What happens when files are made offline available?
When you mark files or folders to be offline available in the OneDrive mobile app, it means they are saved locally on the device in a read-only state. They can only be changed when there is an internet connection, any edits made whilst offline will create a new version.
Make files/ folders from SharePoint and Teams available offline
You can make files/ folders from SharePoint and Teams available offline on your device in the same way you can files from your OneDrive. Just press the libraries option to see all the “shared libraries” or SharePoint/ Teams sites you have frequently used or followed.
You can navigate through the sites just like a folder structure.
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:
Please make sure to subscribe to get early access to new posts straight to your inbox!
Use these buttons to switch between each product’s roadmap updates.
SharePoint
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (2)
Rolling out (3)
In development (7)
🍾 LAUNCHED
SharePoint: Enable Content types from modern library views – If you have SharePoint site collection administrator access, you can enable management of content types directly in your library from modern SharePoint and Syntex libraries and lists. Roadmap ID: 88948
OneDrive and SharePoint: Improved Move or Copy user experience – We’re refreshing the Move/Copy user experience in OneDrive and SharePoint to make it easier for you to choose where to move or copy your files and folders. Feature ID:85567
🚂 ROLLING OUT
Microsoft Viva: Shared focus plan in Viva Insights – The shared focus plan enables managers and team leads to foster mutual productivity norms and drive a positive team culture by inviting teams to book focus time for uninterrupted work. Roadmap ID:88839
SharePoint Syntex: Advanced search with custom columns – With this release, end users will be able to add site columns and other queryable columns from the current document library view into the advanced search flyout by clicking “more options”. Managed Metadata fields are not yet supported. Roadmap ID: 88961
Microsoft Viva: Viva Connections Multilingual Dashboard – You can create a Viva Connections Dashboard that can be viewed in multiple languages. Roadmap ID:88980
⌛ IN DEVELOPMENT
Release – April 2022
🆕 OneDrive and SharePoint: Access your Teams standard and private channel files – When you navigate to a site in SharePoint or OneDrive, you’ll be able to access the files stored in the Teams standard and private channels associated with that site. Roadmap ID: 88911
🆕 SharePoint Syntex: Add extracted entities to open term set if no match found – Provides option to add entities extracted using a document understanding model to an open term set if no match to an existing term (or synonym) is found. Roadmap ID: 93230
SharePoint Syntex: Refinement rules for document understanding extractor models – New refinement option to edit model extracted values before saving to the library column. Roadmap ID:88952
Release – June 2022
🆕 SharePoint: Updated site logo management – With this update, we’re simplifying where you go to manage the site logo by centralizing it in the Change the Look header experience. Roadmap ID: 93231
Microsoft Compliance Center: Expanded support to search and export items in SharePoint and OneDrive for Business Recycle Bin in Advanced eDiscovery – Traditionally, when a site is on hold, the files in the Recycle Bin would be stored in the Preservation Hold library. In cases when a site is not on hold, there is no way to search or export items in the Recycle Bin. The eDiscovery and SharePoint Online teams are making architectural changes that will make the Recycle Bin (both first-stage and second-stage Recycle Bins) in SharePoint Online and OneDrive for Business searchable and exportable by eDiscovery Managers. That means organizations can search and export items in the Recycle Bin regardless of whether a site is on hold or not. Roadmap ID:67092
Microsoft Lists: Commenting (iOS) – Bringing web commenting experience to Lists iOS mobile app. Add/delete a comment on list items to collaborate and share better. Roadmap ID: 70705
Microsoft Viva: New Settings page to configure all personal insights and experiences – The Config Settings page in the MyAnalytics dashboard allows users to customize working hours, set up focus plan, set quiet hours, set up delay delivery, and, when applicable, configure their team. We are introducing a new universal Settings page in the MyAnalytics web dashboard that will include settings for the daily Briefing email in addition to the existing controls. Access to select settings will be extended to all users that have licenses with the Exchange Online service plan. Roadmap ID: 88994
Shared channels have arrived in public preview at the end of March 2022 globally. Microsoft define shared channels as collaboration spaces where you can invite people in who aren’t already part of the team – internally or externally.
I want to use this post as a reference point for all things shared channel related as there is lots of information out there already.
In this post we will look at two ways you can grant access to another individual’s OneDrive.
Here’s the scenario – a line manager requests access to employee’s OneDrive during a long-term absence or as they are leaving the company. The steps below highlight two different ways in which you can grant access to another individuals OneDrive to access all files:
Grant access via Microsoft 365 admin center
Navigate to the the Microsoft 365 admin center: https://admin.microsoft.com, under Users > Active Users > select the individual who’s OneDrive you wish to grant access too
Under the OneDrive tab > Press create link to files
NOTE: To create a link to a user’s OneDrive, you will need to be an administrator or have the user admin role enabled.
Click on the link to get access to the users OneDrive
Press the Cog > OneDrive settings
Under More Settings > Manage access > Press Site collection administrators
Enter the name of the person you wish to grant access for
Press OK
The person specified above will now have full control access over the user’s OneDrive. You will need to remember to remove this permission to revoke the access.
Grant access via SharePoint admin center
Navigate to the SharePoint admin center
Under Advanced > More features > Open User Profiles
Under People > Press Manage User Profiles
Enter the user principal name (UPN) of the individual (or the first part of their email address before the @) and press Find
Hover next to the account name of the individual, a drop down button will appear, press it and select Manage site collection owners
Under Site Collection Administrators, enter the name of the person you wish to grant access to
Press OK
As with the first option, you will need to remember to remove this permission to revoke the access to the individual’s OneDrive.
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:
Please make sure to subscribe to get early access to new posts straight to your inbox!
Use these buttons to switch between each product’s roadmap updates.
SharePoint
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (9)
Rolling out (5)
In development (17)
🍾 LAUNCHED
SharePoint Syntex and SharePoint: Add taxonomy columns from modern library views – Allows users to add taxonomy columns directly to library views in modern SharePoint and Syntex libraries. Roadmap ID:88828
SharePoint and OneDrive: New capabilities in Microsoft 365 Information barriers for SharePoint, OneDrive, and M365 Groups – Bringing in new capabilities in Microsoft 365 Information barriers which will further help administrators and end users to ensure they can collaborate and communicate within information barriers policies. Roadmap ID:85635
SharePoint: Migration Manager content discovery – Before you move any file or folder from on-premises into Microsoft 365, you need to discover content and plan for the migration. The Migration Manager, from within the SharePoint admin center, will provide content discovery so admins can best understand what content they have, decide what to migrate and what to remediate. Roadmap ID:82000
Microsoft Viva: Draft support in Topic Pages – With this feature, topic editors and curators can save a page edit as a draft which is a feature parity to SharePoint page authoring. Roadmap ID:85593
SharePoint: Microsoft Lists: Visualize with Power BI – Visualize your list in Power BI. This is a new view and author experience that auto-generates an initial report for you based on the information in your list. You can specify fields to create from, or update the visuals shown in the report. If you want more advanced report authoring capabilities, you can move into Edit mode and further refine. To create a report from a list, click the Integrate menu, choose Power BI and then you will see “Visualize the list”. The date for Government clouds can be tracked in roadmap id 93221. Roadmap ID:72175
Microsoft Viva: Productivity and wellbeing insights for managers and leaders – Wellbeing and productivity insights – powered by Workplace Analytics – are coming to Microsoft Teams. Group managers and business leaders will get insights personalized to their role with recommended actions to make changing habits and improving productivity and wellbeing easier. Roadmap ID:68746
SharePoint Syntex: local document understanding model creation – Allows for the creation of local Syntex models in Team and Communication sites. Roadmap ID:88519
Microsoft Viva: Topics integration to Outlook Web (Preview) – Display suggested and directly referenced topics from inbound emails in a pulldown pane and attach topics when composing messages using hashtag. Roadmap ID:88693
Microsoft Viva: Admin controls for preview features – This feature in the Admin Center delivers a control to let you select specific users to see preview features for customers enrolled in our Early Adopter Program. Roadmap ID:88698
🚂 ROLLING OUT
SharePoint: Security- Data access governance – Expanding our insights story to help you easily see what matters most in your organization. With our new Data Access Governance insights, you can monitor sharing activity to detect oversharing. You can review and monitor sites based on the type of sharing. You can quickly see essential information about the sites like sensitivity, level of access from unmanaged devices or if the site can be shared externally. Roadmap ID:82164
Microsoft Viva: Topic discovery analytics – Transparency through analytics on topic discovery for organizations (Stage 1) to support ROI and understanding of progress of topic discovery. Roadmap ID:88696
SharePoint: Create and manage Power Apps from Microsoft Lists within Microsoft Teams – Build low-code, mobile-friendly apps from Lists directly inside of Teams via a new integration with Power Apps. A published app can be added as a tab in a Teams channel and shared with the rest of your team, while maintaining its connection to the list as a source of data. Roadmap ID:88894
Microsoft Viva: Briefing email support for 16 additional languages – The daily Briefing email from Microsoft Viva helps users start their day on track by surfacing information to prepare for upcoming meetings, follow up on outstanding tasks, and protect time for independent work. With this update, the Briefing email will be available in the following additional languages: Dutch, Swedish, Danish, Finnish, Russian, Norwegian (Bokmal), Korean, Chinese Traditional, Polish, Turkish, Portuguese (Portugal), Thai, Hebrew, Czech, Arabic, and Hungarian. Roadmap ID:88958
Microsoft Viva: Inspiration Library in Microsoft Viva Insights – Inspiration library is a new feature available in preview through the Viva Insights app in Teams. The Inspiration library turns insights into action with access to curated content and best practices from top sources like Harvard Business Review and Thrive. Roadmap ID:93214
⌛ IN DEVELOPMENT
Release – April 2022
🆕 SharePoint: Microsoft Lists unscheduled items pane on calendar view – You can review all the items not yet appearing in the Calendar view due to missing dates. These items will appear on the Unscheduled tab within the events pane to the right of the Calendar view. Roadmap ID:93223
🆕 SharePoint: Automatically build visualization of list data with Power BI – Enables list users to easily visualize their list data in a Power BI report. The initial report is auto generated. Users can also save that report so that future visitors to the list can view the report. Roadmap ID:93221
🆕 Microsoft Viva: Pin external links to Topics – Users will be able to add external links to the “pinned files and pages” section of the topic pages instead of only Microsoft resources. These external links will be viewable and clickable from topic pages, cards, and answers. Roadmap ID:93204
SharePoint: Updates to channel site layouts and parent team site settings – Every team in Microsoft Teams is connected to a team site in SharePoint. This is also true for private channels in Teams. Private channels are connected to their own unique team site. This update includes improvements to the private channel site home page layout and the way site settings apply to the parent site and associated channel sites. Roadmap ID:88963
SharePoint Syntex: Refinement rules for document understanding extractor models – New refinement option to edit model extracted values before saving to the library column. Roadmap ID:88952
SharePoint: Section Templates for SharePoint Pages – When you add a new section to a page, you can select a blank template with popular image and text combinations for a quick start. Roadmap ID:88838
SharePoint: Create from the SharePoint app bar – Now you ‘ll be able to start creating sites, files, and lists as an action from within the SharePoint app bar. This means, no matter where you are in SharePoint you can jump right into the content creation process and stay in the flow of work. Roadmap ID:82160
Microsoft Viva: User opt-in as suggested experts – To meet some customer governance and privacy standards, we now allow users to control being displayed as potentially associated with the topic. For these circumstances, you’ll be able to empower users to opt-in to be added to topic pages and cards. Roadmap ID:82103
Microsoft Viva: Select sensitivity label to exclude sites from topic discovery – Use Microsoft Information Protection (MIP) sensitivity labels to control which sites should not be included in topic discovery. Roadmap ID:82048
Microsoft Viva: Exclude content from topic discovery based off applied sensitivity labels – Use Microsoft Information Protection (MIP) sensitivity labels to control which files should not be included in topic discovery. Roadmap ID:82047
Release – May 2022
SharePoint: Microsoft 365 connected templates – We are combining the best of Microsoft Teams templates with SharePoint site templates – into the same flow of creation. When we create a new team using a default template – for example the “Manage a Project” template, the project management channels and apps, and the connected SharePoint template gets applied automatically. Critically, the pages, lists, and Power Platform integrations are pinned as tabs in Teams automatically, and best of all these pages and lists are fully editable right in Teams. Roadmap ID:82158
Microsoft Viva: Automatic topic relationships – AI suggests relationships between topics, and the topic page and card reflects these connections in the knowledge graph (first degree). Roadmap ID:88695
Microsoft Viva: Topic Management – Navigation – We’re integrating all stages of topic lifecycles into a unified list with filtering and sorting my lifecycle stage and other data. Combined with search, this will help you find specific topics when the volume of topics in the system is large. Roadmap ID:88701
Microsoft Viva: Improvements for Topic Management – This update will empower Knowledge Managers, providing additional metadata for sorting and filtering through the list of topics, including additional quality and usage columns, and segmentation to help manage topics at scale. Roadmap ID:72182
Release – June 2022
SharePoint: Scoping Control for SharePoint Online – Scoping control is available for SP page, site, list and library, for users to search faster with specified scope. Roadmap ID:70792
Release – August 2022
Microsoft Viva: Simple topic segmentation – Create segments of topics based on sites and information architecture. Roadmap ID:88694
Release – September 2022
SharePoint: SharePointpages and news authoring in Microsoft Teams – Create SharePoint pages and news as tabs in Teams, without leaving the Teams app. This includes the ability to create a pages, to This includes the ability to create a page or news post. Roadmap ID:82159
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:
Please make sure to subscribe to get early access to new posts straight to your inbox!
Use these buttons to switch between each product’s roadmap updates.
SharePoint
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (2)
Rolling out (2)
In development (9)
🍾 LAUNCHED
Microsoft Viva: Top news card on Viva Connections Dashboard – Set up Top news card in Viva Connections Dashboard to surface boosted news from SharePoint. News that has been boosted will prominently display in the Top news card. Roadmap ID: 88955
Microsoft Viva: Use Syntex taxonomy to generate topics – Select terms from the taxonomy service to initiate creation of Viva topics, using the term definitions and tagged files. Roadmap ID: 82049
🚂 ROLLING OUT
SharePoint: Enable Content types from modern library views – If you have SharePoint site collection administrator access, you can enable management of content types directly in your library from modern SharePoint and Syntex libraries and lists. Roadmap ID: 88948
OneDrive: Large folder delete in OneDrive and SharePoint Document Libraries on web – Users will be able to delete large folders (10k items) on OneDrive and SharePoint Document Libraries on web. Roadmap ID:88979
⌛ IN DEVELOPMENT
Release – March 2022
🆕Microsoft Viva: Surface learning content across the Microsoft 365 suite – Users will be able to discover Viva learning content, right in SharePoint, Office.com and Bing. This feature is an integration between Viva Learning and Microsoft Search. Roadmap ID: 93205
🆕Microsoft Viva: Inspiration Library in Microsoft Viva Insights – Inspiration library is a new feature available in preview through the Viva Insights app in Teams. The Inspiration library turns insights into action with access to curated content and best practices from top sources like Harvard Business Review and Thrive. Roadmap ID: 93214
Release – April 2022
SharePoint: Automatically build visualization of library metadata with Power BI (GCC) – Enables customers to visualize the metadata in a document library in a Power BI report. They can also save that report so that future visitors to the document library can view it. Roadmap ID: 94090
Release – May 2022
🆕 Microsoft Viva: Support for types of topics – Support for categories or types of topics, such as projects, products or organizations. Roadmap ID: 72181
🆕 Microsoft Viva: Resolve topic name similarities – Allows users to select a topic among several when they share similar or matching names (disambiguation). Roadmap ID: 72183
🆕 Microsoft Viva: Topics in Teams – Add topics to chat messages and display topic cards in Microsoft Teams. Roadmap ID: 72189
Release – June 2022
Microsoft Viva: Display connected topics on people profile cards – Profile cards displayed through Outlook will display Topics associated to an individual. Roadmap ID: 88697
Microsoft Viva: Topic engagement analytics – This update will introduce usage and engagement analytics on topics (views, edits, etc.) to the Microsoft Admin Center. Roadmap ID: 88699
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:
Please make sure to subscribe to get early access to new posts straight to your inbox!
Use these buttons to switch between each product’s roadmap updates.
SharePoint
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (3)
Rolling out (1)
In development (8)
🍾 LAUNCHED
SharePoint: Display images from Microsoft Lists in Power Apps – Power Apps image controls will now display images that are stored in Microsoft Lists Image columns. They can be displayed in four sizes: small, medium, large, or full. Feature ID:81986
SharePoint: New content scenarios for My Feed Web Part on SharePoint – The New content types are added to My Feed Web Part on SharePoint. The new contents are Suggested Tasks, People Highlights, Meetings out of routine and files shared in groups. Roadmap ID:82172
SharePoint: Updated site creation experience – We’ve updated the site creation experience to make it easier for site creators to select the right type of SharePoint site, understand roles, and site permissions. Updates to this experience include refreshed graphics, expanded site descriptions, and more context for different permission levels in the Site permissions panel. Roadmap ID: 85683
🚂 ROLLING OUT
SharePoint: Manage apps using the App Catalog – As a SharePoint or global admin in Microsoft 365, you can distribute custom apps that can be used across SharePoint, Microsoft Teams, and Viva Connections using the modernized App Catalog. Roadmap ID:88844
⌛ IN DEVELOPMENT
Release – March 2022
Microsoft Viva: Select sensitivity label to exclude sites from topic discovery – Use Microsoft Information Protection (MIP) sensitivity labels to control which sites should not be included in topic discovery. Feature ID:82048
Release – April 2022
Microsoft Lists: Mobile App (Android) – Access all lists you own and that have been shared with you – all on the go. You’ll be able to create new lists, edit list items and easily share with other people. Roadmap ID: 70704
Microsoft Stream: Comment on a video or audio file in SharePoint and OneDrive – This feature builds on top of the already existing comments found in OneDrive and SharePoint Online but presents these comments with a new Office look and feel within the player. This feature allows users with view permissions to leave a comment and users with edit permissions to @ mention, which are both default changes in behaviour in terms of permissions for video and audio files. Roadmap ID: 88521
Release – June 2022
🆕 SharePoint: Predictable API rate limits and app quotas – We are working on publishing API rate limits and quotas for applications integrated with SharePoint and OneDrive. Applications quota and consumption information will also become available through APIs which applications can consume and manage the rate limiting. Roadmap ID: 93182
Microsoft Compliance Center: Expanded support to search and export items in SharePoint and OneDrive for Business Recycle Bin in Advanced eDiscovery – Traditionally, when a site is on hold, the files in the Recycle Bin would be stored in the Preservation Hold library. In cases when a site is not on hold, there is no way to search or export items in the Recycle Bin. The eDiscovery and SharePoint Online teams are making architectural changes that will make the Recycle Bin (both first-stage and second-stage Recycle Bins) in SharePoint Online and OneDrive for Business searchable and exportable by eDiscovery Managers. That means organizations can search and export items in the Recycle Bin regardless of whether a site is on hold or not. Roadmap ID:67092
Release – September 2022
Azure Active Directory: Azure B2B integration with OneDrive and SharePoint – The Azure B2B Integration with OneDrive and SharePoint is now generally available. This integration is currently disabled by default but can be enabled using the SharePoint Online Management Shell. Additional changes are coming to improve the experience. Roadmap ID:81955
Release – November 2022
🆕 SharePoint: Mobile App (Android) for GCC/GCCH/DoD – Access all lists you own and that have been shared with you – all on the go. You’ll be able to create new lists, edit list items and easily share with other people. Roadmap ID: 93192
In this post we describe an issue observed within a SharePoint 2010 environment where files could not be uploaded or edited and users received a “nonexistent file or folder” message, plus explain how to resolve.
The problem
Reports started coming in from users that when they tried to upload files or edit properties within a single site collection they received the following error message:
The URL is invalid. It may refer to a nonexistent file or folder, or refer to a valid file or folder that is not in the current Web.
Over the course of a couple of days, the changed and instead of seeing the above error the window would just hang when uploading files/ editing properties and users would see a “processing” message:
Processing message appears and does nothing when users upload files/ edit properties.
In this example, there is one, very large document library that was most affected by this issue within the site collection. So the first thing I did was take a look at the files with no checked in version within the document library settings.
I found that there was close to 1000 files with no checked in version. When trying to open the checked out files page it took an age until finally opening. I was unable to take ownership of all of the files and check them in, but this didn’t make any difference to the issue.
We have set up nightly IIS resets on our web front end servers so overnight this took place in the hopes restarting the web services might help, but this also didn’t fix anything.
The solution
After the IIS reset, I began looking into the SQL server too see if space was the issue. Sure enough I found that one of the drives that hosted the content database related to the site collection in question had less than 10MB free space!
So for us the solution was a simple one, we increased the space on the full drive and the issue went away. Users are once again able to upload files/ edit properties within the site collection.
Other common suggested fixes to try
In writing this post, I researched many of the other suggested fixes for this issue – so here’s a list:
Recycle the application pools/ perform IIS resets on the SharePoint sites as required
Check the application pool username/ password has not expired
Ensure the database server has enough free space (1GB minimum)
The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:
Please make sure to subscribe to get early access to new posts straight to your inbox!
Use these buttons to switch between each product’s roadmap updates.
SharePoint
Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.
Launched (1)
Rolling out (4)
In development (7)
🍾 LAUNCHED
SharePoint: Microsoft Lists Customizable Command Bar – You can personalize a list to suit your needs by customizing the command bar. Like how you can customize form headers and footers, the JSON based feature will allow basic changes to the command bar, including modification of icon or text, hiding existing options or repositioning commands. Roadmap ID: 88861
🚂 ROLLING OUT
Microsoft Stream: Improve audio quality with Noise suppression for Stream (on SharePoint) – Noise suppression helps both creators and viewers isolate speech from ambient noise, music, and other sounds, making voice more intelligible. Noise suppression significantly reduces ambient noise, bringing more clarity to speech in videos. Roadmap ID:88949
SharePoint: Site owners manage app requests in SharePoint Store – Site owners can manage requests for store apps in a streamlined process and track the status in a modern view of My requests page under SharePoint Apps. Roadmap ID:88950
Microsoft Viva: Top news card on Viva Connections Dashboard – Set up Top news card in Viva Connections Dashboard to surface boosted news from SharePoint. News that has been boosted will prominently display in the Top news card. Roadmap ID: 88955
Microsoft Viva: Enroll in Focus plan from the Microsoft Viva Insights app in Teams – Viva Insights is introducing updates to better enable users to protect time for focus from the Viva Insights Teams app. These updates to the protect time page will allow users to enroll in a focus plan and adjust preferences to auto book focus time on one’s calendar from within the Insights app in Teams. Roadmap ID: 88957
⌛ IN DEVELOPMENT
Release – March 2022
🆕 SharePoint Syntex: Advanced search with custom columns – With this release, end users will be able to add site columns and other queryable columns from the current document library view into the advanced search flyout by clicking “more options”. Managed Metadata fields are not yet supported. Roadmap ID: 88961
🆕 Microsoft Viva: New Settings page to configure all personal insights and experiences – The Config Settings page in the MyAnalytics dashboard allows users to customize working hours, set up focus plan, set quiet hours, set up delay delivery, and, when applicable, configure their team. We are introducing a new universal Settings page in the MyAnalytics web dashboard that will include settings for the daily Briefing email in addition to the existing controls. Access to select settings will be extended to all users that have licenses with the Exchange Online service plan. Roadmap ID: 88994
Release – April 2022
🆕 SharePoint: Site template history – View the history of any site templates applied to your site and related site script actions. Roadmap ID: 93186
Microsoft Viva: Quiet time settings in Teams and Outlook – To help create better boundaries and protect your personal time, later this year Viva Insights will offer the ability to configure quiet time to silence mobile notifications from Outlook and Teams outside your working hours as well as provide personalized insights on how well you are disconnecting. You will also be able to set quiet time directly from Teams and Outlook mobile. Roadmap ID: 85627
SharePoint Syntex: Use taxonomy term set or term as input source in placeholders for modern templates – You can associate pre-defined term sets or terms as an input source to the placeholders you create in modern templates. When users fill the placeholder for creating a document from the template, you can only choose values from the configured term set for that placeholder. Roadmap ID:88938
Release – May 2022
🆕 SharePoint: Updated SharePoint app bar my sites for GCC High and DoD environments – The My sites panel in the SharePoint app bar will include sites that users frequently access and follow. This change will populate the sites panel in GCC High and DoD environments. Roadmap ID: 93181
Release – September 2022
SharePoint: Security- Granular conditional access policies – Admins will have the ability to use Azure AD conditional access policies to trigger multi-factor authentication (MFA), device, and location policies on a specific SharePoint site collection by simply attaching CA policies to a label. For example, the Top-Secret label can now have a conditional access policy that requires MFA when accessing a site. Roadmap ID: 82163
The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.
In SharePoint: My feed web part update, Viva Topics: Syntex taxonomy, pair Teams channel & SharePoint folder name
New content scenarios for My Feed Web Part on SharePoint
The My feed web part is the pathway to a very personalized experience in your intranet. The feed knows who is signed in and shows them content and activities relevant to them. The new content types are Suggested Tasks, People Highlights, Meetings out of routine and files shared in groups.
Examples of the new content types in the My feed web part.
Viva Topics: Use Syntex taxonomy to generate topics
Microsoft Viva Topics and SharePoint Syntex customers can build on their existing investments in classifying and organizing content with the ability to use the taxonomy service in Syntex and SharePoint to generate topics.
This new integration uses the term names, including those you are already using with SharePoint Syntex, descriptions, synonyms and tagged files to create topics that the AI can use as a seed to discover additional connections with people and files.
Viva Topics: Use Syntex taxonomy to generate topics.
Pairing the channel and the corresponding SharePoint folder name
This new release enables simultaneous rename of the corresponding folder in SharePoint sites whenever a channel in Teams is renamed – applicable to Teams desktop and web. NOTE:
For legacy Teams channels that were renamed prior to this rollout – There will be no change in experience. When a legacy channel is renamed after this release, it will simultaneously rename the corresponding SharePoint folder.
Upon renaming a channel, the new folder name will only reflect the same name in the corresponding OneDrive sync client when the whole document library has been synched. When only the channel folder is synched, the new name will not be reflected in the OneDrive sync client.
In Teams: Pin/ hide your video, open-text question polls, companion mode for iOS, Walkie Talkie, Teams panels check in, check in “knock knock”, Teams Rooms on Android, meeting improvements on Android, Wallpapers on Android, HDMI ingest, far end camera control, pairing the channel & SharePoint folder, mute notifications, local time, in chat messages, chat density, respond to group approval requests, mandatory comments, E2EE for 1-1 Teams calls, tag management
You can now pin or hide your own video in meetings. You can see your own video in the increased size on your screen. Inversely, you also can hide your own video during a meeting on others’ screens. This will reduce distractions during calls while still having your video available for other participants.
Support for open-text question polls for Teams meeting
For Microsoft Forms polls in Teams meetings, there is a new option for engaging with your attendees – Word Cloud Poll. You can use this type of poll to collect attendees’ open-ended responses before, during, or after a meeting, and the results will be automatically aggregated and displayed as a word cloud.
Support for open-text question polls for Teams meeting.
Now with a single tap you can join a meeting on both your iOS device and Microsoft Teams Rooms. Audio on your device will be automatically turned off to ensure echo does not happen. The landing experience on the iPhone will be optimized for engagement activities to make it easier to raise a hand or react, chat, see all participants, and access Microsoft Whiteboard.
You can use an instant push-to-talk communication that allows you to press and hold a button to speak to colleagues and release the button to listen. Walkie Talkie on Teams phone devices can only be used to communicate with colleagues that are part of the same Teams channel. Add Walkie Talkie to the App Set up Policy assigned to users from the Teams admin center to enable Walkie Talkie on Teams phone devices.
IT admins can now configure Teams panels to release reserved conference rooms that are not being used. Meeting attendees can claim their reserved meeting room by tapping the “Check in” button on the panel. If no one checks into the room, it will be released—allowing for others to reserve and use the room.
Check-in “knock-knock” notification on front-of-room display
When a Teams panel is paired with Microsoft Teams Rooms, the new “Check in” button on the panel can be used to send a notification to the front-of-room display—informing people in the room that their reservation has ended, and others are waiting for the space.
Check-in “knock-knock” notification on front-of-room display.
A new update with features including improved meeting experiences, content sharing, new reactions, and more is now available for Teams Rooms on Android. This update can be deployed via the Teams Admin Center and will be available to all Teams Rooms on Android devices.
Several updates are being added to the meeting experience on Android, including more videos on screen, multiple spotlighted participants, new reactions, and many others. Most notably, with the new and improved meeting experience, videos of remote participants span both screens (in meeting rooms with dual screens) when content is not being shared.
You can now customize the home screen for Teams Rooms on Android devices with five built-in wallpapers. These wallpapers will apply to the front-of-room displays in single and dual screen configurations. IT admins can set them from device settings, with Teams Admin Center support coming soon.
HDMI ingest sharing during and outside of a meeting is now available to all capable certified Teams Rooms on Android. You can now plug in an external device via HDMI into your Teams Room on Android and content will start sharing automatically.
Remote meeting participants can control the zoom and orientation of a camera in Teams Rooms on Windows, using PTZ Camera Controls (pan-tilt-zoom) during a meeting. Attendees can control a variety of mechanical pan-tilt-zoom cameras by sending control signals to the camera, as well as, offering 2.5X zoom for most other cameras via digital pan-tilt-zoom in Teams.
Far end camera control.
Pairing the channel and the corresponding SharePoint folder name
This new release enables simultaneous rename of the corresponding folder in SharePoint sites whenever a channel in Teams is renamed – applicable to Teams desktop and web. NOTE:
For legacy Teams channels that were renamed prior to this rollout – There will be no change in experience. When a legacy channel is renamed after this release, it will simultaneously rename the corresponding SharePoint folder.
Upon renaming a channel, the new folder name will only reflect the same name in the corresponding OneDrive sync client when the whole document library has been synched. When only the channel folder is synched, the new name will not be reflected in the OneDrive sync client.
Users will be able to mute notifications during meetings thereby helping focus during meetings. A user can choose to mute notifications for all meetings or per meeting basis.
To turn off notifications during all meetings, go to settings -> notifications-> meetings and calls and toggle the Mute Notifications during meeting button. To turn off notifications during a specific meeting, click on the ellipsis and choose mute/allow notifications.
We often work in distributed teams. To help you with scheduling messages, quickly check your colleague’s time zone, right from their contact card, enabling you to time your messages to get faster responses, while being considerate of your colleagues’ schedule.
Pin a Teams chat message to drive awareness and provide the chat members with quick access to important content. Pinning will help your team stay in sync on what’s relevant in a timely manner. Simply hover over the message you want to pin, click the ellipsis (…) and select the Pin option.
Whether you want to optimize to see more text at once or read less text at a more comfortable level, Teams lets you customize the chat density to suit your needs. Click on ‘settings’ -> ‘general’ and choose the right spacing for you.
Chat density feature lets you customize the number of chat messages you see on the screen with different settings. Compact setting lets you minimize the need to scroll up and down by fitting 50% more messages on the screen.
Respond to group approval requests within Teams Approvals app
Teams users will now be able to respond to approval requests that were sent to a group of approvers using Power Automate right from Teams Approvals app. We are committed to continue and expand this capability, and in a later release Teams users will be able to send an approval request to their Office 365 groups directly from Teams.
Respond to group approval requests within Teams Approvals app.
As a team owner or admin, you can now make your approval templates have mandatory comments for when a user responds to a request, creating transparency behind the approver’s decision. Admins can set all approval requests to have mandatory comments from the Teams Admin Portal settings. This will affect simple approval requests, and templated approval requests.
Mandatory Comments within the Teams Approvals app.
End-to-end encryption (E2EE) option for one-to-one Teams calls for mobile
Microsoft have announced that E2EE for one-to-one Teams calls is now generally available for iOS and Android Teams mobile apps. End-to-end encryption, or E2EE, is the encryption of information at its origin and decryption at its intended destination without the ability for intermediate nodes or parties to decrypt.
End-to-end encryption (E2EE) for one-to-one Teams calls for mobile.
This feature will update default tag management settings in the Teams Admin Center to include ”Team owners and members” and not just “Team owners,” reducing the burden of creating and maintaining Tags solely on Team owners. Now all team members can create, edit and adjust tags to fit their team’s needs. You can still update this to only “Team owners” at the tenant level and override the default.
These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):
Tags in DoD: Tags are available in DoD. Tags in Teams let users quickly reach a group of people without having to @mention or type out everyone.
Press to unmute: You can now use a shortcut to unmute by holding down the Ctrl+Space keys (Windows) or Option+Space keys (macOS), then release the keys to go back to muted state again. This feature is on by default.
Updated companion mode for iOS users: Now with a single tap you can join a meeting on both your iOS device and Microsoft Teams Room. Audio on your device will be automatically turned off to ensure echo does not happen.
Music mode for Teams: High-fidelity music mode enables Microsoft Teams users to experience richer sound experiences when sharing non-speech content such as live music, songs through other applications, or medical signals during a virtual appointment with a physician.
Mirror my video: You no longer have to see the text in your video flipped. Imagine a primary school teacher with a small whiteboard in hand, or you have a virtual background with text in it. While the meeting audience sees the text correctly,
Pin or hide your own video in Teams meetings: We have now expanded the ability to pin your own video on the meeting stage. This way, you can see your own video in the increased size on your screen.
OneDrive
In OneDrive: OneDrive support for Apple silicon GA, KFM for macOS Public Preview, files on-demand on macOS update
Apple silicon support in GA
OneDrive sync for macOS will now run natively on Apple silicon. This means that OneDrive will take full advantage of the performance improvements of Apple silicon. This will be generally available starting with build 22.022 and users will be automatically updated over the next few releases.
Known Folder Move support for macOS now in Public Preview
The OneDrive team have announced that Folder Backup (Known Folder Move) support for macOS is now in Public Preview. People using OneDrive on macOS Monterey 12 will be able to move their Desktop and Document folders to OneDrive.
Known Folder Move support for macOS now in Public Preview.
A new version of OneDrive sync (22.002) on macOS 12.1+ was released in January 2022 with an updated Files On-Demand experience. Prior to this release, OneDrive used a kernel extension for Files On-Demand which is deprecated as of macOS 12.3. Updates include:
Removing conflicting icons for locally available files and enabling apps like Spotlight or Time Machine to index files
Enabling a preference to sync all content locally
Improving the experience when syncing to external drives
Removing conflicting icons for locally available files and enabling apps like Spotlight or Time Machine to index files.
In Power Apps: Power Apps portals as mobile apps GA, tenant-level analytics, Dataverse auditing features, Power Apps 2022 April Release Wave 1, portal support for query data Web API, code components GA, modern advanced find, localizing content on a custom page
General Availability (GA) of Power Apps portals as mobile apps
Microsoft have announced the General availability of portals as a progressive web app that was first introduced as a preview feature, enabling makers to enable portals into apps with native app like look & feel right from portal studio in just few steps.
General Availability (GA) of Power Apps portals as mobile apps.
To better accommodate the rapid expansion of Power Platform adoption across the enterprise, service administrators require resource hygiene management tooling to avoid accumulating bloat in the system. The latest updates to the Tenant-level analytics include interactive controls that make it a snap to identify stale and orphaned Power Apps deployed across multiple environments or the entire tenant.
A new set of auditing features have been released to help Dataverse administrators to stay compliant with internal and external auditing requirements and to manage log capacity at the same time. These include:
Audit data is now also stored in a separate physical log storage so an organization’s audit log can grow to many terabytes in size without limiting available physical database storage.
The auditing feature logs changes that are made to customer records and user access so you can review the activity later.
Administrators can select an audit retention period from a dropdown menu or specify a custom retention period.
Power Apps 2022 April Release Wave 1 updates for Model-driven apps
The Power Apps 2022 April Release Wave 1 for Model-driven apps is now available. This release includes: Power Apps grid, modern advanced find, in app notifications, co-presence in records plus lots more.
Power Apps grid as part of Power Apps 2022 April Release Wave 1.
General Availability (GA) of Power Apps portals support for Query data using portals Web API
Microsoft have announced the General Availability (GA) of Power Apps portals support for Query data using portals Web API that was introduced in November 2021 release as a preview feature. The feature includes the ability to query records, apply system query options, request specific properties, plus lots more.
General Availability (GA) of code components for portals
Microsoft have announced the General Availability (GA) of code components for portals that was introduced in April 2021 release as a preview feature. This feature provides the following:
Replace fields on portal forms with code components.
Modern advanced find with enhanced view management in model-driven apps
The Power Apps team have announced the availability of modern advanced find that not only replaces the legacy experience but also adds new enhancements to view personalization to help you be more productive with model-driven apps.
Using the global search bar in the header, you can now choose any table in the app to perform a structured search. Choosing a table navigates you to the familiar grid page, with filter options immediately available to work with.
Explore data through advanced filters on any table in an app.
Localizing custom pages will help you build multi-language Power Apps that align model-driven apps with custom pages that are needed for cross-regional deployments. We are excited to bring this capability as it will ensure you can seamlessly deploy a Power App that uses both model-driven forms and custom pages with multiple languages enabled by admins and set by your users.
In Power Automate: Power Automate desktop – Feb update, tenant-level analytics for cloud flows, new features for process advisor, 20 new connectors,
Power Automate for desktop – February 2022 update
The February 2022 update of Power Automate for desktop (version 2.17) has been released! You can download the latest release here. Some of the new features include flow designer performance improvements, new ‘display custom form’ action, convert a file to base64 and much more.
Tenant-level analytics for Power Automate Cloud flows
Tenant-wide analytics are built on service telemetry data derived from Power Platform apps, bots, and services. These solutions allow environment admins to effectively monitor activities related to Cloud flows across the organization. This update includes an expansion to the Data Export pipeline making Usage & Inventory metrics for Cloud flows available to Power Platform customers.
Tenant-level analytics for Power Automate Cloud flows.
The Power Automate team have made several enhancements to Process advisor in January 2022 to make it even easier and faster to visualize your processes and get to insights with task mining:
20 New Independent Publisher Connectors in November and December
Independent Publisher connectors are connectors developed, tested, published, and supported by connector developers that are independent from the backend service or API. 20 new Independent Publisher connectors that were published in November and December. Here’s a look at them:
AfterShip by Taiki Yoshida – this connector allows a user to track and receive notifications on shipments and integrate with other services such as Dynamics 365 and third party services.
Carbon Intensity by Hasan Ünlü – Uses Carbon Intensity API to provide an indicative trend of the regional carbon intensity of the electricity system in Great Britain.
Chuck Norris IO by Daniel Laskewitz – This connector is an API provided by ChuckNorris.IO and will provide you with a Chuck Norris fact when you ask for it.
Clearbit by Troy Taylor – Clearbit is the marketing data platform behind the fastest-growing B2B companies.
Coinbase by RoyPaarMS – A connector to the Coinbase platform to fetch cryptocurrency market rates and exchange rates.
Icon Horse by Troy Taylor – Get any site’s favicon with Icon Horse. Confidently use Icon Horse and get bulletproof favicons with fallbacks if no icon exists.
Launch Library 2 by Troy Taylor – The Launch Library 2 API is a product by The Space Devs with an up-to-date database of Spaceflight events.
Loripsum by Troy Taylor – Loripsum.net has an API to generate placeholder text. Sometimes you need lists, headings, long paragraphs, etc.
Mensagia by AfriSR – Mensagia offer reliable SMS, Email and Voice for business automation communication.
Microsoft D365CE v9 OnPrem by RoyPaarMS – Microsoft Dynamics 365 CE v9 Web API for interacting with on-premises D365 CE data from cloud D365 CE.
New York Times by RoyPaarMS – The New York Times allows anyone to search articles by keyword, date, section, and popularity. This connector allows a user to pull this data into their app, flow, or report.
Square Business by Troy Taylor – This connector contains actions for the following endpoints: Loyalty, Gift Cards, Bookings, Business, Team, Financials, Online and Auth.
The Weather Channel by RoyPaarMS – This connector allows a user to pull this data into their app, flow, or report.
Unix Timestamp by Troy Taylor – Converts Unix timestamps to DateTime objects and DateTime objects to Unix timestamps.
In Power BI: On-prem data gateway, Power BI desktop February feature summary, new mobile formatting options, export Power BI report to file API GA, new Admin APIs
On-premises data gateway February 2022 update
The Power BI team have announced the release of the February update for the On-premises data gateway (version 3000.114.6). Updates include:
All certified connectors can be used via the gateway
Amazon OpenSearch Service (New Connector)
OpenSearch Project (New Connector)
Digital Construction Works Insights (New Connector)
This months summary includes new features such as new mobile formatting options, Dynamic M Query Parameters support for more data sources, deployment pipeline enhancements and lots, lots more.
Introducing the visual formatting pane in mobile layout
As part of the Power BI Desktop February release, the Power BI team have announced the public preview of mobile-optimized Power BI reports with mobile layout’s new visual formatting pane.
Mobile-optimized Power BI reports with mobile layout’s new visual formatting pane.
Export Power BI report to file API General Availability
Export Power BI report to file API allows you to export Power BI reports to the following file formats: PDF, PPTX (PowerPoint) and PNG, by using a REST call. This feature is now generally available based on Premium/Embedded Gen2 capacities.
Admin APIs to retrieve email subscriptions and widely shared reports
The Power BI team are adding new APIs to provide an inventory of reports and dashboards that are delivered via email subscriptions, shared with the entire tenant, or published to web.
Microsoft have announced that a lightweight version of the Visio web app in Microsoft 365 to bring visual diagramming and collaboration to all teams—both of which are especially important in this hybrid work environment. But the best part? It’ll be available, at no additional cost, for all commercial license subscribers.
The Project team have announced that labels are currently rolling out in Microsoft Project. This new feature allows users to add up to 25 different coloured labels to your tasks in Project for the web for better visual organization.
Now, rolling out OneNote Live Captions lets students listen to a lecture, presentation or other meeting while live streaming captions in any of 100+ languages right within OneNote. OneNote Live Captions fuses the free Microsoft Translator with OneNote, to let educators set up a Translator session that any student with OneNote can then connect to, and allows each student to choose from 100+ available languages to translate the lecture into.
Now in Public Preview, Azure AD multi-stage access reviews allows you and your organization to enable complex workflows to meet recertification and audit requirements calling for multiple reviewers to attest to access for users in a particular sequence. It also helps you design more efficient reviews for your resource owners and auditors by reducing the number of decisions each reviewer is accountable for.
SharePoint Stuff 