conversations web part, shown above on a SharePoint home site.

Find out more:

Scheduling pages and news posts

You can now schedule pages and news posts to go-live at a future date and time. This feature is enabled by SharePoint site owners and is disabled by default.

Schedule pages and news posts for publication at a future date and time.

Find out more:

Pre-publish panel for pages and news

The pre-publish panel for SharePoint pages and news, is a new experience that will give an overview of the key details of your page when publishing, re-publishing or posting news.

Get actionable insights before you publish your page or news article in SharePoint.

Find out more:

A new layout option has been added to the site footer in modern communication sites to allow for up to eight links or labels to be shown at the bottom of your site pages. You can also set the background color of the site footer.

You can now choose an Extended layout for the communication site page footer.

Find out more:


Teams

Templates in Teams

Templates will begin rolling out in the next few months and come with pre-defined channels, apps, and guidance on how to utilize and customize them. Team’s templates will be available automatically.

Teams templates will being rolling out in the next few months.

Find out more:

Microsoft Lists in Teams

Microsoft Lists are the latest innovation and new kid on the block as announced by Microsoft at Build. Those familiar with lists in SharePoint should have no issue with Lists – they can help you track issues, assets, routines, contacts and much more, but also can work directly inside Teams.

Create a new list directly inside Teams or bring in one that already exists in Microsoft 365.

Find out more:

Increased capacity in group chats and teams

Microsoft Teams now allows you to bring more people together. Group chats will now be able to accommodate up to 250 users and teams can now have up to 10,000 members.

Find out more:

Pop-out chats in separate windows

Now generally available, Users can now streamline their workflow and pop out chats into separate windows. This allows people to move more easily between ongoing conversations.

Find out more:

Improved Teams meeting join launcher experience

Gradually being rolled out over the coming weeks, this feature will provide you with clearer options for how to join the meeting from a link. You will be prompted with an option to join on the web, download the Teams client, or join with the native Teams client.

Improved Teams meeting join experience.

Find out more:

Easily access meeting options during a Teams meeting

Microsoft are making it easier for meeting organizers to quickly and easily change their presenter and lobby settings once a meeting has started by providing a link directly in the participants pane.

Easily access meeting options during a Teams meeting.

Find out more:

Download a participant report in a Teams meeting

Meeting organizers will soon be able to download a participant report, found in the roster view that includes join and leave times for participants.

Download a participant report in a Teams meeting.

Find out more:

Set tenant-wide default selection for “Who Can Present” in Teams meetings

Tenant admins can now update their Teams meeting policies to allow for a new default selection when choosing who can present in new Teams meetings (everyone, people in my organization, specific people, or only me).

Currently the default selection is “everyone” unless the meeting organizer selects otherwise. This can currently be changed via a PowerShell cmdlet, with a view to be configurable in the Admin portal shortly.

Find out more:

Background effects policy for tenant administrators

Tenant admins can soon assign a user-level policy to control how users engage with background effects in Teams meetings. Options include: offer no filters; background blur only; use background blur and default provided images; and all, which includes the ability for users to upload their own custom images.

Find out more:

Screen share from chat policy governance

Screen share from chat allows you to immediately start sharing your screen in a 1-1 chat or group chat. This entry point was previously governed by the AllowPrivateCalling policy. If this policy is disabled, users are not able to screen share from chat.

Find out more:

Teams and Skype for Consumer Interoperability

Teams and Skype interoperability will enable collaboration with more partners, customers, and suppliers who rely upon Skype for Consumer (SFC) as their communication app. On either platform, customers will be able to discover users via email search, then chat or call using audio/video.

Find out more:

Reverse number lookup enhancements

With these latest enhancements, the Telco display name will now also show up in your Activity Feed, Call History, and Voicemail.

Find out more:

Microsoft Teams Rooms, app version 4.4.41.0 now available

The latest update, app version 4.4.41.0, is now available on the Windows store and is coming to every Teams room over the next few weeks. New features include: Modern authentication support, New application splash screen, Ability to project content to a single display when using a HDMI cable in a dual display configuration, Support for dynamic emergency calling, and more.

Find out more:

New Skype for Business to Teams Upgrade Advisor

The newest Advisor for Teams, the Skype for Business Upgrade plan, has launched within the Microsoft Teams Admin Center. Whether you’re just getting started with Microsoft Teams, already using Teams alongside Skype for Business, or ready to upgrade, this provides everything you need for a successful transition.

The Skype for Business Upgrade plan.

Find out more:

Visual Studio and Visual Studio Code Extension for Teams (public preview)

Developers can use the new Visual Studio and Visual Studio Code Teams extension to quickly build project scaffolding, configure features, create app package manifest and setup hosting, validate app package manifest, and start the app publishing process (for yourself, to your organization’s catalog, or to the Teams app store).

Find out more:


OneDrive

OneDrive file detail pane

The OneDrive team have announced a new file detail pane that shows file/ photo previews, who has access, activity, comments and much more!

Image 2.png
Introducing the OneDrive file detail pane.

Find out more:

Improved activity feed

The OneDrive activity feed has been improved to now include a snapshot view of recent activity and comments from the past 30 days on all your OneDrive files. In this feed you’ll see a log of recent activity such as file renaming, deleting, moving, restoring, and sharing, along with comments and edits.

Activity feed root view.png
Improved activity feed in OneDrive.

Find out more:

Multi-page scanning for OneDrive personal accounts

Scanning via the OneDrive mobile app has long been available to premium subscribers to Microsoft 365 services. However, this is no longer a barrier for entry as multi-page scanning is now available for everyone using a OneDrive personal account.

Multi-page scanning for OneDrive personal accounts.

Find out more:


Power Apps

Manage the Power Apps Portal from the Power Platform admin center

With this change the Power Apps portal management options are now available in the Power Platform admin center from either the Environment or Tenant view. You can also see information such as how many days a trial portal has, before it expires.

Manage the Power Apps portal using environment view.

Find out more:

Notify timeout and Exit sign out formulas

You can now set the timeout for the Notify function, controlling how long the banner appears, from 1 millisecond to infinity. You can also now sign out the current user with the Exit function.

The notify timeout formula in Power Apps.

Find out more:

Launch to self and Self operator formulas

The Power Apps team have added two new features to canvas formulas – launch to self and the self operator. The launch to self formula can replace a canvas app with another app or web page in the same browser tab. The self operator can refer to itself in formulas.

The new launch to self formula in Power Apps.

Find out more:

Enhanced integrated calendar experience (Calendar Control V2) for model-driven apps

Microsoft are introducing a new Calendar Control V2 for model-driven-apps. The new calendar control provides productive and intuitive ways to manage tasks across the team, provides sellers a peace of mind knowing that team tasks are organized, prioritized and delivered.

The new calendar control (V2) for model-driven apps.

Find out more:

Tabular Data Stream (TDS) Protocol endpoint for Common Data Service (CDS) (preview)

Currently in preview, the Tabular Data Stream (TDS) endpoint for the Common Data Service (CDS) provides an additional way to access read-only data in the CDS. The TDS enpoint – managed by admins, provides read-only access to the system for reporting and analytical purposes.

Find out more:

Simplified Power Apps and Power Virtual Agents “Add to Teams”

Coming soon, Power Apps makers will be able to click a single “Add to Teams” button in Power Apps, which will push the app to the Teams app store.

The one click “Add to Teams” button in Power Apps.

Find out more:

Recognize undetected fields in form processing with AI Builder (Preview)

Now available in preview, the Power Apps team have announced that you can now draw rectangles over name and confirm fields if they were not automatically detected by AI Builder.

Detect Fields that are not detected automatically in AI Builder (preview).

Find out more:

AI Builder now supports predicting multiple outcomes (Preview)

The AI Builder prediction models now support the ability to predict multiple outcomes. Now in preview, you can use AI builder intelligence to predict things like is shipping going to be early, on time or late.

Create a prediction model that supports multiple outcomes with AI Builder in Power Apps.

Find out more:

AI Builder Invoice Processing Automation Starter Kit available on App Source

The Invoice Processing Automation Starter Kit is a solution package to help automate invoice processing, and deployment bootstrapping and is now available to download on App Source.

The Invoice Processing Automation Starter Kit is now available on App Source.

Find out more:


Power Automate

UI Flows – May 2020 update

In this month’s update to the UI flows installer see’s the a new preview feature to record and play back automation’s on Remote Desktop sessions, without the need to install additional software on the remote computer.

Screenshot of a UI flow with a sensitive text input for a Remote Desktop password that has been added on the “Set up inputs” page of the UI flow editor.
Adding a sensitive text input to a UI flow.

Also included as part of this update is a new type of input called sensitive text inputs. These inputs are similar to other text inputs, but their values will not be stored in the UI flow or logged as part of the UI flow run history.

Find out more:

Microsoft acquires Softomotive

Microsoft announced the acquisition of Softomotive, a world-leading provider of robotic process automation (RPA) with over 15 years of experience and the creator of WinAutomation. 

With WinAutomation and Power Automate together, the combined offering will also enable RPA connectivity to many new apps and services including SAP and traditional green-screen terminal applications.

WinAutomation console.
The WinAutomation Desktop UI.

Find out more:

Enhanced workflow automation with Teams

With several new triggers and action built specifically for Teams adding to Power Automate, new business process scenario templates have also been added to the new flow start screen.

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New business process scenario templates built for Teams.

These templates relate to unlocking custom message extensions, allowing for automated @mentioning, and provide a customized bot experience actions and triggers for teams.

Find out more:


Power BI

Power BI Dataflows Direct Query Support (Preview)

The Power BI team have announced that – now in preview, you now connect directly to a dataflow without first requiring to import the data into a dataset with Direct Query Support.

Turn on the enhanced compute engine
Power BI Dataflows Direct Query Support (Preview).

Find out more:

Report server May 2020 feature summary

This months report server feature summary includes updates for all aspects of Power BI including the hierarchical slicer and decomposition tree visuals, query diagnostics, and much more. 

Slicer hierarchy in Power BI.

Find out more:

Page view for paginated reports

A new page view option for Paginated Reports is now available in the Power BI service. With the new page view option, users can also change parameters, click on links in the reports and more.

full view of report using new page view option
Page view for paginated reports.

Find out more:

Shared and certified datasets in Power BI enters GA

In preview since June 2019, shared and certified datasets are now generally available in Power BI. With shared and certified datasets, Power BI users can easily discover and reuse enterprise-wide semantic models. They can be shared across workspaces, fostering reuse and maintaining the single source of truth.

Find out more:

Azure Synapse Analytics (Public preview)

Microsoft have announced that Azure Synapse Analytics is now available for public preview. Azure Synapse, the next generation of Azure SQL Data warehouse provides incredible performance over large data volumes and has built-in capabilities for data ingestion, preparation, machine learning, and visualization.

Power BI integration within Azure Synapse.

Find out more:

On-premises data gateway May 2020 update now available

The May update for the On-premises data gateway (version 3000.40.15) is now available. The update also includes an updated version of the Mashup Engine, which will match the Power BI Desktop May update.

Find out more:

Refresh summary for premium capacity admins

the Refresh Summary page in the Admin Portal is where capacity admins get an overview of all scheduled refreshes activity on their premium capacity. The page is powered by a New REST API for refresh monitoring that can be extended using existing automation tools .

The Refresh Summary page in the Admin Portal.

Find out more:

Desktop feature summary – May 2020

Lots of great features this month for Power BI desktop including: curate featured tables for Excel, new Apply button for the filter pane to apply all changes at once, enhancements to change detection and page navigation action, support for images in buttons, and more!

Power BI desktop update – May 2020

Find out more:

Power BI deployment pipelines (Preview)

The Power BI team have announced the public preview release of Power BI Deployment pipelines, a new and improved way for BI teams to manage content lifecycle within Power BI Premium. Some of the benefits of deployment pipelines include:

  • Improved productivity
  • Faster delivery of content updates
  • Reduced manual work & errors
Introducing Power BI deployment pipelines (Preview).

Find out more:

Automation of Data Gateway Installation (Public Preview)

Recent enhancements made to the data gateway PowerShell cmdlets have included the ability to enable automation of gateway installation.

Automation of Data Gateway Installation (Public Preview).

Find out more:

Timely Premium Capacity Overload Alerts

Premium Capacity Overload Alerts are timely automated emails that are sent whenever Power BI senses a Premium capacity is overloaded, that are sent to users subscribed to Service Interruption Notifications.

Power BI Premium Capacity Overload Alerts.

Find out more:


Power Virtual Agents

Bring low-code bots to Teams, with Power Virtual Agents

New features will make it easier to create and manage low-code chatbots from within Teams and more streamlined for end users to use Power Virtual Agents bots in Teams. These new features are:

  • Bot Template: FAQ bot template available in GitHub
  • Single sign-on: Power Virtual Agents bots will be available, removing the need for users to sign in again when using a Power Virtual Agents bot in Teams
An example chat bot within Microsoft Teams.

Find out more:


Project Cortex

A new feature to the M365 update, we will keep you up-to-date on all the latest news related to Project Cortex.

New developer experiences for Project Cortex at Build

Project Cortex was in the spotlight at this year’s Microsoft Build event, here are some of the highlights from the event.

Find out more:

Office Hours

The last Office Hours meeting took place on June 3, looking at the administration and configuration controls available in Project Cortex. The next meeting is scheduled for July 22.

Find out more:

General availability of Microsoft 365 Records Management

Records Management provides you with greater depth in protecting and governing critical data. With Records Management, you can:

  • Classify, retain, review, dispose, and manage content without compromising productivity or data security
  • Leverage machine learning capabilities to identify and classify regulatory, legal, and business critical records at scale
  • Demonstrate compliance with regulations through defensible audit trails and proof of destruction
IZRP-May.2020_014_RecordsCenter.jpg
Records management in Microsoft 365.

Find out more:

Related

Microsoft Lists

Microsoft Lists is an evolution of SharePoint lists, expanding on the ability to support work management scenarios so you can stay on top of what matters most to your team – like tracking issues, asset management, managing events, inventory tracking and more using customizable views and smart rules to keep everyone in sync.

Find out more:

Record your screen on Microsoft Stream

Video creators can record any window or screen, add mic or system audio, and include webcam video. There is no need to download any additional software; the tool is web based and works with latest version of Edge or Chrome.

IZRP-May.2020_013_Stream-screen-record.jpg
Record your screen in Microsoft Stream

Find out more:

Fluid Framework components and workspaces in Outlook and Office.com

Fluid, Microsofts open-source framework designed to make collaboration adaptable, flexible, and focused by breaking down the barriers between apps is coming to Outlook and Office.com.

Dynamic content such as tables, charts, and task lists can be easily inserted in Outlook for the web and Fluid workspaces can be created and managed, including within your document activity feed, Recommended list, and @mentions—or search for them across Office.com.

Fluid components and workspaces in Outlook and Office.com.

These experiences will be available to those with a Microsoft 365 enterprise license in the next few months.

Find out more:

Save keystrokes in Outlook

Outlook on the web can help compose email messages with text predictions. Using intelligent technology to infer meaning and intention, Outlook can help you compose faster, avoid typos, and craft polished email messages.

Save keystrokes in Outlook.

Find out more:

Sidebar search & automatic profile switching in Microsoft Edge

Microsoft are introducing sidebar search so you can search for things without opening a new window or tab.

Sidebar search in Microsoft Edge.

Microsoft are also introducing Automatic Profile Switching, which will detect that the link you’re trying to open needs work credentials, and then switch you to your authenticated work profile.

Automatic profile switching in Microsoft Edge.

Find out more:

Microsoft 365 roadmap roundup – w/c 8 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed roadmap items from the past week:

SharePoint

🍾 LAUNCHED

  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • Edit metadata from within the Document Library and List View web parts – You can now Now edit item metadata properties displayed in a library or a list from within the corresponding web parts: the Document Library and List View web parts. Roadmap ID: 61030
  • SharePoint Integrations with Power Automate and Power Apps to GCC-High Tenants – Enables you to create/manage custom flows and forms/apps with Power Automate and Power Apps. Roadmap ID: 62437
  • Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
  • SharePoint Recommendations – You will see SharePoint Recommendations at the bottom of pages and news posts to help users discover new content powered by machine learning. Roadmap ID: 52604
  • Site owners can now associate their sites with a SharePoint hub – Now site owners are able to associate their sites to a hub, this was previously only available to site collection admins. Roadmap ID: 53903

🚂 ROLLING OUT

  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
  • SharePoint news email notifications – Receive notifications for comments, replies and likes via email from SharePoint news. Roadmap ID: 49603
  • Save for later web part – New web part to display a user’s saved for later items. Roadmap ID: 57810
  • Conditional show or hide columns in a form – This feature allows users in lists and libraries to show or hide columns in a list form based on another column’s value by specifying a formula. Roadmap ID: 63518

⌛ IN DEVELOPMENT

Release – July 2020

  • Microsoft Lists: Lists app in Microsoft Teams – Team members will be able to both create new lists and add existing ones as tabs in Teams’ channels. Roadmap ID: 64162
  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: calendar view – Visualize any list with items that use date column information in a calendar view. Roadmap ID: 64167
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • Active time spent reports on SharePoint Site Usage – You can now get reports with aggregated data on the amount of time that users are spending on your intranet sites. Roadmap ID: 57159
  • Cumulative analytics for Hubs in SharePoint – Hub owners can now analyze aggregate usage analytics for their SharePoint hub sites, including all associated sites. Roadmap ID: 57160
  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318

Microsoft 365 roadmap roundup – w/c 1 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed roadmap items from the past week:

SharePoint

🍾 LAUNCHED

  • Migration manager Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
Migration manager is now generally available.
  • Move SharePoint sites to a new location – This feature will allow administrations to move a site to the location of an existing site. Roadmap ID: 51259
  • Connect sites to a Team in one click – A new Connect to Teams button in bottom-left corner of your sites. Roadmap ID: 30685
Connect SharePoint sites to Teams in just one click.
  • SharePoint news notification configuration – Configure personal email notification settings for SharePoint news updates. Roadmap ID: 49604

🚂 ROLLING OUT

  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • Modern term store – Use the updated term store to create and manage terms and term sets in SharePoint. Roadmap ID: 57315
  • SharePoint Integrations with Power Automate and Power Apps to GCC-High Tenants – Enables you to create/manage custom flows and forms/apps with Power Automate and Power Apps. Roadmap ID: 62437

⌛ IN DEVELOPMENT

Release – June CY2020

  • Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
  • Set Default Page Templates – This feature will allow site owners to set a page template as the default when a user creates a new page or news post on the site. Roadmap ID: 64529
  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892

Release – Q4 CY2020

  • Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776

5 tips for getting started with Microsoft Teams

In this post we will look at five useful tips – in no particular order, to help owners or members to get started using Microsoft Teams.

Contents

  1. Pin your favourite teams channels
  2. Use post formatting, there’s cool stuff in there
  3. Get to know the General channel
  4. Standard vs. Private channels
  5. Consider how you create new teams

#1 Pin your favourite teams channels

This is a simple one, but a really effective way of managing teams you are a part of. Once you start using teams in anger, it can become easy to lose track of what teams you frequent if you don’t manage teams gallery or your notification/ activity feed.

On notifications and the activity feed, notifications are actually turned off for teams by default, so it’s up to the members to manage their own notifications. Naturally, you still see updates by the channel being in bold and any @mentions will notify you.

It’s worth pointing out the distinction that you actually cannot pin an entire team, but only channels within it. Here’s how you pin a channel

  • Click on the ellipsis button … next to the channel you want to pin
  • Press Pin
Pin a channel for easy access from the teams gallery.

NOTE: To unpin a channel, follow the same steps as above button the option will be Unpin.

#2 Use post formatting, there’s cool stuff in there

One thing I’ve definitely starting using more and more is post formatting. There are several extra features post formatting gives you that you don’t get with the standard reply, such as

  • Add a subject – give you new post a prominent subject that stands out
  • Extra formatting options – heading options, text highlight colours, font colours
  • Announcement option – similar to a news post in SharePoint, but adds background colour or image to headline
  • Reply options – allow everyone to reply or just the you and/or moderators
  • Post in multiple channels – allows you to post a message in any of the channels you have access to
  • Format links – display text instead of a full URL, particularly useful if sharing links from Teams, as they are long and pretty ugly
There are several post formatting features that you don’t see in a regular reply.

#3 Get to know the general channel

The general channel is provisioned as standard when you create a new team. It’s generally the place where all communication within a team takes place.

The general channel comes with Posts, Files and Wiki tabs “out the box” to allow you to start collaborating straight away. That said, the general channel does have it’s limitations, such as:

  • You cannot use moderation in the general channel
  • You can’t delete the general channel
  • You can’t rename the general channel
  • You can’t hide the general channel or change the order of the channels to move it down
The general channel comes with Posts, Files & Wiki tabs as standard.

This post I wrote goes into more detail on using the general channel within the context of an org-wide team.

#4 Standard vs. private channels

There are two types of channels you can create in teams:

  • Standard – accessible to everyone on the team
  • Private – accessible only to a specific group of people within a team
When creating new channels you can choose between standard and private.

However, both options are not created equally. Here’s a look at the differences between the two:

StandardPrivate
Number of channels in a team20030
Number of members in a channel*10,000250
Can team owners manage the channel?**YesNo
Can guest create channels?YesNo
Support for connectors & tabs?YesYes
Support for Stream, Planner & Forms?YesNo
Create’s additional SharePoint site collections?NoYes
Creates additional Microsoft 365 Group?NoNo

* The number of members within a standard channel derives from the team membership.

** Team owners can’t see the files, conversations or members list in a private channel unless they are members themselves. Owners can see the names of the private channels in teams they own and also delete them.

Here are some more resources teams limits and standard/ private channels:

Private channel SharePoint site collections

Just to add to the point in the table about of additional SharePoint site collection, each private channel has it’s own, slimmed down version of a SharePoint site optimised for file sharing and fast provisioning.

The key differences between these site collections and standard ones is that private channel site collections are created in the same geographic region as the site collection of the parent team, have a a custom template ID, "TEAMCHANNEL#0" and cannot be accessed via the SharePoint admin center – only through PowerShell and the Graph API.

An example site collection for a private channel.

The URL for a private channel URL concatenates the team name with the private channel name, meaning it will look like this:

https://tenant.sharepoint.com/sites/TeamName-PrivateChannelName

https://www.petri.com/managing-teams-private-channels

#5 Consider how you create new teams

So this point is really to understand what gets provisioned when you create a new team, the different ways you can create them and any limitations with creating in those different ways.

What else do you get when you create a new team?

There is an absolutely brilliant everyday guide to Microsoft 365 Groups by Matt Wade at jumpto365 that does a better job explaining what you get when you create, well anything in Microsoft 365 than I can, but here’s the overview from his site:

Credit – Matt Wade jumpto365: https://www.jumpto365.com/blog/everyday-guide-to-office-365-groups

Outlook groups and the global address list

What I wanted to highlight was depending on how you create a team, the Microsoft 365 group behaves differently – particularly in Outlook.

What I have noticed is that teams created via the client app or web browser are will not appear in Outlook groups or the global address list.

Teams created any other way, be it from the Teams admin center, Outlook, Exchange, Azure or Groups will appear in Outlook groups and in the global address list.