Microsoft 365 monthly update – June 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Auto news digest, new info columns in SP admin center, homepage insights dashboard, Internet Explorer 11 EOL, @mentions in comments, delete from within page details

SharePoint Auto News Digest updates

You can now brand your news digest with your organization’s theme colours and logo. If your organization site is already branded, that branding will automatically be applied to automatic news digests. The news digest uses built-in Intelligent ranking so that users see the news most relevant to them. The news digest is sent on a weekly basis, displaying only published news posts. If there are no news posts that are relevant for the user then no email gets sent to the user.

The SharePoint auto-news digest sends an automated, customized email to users about the latest news posts that are relevant to them, but that they may not have viewed yet.
The SharePoint auto-news digest sends an automated, customized email to users about the latest news posts that are relevant to them, but that they may not have viewed yet.

Find out more: Automatically sending news post digests

New information columns on Active sites page in the SharePoint admin center

In the SharePoint admin center, the Active sites page will provide new informational columns. The “Created from” column will show the apps that were used to create sites. And the “Teams” column will show which sites are connected to Microsoft Teams. The “Created from” and “Teams” information will also be available in the details panel when you select an individual site.

The ‘Created from’ and ‘Teams’ status columns provide key information for admins directly on the Active sites page.
The ‘Created from’ and ‘Teams’ status columns provide key information for admins directly on the Active sites page.

Find out more: SharePoint admin and migration announcements at Microsoft Ignite 2020

New homepage insights dashboard in the SharePoint admin center

Take an administration-at-a-glance approach with actionable charts and insights as cards on the SharePoint admin center homepage. And it’s customizable—you can add, remove, and rearrange cards to suit your needs.

As a SharePoint or Global admin, you can choose to see and use new cards such as:

  • SharePoint storage usage
  • SharePoint site usage
  • SharePoint file activity
  • OneDrive usage
  • OneDrive file activity
  • Search active sites
  • Sensitivity labels
  • Term store operations

You can also add relevant cards from the Microsoft 365 admin center, such as:

  • Service health
  • Message center
  • Microsoft 365 active users report
Examine OneDrive and SharePoint usage and activity via insightful cards on the SharePoint admin home page.
Examine OneDrive and SharePoint usage and activity via insightful cards on the SharePoint admin home page.

Find out more: What’s new in the SharePoint admin center

Reminder – end of support for Internet Explorer 11 August 17, 2021

Microsoft 365 apps and services will no longer support Internet Explorer 11 (IE 11) after August 17, 2021. This means SharePoint and OneDrive will not be supported on IE 11. After this date, customers will have a degraded experience or will be unable to connect to Microsoft 365 apps and services on IE 11.

While we know this change may be difficult for some, we believe that they will get the most out of Microsoft 365 apps when using the Microsoft Edge browser. Microsoft 365 users will be well served with this change through faster and more responsive web access to greater sets of features in everyday toolsets. 

Find out more: Prepare your SharePoint environment for the retirement of Internet Explorer 11 for Microsoft 365 apps and services

Microsoft Lists – @mentions in comments

“Mention” people you work with while adding a new comment to a list Item. As a result, the person will receive an email notification with a direct link to the list item. It’s a terrific way to notify, share and collaborate directly from within the list itself.

In the list item’s Comments box, type @ and a name, then pick the name you want.
In the list item’s Comments box, type @ and a name, then pick the name you want.

Find out more: Add and reply to comments in list items

Delete from within page details in SharePoint pages

Instead of going several clicks in beyond the site contents page and into the Pages library, now you can click the Page details button at the top of the page or news article and delete in one click from within the page details pane.

thumbnail image 7 captioned Click the Page details button at the top of the page or news article and delete in one click from within the page details pane.
Click the Page details button at the top of the page or news article and delete in one click from within the page details pane.

Find out more: View, edit, and add page details

Headspace mindfulness content comes to Microsoft Viva Insights

You’ll start to see a curated set of guided meditations and focus music from Headspace. The goal is to help disconnect from work in the evening, relax your mind before a big meeting, or find focus before starting an important project. In just a few minutes a day, meditation and mindfulness with Headspace can help users lower stress, increase focus and ease teamwork.

Introducing Headspace, a new focus mode, and quiet time settings with Microsoft Viva InsightsHeadspace integration with Viva Insights is rolling out default on and, unless disabled by admin, the curated set of Headspace mindfulness content will be available to any user with the Viva Insights app installed.

Find out more: Introducing Headspace, a new focus mode, and quiet time settings with Microsoft Viva Insights


Teams

In Teams: Attendance dashboard, integrate meetings with Dynamics 365, lower all raised hands, chat bubbles, inking & laser pointer PowerPoint Live, updated large gallery view mobile, include device audio mobile, Access files offline on Android, live transcription for additional licenses, Large Gallery for VDI, free audio conferencing, Microsoft 365 Business Voice promotion, 1:1 PSTN Call Recording, Approval Templates, macOS notifications, trackable tasks, Whiteboard updates, App risk evaluation, Device management automatic alerting, app compliance

In Teams (Government)

Attendance Dashboard

After finishing a meeting or webinar, organizers can view an attendance report that helps you understanding how many registered vs. attended, who attended the meeting, and whether they engaged for all or part of the meeting. This is now embedded directly within the Teams UI for your reporting and analytics needs.

Attendance Dashboard in Microsoft Teams
Attendance Dashboard in Microsoft Teams.

Find out more: View and download meeting attendance reports in Teams

Teams Webinars integrate with Dynamics 365 Marketing

You are now able to follow up with webinar participants through the attendance tab after a webinar, if you as a webinar organizer have a Dynamics 365 Marketing license. From there, you can export your attendance data into Dynamics 365 Marketing, so you can create customer journeys and send personalized follow-up emails to your webinar attendees.

Teams Webinars integrate with Dynamics 365 Marketing
Teams Webinars integrate with Dynamics 365 Marketing.

Find out more: Participant attendance-based communication for online events powered by Microsoft Teams

Lower all raised hands

When at least one hand is raised, meeting organizers and presenters can now lower all raised hands with a single click. Simply navigate to the participant pane and click on the Lower all hands option. This helps quickly lower all hands when associated questions have been resolved to make way for new raised questions.

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							What’s New in Microsoft Teams | June 2021
Lower all raised hands in Microsoft Teams.

Find out more: Raise your hand in a Teams meeting

Spotlight multiple users in a meeting

Organizers and presenters can now spotlight up to 7 participants simultaneously during meetings. Previously, while an attendee can pin multiple participants for their own private view, only one participant can be spotlighted for all attendees.

Once a single participant has been spotlighted, simply click on the context menu of your additional participant(s) and select Add Spotlight. For meetings that have multiple speakers or presenters, this is great to focus all attendees’ view on those specific video feeds. Feature is available in both Desktop and Mobile.

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							What’s New in Microsoft Teams | June 2021
Spotlight multiple people’s video in a Teams meeting.

Find out more: Spotlight someone’s video in a Teams meeting

Chat bubbles

Chats sent during a Teams meeting now surface on the screens of all meeting participants, making the chat more central to the conversation. You no longer need to manually open the chat window within a meeting to see what participants are typing. This feature is on by default. To turn off this feature, select Don’t show chat bubbles under more actions.

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							What’s New in Microsoft Teams | June 2021
Chat bubbles in Teams meetings.

Find out more: Introducing Chat Bubbles in Microsoft Teams meetings

Inking and Laser Pointer in PowerPoint Live in Microsoft Teams

Virtual laser pointer and ink annotations are now available in PowerPoint Live. Presenters can engage more with their audience by drawing attention or clarifying certain sections of the PowerPoint deck.

Just as you would use a physical laser point in a room, PowerPoint Live allows you to effectively point at different places in the presentation so the audience can easily follow along what’s on the slide. Only the active “in control” presenter is able to see and make annotations via the annotation toolbar. 

Inking and Laser Pointer in PowerPoint Live in Microsoft Teams.

Find out more: Laser point or draw on PowerPoint slides in a Teams meeting

Updated Large gallery view on Teams mobile

When selecting Large gallery in meetings, we are introducing a mobile-optimized layout for Teams mobile users that allow you to swipe through all the participants in a meeting. With up to 10 participants per page on your screen, you can now see all participants clearly on your mobile device.

Note: This is available in iOS 13+ and Android OS 9+ or any version with more than 4GB RAM. All other devices continues to see the current Large gallery experience.

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							What’s New in Microsoft Teams | June 2021
Updated Large gallery view on Teams mobile.

Find out more: Download the Teams mobile app

Include device audio when sharing on iOS and Android

Now you can include audio when sharing on iOS and Android devices during a Teams meeting. This is great when sharing a video with voiceover and music. It allows everyone to watch simultaneously without echoes or sync issues.

Note: You can find this setting under More actions, Share screen with audio. It is available to devices with Android 10+ or iOS 13+.

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							What’s New in Microsoft Teams | June 2021
Include device audio when sharing on iOS and Android.

Find out more: Download the Teams mobile app

Live Transcription with speaker attribution for additional licenses

Live transcription allows you to follow and review conversations (in English-US) alongside the meeting video or audio in real time. Attendees who joined late, or missed the meeting, can easily catch up by reading what was discussed and searching the transcript by speaker.

This feature was initially available to users with Office 365/Microsoft 365 E3/E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium licenses. This feature has been now expanded to users with Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3/A5, Microsoft 365 F1, Office 365/Microsoft 365 F3, and Microsoft 365 Business Basic licenses.

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							Live transcription with speaker attribution now available in Teams meetings for English (US)
Live Transcription with speaker attribution for additional licenses.

Find out more: Live transcription with speaker attribution now available in Teams meetings for English (US)

Access files offline on Android

The Teams mobile app on Android now allows you to access files even when you are offline or in bad network conditions. Simply select the files you need access to, and Teams will keep a downloaded version to use in your mobile app. You can find all your files that are available offline in the files section of the app.

Note: This feature was made available earlier this year for iOS.

MacOS native notifications in Teams

Users can now choose to deliver Microsoft Teams notifications, either via Teams built-in notifications or via macOS native notifications. When choosing native notifications, Teams inherits the OS notifications settings and supports quiet hours, action center triaging and more native features.

Note: This is only available on MacOS 10.15 or later.

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Change your notifications style in Teams.

Find out more: Change your notifications style in Teams

Large Gallery for VDI

The Large gallery feature is now available in Virtual Desktop Infrastructure (VDI). Now VDI users are able to expand their gallery, viewing up to 49 participants on the same screen during a Teams meeting.

Find out more: Optimization for Microsoft Teams (citrix)

Get Audio Conferencing for free

Join Microsoft Teams meetings on the go with a global dial-in number or dial out to help others join a meeting with Audio Conferencing. Eligible customers purchasing Microsoft partners and web can take advantage of the free Audio Conferencing offer now extended through December 31, 2021.

Find out more: Audio Conferencing in Microsoft 365

Microsoft 365 Business Voice promotion

Business Voice is a cloud-based telephony solution built into Teams that combines essential telephony components into a single package. It is designed for businesses with up to 300 users and includes a phone system, audio conferencing and a domestic calling plan.

Through December 31, 2021, Microsoft customers can purchase Business Voice at a 25 percent discount for 12 months.

Find out more: What is Microsoft 365 Business Voice?

1:1 PSTN Call Recording

Microsoft have changed how 1:1 Call recording is enabled. By creating its own policy, Administrators can now delineate recording configurations between meetings and calling.

Previously, 1:1 Call recording has been controlled by the CsTeamsMeetingPolicy / AllowCloudRecording attribute. Now, it is controlled by the CsTeamsCallingPolicy / allowCloudRecordingForCalls attribute. This feature is only available via PowerShell.

Find out more: 1:1 Call Recording in Microsoft Teams Deep Dive

Approval Templates

To streamline workflows, new out of the box templates provide a repeatable structure for common approvals like filling out expense reports or requesting overtime. Admins and team owners can use these as is, customize, or create new templates for their organization and teams to use.

Use the structured form to input all the necessary information and eliminate back and forth on missing data for a faster approval.

Find out more: Streamline requests with new approval features in Microsoft Teams

Create trackable tasks from your ad hoc Teams messages

Tasks happen everywhere – in an email threads, working on files, or within team chats. And before you forget to make a note of a task, simply click in, and create tasks from Microsoft Teams messages on desktop and web. Like you’ve seen for emails in Outlook and comments in Word, Excel, and PowerPoint docs.

Converting a Teams message into a task on desktop or web is super easy: hover over the message, select the ellipses (…) from the pop-out menu > More actions > Create task.
Create trackable tasks from your ad hoc Teams messages.

Find out more: Create trackable tasks from your ad hoc Teams messages

Microsoft Whiteboard updates within Microsoft Teams to support hybrid work

The new Whiteboard is now integrated into more areas across Microsoft 365 – now available in Teams channels and chats. Start a collaborative whiteboard for everyone in the meeting with just one click. You can also pre-prep or reuse whiteboards across multiple Teams meetings.

This update brings a lot of great user interface capabilities: improved real-time collaboration to make it easier to follow along with what others are doing, new interactive content with sticky notes, fluid components, and insert images and documents via new sharing controls connected to OneDrive. Plus, a lot more.

Find out more: Meet the new Microsoft Whiteboard designed for Hybrid Work

App risk evaluation

Teams admins are now able to view the security, compliance, and data privacy details for apps coming from Microsoft Cloud App Security. This helps Teams admins save time on security reviews and enable a more focused selection-based security specifications, resulting in increased app quality.

Find out more: Microsoft Teams App Security and Compliance

Device management automatic alerting in Teams Admin Center

The feature enable IT Admin to identify devices issues by triggering notifications on device problem and device health check status that can be turned into an immediate correction action.

Find out more: Microsoft Teams device health monitoring

Security, compliance, and data protection capabilities for apps

For Microsoft 365 Certified Teams apps, admins can view security, compliance, and data protection capabilities in a new tab on the app’s detail page in the Teams Admin Center. This transparency gives Microsoft customers trust in the applications that run their organizations and ISVs an opportunity to showcase their hard work in becoming M365 Certified.

3 Tier Approach to App Compliance

Find out more: Microsoft 365 App Compliance Program

Teams (Government)

Here are the features released this month for customers in in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

  • Together mode: Together mode scene selections to transport your team to a variety of settings. Choose a scene to set the tone and create a unique experience for your meeting, whether it be a smaller conference room meeting, or an all-hands meeting held in an outdoor amphitheater. Available in GCC and GCC-High.
  • Updating settings for attendees’ video: Meeting attendees can turn their camera on or off to share video by default, plus configure to have all attendees’ cameras disabled, also reverse it and set it enabled/ disabled for individual attendees.

Power Apps

In Power Apps: Image display from Lists, GitHub actions GA, canvas app layout containers GA, NFC tags on iOS/ Android, image/ file support for Dataverse CMK, VS Code extension + Power Platform command line, rename action-based data sources, Power Apps component framework for canvas

Power Apps can now display images from Microsoft Lists

This improved experience allows images stored in Image columns in Microsoft Lists can be displayed when designing custom forms in the Power Apps design canvas. You can choose to display the images in four sizes: small, medium, large, or full.

If you add one or more images to your list, you can show individual images directly in Power Apps – here using a Power Apps app to customize the view form.
If you add one or more images to your list, you can show individual images directly in Power Apps – here using a Power Apps app to customize the view form.

Find out more: Image control in Power Apps

General Availability of GitHub Actions for Microsoft Power Platform

GitHub actions for Microsoft Power Platform are now generally available. This capability expands the coverage for enterprises that want to implement CI/CD with Power Platform Applications driven from a source code first view. To support fully automated build/ release pipelines, this capability was first released with the Power Platform Build Tools, an extension for Azure DevOps – and now as part of GitHub Actions for Power Platform.

GitHub actions for Power Platform.

Find out more: GitHub actions for Power Platform

Canvas app layout containers generally available

The container, horizontal container and vertical container layout controls in canvas apps are now generally available. These controls help you automatically reflow and resize controls within them to enable easy, no expression layouts in canvas apps. Containers make responsive apps much easier.

Get started with these controls by navigating to “Insert” under the Layout category, to insert these controls into the canvas. Navigate to Settings, select Display, and turn off the Scale to fit setting to enable your canvas app to be responsive. Responsive expressions with X, Y, Width and Height will continue to play a complimentary role in the building of responsive apps.  

GIF showing adding a text input, gallery, form and icons, and using layout container properties to make a responsive app
Canvas apps layout containers in Power Apps.

Find out more: Building responsive canvas apps

Read NFC tags with Power Apps on iOS and Android

Power Apps already offers robust, camera-based barcode scanning when running in the Power Apps Mobile app for iOS and Android, but barcodes are often only useful in clean, well-lit consumption scenarios. Power Fx now supports reading NFC and HF-RFID tags when running in the Power Apps Mobile app for iOS and Android.

Power Fx is now able to read the first record from a NFC standards-compliant tag, support Text and URI datatypes and provide record type information.

Find out more: ReadNFC function in Power Apps

Image and file data type support in Dataverse customer managed key (CMK) environments

Dataverse customer managed key (CMK) environments can now support the use of the Dataverse file column (a.k.a. File data type) and image column (Image Data Type) as of version: 9.2.21052.00103. Files and images uploaded will be encrypted at rest and secured using the customer’s provided key.

Note: At present, files within CMK environments are limited to a maximum size of 128MB per file. All files within CMK environments will be stored in the Dataverse data storage, instead of Dataverse file blob storage. This will be enabled by default if you have a CMK environment with a version equal to or greater than 9.2.21052.00103, and you have provided a key.

Find out more: New support for image and file data types in Dataverse customer managed key (CMK) environments

Power Platform VS Code Extension and the Power Platform CLI

The Power Platform team have announced an update to the Power Platform VS Code extension, launched as public preview on May 25th and the updated Power Platform Command Line (CLI). The canvas pack and unpack commands have been updated in the current update, plus several updates to the PCF.

Find out more: Announcing updates to the Power Platform VS Code Extension and the Power Platform Command line

Rename action-based data sources

Power Apps action-based data sources can now be renamed. This feature can help avoid an extensive rename of formula referenced data sources in a Power App.  The feature will reach all regions by the end of this week June 18, 2021.

Rename action-based data sources in Power Apps.

Find out more: Rename your Power Apps action-based data sources

Power Apps component framework for Canvas apps GA

The Power Apps component framework for canvas apps is now generally available. Now, pro developers can not only utilize power and flexibility of modern web technologies, but also can include their existing IP and external third-party libraries to  seamlessly extend industry leading Low-Code Development Platform for Professional Developers

Find out more: Code components for canvas apps


Power Automate

In Power Automate: Desktop update June 2021, four new connectors

Power Automate Desktop June 2021

The June 2021 update of Power Automate Desktop is out now. In this months release, there are several new features and updates, including:

  • Ability to run desktop flows from another desktop flow
  • Auto-switching to image based recorder upon detection of RDP and Citrix environments
  • Improvements in configuration of Windows-related actions
  • Deprecation of action ‘Create MODI OCR engine’
Run desktop flow action
Ability to run desktop flows from another desktop flow in Power Automate Desktop.

Find out more: Power Automate Desktop June 2021 update

Four new connectors released in May 2021

Four new connectors were released into the Power Automate ecosystem this past May. Take a look at the latest connectors:

  • Mavim iMprove – The Mavim iMprove connector empowers organizations to create and re-use all process-related content (such as process flows, goals, KPI’s, risk, controls, people, supporting technology) through Power Automate workflows, PowerApps and Azure DevOps.
  • Ordnance Survey Places – Ordnance Survey Places provides the latest details of over 40 million addresses across the UK connecting the existing OS Places API service to your app.
  • DocJuris – DocJuris is the simplest way to empower everyone in your company to quickly and consistently close contracts at scale.
  • Service Objects – The Service Objects’ connectors deliver contact data validation to the Power Automate ecosystem. In real-time, verify and correct your contact record’s name, phone, address and email while appending critical location and device details, ensuring you have genuine, accurate and up-to-date information for every customer. 

Find out more: Four New Connectors Released in May


Power BI

In Power BI: Power BI Report Server Feature Summary, reports in Teams tabs, reports from SharePoint lists, deployment pipelines API, Power BI in Jupyter notebooks, on-premises data gateway, add/ edit data sources, May feature summary, small multiples, template apps one-click update, new sharing exp, backup/ restore support, goals,

Power BI Report Server May 2021 Feature Summary

This month’s new version of Power BI Report Server is out now with lots of new enhancements, including a new field list, new and improved shape options, and several visual formatting features.

Find out more: Power BI Report Server May 2021 Feature Summary

Power BI reports in Microsoft Teams tabs

The Power BI team are making it easier to find Power BI tabs you’ve used in Team channels. An update to the home experience in the Power BI app for Microsoft Teams will allow users to see a new “In Teams” pivot on Power BI home.

View all the tabs you use in Microsoft Teams.
Power BI reports in Microsoft Teams tabs.

Find out more: View all the Power BI tabs you use in Microsoft Teams

Quickly create reports from SharePoint lists

The Power BI team have announced integration within SharePoint lists. This experience empowers SharePoint list and Microsoft List users to easily explore their list data with just a few clicks. 

Find out more: Quickly create reports from SharePoint lists

Deployment pipelines API

The deployment pipelines tool helps BI teams release content in a fast pace and with higher quality. The Power BI team are releasing a new set of REST APIs that allow developers to automate the deployment of content within an existing deployment pipeline. This includes all the types of deployment that exists today, including selective deployment and deploying all the content in a workspace.

Deployment pipelines API for Power BI.

Find out more: Deployment pipelines – automation and Azure DevOps/GitHub integration

Power BI in Jupyter notebooks

You can now tell compelling data stories with Power BI in Jupyter notebooks. Get your Power BI analytics in a Jupyter notebook with the new powerbiclient Python package.

The new package lets you embed Power BI reports in Jupyter notebooks easily. You’ll be able to export data from visuals in a Power BI report to the Jupyter notebook for in-depth data exploration. You can also filter the report for quick analysis or use bookmarks to apply a saved view.

Embed Power BI in Jupyter GIF
Power BI in Jupyter notebooks.

Find out more: Announcing Power BI in Jupyter notebooks

On-premises data gateway May 2021 update is now available

The Power BI team have announced that we have just released the May update for the On-premises data gateway (version 3000.82.6).

Find out more: On-premises data gateway May 2021 update is now available

Add and Edit Power BI data sources on Power Platform Admin Center

The Power BI team have announced two enhancements to gateway management operations on Power Platform Admin center. We have added the new features listed below:

  • Edit data source
  • Add data source

Find out more: Add and Edit Power BI data sources on Power Platform Admin Center

Power BI May 2021 Feature Summary

This months Power BI feature summary is out now including a ton of updates for reporting, analytics, modeling and more!

Find out more: Power BI May 2021 Feature Summary

Small Multiples (Preview) – Roadmap Updates

The small multiples preview feature has been turned on by default in Power BI Desktop. The updated version of small multiples includes many updates since the feature was first released in preview back in December 2020.

Find out more: Small Multiples (Preview) – Roadmap Updates

Announcing template apps one-click update

Template apps are marketplace offers which provide Power BI Pro or Premium users with out-of-the-box reports for common data sources. Now, when you install a template app update, you can choose to update the organizational app as well, enabling you to update the app, navigate to it directly, and continue your work!

Announcing template apps one-click update.

Find out more: Announcing template apps one-click update

New sharing experience

The Power BI team have announced a new sharing experience that allows sharing reports via links. Previously in the old experience, we supported sharing reports by granting direct access. For the new experience, reports can be shared via links in addition to direct access sharing.

Graphical user interface, text, application Description automatically generated
New sharing experience in Power BI.

Find out more: Announcing the new sharing experience

Support for backup and restore of Power BI datasets

Now in public preview, Backup and Restore for datasets in Power BI Premium and Premium per User (PPU) lets you use SQL Server Management Studio (SSMS)Analysis Services cmdlets for PowerShell, and other tools to perform backup and restore operations in Power BI via XMLA endpoints in much the same way as you would for tabular models in Azure Analysis Services (Azure AS).

Support for backup and restore of Power BI datasets.

Find out more: Backup and restore datasets with Power BI Premium (preview)

Query Plan Visual for Power Query Online

Now in public preview, Query Plan visual will allow you to understand what’s happening under the hood of your query with more details than the Step Folding indicator. While Step Folding indicators provide a “check engine light” for every Power Query user, the new Query Plan provides a much more detailed view for advanced users. Similar to how SQL Server’s “” capability can let you see the optimized form of the Query Plan in Power Query Online will let you see how the Mashup Engine will process your query.

Query plan visual for a simple sql query
Query Plan Visual for Power Query Online.

Find out more: Query Plan Visual for Power Query Online

Goals in Power BI

Now in public preview, Goals in Power BI Premium is a data-driven, collaborative, and adaptable way to measure key business metrics and goals built directly on top of Power BI. Goals enables teams to easily curate business metrics that matter most and aggregate them in a unified view.

Goals in Microsoft Teams
Goals in Power BI Premium.

Find out more: Introducing Goals in Power BI

Microsoft Teams with Power BI activity feed notifications

Power BI is integrating with the Microsoft Teams activity feed. In Teams, you’ll be notified when someone shares a report to you or requests access to a report you own. This helps you get more done without leaving Microsoft Teams or hunting through your emails.

The activity feed notification capability has started to roll-out to commercial cloud customers. Users need to install the Power BI app for Microsoft Teams to receive the activity feed notifications.

Power BI report sharing notification in Microsoft Teams activity feed.
Power BI report sharing notification in Microsoft Teams activity feed.

Find out more: Announcing: Collaborate faster in Microsoft Teams with Power BI activity feed notifications

MIP sensitivity labels in Power BI (Preview)

MIP labels are available both in the Power BI service and in Power BI Desktop (Preview). Microsoft have developed industry-leading data-classification inheritance capabilities, including the labeling and protection of files when data is exported from Power BI,  inheritance of MIP labels from Synapse (preview)inheritance of labels when creating new content, and downstream inheritance (preview).

Animated gif showing application and persistence of sensitivity labels
Sensitivity labeling in Power BI.

Find out more: Now organizations can require users to set MIP sensitivity labels in Power BI (Preview)

Scanner API (Admin REST APIs) enhancements

Microsoft announced new Scanner APIs for extracting tenant-level metadata using Power BI Admin REST APIs in December 2020. Microsoft have now announced further enhancements that includes the items our customers have been asking for most – now, as part of the API response, you can get the metadata of dataset tables and columns, measures, DAX expressions, and mashup queries.

Scanner API (Admin REST APIs) enhancements.

Find out more: Announcing Scanner API (Admin REST APIs) enhancements to include dataset tables, columns, measures, DAX expressions, and mashup queries

Power BI June 2021 Feature Summary

June’s Power BI feature summary includes updates to connectors, plus DirectQuery support for Dataflows, preview release for the paginated reports visual plus many more!

Find out more: Power BI June 2021 Feature Summary

Power BI report action bar available in SharePoint Online webpart

You can now do more with the Power BI webpart in SharePoint Online with the addition of the Power BI report action bar. With the action bar, users can now easily Analyze in Excel, Export to PowerPoint, and Export to PDF.

Power BI action bar in SharePoint Online.

Find out more: The Power BI report action bar is now available in the Power BI SharePoint Online webpart

Long-term usage and performance insights (public preview)

The Power BI team have announced the availability of detailed historical activity information and analytical insights on Power BI operations. This new capability gives you full visibility into Power BI usage and performance so you can confidently manage your environment and comply with organizational policies. 

Once user activities and metrics are enabled, Microsoft will provide a Power BI report template allowing you to:

  • Visualize historical data over long periods to observe usage trends, spot periods of unusual load, and identify performance degradation.
  • Isolate activities by time range, capacity, dataset, user, report and more.
  • Investigate internal operations within a query or dataset refresh to see where time is being spent.
Long-term usage and performance insights (public preview).

Find out more: Announcing long-term usage and performance insights (Public Preview)

Updated timeline for upgrading classic workspaces

The Power BI team are extending the timeline for upgrading classic workspaces to new workspaces. The Power BI team are now targeting automatic upgrade of classic workspaces to new workspaces by April 2022.

  • July 2021
    • ‘Upgrade all’ workspaces tool within Power BI Admin portal released to all tenants
      • Update as of 7/21/2021 – We are ahead of schedule and ‘Upgrade all’ has been released and is available to all tenant admins.
    • Ability to create classic workspaces removed for all tenants
  • April 2022
    • Automatic upgrade of all classic workspaces to new workspaces will be performed by Microsoft

Find out more: Updated timeline for upgrading classic workspaces

Paginated report visual for Power BI reports (public preview)

The Power BI team have announced that the public preview of the paginated report visual for Power BI reports is now available in the June release of Power BI Desktop. For the first time, this native Power BI visual allows you to render any paginated report you’ve uploaded to the service in a Power BI report.  

Paginated report visual for Power BI reports is now available in public preview.

Find out more: Paginated report visual for Power BI reports is now available in public preview

On-premises data gateway June 2021

The June 2021 update for the On-premises data gateway has been released (version 3000.86.4).

Find out more: On-premises data gateway June 2021 update is now available

Embed Power BI in Salesforce

There are new developer samples for embedding Power BI analytics in Salesforce. You can embed Power BI report, dashboards and more in Salesforce for your organization or for your customers. By embedding Power BI in Salesforce, your users will have access to Power BI interactive data visualizations that can be connected to all the data sources that are supported by Power BI.

Salesforce plus Power BI
Embed Power BI in Salesforce.

Find out more: Embed Power BI in Salesforce

Email notifications for non-owners of dataflows

The Power BI team have announced the availability of email notifications to non-owners in your organization. This addresses concerns from customers around limitations related to ownership in Dataflows being restricted to one user only. 

Email notifications for non-owners of dataflows.

Find out more: Announcing email notifications for non-owners of dataflows

Power BI Report Builder June 2021

The June release of the Power BI Report Builder includes a number of new features designed to improve your paginated report authoring experience, plus the addition of the Power BI Report Builder as an app in the Microsoft Store.

New Data tab in Power BI Report Builder.

Find out more: What’s new in the June update of Power BI Report Builder


Microsoft 365 monthly update – May 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Immersive reader, migrate from Dropbox & Google, export to CSV, new sharing experience for Lists, turn on/off comments in Lists, Yammer conversation insights

Immersive Reader is now available

The Microsoft Immersive Reader technology, currently built into Word, OneNote, Outlook, Teams, and other Microsoft apps, will soon be available for documents stored in SharePoint. The Immersive Reader uses proven techniques to improve reading and writing for people regardless of their age or ability.

thumbnail image 3 captioned Open Word documents and text files directly into Immersive Reader from OneDrive and SharePoint libraries.
Immersive Reader is now available in OneDrive and SharePoint for documents.

Find out more:

Migrate content from Dropbox & Google Workspace with Migration Manager

After the release for migrating Box content into Microsoft 365, now you can migrate your Dropbox and Google Workspace folders and files into OneDrive, SharePoint, and Teams in Microsoft 365 using the Migration Manager within the SharePoint admin center.

Migration Manager lets you scale your migration project as much as you need. Located in the modern SharePoint Admin Center, Migration Manager guides you through the setup of your agents and the creation of your tasks.

Find out more:

Export lists to CSV in Microsoft Lists

Export to CSV is an additional export option now available for Microsoft Lists. Lists has always had, and maintained, integration with Excel – to either bring table data in, or to export to analyze your list data back in Excel. The limiting factor was the different experience for Mac – which, for some time, was not an option.

For Windows you can export to Excel or CSV, for Macs, you can only export to CSV.

Note: The export to CSV is currently only supported inside Lists; the team is aware of this design issue and working on it.

thumbnail image 7 captioned The Export to Excel button has been changed to say Export, with two options: 1) Excel Workbooks, and 2) CSV.

Find out more:

Updated sharing experience for Microsoft Lists

Users can now share entire lists using sharing links with more granular control options, leveraging the same sharing capabilities you might be familiar with when sharing files and folders, which brings to Lists the ability to share with everyone, only certain people, view/edit and the ability to set sharing expiration.

Note: The same admin controls that manage sharing for files and folders will also apply to lists and list items.

thumbnail image 8 captioned Updated sharing options when sharing lists or list items.
Updated sharing experience for Microsoft Lists.

Find out more:

Turn on/ off comments in Microsoft Lists

This new feature will allow you to turn off/on comments for individual lists. Any user with manage list permission on the list will be able to access this setting in Advanced settings. Admins can already turn off or turn on comments for their entire organization in the admin center.

Specify whether users can comment on list items.

Find out more:

Yammer conversation insights

Yammer conversation insights empower authors and community managers to measure the reach of their conversations and announcements – to understand what content resonates best, and what doesn’t.

As you analyze these insights, you’ll see discussion impressions and engagement more clearly, you’ll recognize trends, and see how people react specifically and over time.

thumbnail image 2 captioned For important internal conversations in Yammer, get better insights into impressions, engagement, trends, reactions and more.
Yammer conversation insights.

Find out more:


Teams

In Teams: Dynamic view, presenter mode, large meeting support, custom attendee registration, improved exp for sharing content, include computer sound Mac, breakout room timer, Edge/ Chrome browser meeting updates, updated settings for attendees video, AI-based noise suppression Mac, improved participant list, updates to Microsoft Forms Poll in Teams Meetings, new calling exp, Teams casting, external group chat, Adobe approvals

Teams (Government)

Teams (Education)

Dynamic view

Dynamic view automatically arranges the elements of your meeting for an optimal viewing experience. As people join, turn on video, start to speak, or begin to present in a meeting, Teams auto-adjusts and personalizes your layout.

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							What’s New in Microsoft Teams | May 2021
Dynamic view in Microsoft Teams.

Find out more: How to present in Microsoft Teams meetings with dynamic view

Presenter mode

Presenter mode empowers presenters to customize how their video feed and content appear to the audience with powerful professional layouts. The first layout, Standout, is now available to show the speaker’s video feed as a silhouette in front of shared content. That way, you can easily direct your audiences’ attention through hand gestures and facial cues, without making the viewer choose between the speaker and the content. Stay tuned for the next two layouts coming soon: Reporter and Side-by-side.

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							What’s New in Microsoft Teams | May 2021
Presenter mode in Microsoft Teams

Find out more: Preview exited, now GA: PowerPoint Presenter View in Teams

Large meeting support

Hold interactive meetings and webinars with more attendees—up to 1,000 people, including chats, polls, and Live Reactions. If you go over that limit, your meeting seamlessly scales to accommodate up to 10,000 people in a view-only experience. During this time of increased remote work, you can take advantage of view-only broadcasts for up to 20,000 attendees through the end of this year. 

Find out more: Teams view-only meeting experience

Custom attendee registration

Add a custom attendee registration page to your meetings or webinars to better manage attendance before your virtual event starts. You can add custom questions and images to learn more about your audience and promote your brand. Once your attendees finish registering, they’ll automatically receive a confirmation email with a calendar invite to join the event.

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							What’s New in Microsoft Teams | May 2021
Custom attendee registration in Microsoft Teams.

Find out more: Introducing custom registration pages for Microsoft Teams meetings

Improved experience for sharing content in a meeting

The new share content experience helps presenters find their desired content more quickly and easily. Windows are consolidated into a single bucket to provide a concise view and all PowerPoints are automatically organized to present with PowerPoint Live. Now you can focus on the content of what you’re sharing instead of rummaging through the correct content to share in your meeting. 

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							What’s New in Microsoft Teams | May 2021
Improved experience for sharing content in a meeting.

Find out more: Share content in a meeting in Teams

Include computer sound when sharing on Mac

Mac desktop users can now include audio when sharing their desktop or window during a Teams meeting. This is great when sharing a video with voiceover and music. It allows everyone to watch simultaneously without echoes or sync issues. You can find this setting in the share content.

Find out more: Share sound from your computer in a Teams meeting or live event

Breakout room timer

Organizers can now set a timer for Breakout rooms from the Breakout Room settings. Once the timer has expired, rooms will automatically close, and participants will return to the main meeting.

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							What’s New in Microsoft Teams | May 2021
Breakout room timer in Microsoft Teams meetings.

Find out more: Use breakout rooms in Teams meetings

Edge and Chrome browser meeting updates

Edge and Chrome browser users are now able to change the Teams meeting layout to 2×2 Gallery view, Together mode, and Large gallery. With the ability to see up to 49 participants in a single screen, you can enhance your virtual meeting experience where participants feel closer together even when you are apart.

Updated settings for attendees video

There are three new ways that you can now manage your attendees’ camera:

  1. Meeting attendees are able to turn their camera on or off to share video by default. You can also configure to have all attendees’ camera disabled by setting Enable camera for attendees to Off from the Meeting Options web page before the meeting.
  2. Once this new setting is turned Off, you can also reverse this setting during the meeting to allow all attendees to turn their camera on.
  3. Finally, you can also enable or disable the camera for individual attendees

Note: that these settings do not automatically turn on attendees’ camera or affect presenters and meeting organizers. This feature aims to focus on attendees to prevent disruptions during a meeting and help create a safe meeting environment.

Find out more: Manage attendee audio and video permissions in Teams meetings

AI-based noise suppression for Mac users

AI-based noise suppression is being expanded for Mac users. Real-time AI noise suppression feature automatically removes unwelcome background noise during your meetings. Your audio feed is analyzed to filter out the noise and retain only the speech signal. You can also control how much noise suppression you want, including a high setting to suppress more background noise. This feature is now available for all Mac users except devices with M1 ARM processor.

Find out more: Reduce background noise in Microsoft Teams meetings with AI-based noise suppression

Improved participant list

The participant list is now broken out into three sections: Lobby, Presenters, and Attendees. For Lobby, you can now review the full list of people waiting before admitting them all into the meeting. Attendees are sorted in alphabetical order and those who raise their hands are elevated to the top of the participant list.

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							What’s New in Microsoft Teams | May 2021
Improved participant list in Microsoft Teams.

Updates to Microsoft Forms Poll in Teams Meetings

Two updates have been released for Microsoft Forms Poll in Teams Meetings. Firstly, within the Polls tab of your Teams meetings, you now receive intelligent suggestions for polls to launch during your meeting.

Secondly, you can launch multiple-choice quizzes (previously known as “Correct Answer Choice”) in your Teams meetings. For this new type of poll question, perfect for trivia questions or knowledge checks, you can mark one or more choices to be correct. After your meeting participants vote, the correct answer(s) to the multiple-choice quiz are shown in the Results card. 

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							What’s New in Microsoft Teams | May 2021
Updates to Microsoft Forms Poll in Teams Meetings.

Find out more: Poll attendees during a Teams meeting

New Calling Experiences

Simplify the calling experience with a streamlined view that shows contacts, voicemail, and calling history together. Previously, you had to select each of these in different tabs. Now, it is consolidated in the same screen, making it easier to initiate or return a call with a single click.

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							What’s New in Microsoft Teams | May 2021
New calling experience in Microsoft Teams.

Find out more: Understand calling in Microsoft Teams

Call merge

Call Merge gives end users the capability to merge their active 1:1 call into another 1:1 or group call. For example, during a call with someone (or a group), you need to ask someone else a question. With this feature, you may add them directly into the first conversation seamlessly. This applies to Teams VOIP calls and PSTN calls. 

Find out more: Merge calls in Teams

Microsoft Calling Plan expansion

Microsoft Teams Calling plans provide a fast and simple way to deploy calling in Microsoft Teams with no on-premises equipment. We have expanded our geographic coverage to nine new markets including New Zealand, Singapore, Romania, Czech Republic, Hungary, Finland, Norway, Slovakia, and Luxembourg. This means that customers in 27 markets can now use Microsoft-provided calling plans to place and receive PSTN calls in Teams.

Find out more: Calling plans in Microsoft 365

Branch Office Survivability on Teams phones

With this new capability, users in a Branch Office can continue to make PSTN call on Teams phones to other users even if the Branch office loses internet connectivity. This is beneficial for the continuity of communication and adds a layer of confidence that information can be conveyed even when connectivity may be jeopardized.

Find out more: Survivable Branch Appliance (SBA) for Direct Routing

Teams casting with Mobile Phone for Microsoft Teams Rooms

For quick ad-hoc sessions that don’t necessarily require setting up a formal meeting, people can use Teams casting to wirelessly connect to a Teams Room running on Windows, and display content from their mobile phone. Users can broadcast their screen and cast content stored locally on their device or accessible via Office 365.

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							What’s New in Microsoft Teams | May 2021
Teams casting with Mobile Phone for Microsoft Teams Rooms.

Find out more: Cast content from a mobile device to a Microsoft Teams Room

Group chat with external users

Chat with up to 250 participants across multiple organizations in a single chat. This makes it easy to start a chat with external partners, just like how it’s done today within an organization. External group chat is expanding on the existing ability for Teams users to find, participate in 1:1 chat, calls, and set up meetings with external Teams users in federated organizations.

This feature is part of Microsoft Teams Connect, which enables users to share a team with guest users, and share channels as well as chat with people from multiple organizations right from their own tenants.

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							What’s New in Microsoft Teams | May 2021
Group chat with external users.

Find out more: Microsoft Teams Connect aka Shared Channels Coming Later in 2021

Adobe Sign Integration in Approvals App

There may be times when you need something approved and recorded with more formal attestation and adding signatures to the approval process is necessary. With the new Adobe Sign integration, you can create an approval request with a natively integrated electronic signature. Once submitted, signers are notified with an email and can easily review and sign. Approvals keeps track of the entire workflow right in the context within Teams.

Find out more: Chat, collaborate, share and sign with Adobe Sign and Microsoft Teams

Teams (Government)

The following updates were announced forTeams Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

  • Breakout room timer
  • Polls in Teams Meetings
  • Updates to Data loss prevention (DLP) for Microsoft Teams
  • Team templates

Teams (Education)

The following updates were announced for Teams Education:

  • Supervised chat: Supervised chat grants designated educators permissions to start chats with students and blocks students from creating new chats unless an appropriate educator is present. Find out more.
  • Career Coach – Microsoft Teams for Education app powered by LinkedIn: Career Coach is a Microsoft Teams for Education app powered by LinkedIn that provides personalized guidance for higher education students to navigate their career journey. Find out more.
  • Add assignments to Office 365 calendar: This is a setting that educators can select for individual assignments or turn on in Assignments Settings for their whole class. Once toggled on, the calendar feature adds an entry at the due date and time for that assignment on Teams and Outlook calendars for both educators and students.

OneDrive

In OneDrive: Immersive reader, link settings to the Quick Permissions, external expiring access, exclude files from sync Mac, PDF viewing updates for iOS/ Android, Request Files GCC/ DoD

Immersive reader

Users can now open documents directly in the Immersive Reader from inside OneDrive and SharePoint and leverage learning tools to change the appearance of your document by using Text options, set Text Size, Spacing, Font, and Themes that suit your learning needs , select Play at the bottom of the window to hear your document read aloud and to see the text highlighted simultaneously change the fonts , etc.

thumbnail image 2 captioned Open Word files directly into Immersive Reader from inside OneDrive and SharePoint.
Immersive reader in OneDrive and SharePoint.

Find out more: Learning Tools in Word

Link settings to the quick permissions

Quick Permissions are a more intuitive and discoverable drop-down menu to help you easily select permission levels ( Can edit or Can view). Microsoft are now adding an additional entry point to Link settings from the Quick permissions dropdown that provide more granular sharing control, so you easily can change link types and sharing permissions.

thumbnail image 3 captioned Intuitive access to link settings for updating sharing permissions.
Link settings to the quick permissions in OneDrive.

Find out more: Share OneDrive files and folders

Expiring access for external users

To protect shared files, administrators can set a mandatory expiration period to ensure access doesn’t last forever and help avoid leaking organization data by accident. This policy can be enabled in the SharePoint admin center (both modern and classic) and applies to both OneDrive and SharePoint. Once the policy is implemented, external users will automatically lose access to content on the site-by-site level (or OneDrive-by-OneDrive level).

Note: SharePoint site administrators and OneDrive owners will have the authority to extend or remove access for the selected users. 

thumbnail image 4 captioned Admins and end users can expire shares to external users
Expiring access for external users.

Find out more: Set an expiration date for Anyone links

Exclude specific files from sync on macOS

Microsoft have enabled functionality in OneDrive for macOS that allows IT admins to prevent the OneDrive sync app from uploading certain files to OneDrive or SharePoint. IT admins who are managing macOS devices in their organizations can enable this setting using the prescribed plist file entry to prevent users from uploading specific file types such as .exe or .mp3 when they sync their OneDrive files.

When this setting is enabled, the sync app doesn’t upload new files that match the specified keywords, and the files remain in the local OneDrive folder. In Finder, the files will appear with an “Excluded from sync” icon in the Status column, and users will see a notification in the OneDrive activity center explaining why the files aren’t syncing.

thumbnail image 5 captioned Exclude files notification in Finder and Activity center.
Exclude specific files from sync on macOS.

PDF viewing updates on iOS and Android 

Several updates have been released around PDF viewing for iOS and Android:

  • Jump to Page for PDF viewing: Users of OneDrive for iOS and Android will be able to to navigate quickly to specific pages in PDFs.
  • Outline for PDF viewing: Outline creates a clickable table of contents to help people who use OneDrive on iOS and Android to quickly navigate PDFs.
thumbnail image 6 captioned Jump flow on iOS.
Jump to Page for PDF viewing in OneDrive.

Request Files for GCC High and DoD

The Request Files feature is now available for GCC high and DoD.  With “Request Files” users can collect data from internal and external stakeholders using an upload-only link.

thumbnail image 8 captioned Request files via upload only link
Request Files for GCC High and DoD.

Find out more: Create a file request


Power Apps

In Power Apps: Edit portal VS Code extension, PVA integration, Power Apps Ideas, Power Fx integration with model-driven apps, new Power App solutions, canvas apps in Teams, SAP ERP connector GA, Portals support for CLI, alternate key limits, custom pages & modern app designer

Edit portal with Power Platform VS Code Extension (public preview)

The VS Code extension for portals adds the capability to configure portals using VS Code and utilize the built-in Liquid language IntelliSense enabling help with code completion, assistance and hinting while customizing portals interface using VS Code. In the preview capabilities:

  • Power Apps CLI support from VS Code terminal
  • Portal’s file icon theme
  • Autocomplete support
Edit portal with Power Platform VS Code Extension (public preview).

Find out more: Use the Visual Studio Code extension (Preview)

Power Virtual Agents integration using “Chatbot” component (public preview)

Power Apps portals allow you to add a Power Virtual Agents chatbot to answer questions posted by a visitor on your portal page. A chatbot (bot) configured with different topics, and trigger phrases, can automatically respond to questions posted by a visitor in a chat conversation. In the preview capabilities:

  • Add bot from Dataverse environment
  • Add bot to all pages
  • Add bot to specific pages

Note: That your portal version must be 9.3.4.x or later and Starter portal package version 9.2.2103.x or later for this feature to work.

Power Virtual Agents integration using “Chatbot” component (public preview).

Find out more: Add chatbot to a page (Preview)

Power Apps Ideas

Introducing Power Apps Ideas: AI-powered assistance now helps anyone create apps using natural language. The Power Apps team have fine-tuned one of the most advanced natural language AI models on the planet, a model known as OpenAI GPT-3, to automatically generate Power Fx formulas based on natural language input.

The Power Apps team are also adding GPT-3 and other Microsoft AI technology directly into Power Apps Studio in a way that will help every maker quickly build the apps they need and more easily learn advanced concepts in the process.

PowerApps can automatically generate Power Fx formulas based on natural language input
Power Apps ideas.

Find out more: Introducing Power Apps Ideas: AI-powered assistance now helps anyone create apps using natural language

Power Fx integration with Model-driven Power Apps commanding and Dataverse calculated columns and rollups

Power Fx will be a great language for a wide spectrum of makers, from no code seamlessly through pro code. The Power Apps team have also been working hard on integrating Power Fx with more products across the Power Platform and beyond:

  • Model-driven commanding.  No longer do makers need to learn and write JavaScript to create their own commands!  The same Power Fx formulas used in canvas apps can be used to test and modify Dataverse data.
  • Dataverse calculated columns.  Use Power Fx formulas for calculated columns and rollups in Dataverse, a more modern and powerful alternative to existing facilities.
  • Acumatica.  Reaching beyond the Power Platform and even Microsoft, Acumatica has integrated Power Fx for calculated fields on forms, that can both reference other fields and do aggregate calculations on related tables.
Model-driven commanding in Power Apps.

Find out more: Power Fx coming to Model-driven Power Apps, Dataverse, and more

Profile+, Boards, and Perspectives – three new Power Apps solutions

The Power Apps team have announced the preview release of three new Power Apps Solutions on Dataverse for Teams: Profile+, Boards, and Perspectives. These template solutions are helping organizations accelerate their journey to digital transformation by integrating Line of Business applications directly into the collaboration fabric of Teams.

  • Profile+: The Profile+ solution helps you quickly look up colleagues, understand org structure and roles, and learn about open positions
  • Perspectives: The Perspectives app is a place to listen and be heard in your organization. Start a discussion on any topic by simply posting a question or a conversation starter
  • Boards: With Boards, you can create shared space to collect Information and resources relevant to a particular topic and organize them by categories

Find out more: Three new Power Apps Solutions to enhance information discovery and create more inclusive organizations

Add canvas apps in Teams

The Power Apps team have simplified the “add to Teams” command in Power Apps to make it even easier to add your existing Canvas apps to Microsoft Teams. The new interface adds a new “Add to Teams” button along with the “Download app” button in the side panel.

Add to Teams side panel
Add canvas apps in Teams.

Find out more: Add your canvas apps to Microsoft Teams

SAP ERP connector GA

Last year, Microsoft announced the public preview of an SAP ERP connector for Power Apps and Power Automate. Now, the SAP ERP connector in Power Apps and Power Automate has reached general availability (GA). Microsoft have fixed many issues to improve the error handling, diagnostics, stability around authentication, data types and other issues that have been reported by customers.

With this release, customers can use the SAP ERP connector in production workloads. The SAP ERP connector is certified by SAP for integration with SAP S/4HANA and SAP ERP.

SAP ERP connector GA.

Find out more: General availability of the SAP ERP connector

Portals support for Power Apps CLI (public preview)

With this feature, Microsoft Power Apps portals supports Power Apps CLI to enable CI/CD (Continuous Integration/Continuous Deployment) of portal configuration. You can now check-in the portal configuration to source control and move portal configuration to any environment using Power Apps CLI. In the preview release:

  • List all portal websites from the connected Dataverse environment
  • Download portal website content
  • Upload portal website content

Find out more: Portals support for Microsoft Power Platform CLI (Preview)

Increased alternate key limits

The Power Apps team have announced that they are increasing the the number of Alternate keys that can be used in a table in Dataverse (Alternate keys were previously known as Entity keys). All tables use the Primary Name as a lookup to locate records, this is a string value.

Alternate keys let a user specify additional columns that can also be used to retrieve records. This is useful if you need to look up records based on something other than a string (for example an Order ID number, or a Case ID). Alternate keys also enforce record uniqueness on the column(s) that are part of the key.

Find out more: Work with alternate keys

Custom Pages and the Modern App Designer

As announced at the Microsoft Business Applications Summit, the unification of canvas and model-driven apps continues to grow with two new capabilities:

  • Custom Pages: Custom Pages, backed by the full flexibility of the Power Apps canvas to craft pixel-perfect UX, connect to over 400 data sources, and leverage Power Fx for approachable low-code logic, will now be able to embed seamlessly within model-driven applications.
  • Modern App Designer: Assembling a fully responsive application backed by Dataverse takes just a few clicks. Drop in robust, declaratively-generated grids and forms simply by selecting a table. Preview the running app live in the designer, and craft custom pages right inline.
Custom Pages and the Modern App Designer.

Find out more: Better together: introducing Custom Pages and the Modern App Designer


Power Automate

In Power Automate: Process advisor GA, 6 new connectors, desktop update, new machine management for desktop flows, Adobe

Process advisor for Power Automate now generally available

Process advisor, now generally available, is a process mining capability that provides insights into how people work and takes the guesswork out of automation. You can now map workflow tasks, discover organizational bottlenecks, and identify which time-consuming tasks are best suited for automation—all from within Power Automate. 

Application aAnalytics creates simple charts to see usage, time spent, actions, and more.
Process advisor now generally available.

Find out more: Process advisor

6 New Connectors in April

Another six connectors were added in April, including:

Find out more: 6 new connectors in April

Power Automate Desktop May 2021 update

The May 2021 update of Power Automate Desktop has been released! New features and updates have been added, with a summary below:

  • Update notifications are now available in Power Automate Desktop
  • Additional resources are now available under the ‘Help’ menu option
  • A timeout parameter has been added in ‘Launch browser’ actions
  • Localization work has now been completed for Power Automate Desktop

Find out more: Power Automate Desktop May 2021 update

Connect directly to machines and new machine management for desktop flows

Previously, you needed to install and configure an on-premises data gateway to trigger your desktop flows from the cloud. The Power Automate team have announced that Power Automate Desktop can now connect your machine directly to the cloud and run desktop flows without the use of a gateway. Also announced are new machine-management capabilities to help scale your robotic process automation (RPA). 

New machine-management capabilities in Power Automate desktop.

Find out more: Connect directly to machines and new machine management for desktop flows


Power BI

In Power BI: Power BI Report Server Feature Summary, reports in Teams tabs, reports from SharePoint lists, deployment pipelines API, Power BI in Jupyter notebooks, on-premises data gateway, add/ edit data sources, May feature summary, small multiples, template apps one-click update, new sharing exp, backup/ restore support, goals,

Power BI Report Server May 2021 Feature Summary

This month’s new version of Power BI Report Server is out now with lots of new enhancements, including a new field list, new and improved shape options, and several visual formatting features.

Find out more: Power BI Report Server May 2021 Feature Summary

Power BI reports in Microsoft Teams tabs

The Power BI team are making it easier to find Power BI tabs you’ve used in Team channels. An update to the home experience in the Power BI app for Microsoft Teams will allow users to see a new “In Teams” pivot on Power BI home.

View all the tabs you use in Microsoft Teams.
Power BI reports in Microsoft Teams tabs.

Find out more: View all the Power BI tabs you use in Microsoft Teams

Quickly create reports from SharePoint lists

The Power BI team have announced integration within SharePoint lists. This experience empowers SharePoint list and Microsoft List users to easily explore their list data with just a few clicks. 

Find out more: Quickly create reports from SharePoint lists

Deployment pipelines API

The deployment pipelines tool helps BI teams release content in a fast pace and with higher quality. The Power BI team are releasing a new set of REST APIs that allow developers to automate the deployment of content within an existing deployment pipeline. This includes all the types of deployment that exists today, including selective deployment and deploying all the content in a workspace.

Deployment pipelines API for Power BI.

Find out more: Deployment pipelines – automation and Azure DevOps/GitHub integration

Power BI in Jupyter notebooks

You can now tell compelling data stories with Power BI in Jupyter notebooks. Get your Power BI analytics in a Jupyter notebook with the new powerbiclient Python package.

The new package lets you embed Power BI reports in Jupyter notebooks easily. You’ll be able to export data from visuals in a Power BI report to the Jupyter notebook for in-depth data exploration. You can also filter the report for quick analysis or use bookmarks to apply a saved view.

Embed Power BI in Jupyter GIF
Power BI in Jupyter notebooks.

Find out more: Announcing Power BI in Jupyter notebooks

On-premises data gateway May 2021 update is now available

The Power BI team have announced that we have just released the May update for the On-premises data gateway (version 3000.82.6).

Find out more: On-premises data gateway May 2021 update is now available

Add and Edit Power BI data sources on Power Platform Admin Center

The Power BI team have announced two enhancements to gateway management operations on Power Platform Admin center. We have added the new features listed below:

  • Edit data source
  • Add data source

Find out more: Add and Edit Power BI data sources on Power Platform Admin Center

Power BI May 2021 Feature Summary

This months Power BI feature summary is out now including a ton of updates for reporting, analytics, modeling and more!

Find out more: Power BI May 2021 Feature Summary

Small Multiples (Preview) – Roadmap Updates

The small multiples preview feature has been turned on by default in Power BI Desktop. The updated version of small multiples includes many updates since the feature was first released in preview back in December 2020.

Find out more: Small Multiples (Preview) – Roadmap Updates

Announcing template apps one-click update

Template apps are marketplace offers which provide Power BI Pro or Premium users with out-of-the-box reports for common data sources. Now, when you install a template app update, you can choose to update the organizational app as well, enabling you to update the app, navigate to it directly, and continue your work!

Announcing template apps one-click update.

Find out more: Announcing template apps one-click update

New sharing experience

The Power BI team have announced a new sharing experience that allows sharing reports via links. Previously in the old experience, we supported sharing reports by granting direct access. For the new experience, reports can be shared via links in addition to direct access sharing.

Graphical user interface, text, application Description automatically generated
New sharing experience in Power BI.

Find out more: Announcing the new sharing experience

Support for backup and restore of Power BI datasets

Now in public preview, Backup and Restore for datasets in Power BI Premium and Premium per User (PPU) lets you use SQL Server Management Studio (SSMS)Analysis Services cmdlets for PowerShell, and other tools to perform backup and restore operations in Power BI via XMLA endpoints in much the same way as you would for tabular models in Azure Analysis Services (Azure AS).

Support for backup and restore of Power BI datasets.

Find out more: Backup and restore datasets with Power BI Premium (preview)

Query Plan Visual for Power Query Online

Now in public preview, Query Plan visual will allow you to understand what’s happening under the hood of your query with more details than the Step Folding indicator. While Step Folding indicators provide a “check engine light” for every Power Query user, the new Query Plan provides a much more detailed view for advanced users. Similar to how SQL Server’s “” capability can let you see the optimized form of the Query Plan in Power Query Online will let you see how the Mashup Engine will process your query.

Query plan visual for a simple sql query
Query Plan Visual for Power Query Online.

Find out more: Query Plan Visual for Power Query Online

Goals in Power BI

Now in public preview, Goals in Power BI Premium is a data-driven, collaborative, and adaptable way to measure key business metrics and goals built directly on top of Power BI. Goals enables teams to easily curate business metrics that matter most and aggregate them in a unified view.

Goals in Microsoft Teams
Goals in Power BI Premium.

Find out more: Introducing Goals in Power BI


Microsoft 365 monthly update – April 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Immersive reader, audience targeting for events, site templates, iPad support for Lists, InTune policies for Lists, visualize Lists with Power BI

Immersive reader for SharePoint pages and news posts

Immersive Reader, currently built into Word, OneNote, Outlook, Teams and other Microsoft apps, will soon be available for SharePoint pages and news posts.

Immersive Read is now available for SharePoint pages and news posts.

Find out more:

Audience Targeting for Events Web Part

You now have the ability to target specific audiences per event within the SharePoint Events Web Part. Meaning you can target specific events to different audiences – aligning with in-place options to personalize your intranet experience.

thumbnail image 3 captioned When you turn on audience targeting, you can make it so certain events within the Events web part appear, or don't, for certain people and/or groups.
Audience Targeting for Events Web Part.

Find out more:

SharePoint site templates

This new SharePoint release of scenario-based site templates will help you expand what’s possible with content, pages, and web parts while helping you quickly get started building your own site. Each template contains pre-populated content and web parts that are fully customizable to meet the needs of your organization.

NOTE: This currently does not include a way to save a customised site as a template, to create custom site templates (aka site designs, or site scripts click here).

thumbnail image 4 captioned You'll find Microsoft-provided templates when you create new sites in Microsoft 365, alongside any custom templates you may have deployed.
SharePoint site templates.

Find out more:

iPad support for Microsoft Lists for iOS

Microsoft have announced Lists for iOS now supports iPad. AKA, no more Lists at 2x. You’ll get a beautiful native experience to track, manage and share your information.

thumbnail image 5 captioned Microsoft Lists for iOS on an iPad, showing the main home screen with Search, and Favorites and Recent lists (left), and working on an individual ‘New Candidates’ list (right).
iPad support for Microsoft Lists for iOS.

Find out more:

Manage Microsoft Lists for iOS using InTune app protection policies (APP)

The Microsoft Lists iOS app is now configurable as a public app in Intune app protection policy (APP) through the Microsoft Endpoint Manager admin center.  This allows app to be targeted to ensure that the data accessed is protected by app protection policies.

Find out more:

Visualize List data with Power BI

Microsoft have announced the arrival of a new guided experience in Lists that will make it easy to create business intelligence reports in Power BI using your list data as your source.

  • NOTE: Users with a Microsoft 365 E5 license or Power BI Pro license will have access to the full report authoring and viewing experience.
  • Users without either of those licenses will be prompted by Power BI to sign up for a 60-day free trial of Power BI Pro when they attempt to save a new report or edit or view an existing report. Users with a Power BI free license may only visualize their list data but cannot publish nor view reports.
Visualize list data with Power BI.

Find out more:


Teams

In Teams: Breakout room retention/ participant reassignment, invite-only meeting options, Polls updates, creation/ expiration policies, audio permissions, external presenter in Live Events, custom backgrounds in iOS, casting, product feedback, native notifications, app updates, preconfigured website tab, app customisation, new reports, frontline worker updates

In Teams (Government): Meeting options updates, audio permissions, Planner labels, update Teams Rooms app, out of office

Breakout room retention/ participant reassignment

Organizers can now reassign participants even when rooms are opened. Previously, you could only reassign when rooms were closed. Breakout room assignments also now persist over multiple sessions. These features are useful for efficiently managing discussions and ensuring the right participants are in each breakout.

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							What’s New in Microsoft Teams | April 2021
Breakout room retention and participant reassignment is now available in Microsoft Teams.

Find out more:

Invite-only meeting options

A new meeting setting is now available in Teams meeting options that automatically sends those who were not originally invited by the organizer to the lobby. For example, if an invitee forwards a meeting invitation to a colleague, when that person tries to join, they’ll be directed to wait in the lobby until the host selects to admit them. 

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							What’s New in Microsoft Teams | April 2021
New invite-only meeting options are now available in Microsoft Teams.

Find out more:

Polls in Teams meetings has advanced capabilities for expanded options, intelligent suggestions and analytics

Attendees and guest attendees on mobile devices can now participate in Polls in Teams meetings. Also, discover intelligent poll suggestions to prepare relevant poll questions quickly and analyze responses to take swift action post-meeting.

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							What’s New in Microsoft Teams | April 2021
Polls in Teams meetings has advanced capabilities for expanded options, intelligent suggestions and analytics.

Find out more:

Enhanced meeting creation and expiration policies

For added security and compliance, Teams meetings and join links are disabled for users whose scheduling permissions have been revoked. Previously, a user could continue to reuse their old meeting join links after their scheduling capabilities have been disabled. This policy update automatically expires those old meeting links so they can’t be reused.

Screenshot of the Renew Now button to renew a team in team settings
Team expiration and renewal in Microsoft Teams.

Find out more:

Improvements to audio permissions settings for attendees

As a meeting presenter and organizer, you can now manage attendee audio permissions with greater flexibility. Attendees no longer need to request to speak for you to allow them to unmute, and you also have the ability to prevent individual attendees from unmuting.

Allow attendees to unmute toggle
Improvements to audio permissions settings for attendees in Teams Meetings.

Find out more:

External presenter support for Live Events

For Live Events created in Teams, you can allow anonymous users who do not have an Microsoft Service Account (MSA) or Azure Active Directory (AAD) identity to be a presenter. You can now also manage a live event as a Producer in a separate Teams window, so you can simultaneously support the event, while still collaborating with others on Teams.

Select Allow external presenters under Invite presenters
Allow anonymous presenters in a live meeting.

Find out more:

Custom Backgrounds on iOS for Teams meetings

Custom backgrounds are now available on iOS. Select from Microsoft provided backgrounds or one of your own directly from your iOS mobile device. Now you can make your video meetings more fun and personal while you’re on the go.

The options available for backgrounds on mobile video
Custom Backgrounds on iOS for Teams meetings.

Find out more:

Teams casting from Android and iOS Teams App

For quick ad-hoc meetings that don’t require a formal scheduled meeting, users can leverage Teams casting to wirelessly connect to a Teams Room and display content from their mobile device. Users can broadcast their screen and share content stored locally on their device or accessible via Teams or OneDrive.

Tap Displays
Cast content from a mobile device to a Microsoft Teams Room.

Find out more:

Product feedback tool in Microsoft Teams

Teams automatically reviews the feedback that you submit, and provide help documentation related to the topic, if available. Additionally, once enabled by Teams administrator, you have the option to share your email address when submitting feedback in Teams, to allow for Microsoft to follow-up with you.

Windows 10 native notifications in Teams

You can now choose the style of your notifications: built-in Teams or Windows native notifications. The latter brings a suite of benefits, like respecting focus assist mode which enables you to avoid distracting notifications when you need to focus, and integrating with Windows 10 action center to helps you review your notifications in one place. If you have a Windows build 10.0.17763.288 or higher, you can make this change in Teams notifications settings.

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							What’s New in Microsoft Teams | April 2021
Windows 10 native notifications in Teams.

Find out more:

Update to Microsoft Teams mobile app on Android and iOS

Visual updates: The Teams mobile app has a new visual look and feel that delivers new headers, icons, and styling along with the ability to automatically switch to dark theme when you set your device to dark.

Organize chats in mobile app: In the Teams mobile app, you are now able to pin chats and filter the Chat list. This is great for when you quickly want to get back into important conversations! Pinned chats are also rolling out on Android shortly.

Emoji library and GIFs in mobile app on Android and iOS: In the Teams mobile app, there is an expanded library of emojis, and the ability to trim GIFs directly in the app.

Visual update to Microsoft Teams mobile app on Android and iOS.

Find out more:

Preconfigured website tab in Team Templates

As an admin you can now add a URL of your choice to the website tab in a team template. When the end-user creates a team using the pre-built template, it will include the preset website you specified, making it easier to distribute standardized content to the entire organization.

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							What’s New in Microsoft Teams | April 2021
Preconfigured website tab in Team Templates.

Find out more:

App customization and branding

App developers are able to specify if they want to provide the option for their customers to customize the app. If the developers provide this option, admins are able to customize app properties like app name, descriptions, icons and more to deliver a branded app experience right within Teams.

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							What’s New in Microsoft Teams | April 2021
App customization and branding in Microsoft Teams.

Find out more:

New usage reports

Teams user usage report: The Teams user usage report provides you a view into your Teams activities and usage. You can generate insights and metrics on a per-team and cross-team basis to understand your interaction with peers and across the organization. 

Anonymous user usage reports: As a Teams admin you have the option to anonymize user data, protecting user privacy while viewing, downloading, sharing, and accessing the Teams usage report data. Once enabled, personally identifiable information like username, email addresses, and Active Directory IDs are anonymized.

Screenshot of the Downloads tab showing exported reports to download
New usage reports in Microsoft Teams.

Find out more:

Updates for frontline workers

Time Clock APIs: New APIs (Application Programming Interface) for Time Clock allows integrations into your organization’s Time & Attendance system. to enable rules for how early or late someone can clock-in/out and new processes like a health screening survey that must be completed before clocking-in for the day. 

Learn more

Shift Settings & Permissions: With the Teams Shifts Policy, an organization can now allow users who aren’t the owner of a Teams site to be able to edit and manage Shift schedules, approve swaps, and authorize time off requests. 

Learn more

Enhanced tasks publishing capabilities: Microsoft have enhanced task publishing so operations and corporate teams can more clearly manage and plan their task distribution to frontline locations. As a member of a publishing team you can now see separate Drafts, Published, and Unpublished sections to easily see which task lists are at which stage of their lifecycle. 

Learn more

Teams (Government)

Manage meeting options
Organizers are now able to modify the user experience across desktop, mobile, and web by using the new Meeting Options to customize their meeting safety and security settings. Meeting Options can be accessed in the Teams meeting invitation details in Outlook and Teams Calendar. Available in GCC-High.

Invite-only meeting options
A new meeting setting is now available in Teams meeting options that automatically sends those who were not originally invited by the organizer to the lobby. For example, if an invitee forwards a meeting invitation to a colleague, when that person tries to join, they’ll be directed to wait in the lobby until the host selects to admit them. This helps prevent those uninvited from joining the meeting. Available in GCC. Learn more

Enhanced meeting creation and expiration policies
For added security and compliance, Teams meetings and join links are disabled for users whose scheduling permissions have been revoked. Previously, a user could continue to reuse their old meeting join links after their scheduling capabilities have been disabled. This policy update automatically expires those old meeting links so they can’t be reused. Available in GCC.

Improvements to audio permissions settings for attendees
Meeting presenters and organizers can now manage attendee audio permissions with greater flexibility. Attendees no longer must request to speak for the organizer or presenters to allow them to unmute, and presenters and organizers can prevent individual attendees from unmuting instead of all attendees at once. Available in GCC. Learn more

More labels in Planner
Labels are a quick, visual way to categorize similar tasks in Planner and we’ve increased the number of labels to help you get even more organized. You can now add up to 25 labels in all different colors to your tasks in Planner web, mobile, and in Microsoft Teams. Available in GCC, GCC-High and DoD. Available for GCC, GCC-High and DoD. Learn more

New way to update the Teams Rooms app
You can now use Teams meetings and calling functionality in your Teams Rooms on Windows. IT Admins can easily perform a manual update. Simply download and run an offline app update PowerShell script to your Teams Rooms devices. Follow the steps in this article to get started. Available in GCC-High.

Out of Office Setting
Let others know that you are not available by scheduling your Out of Office in Teams. During this time, your presence status changes to “Out of Office” and your status message is displayed when someone reaches out to you via chat. Additionally, your Outlook calendar and automatic replies are updated accordingly. Available for GCC.


OneDrive

In OneDrive: PDF Bookmarks on Android, Page rotation for PDF viewing on iOS and Android, 64-bit OneDrive, Dialog on First-Time deletion of File(s)

Bookmarks for PDF viewing on Android

etting back to your important PDFs in your mobile devices just got easier. Use the new bookmark option in OneDrive for Android to add bookmarks to your important content so you can pick up where you left off. 

Now when you open a PDF on your Android device you would be able to add or remove bookmarks by  tapping the bookmark icon (on the top of your screen)  or by long-pressing anywhere on the page you want to tag. 

thumbnail image 3 captioned Access bookmarked pages in the thumbnail view
Bookmarks for PDF viewing for OneDrive on Android.

Find out more:

Page rotation for PDF viewing on iOS and Android

You can now leverage the page rotation tool to rotate one page or multiple pages so you don’t have to switch your device’s screen orientation when reading a document in OneDrive.   

thumbnail image 4 captioned Rotate PDFs on iOS and Android
Page rotation for PDF viewing in OneDrive for iOS & Android.

Find out more:

64-bit OneDrive (Public Preview)

64-bit OneDrive sync client for Windows is now available as a public preview! You can now for use with OneDrive work, school, and home accounts.  

Find out more:

Dialog on First-Time deletion of File(s)

When a user deletes a file(s) for the first time, they will be shown a dialog to educate them that their file is in the OneDrive recycle bin where it can be restored. This will show up on subsequent deletes until the user checks the box stating they do not wish to see it again. Admins can turn off this notification all together with a group policy setting.

Dialog on First-Time deletion of File(s) in OneDrive.

Find out more:


Power Apps

In Power Apps: Azure File Storage/ Excel Online (Business) Connector upgrade, F&O apps ISV Studio, data source environment variables, code components in Portals, mixed reality components GA, quick actions

Updates to the Azure File Storage and Excel Online (Business) connectors

Microsoft have announced improvements to the Azure File Storage and Excel Online (Business) connectors to make them more useful and robust. Additionally, the features between these two connectors have been re-arranged for greater clarity and ease of use.

Azure File Storage Connector: The Azure File Storage connector allows users to interact with their files in an Azure Storage account. Microsoft have removed the “blob” designation from this connector. This designation blocked Power Apps users from getting at the actions available for the connector. 

Excel Online (Business) Connector: The Excel Online (Business) Connector allows users to work with Excel files in document libraries that are supported by Microsoft Graph (OneDrive for Business, SharePoint Sites, and Office 365 Groups). 

Find out more:

F&O apps now available in ISV Studio

The ISV Studio team have announced the release of F&O application telemetry in ISV Studio! ISV Studio is a technical benefit of the ISV Connect program and is designed to be the platform that allows an ISV to monitor the success of their published apps by providing telemetry into:

  • Usage analytics (Monthly/Daily/Weekly active usage)
  • Total Installs by Tenant/Date/Geo
  • Install Failures (Power Platform/D365 CE only)
F&O apps now available in ISV Studio.

Find out more:

Data source environment variables

Microsoft have announced a vast new set of capabilities that provide enterprise grade application lifecycle management for the data sources that canvas apps and cloud flows connect to. Environment variables are a powerful tool for a variety of ALM scenarios as they allow you to externalize input parameters from the components that use them.

Environment variables are now natively built into authoring experiences across canvas apps and cloud flows as well as solution authoring and solution import experiences

Data source environment variables gif
Data source environmental variables in Power Apps.

Find out more:

Code components within Power Apps Portals (preview)

Support for code components within Power Apps portals is now available with portals version 9.3.3.x and package version 9.2.2103.x. as these updates are rolling out. In this preview release the feature provides support for Field type of code components allowing fields on portal forms to be replaced with code components.

Code components in Power Apps Portals.

Find out more:

Power Apps Mixed Reality Components General Availability

Microsoft have announced the general availability of mixed reality (MR) features in Power Apps, which include the View in 3D, View in MR, View Shape in MR, and Measure in MR components. You are able to leverage low-code development to drag-and-drop these mixed reality capabilities directly in your apps today from the Media and Mixed Reality sections of the insert pane.

Power Apps Mixed Reality Components General Availability.

Find out more:

Quick actions are now customizable in model-driven Power Apps

Quick actions are commands that help you complete your task without losing context of your work. New capabilities released around search, starting with a search bar in the front and center of model-driven Power Apps. This search bar is powered by Dataverse relevance search, that shows results as you type and has robust intelligence built in.

For usability reasons, quick actions are capped at FIVE commands per table. Quick actions show up only in the context of search – alongside suggestions and in results page on the primary column.

Quick actions in model-driven apps.

Find out more:


Power Automate

In Power Automate: Dataverse integration, Direct purchase RPA, trigger flows from Power BI, AI Builder update, Power Automate Desktop update, 11 new connectors, process advisor updates

Changes to Power Automate’s native integration with Microsoft Dataverse

The Common Data Service (current environment) connector, featuring a native integration between Power Automate and Dataverse, will now be known as Microsoft Dataverse, and appear with the new icon and color shade as shown below. Now we know that old habits die hard – and that’s why you will still be able to search using the old name for a while. Lastly, the names of triggers and actions, and their options and descriptions will be updated to match the revised terminology.

The new Microsoft Dataverse connector.

Find out more:

Direct purchase on Power Automate RPA attended is now available

You can now directly purchase the Power Automate per user plan with attended RPA for yourself, or even for all members in your team without need to be an M365 tenant/org admin! Anyone who has a valid organization email account is now able to purchase RPA directly.

Power Automate per user plan with attended RPA.

Find out more:

Trigger flows from Power BI reports

There is now a new way in which you can combine Power BI data and flows by allowing users to manually trigger a flow from any Power BI report. This new capability uses the Power Automate visual in Power BI and a new “Power BI button clicked” trigger on the Power BI connector.

Get the Power Automate Visual
Trigger flows from Power BI reports.

Find out more:

AI Builder April 2021 update

Several new additions have been announced for Microsoft AI Builder which improve document automation capabilities and extend Microsoft’s footprint across products and geographies.

  • Improved table extraction in form processing
  • Support of table data in document automation
  • Identity document reader public preview release
  • AI Builder in Teams
  • Availability in India, France, Germany, and UAE
Improved table extraction in form processing in AI Builder.

Find out more:

Power Automate Desktop April 2021 update

Several new features and updates are included in the April 2021 update for Power Automate Desktop:

  • Refresh button is available in console
  • Save as new flow functionality is available in the flow designer
  • The action copying mechanism has been improved
  • Desktop recorder now supports image-based recording
  • Improved interaction with Java-based apps and applets
Save as functionality
Save as new flow functionality is available in the flow designer.

Find out more:

11 new connectors released

11 new connectors have been released for Power Automate, offering connectivity to services that offer company financial data insights, IoT devices, and task management – taking the total number of connectors available on the platform to near 500.

Find out more:

Process advisor updates

Several enhancements to Process advisor in March 2021 to improve process creation including a guided first run experience, recording improvements, manage activity names plus more.

Guided first run experience in process advisor.

Find out more:


Power BI

In Power BI: Power BI Report Server Feature Summary, reports in Teams tabs, reports from SharePoint lists, deployment pipelines API, Power BI in Jupyter notebooks, on-premises data gateway, add/ edit data sources, May feature summary, small multiples, template apps one-click update, new sharing exp, backup/ restore support, goals,

Power BI Report Server May 2021 Feature Summary

This month’s new version of Power BI Report Server is out now with lots of new enhancements, including a new field list, new and improved shape options, and several visual formatting features.

Find out more: Power BI Report Server May 2021 Feature Summary

Power BI reports in Microsoft Teams tabs

The Power BI team are making it easier to find Power BI tabs you’ve used in Team channels. An update to the home experience in the Power BI app for Microsoft Teams will allow users to see a new “In Teams” pivot on Power BI home.

View all the tabs you use in Microsoft Teams.
Power BI reports in Microsoft Teams tabs.

Find out more: View all the Power BI tabs you use in Microsoft Teams

Quickly create reports from SharePoint lists

The Power BI team have announced integration within SharePoint lists. This experience empowers SharePoint list and Microsoft List users to easily explore their list data with just a few clicks. 

Find out more: Quickly create reports from SharePoint lists

Deployment pipelines API

The deployment pipelines tool helps BI teams release content in a fast pace and with higher quality. The Power BI team are releasing a new set of REST APIs that allow developers to automate the deployment of content within an existing deployment pipeline. This includes all the types of deployment that exists today, including selective deployment and deploying all the content in a workspace.

Deployment pipelines API for Power BI.

Find out more: Deployment pipelines – automation and Azure DevOps/GitHub integration

Power BI in Jupyter notebooks

You can now tell compelling data stories with Power BI in Jupyter notebooks. Get your Power BI analytics in a Jupyter notebook with the new powerbiclient Python package.

The new package lets you embed Power BI reports in Jupyter notebooks easily. You’ll be able to export data from visuals in a Power BI report to the Jupyter notebook for in-depth data exploration. You can also filter the report for quick analysis or use bookmarks to apply a saved view.

Embed Power BI in Jupyter GIF
Power BI in Jupyter notebooks.

Find out more: Announcing Power BI in Jupyter notebooks

On-premises data gateway May 2021 update is now available

The Power BI team have announced that we have just released the May update for the On-premises data gateway (version 3000.82.6).

Find out more: On-premises data gateway May 2021 update is now available

Add and Edit Power BI data sources on Power Platform Admin Center

The Power BI team have announced two enhancements to gateway management operations on Power Platform Admin center. We have added the new features listed below:

  • Edit data source
  • Add data source

Find out more: Add and Edit Power BI data sources on Power Platform Admin Center

Power BI May 2021 Feature Summary

This months Power BI feature summary is out now including a ton of updates for reporting, analytics, modeling and more!

Find out more: Power BI May 2021 Feature Summary

Small Multiples (Preview) – Roadmap Updates

The small multiples preview feature has been turned on by default in Power BI Desktop. The updated version of small multiples includes many updates since the feature was first released in preview back in December 2020.

Find out more: Small Multiples (Preview) – Roadmap Updates

Announcing template apps one-click update

Template apps are marketplace offers which provide Power BI Pro or Premium users with out-of-the-box reports for common data sources. Now, when you install a template app update, you can choose to update the organizational app as well, enabling you to update the app, navigate to it directly, and continue your work!

Announcing template apps one-click update.

Find out more: Announcing template apps one-click update

New sharing experience

The Power BI team have announced a new sharing experience that allows sharing reports via links. Previously in the old experience, we supported sharing reports by granting direct access. For the new experience, reports can be shared via links in addition to direct access sharing.

Graphical user interface, text, application Description automatically generated
New sharing experience in Power BI.

Find out more: Announcing the new sharing experience

Support for backup and restore of Power BI datasets

Now in public preview, Backup and Restore for datasets in Power BI Premium and Premium per User (PPU) lets you use SQL Server Management Studio (SSMS)Analysis Services cmdlets for PowerShell, and other tools to perform backup and restore operations in Power BI via XMLA endpoints in much the same way as you would for tabular models in Azure Analysis Services (Azure AS).

Support for backup and restore of Power BI datasets.

Find out more: Backup and restore datasets with Power BI Premium (preview)

Query Plan Visual for Power Query Online

Now in public preview, Query Plan visual will allow you to understand what’s happening under the hood of your query with more details than the Step Folding indicator. While Step Folding indicators provide a “check engine light” for every Power Query user, the new Query Plan provides a much more detailed view for advanced users. Similar to how SQL Server’s “” capability can let you see the optimized form of the Query Plan in Power Query Online will let you see how the Mashup Engine will process your query.

Query plan visual for a simple sql query
Query Plan Visual for Power Query Online.

Find out more: Query Plan Visual for Power Query Online

Goals in Power BI

Now in public preview, Goals in Power BI Premium is a data-driven, collaborative, and adaptable way to measure key business metrics and goals built directly on top of Power BI. Goals enables teams to easily curate business metrics that matter most and aggregate them in a unified view.

Goals in Microsoft Teams
Goals in Power BI Premium.

Find out more: Introducing Goals in Power BI

On-premises data gateway April 2021

Microsoft have announced the April update for the On-premises data gateway (version 3000.79.6). This release includes:

  • Test single sign-on (SSO) configuration
  • GA -SSO for Refresh and DirectQuery
  • PowerShell enhancements
  • Compatible with the April PBI desktop

Find out more:

Power BI April 2021 Feature Summary

In this month’s Power BI feature summary there are updates for the preview Power Automate visual, previews for Small Multiples and DirectQuery for Power BI datasets and Azure Analysis Services are getting some new features plus lots more!

Power BI April 2021 Feature Summary

Find out more:

Charticulator visual (Public Preview)

Microsoft have announced a new custom visual in AppSource: the Microsoft Charticulator visual. Previously to use Charticulator, a user would flip between the web app at charticulator.com and Power BI (PBI). Now, users can create a wide range of custom chart designs right within PBI using our brand-new Microsoft Charticulator custom visual.

Announcing the new Charticulator visual (Public Preview).

Find out more:

Object-Level Security (OLS) is now generally available in Power BI Premium and Pro

Object-level security (OLS) enables model authors to secure sensitive tables or columns from report viewers– sensitive data, for example includes personally identifiable information (PII). This added layer of security prevents users without the appropriate access levels from discovering business critical or sensitive personal information. 

Configure object-level security using the tabular editor.

Find out more:

New sharing experience for Power BI reports

Sharing reports in Power BI will be as easy and familiar as sharing in Office. Microsoft are introducing a new sharing capability in Power BI that will allow reports to be shared via links in addition to direct access sharing.

New sharing experience for Power BI reports.

Find out more:

What’s new in Dataflows April 2021

Several new features have been announced in Dataflows allowing users to more seamlessly ingest, prepare, and refresh data that can be widely reused by others across the Power Platform and Azure.

Dataflows authoring page
Terminology updates for Dataflows.

Find out more:


Microsoft 365 monthly update – March 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: App bar, focus mode, events web part, page analytics, lists new integrate menu, improved person column, migrate content from Box

SharePoint app bar

Modern SharePoint communication and team sites are beginning to feature the SharePoint app bar which provides quick access to customizable global navigation as well as other intranet resources – all accessible for users wherever they might be in SharePoint.

Image of the SharePoint app bar
Introduction to the SharePoint app bar.

Find out more:

Focus mode for modern SharePoint pages

Focus mode enables SharePoint page authors and viewers to focus on a greater amount of page content by hiding the site header, site navigation, and global navigation bar with one click. Another click brings back all when you ready to un-focus and move on.

thumbnail image 3 captioned Make all your cares, and navigation elements, disappear with Focus mode, on the left. And on the right when you click out of Focus mode.
Focus mode for modern SharePoint pages.

Find out more:

Images in the SharePoint Events web part

SharePoint page authors who use the Events web part can enable an image to show per event. The image is derived from the image used in the title area of the Event page.

NOTE: Existing Event web parts will not be updated. However, new web parts added to pages and news will default to show images.

thumbnail image 4 captioned If you have images in the header of your event, they will now come thru into the Events web part.
If you have images in the header of your event, they will now come thru into the Events web part.

Find out more:

SharePoint page analytics updates

Microsoft are introducing analytics for SharePoint pages and news articles. You’ll be able to see the number of viewers, in addition to seeing information about how users interact with your page or news.

thumbnail image 5 captioned See the number of viewers and how users interact with your SharePoint pages or news.
See the number of viewers and how users interact with your SharePoint pages or news.

Find out more:

New Integrate drop-down menu in Microsoft Lists

Microsoft are introducing a new top-level menu item labeled Integrate. This is the home for features that help extend list experiences. The existing command buttons for Power Apps and Power Automate will move into this new top-level drop-down menu.

thumbnail image 6 captioned The new Integrate drop-down menu provides unified access to Power Platform app integrations for Power Apps and Power Automate, and soon Power BI.
The new Integrate drop-down menu provides unified access to Power Platform app integrations for Power Apps and Power Automate, and soon Power BI.

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Improved Person columns in Microsoft Lists

Microsoft are improving the behaviour of Person columns in lists by making the suggestions that appear when you type more relevant. When you type in the people picker, the autofill suggestions come from Microsoft Graph.

thumbnail image 7 captioned The new people picking experience in Microsoft Lists is now based on Microsoft Graph making is more relevant to who you work with most often.
The new people picking experience in Microsoft Lists is now based on Microsoft Graph making is more relevant to who you work with most often.

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Migrate content from Box to Microsoft 365

This new feature gives SharePoint and Microsoft 365 admins streamlined support to migrate content from Box into Microsoft 365; that’s Box files and folders as well as conversion of Box notes into Word documents – to where you choose as destination into OneDrive, SharePoint, and Teams.

thumbnail image 8 captioned Start your Box content migration into Microsoft 365 directly from within the SharePoint admin center Migration Manager console.
Start your Box content migration into Microsoft 365 directly from within the SharePoint admin center Migration Manager console.

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Teams

In Teams: live transcription, meeting recap, meet now in Outlook, meet now from calendar, mask PTSN numbers, bypass lobby, outgoing video in Safari, Touch Bar controls on Mac, dynamic meetings on Android, Live Event presenter iPad, CVI support, GoLocal Data Center Support, On-Demand Chat Translation Android, Voice-enabled channels, SBA, multi-account settings, 250GB upload support, Viva Connections, Viva Insights

PS support for templates, template policies, new file share exp, add Teams to SharePoint, 10K users in org-wide Team, 25K person Teams, OOO, history menu, queue sent messages, Planner labels, Restrict managed device sign-in, manage Teams displays, simple periodic review, assign policy package, unified creation exp, sensitivity label changes

In Teams (Government): click here for all Teams Gov updates

Live transcription with speaker attribution

Live transcription allows you to follow and review conversations (in English-US) alongside the meeting video or audio in real time. Attendees who joined late, or missed the meeting, can easily catch up by reading what was discussed and searching the transcript by speaker.

NOTE: Tenant admins have to turn on the Allow transcription policy to enable this feature.

Live transcription with speaker attribution in Teams Meetings.

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Meeting recap

Meeting recap helps teams stay on track and keep their work moving forward after the meeting is over. It includes meeting recording, transcript, chat, attached files and more. The recap is shared with participants in the meeting Chat tab and viewable in the Details tab. Those who missed the meeting, joined late, or want to revisit what was discussed, can play the recording, or review the transcripts respectively.

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							What’s New in Microsoft Teams | February and March 2021
Meeting recap in Microsoft Teams.

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Meet Now in Outlook client for Windows

You can now start an instant Teams meeting from the Calendar tab in Outlook for Windows by clicking Meet Now. To enable this feature, tenant admins just have to set the Allow Private Meet Now policy option to True in the admin console.

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							What’s New in Microsoft Teams | February and March 2021
Meet Now in Outlook client for Windows.

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Get a Meet Now meeting link from the Calendar

Users can now copy a Meet Now meeting link from the Calendar and share it out with others without starting the meeting. If you are in an email, chat, or channel conversation and agreed to meet at a certain time, this is an easy way to copy a meeting link and paste it into the conversation.

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							What’s New in Microsoft Teams | February and March 2021
Get a Meet Now meeting link from the Calendar.

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Masking PSTN participant phone numbers

For customers who have Audio Conferencing enabled for their Teams meetings, their tenant administrators now have the ability to define how their participants’ phone numbers appear in the roster view for meetings scheduled within their organization. The options include masked to external users, masked for everyone, or off (visible to everyone). This provides flexibility in securing PSTN participants’ phone numbers.

NOTE: This feature is currently available through PowerShell cmdlet.

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							What’s New in Microsoft Teams | February and March 2021
Masking PSTN participant phone numbers.

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New bypass lobby option

The Teams meeting policy has a setting that allows certain groups of users to bypass the meeting lobby and join the meeting directly. This update includes two additional options: “People in my organization” (which excludes guests) and “People in my organization, trusted organizations, and guests.” This provides another level of security and flexibility to Teams users.

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Outgoing participant video in meetings in Safari browser

Outgoing video in web meetings is now available to Safari users. Simply click the camera icon to start a sharing your video in the meeting. This requires Safari 14 or higher on MacOS BigSur.

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Touch Bar meetings controls on Mac

MacBooks with Touch Bars now have Teams Meeting controls that quickly allow users to access controls without clicking into the window. Users can open the ‘view participants’ panel, open meeting chat, use raise hand, enable video, mute/unmute, open shared tray, and leave the meeting from one place.

microsoft teams spotlight
Touch Bar meetings controls on Mac.

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Dynamic meeting experiences on Android

New meeting experiences on Android devices enables participants to view content, speakers, and attendees all on one screen. Attendees are now able to see up to 20 participants on mobile devices and up to 30 participants on tablets. In addition, attendees are able to view shared content and a spotlighted participant simultaneously, and no longer have to choose between content being presented or pinned speakers.

Dynamic meeting experiences on Android.

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Live Event presenter for iPad

Sales teams, executives, and other iPad users now have the ability to present live in Teams Live Events. Just open the Teams for iPad app, join the Live Event as Presenter and broadcast your video or screen share to your audience.

Live Event presenter for iPad.

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Cloud Video Interop (CVI) support for Teams Live Events

Join Teams Live Events on non-native Teams devices via Cloud Video Interop (CVI) with support for Microsoft partner meeting room devices.

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Teams Live Event GoLocal Data Center Support

Microsoft are now enabling local data centers for Teams Live Events in the following countries: France, Germany, South Africa, South Korea, Switzerland, and United Arab Emirates. Any user with the eligible SKU and the appropriate IT admin policy is able to schedule a live event.

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Voice-enabled channels

Voice-enabled channels allow connecting a call queue to a channel in Microsoft Teams. Users can collaborate and share information within the channel while taking calls in the queue. This feature is ideal for scenarios such an IT help desk or HR hotline. IT admins can quickly connect call queues to specific channels, and team owners can manage the settings.

Voice-enabled channels in Microsoft Teams.

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Survivable Branch Appliance

To support the most critical conversations in the event of an outage, a Survivable Branch Appliance (SBA) allows users to place and receive PSTN calls even in the event of a network outage. During an outage, the Teams client switches to the SBA automatically and ongoing calls continue without interruptions and no user action is required. Once the Teams client identifies that network connectivity has been restored, normal call functionality is resumed, and any call data records are uploaded to the cloud.

Find out more:

Android On-Demand Chat Translation

Inline message translation helps ensure that every worker in the team has a voice and facilitate global collaboration. With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat.

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Additional settings for multiple Accounts and Organisations

You can now in the Teams desktop client add a personal account, along with one work/school account, change your profile picture, and switch between accounts and orgs through Settings.

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250 GB file size support in Microsoft teams

Microsoft have now increased the upload file size limit for Microsoft Teams from 100 GB to 250 GB. This also applies to all other Microsoft 365, services including SharePoint and OneDrive. You are now able to easily share large files like a 3D model of a new building, a client commercial shot in 8K video, a large dataset for a vaccine trial or research projects or large videos for educational projects.

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Viva Connections on Teams desktop

Viva Connections is your gateway to a modern employee experience. It is personalized and appears in the apps and devices your employees already use every day, such as Microsoft Teams. Viva Connections gives people a curated, company-branded experience that brings together relevant news, conversations, and other resources.

Image of global navigation icon in the Teams app bar
Viva Connections on Teams desktop.

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Microsoft Viva Insights

Viva Insights gives individuals, managers, and leaders personalized insights and actionable recommendations that help everyone in an organization thrive. Discoverable directly in the Teams app bar by selecting the ellipsis (…) – Viva Insights makes it seamless for users with Exchange Online mailboxes to strengthen relationships with key people, follow up on to-dos, and protect focus time to work uninterrupted. 

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							Personal productivity and wellbeing - what's next with Microsoft Viva Insights
Microsoft Viva Insights.

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PowerShell Support for team templates

Admins can now manage team templates at scale with templates cmdlets in PowerShell. With this new set of templates cmdlets, admins are able to get a list of all available templates within their tenant, get details of a particular template, and create, edit, and delete a team template.

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Manage team templates with template policies

Admins can now choose which team templates are shown to the end user. In the Teams Admin Center, admins can create teams template policies and designate which team templates to hide or show. Once the policy was created, assign users to it so that each user sees only the team templates tailored to their role.

The template policies is selected and Add is highlighted
Manage team templates with template policies.

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New file sharing experience

Microsoft have streamlined file sharing in Microsoft Teams. You can now create a shareable link for any file stored in Teams and directly set the appropriate permissions. Additionally, you can also set permissions for files stored in SharePoint or OneDrive while composing a private chat or starting a channel conversation.

New file sharing experience in Microsoft Teams.

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Add Microsoft Teams to SharePoint

Microsoft are making it even easier to bring SharePoint content into Teams, in the same motion of adding Microsoft Teams to your team site, aka #teamify. As you connect SharePoint to Teams, you choose what lists, libraries, and pages you want to bring into Teams as tabs in the new, default General channel.

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							What’s New in Microsoft Teams | February and March 2021
Create a Microsoft Team from SharePoint.

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Up to 10,000 users in an org-wide team

You can now create an org-wide team to promote collaboration and communications across the entire organization. Administrators who manage tenants that have less than or equal to 10,000 members can now create an org-wide team, which automatically syncs all the tenant’s members with the team.

Screenshot of the Org-wide option to create an org-wide team

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25,000 person teams

Team membership limit is increasing to 25,000 per individual team. With millions of employees working remotely or in hybrid environments, it’s more important than ever for employees to feel connected. Teams makes it easier to collaborate with others, chat, meet virtually, and integrate your business solutions, all in a single platform. 

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Out of Office

Schedule an Out of Office message in Teams. This helps set expectations with your colleagues, letting them know that you won’t be able to respond during this time and allows you to take the time off. During this time, your presence status is changed to “Out of Office” and your status message is displayed when someone reaches out to you via chat. Additionally, your Outlook calendar and automatic replies are updated accordingly.

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							What’s New in Microsoft Teams | February and March 2021
Out of Office in Microsoft Teams.

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History Menu

The History Menu for Teams desktop clients displays your recently visited locations when hovering over the backward and forward navigation options. Using the menu you can quickly jump back to previous locations, making it much easier to quickly get back to nested locations like tabs or documents. The menu is also accessible via keyboard shortcut.

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							What’s New in Microsoft Teams | February and March 2021
The History Menu for Teams.

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Queue sent messages when offline

When attempting to send messages while offline, Teams queues messages and send these once a network connection is re-established. This help ensure that your messages get to your recipients. If the message is in an unsent state for more than 24 hours, the message fails, and the user is prompted to resend or delete the message.

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More labels in Microsoft Planner

Labels are a quick, visual way to categorize similar tasks in Planner and we’ve increased the number of labels to help you get even more organized. You can now add up to 25 labels in all different colors to your tasks in Planner in Microsoft Teams and Planner across web and mobile.

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							Add up to 25 embedded, editable labels to your tasks
More labels in Microsoft Planner.

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Restricting Windows and Mac managed device sign-in to specific tenants

You are now able to restrict Teams sign-in for Windows and Mac managed devices to ensure that employees cannot sign-in to another organization’s tenant using the other tenant’s credentials from the device they are authorized to use for work. This policy can also be used to configure access to personal accounts.

Find out more:

Manage Teams displays in Team Admin Center

Microsoft are adding one more device category, the Teams Display, to the device portfolio that can be now managed within Teams Admin Center. This allows IT admins to simplify, customize, and automate Teams panel devices as well.

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Simple Periodic review for guest users

Microsoft have added scheduled access reviews for guests across all Teams and Groups by default. The system automatically schedules periodic guest access reviews across Teams, delivering better identity security hygiene.

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Assign policy package to a group

Admins can now can easily assign a policy package to a group such as an entire retail workforce. This helps making your work more efficient in a simple friendly step.

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							What’s New in Microsoft Teams | February and March 2021
Assign policy package to a group.

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Unifying the experiences of creating teams

Microsoft have aligned the experience of creating a team via the Teams Admin Center to the experience of creating a team in the Teams client, both on the desktop and web, to provide a unified experience when a team is added, regardless of interface.

Teams create a team from scratch
Create a new Team from scratch.

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Microsoft Information Protection: changes in display of sensitivity labels for Teams

For Teams with hierarchical sensitivity labels applied, the channel headers only displays the parent label instead of showing the child label. For example, with a parent sensitivity label such as Confidential and a child sensitivity label of Finance, Teams only shows “Confidential” in the channel header.

The sensitivity label appears on the team
Changes in display of sensitivity labels for Teams.

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Teams (Government)

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defence (DoD).


PowerPoint File Sharing
PowerPoint File Sharing allows you to share a PowerPoint file within a Teams Meeting without having to use Desktop or Window sharing. Available in DOD.


Multi-Window Meetings and Calling experiences
Multi-window experiences are coming to Teams meetings and calling. Users will have the ability to pop out meetings and calling into separate windows to help them optimize their workflow. These experiences can be turned on directly within Teams for PC and Mac clients. Available in GCC-High and DOD as opt-in.


Add a shared calendar to a Teams channel
Create and share a calendar with members of a specific channel. When a channel meeting is created, Teams automatically creates a new post in the channel’s activity feed. Users, who have notifications turned off, will see the event only when they open the channel’s calendar. Once a channel event is posted, you can add it to your personal calendar. This feature provides all members within the channel, except guest users, visibility to upcoming events. Available in GCC and GCC-High

Virtual Breakout Rooms
Breakout rooms allows meeting organizers to divide the meeting into smaller groups to facilitate discussions and brainstorming sessions. A breakout room can be created in a Teams meeting or a Teams channel meeting, allowing greater flexibility on how you want to meet. Organizers can easily jump in between breakout rooms, deliver announcements to all breakout rooms at once, and bring everyone back to the main meeting at any time. Available in GCC and GCC-High.

Outgoing participant video in meetings in Safari browser
Outgoing video in web meetings is now available to Safari users. Simply click the camera icon to start a sharing your video in the meeting. This requires Safari 14 or higher on MacOS BigSur. Available in GCC.


Touch Bar Meetings Controls for Mac
MacBooks with Touch Bars now have Teams Meeting controls that quickly allow users to access controls without clicking into the window. Users can open the view participants panel, open meeting chat, use raise hands, enable video, mute/unmute, open shared tray, and leave the meeting from one place. Available in GCC, GCC-High, and DOD.


Live Reactions in Microsoft Teams meetings
All attendees can now use emojis to react during a meeting. These reactions help promote inclusivity in meetings and keep things upbeat and interactive. Available in GCC.


Get a Meet Now meeting link from the Calendar
Users can now copy a meeting link from the Calendar tab and share it out with others without starting the meeting. If you are in an email, chat, or channel conversation and agreed to meet at a certain time, this is an easy way to copy a meeting link and paste it into the conversation. Available in GCC.


Masking PSTN participant phone numbers
For customers who have Audio Conferencing enabled for their Teams meetings, their tenant administrators now have the ability to define how their participants’ phone numbers appear in the roster view for meetings scheduled within their organization. The options include masked to external users, masked for everyone, or off (visible to everyone). This provides flexibility in securing PSTN participants’ phone numbers. This feature is currently available through PowerShell cmdlet. Available for GCC. Learn more


Enable tenant administrators to configure masking of PSTN participant phone numbers
If a customer has Audio Conferencing enabled for their Teams meetings, their tenant administrators now have the ability to define how their Audio Conferencing participants’ phone numbers appear in the roster view for meetings scheduled within their organization. The options include masked to external users, masked for everyone, or off (visible to everyone). This provides flexibility in securing PSTN participants’ phone numbers. This feature is only available through PowerShell cmdlet at this time. Available in GCC. 


Live Event Presenter for iPad
Live Event Presenters can now join and share content from their iPad. Select ‘Join as presenter’ to start broadcasting content to your audience. Available in GCC.

Set Presence Status duration for Government clouds
Manage your availability with the new status duration option in the presence menu allows users to set a certain status for a specific period of time. For example, they will be able to set their status settings to “Do not disturb” for 30 minutes, one hour, two hours, or the entire day or whole week. 


Offline Presence Status for Government clouds
You can now change your presence to appear offline, signalling to colleagues that you are not available, while having a full access to Teams. The Offline presence status comes in handy for people who want to access Microsoft Teams outside of working hours and users who simply want to focus on their work. 


Location picker support for security groups and distribution lists
Data loss prevention (DLP) for Microsoft Teams will now support security groups and distribution lists as part of the Teams location picker, enabling more granular control of DLP policy scope (i.e. to include/exclude particular departments, business units, geo-specific security groups, etc.). Available in GCC.


Data loss prevention for Microsoft Teams
Data loss prevention (DLP) capabilities in Microsoft 365 government clouds will be extended to include Microsoft Teams chat and channel messages, including private channel messages. If your organization has DLP, you can now define policies that prevent people from sharing sensitive information in a Microsoft Teams channel or chat session. Avaliable in GCC-High.


Channel notification settings updates
Manage your notification settings to get only the notifications you want, and better manage your time. Through the teams and channels list or from the channel header, the users can quickly manage their notification settings by the means of a new fly-out design. Users can turn on all activity on or off with a single click or diving deep into custom to set their preferred permutations. Available in GCC.


Polls in Teams Meetings
Forms polls for Teams meetings provides an easily discoverable and seamless experience that will help you conduct more engaging and productive meetings. With Forms polls, meeting presenters can prepare, launch, and evaluate polls before, during, and after meetings, respectively, all from one place under a tab in the Teams meeting. Avaliable in GCC.

Share from Microsoft Teams to Outlook
Sometimes not all your audience is in Teams. Leverage the information discussed over Teams messages and continue the conversation, without losing context, in email. Send a copy of a Teams chat message or an entire channel conversation into Outlook. The message will include rich text support. Available in GCC.

Meeting recordings saved to OneDrive and SharePoint
Ability to save Microsoft Teams meeting recordings to OneDrive and SharePoint for improved sharing capabilities, basic governance, automatic retention labels, go local, bring your own keys and, more that comes from recording video files and storing them in SharePoint and OneDrive. Avaliable in GCC, GCC-High and DoD.


Walkie Talkie
Walkie Talkie, a push-to-talk experience that enables clear and secure voice communication over the cloud, enables teams to communicate instantly and always stay on the same page. This native built-in app in Teams turns employee or company-owned Android smartphones and tablets into a walkie-talkie, reducing the number of devices employees must carry and lowering costs for IT. Available in GCC.


Simplified Global Notification Settings
Government users can now configure and customize their notification settings through a newly designed notification settings section. Available in GCC.


Follow or Mute Conversations
This feature will empower users to have finer controls at a conversation thread level within a channel. Available in GCC.


Low data mode
Whether you want to preserve data or are just in a location with a poor or limited network connection, sometimes it’s helpful to limit the amount of data you’re using during a video call. A new low data mode is now available, allowing users to cap the amount of data that will be used during Teams video calls as well as establish different settings based on network availability so that the setting can be turned on always, or only while on cellular networks. Available in GCC, GCC-High, and DOD.


Reporting and analytics in the Teams Admin Center for GCCH
The reporting and analytic section in the Teams Admin Center was added in the left navigation bar, to enable them generating Teams usage reports. Available in GCC-High.


OneDrive

In OneDrive: dark mode for web, “at a glance” summaries, PDF bookmarks on iOS, DWG file support

Dark mode for web

The OneDrive team are rolling out Dark Mode for OneDrive web, for both commercial and personal accounts. In addition to its aesthetic appeal, Dark Mode also reduces eye strain and improves the battery life of your devices.

thumbnail image 1 captioned Turn on Dark Mode in OneDrive for web.
Dark mode for OneDrive web.

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“At a glance” summaries in sharing emails

When users share Word files, the sharing e-mail will now include new information like estimated time to read as well as key points in the document. This will help recipients decide how to engage with the shared document. 

NOTE: Files that have been marked as sensitive by DLP will not include this information. Admins who do not want this new functionality can disable it using the SharePoint Online Management Shell by running “Set-SPOTenant – IncludeAtAGlanceInShareEmails $false”

thumbnail image 2 captioned Quick summary of the shared document in the sharing email.
“At a glance” summaries in sharing emails.

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Bookmarks for PDF viewing on iOS

Now when you open a PDF on your iOS device you would be able to add or remove bookmarks by tapping the bookmark icon(on the top-right corner) of the page or by long-pressing anywhere on the page you want to tag. 

thumbnail image 5 captioned View all the pages bookmarked in a single view.
Bookmarks for PDF viewing on iOS.

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Support for DWG file version in sync

Microsoft are updating OneDrive Sync client to support Version History for DWG files. This change fixes a known issue where Version History is missing for DWG files backed by Sync client.

Find out more:


Power Apps

In Power Apps: Power Fx, print(), portals web API support, code review tool, formula bar changes, ALM updates, XML Diffing, Dataverse custom API GA, visual data prep GA, ISV studio read-only,

Microsoft Power Fx

Microsoft Power Fx is an open source formula language for low code that’s based on Microsoft Excel and is exciting for these three reasons:

  • Power Fx is open source. The future of programming is open. Microsoft has embraced the pace of open innovation that has accelerated the adoption of languages like C# and Typescript. With Power Fx, we’re now bringing that same open approach to the low code world. Microsoft will open-source Power Fx, making the language available for open contribution by the broader community on GitHub.
  • Power Fx is based on Microsoft Excel. Using formulas that are already familiar to hundreds of millions of users, Power Fx allows a broad range of people to bring skills they already know to low code solutions. Power Fx becomes a common ground for business users and professional developers alike to express logic and solve problems.
  • Power Fx is built for low code. Power Fx is already the foundation of the Microsoft Power Apps canvas. We’ll soon extend its use across Power Platform to Microsoft Dataverse, Microsoft Power Automate, Microsoft Power Virtual Agents, and beyond, making it even easier for everyone to get started with low code tools.
Introducing Microsoft Power Fx.

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Print() screens in your canvas app

Using the new print function: Print(), you can now open the current screen of your app in the default browser print dialog where the app is played. This function will allow app users to print content to printers in their network or save to PDF through the capabilities of their browser.

Power Apps editor showing adding an icon and the print function, and printing
Print() screens in your canvas app.

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Power Apps portals web API support general availability (GA)

The Power Apps teams have announced the General Availability (GA) of Power Apps portals Web API support with portal version 9.3.3.x that was introduced in August 2020 release as a preview feature.

The portals Web API is built for creating a rich user experience inside portal pages. It isn’t optimized for third-party services or application integration. It is recommended to use Microsoft Dataverse OData Web API for third-party services or application integration use cases.

Power Apps portals Web API support.

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Power Apps Code Review Tool

With the Power Apps review tool, you can conduct app reviews more efficiently thanks to a customizable checklist of best practices, a 360 view of your app through app checker results, app settings and a free search code/formula viewer.

The Checklist in the Power Apps Code Review Tool.

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Formula Bar changes

After the recent introduction of the “Enhanced Formula Bar” for Canvas apps, many of the experimental features have now been merged into the “standard” formula bar that everyone uses, notably:

  • Enter key adds a newline.  Not only does Enter add a newline, but Shift-Enter does as well (the previous way it was done in Power Apps) as well as Alt-Enter (the way Excel does it).
  • Tab key adds a tab more often.  In other words, we are less aggressive with suggestions.  Previously, we would show suggestions for a blank line, which would insert the first suggestion on a Tab key press, making it very hard to add a Tab at the front of a line. No longer. 
  • There is now a scrollbar.
Formula Bar Changes.

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Key ALM updates

The Power Apps team have announced several application and environment lifecycle management improvements during the month of March, including:

  • ALM improvements for canvas apps
  • ALM improvements for model-driven apps
  • Environment operations now supported for canvas apps and flows
  • Solution API improvements
Button triggered flow
Key ALM updates in Power Apps.

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XML Diffing

The Power Apps team recently added Smart XML Diffing to Power Apps that can be a real time-saver for you and your development team. The tool is a quick gateway to review the changes between component solution layers.

XML Diffing in Power Apps.

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Microsoft Dataverse Custom API General Availability

The Power Apps team have announced that the Custom API for Microsoft Dataverse is now generally available. Custom API is a new code-first approach that provides developers a better way to create APIs in Dataverse to perform operations on the server.

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Visual Data Prep general availability (Diagram View in Power Query Online)

Within Power Query, the Power Apps team have reimagined query authoring, and now provide an interface to easily create your queries and visualize your data preparation process using ‘Diagram View’. The Diagram View feature within Power Query Online (e.g. within Power Platform dataflows) is now generally available.

Visual Data Prep general availability (Diagram View in Power Query Online).

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ISV Studio: Read-only access

A new feature in ISV Studio now allows publishers to give more users access to ISV Studio without also giving access to the publishing process in Partner Center! Up until now all users accessing ISV studio had to be an owner or contributor of a publisher account in Partner Center to get access. With this new capability, access can now be given directly from ISV Studio for additional users.

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Power Automate

In Power Automate: Extract identity document information, desktop updates March 2021, 11 new connectors, flow templates for educators, approvals in teams new features, Power Automate Desktop now free

Extract identity document information using AI Builder

The new AI Builder ID reader prebuilt model allows you to extract information (such as first name, last name or date of birth) from passports from all over the world and state-issued driver’s licenses. AI Builder makes it easy to read and export this data in your business processes if you use either passports or driver’s licenses as proof of residency or for hotel check-in purposes, for instance.

Extract identity document information using AI Builder.

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Power Automate Desktop March 2021 updates

March 2021 saw two releases of Power Automate Desktop, new features including enhancements to the flow designer, ‘Get last error’ & ‘Get password from CyberArk’ actions, variables can be used during web/desktop recording plus lots more!

Variables in recorders
Variables can be used during web/desktop recording in Power Automate Desktop.

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11 new connectors released in February 2021

February brought with it eleven new connectors to Power Automate, offering functionality across security, form management, plus many more! 

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Flow templates for educators

Power Automate can be a useful tool that takes everyday tasks and automates them through various “flows.” Like a “flow chart” from which it gets its name, a “flow” is a series of steps that run in order. It can look up rows from a table, send emails, create files, and even play back a set of recorded clicks and keystrokes for desktop automation.

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Additional features for Approvals in Microsoft Teams

The Power Automate team have added lots of new capabilities to make creating, managing and sharing Approvals even easier. Features include:

  • Create an Approval template for your organization
  • Create an Approval Request from a Template
  • New attachment capabilities
  • Markdown support
Create an Approval template for your organization.

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Power Automate Desktop for Windows 10 – no additional cost

Microsoft have announced that desktop automation in Power Automate Desktop will be available to Windows 10 users at no additional cost. Windows 10 users can harness the power of low-code RPA by downloading Power Automate Desktop on March 2, and it will be included in Windows Insider Preview builds in the coming weeks.

Build personal desktop flows with easy drag-and-drop capabilities in Power Automate Desktop.
Power Automate Desktop.

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Power BI

In Power BI: Power BI Report Server Feature Summary, reports in Teams tabs, reports from SharePoint lists, deployment pipelines API, Power BI in Jupyter notebooks, on-premises data gateway, add/ edit data sources, May feature summary, small multiples, template apps one-click update, new sharing exp, backup/ restore support, goals,

Power BI Report Server May 2021 Feature Summary

This month’s new version of Power BI Report Server is out now with lots of new enhancements, including a new field list, new and improved shape options, and several visual formatting features.

Find out more: Power BI Report Server May 2021 Feature Summary

Power BI reports in Microsoft Teams tabs

The Power BI team are making it easier to find Power BI tabs you’ve used in Team channels. An update to the home experience in the Power BI app for Microsoft Teams will allow users to see a new “In Teams” pivot on Power BI home.

View all the tabs you use in Microsoft Teams.
Power BI reports in Microsoft Teams tabs.

Find out more: View all the Power BI tabs you use in Microsoft Teams

Quickly create reports from SharePoint lists

The Power BI team have announced integration within SharePoint lists. This experience empowers SharePoint list and Microsoft List users to easily explore their list data with just a few clicks. 

Find out more: Quickly create reports from SharePoint lists

Deployment pipelines API

The deployment pipelines tool helps BI teams release content in a fast pace and with higher quality. The Power BI team are releasing a new set of REST APIs that allow developers to automate the deployment of content within an existing deployment pipeline. This includes all the types of deployment that exists today, including selective deployment and deploying all the content in a workspace.

Deployment pipelines API for Power BI.

Find out more: Deployment pipelines – automation and Azure DevOps/GitHub integration

Power BI in Jupyter notebooks

You can now tell compelling data stories with Power BI in Jupyter notebooks. Get your Power BI analytics in a Jupyter notebook with the new powerbiclient Python package.

The new package lets you embed Power BI reports in Jupyter notebooks easily. You’ll be able to export data from visuals in a Power BI report to the Jupyter notebook for in-depth data exploration. You can also filter the report for quick analysis or use bookmarks to apply a saved view.

Embed Power BI in Jupyter GIF
Power BI in Jupyter notebooks.

Find out more: Announcing Power BI in Jupyter notebooks

On-premises data gateway May 2021 update is now available

The Power BI team have announced that we have just released the May update for the On-premises data gateway (version 3000.82.6).

Find out more: On-premises data gateway May 2021 update is now available

Add and Edit Power BI data sources on Power Platform Admin Center

The Power BI team have announced two enhancements to gateway management operations on Power Platform Admin center. We have added the new features listed below:

  • Edit data source
  • Add data source

Find out more: Add and Edit Power BI data sources on Power Platform Admin Center

Power BI May 2021 Feature Summary

This months Power BI feature summary is out now including a ton of updates for reporting, analytics, modeling and more!

Find out more: Power BI May 2021 Feature Summary

Small Multiples (Preview) – Roadmap Updates

The small multiples preview feature has been turned on by default in Power BI Desktop. The updated version of small multiples includes many updates since the feature was first released in preview back in December 2020.

Find out more: Small Multiples (Preview) – Roadmap Updates

Announcing template apps one-click update

Template apps are marketplace offers which provide Power BI Pro or Premium users with out-of-the-box reports for common data sources. Now, when you install a template app update, you can choose to update the organizational app as well, enabling you to update the app, navigate to it directly, and continue your work!

Announcing template apps one-click update.

Find out more: Announcing template apps one-click update

New sharing experience

The Power BI team have announced a new sharing experience that allows sharing reports via links. Previously in the old experience, we supported sharing reports by granting direct access. For the new experience, reports can be shared via links in addition to direct access sharing.

Graphical user interface, text, application Description automatically generated
New sharing experience in Power BI.

Find out more: Announcing the new sharing experience

Support for backup and restore of Power BI datasets

Now in public preview, Backup and Restore for datasets in Power BI Premium and Premium per User (PPU) lets you use SQL Server Management Studio (SSMS)Analysis Services cmdlets for PowerShell, and other tools to perform backup and restore operations in Power BI via XMLA endpoints in much the same way as you would for tabular models in Azure Analysis Services (Azure AS).

Support for backup and restore of Power BI datasets.

Find out more: Backup and restore datasets with Power BI Premium (preview)

Query Plan Visual for Power Query Online

Now in public preview, Query Plan visual will allow you to understand what’s happening under the hood of your query with more details than the Step Folding indicator. While Step Folding indicators provide a “check engine light” for every Power Query user, the new Query Plan provides a much more detailed view for advanced users. Similar to how SQL Server’s “” capability can let you see the optimized form of the Query Plan in Power Query Online will let you see how the Mashup Engine will process your query.

Query plan visual for a simple sql query
Query Plan Visual for Power Query Online.

Find out more: Query Plan Visual for Power Query Online

Goals in Power BI

Now in public preview, Goals in Power BI Premium is a data-driven, collaborative, and adaptable way to measure key business metrics and goals built directly on top of Power BI. Goals enables teams to easily curate business metrics that matter most and aggregate them in a unified view.

Goals in Microsoft Teams
Goals in Power BI Premium.

Find out more: Introducing Goals in Power BI

New deployment pipelines capabilities

The Power BI team have announced the release of some new features that allow teams to leverage deployment pipelines including paginated reports management, data protection, deploy and update datasets plus much more.

Deployment pipelines is a Premium feature, now available to all PPU-licensed users, a license that recently became generally available.

Paginated reports management inside deployment pipelines in Power BI.

Find out more:

Power BI inheritance of MIP labels from Azure Synapse Analytics (Public Preview)

The Power BI team have announced a public preview of Power BI MIP label inheritance when import data from Azure Synapse Analytics and Azure SQL Database. This capability will help you to ensure your data remains classified and secured across its data journey from Azure, through Power BI and to Office.

Power BI inheritance of MIP labels from Azure Synapse Analytics (Public Preview).

Find out more:

Support of external tools in Power BI Desktop now generally available

Introduced last year, support for external tools within the Power BI Desktop authoring experience is now generally available. External tools integration enables you to leverage a wide range of additional semantic modeling features, DAX query/expression optimization and authoring utilities, and application lifecycle management (ALM) capabilities in Power BI Desktop to boost your productivity as a world-class Power BI solution creator. 

Support of external tools in Power BI Desktop is GA.

Find out more:

Power BI March 2021 feature summary

The Power BI March 2021 feature summary see’s several new features released by the Power BI team including DirectQuery for Power BI datasets and Azure Analysis Services, Small Multiples, and the Model View UI.

Power BI Update – March 2021.

Find out more:

On-premises data gateway March 2021

The Power BI team have announced the March update for the On-premises data gateway (version 3000.77.7) is now available.

Find out more:

ODBC support available for Paginated Reports in public preview

Power BI paginated reports will be able to connect through the on-premises data gateway to any data source with an ODBC option in Power BI Report Builder in public preview. This will allow you to migrate your reports from SQL Server Reporting Services to the Power BI service with the availability of a wider range of ODBC data sources.

ODBC support available for Paginated Reports in public preview.

Find out more:

Power BI as a superset of Azure Analysis Services

Azure Analysis Services (AAS) and SQL Server Analysis Services (SSAS) are based on mature BI engine technology used by countless enterprises. The same technology is also at the heart of Power BI datasets. The Power BI team have taken great strides to bring AAS capabilities to Power BI.

Find out more:

Premium Gen 2 Autoscale Preview

The Power BI team have started to roll out the preview version of the autoscale add-on capability for Gen 2 Premium capacities worldwide, first announced in November 2021. The autoscale add-on preview lets you use as much computing power as you need when you need it, by allowing your capacity to grow its amount of cores when the cores it has can’t supply the needs of your business.

Premium Gen 2 Autoscale Preview.

Find out more:

Premium Gen2 utilization analysis app now available

The Power BI team have released the new self-service app for understanding your utilization of premium gen2 capacities – the most important tool to manage premium gen2 capacities. This app surfaces simple to understand utilization data that will highlight the drivers for your capacity’s utilization, help you plan your capacity needs and respond to changes in demand with confidence.

Premium Gen2 utilization analysis app now available.

Find out more:

VNet Connectivity for PBI Datasets (Public Preview)

The Power BI team have announced the public preview of VNet Connectivity for Power BI datasets. Virtual network (VNet) data gateways (Microsoft-managed) eliminate the overhead of installing, updating, and monitoring on-premises data gateways for connecting to data sources associated to a VNet.

VNet Connectivity for PBI Datasets (Public Preview).

Find out more:

Power BI embedded analytics playground (preview)

The new Power BI embedded analytics playground is the home for Power BI embedded analytics, where you can get hands-on coding experience, embed your own reports, and interact with our client APIs to see instant results. In addition, you’ll find there our interactive showcases to get inspiration regarding how you can apply these features in your applications.

Power BI embedded analytics home
Power BI embedded analytics playground.

Find out more:


Microsoft 365 monthly update – January 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: OneDrive settings in SharePoint admin center, 250GB uploads, Lists iOS app, List rules, List form customisation

OneDrive settings move to the SharePoint admin center

All OneDrive admin capabilities, including controls for sharing, access, sync, and storage, are now available from within the SharePoint admin center, consolidating admin tools in one place.

thumbnail image 4 captioned Examine OneDrive usage and activity along with SharePoint storage and site usage. along with SharePoint.
The OneDrive admin center will now be consolidated within the SharePoint admin center.

Find out more:

File upload limit increases to 250GB

Microsoft have increased the upload file size limit for Microsoft 365 from 100 GB to 250 GB – which includes uploads of files into SharePoint, Teams, and OneDrive.

Find out more:

Microsoft Lists app for iOS

Microsoft Lists helps you track information and organize work. List is simple, smart, and flexible, so you can stay on top of what matters most to your team and will now be available on your iPhone and soon your iPad.

Microsoft Lists app for iOS.

Find out more:

Microsoft Lists: Rules

Create simple if/then rules, based on changes to list information, to set reminders and send notifications. Users with edit permissions on the list can create and manage rules. Users with read-only permissions can’t create or manage rules.

thumbnail image 7 captioned Click the Automate drop-down menu, and then select “Create a rule” to begin creating rules for your list.
Rules in Microsoft Lists.

Find out more:

List form customisation: footer, header & body text with JSON

You can configure the list form in a list or library with a custom header, footer, and the form body with one or more sections with fields in each of those sections. The form configuration does not change the data in the list item or file; it only changes how the form is displayed to users who browse the list or library.

Anyone who can create and manage views in a list can use form configuration to configure the form with header, footer, and body with sections.

thumbnail image 8 captioned A Microsoft Lists form configured with a custom header (the calendar icon plus text incorporating Title field), a custom layout (expanded left-to-right to show more), and a custom footer (here adding a link to a related site). Small meta-note: this is the list item from our internal roadmap list to track this exact roadmap feature and Chakkaradeep Chandran is our lead PM.
JSON list form customization: footer, header, body text.

Find out more:


Teams

In Teams: Approvals, Yammer notifications, task publishing, offline autosend, 10K org-wide team members, Meeting chat moderation, shared calendars, Teams UI Design Kit & Library, Education policy wizard

Approvals in Teams

Approvals in Microsoft Teams enables everyone, from frontline workers to corporate headquarters employees, to easily create, manage, and share approvals directly from your hub for teamwork. You can quickly start an approval flow from the same place you send a chat, in a channel conversation, or from the Approvals app itself. 

Approvals in Microsoft Teams.

Find out more:

Offline autosend

The offline experience for Microsoft Teams chat and channels helps you to continue be productive even without a network connection. Offline autosend identifies when Teams messages are sent or edited while the user is offline. These messages are automatically sent once the device is back online.

Find out more:

Up to 10,000 users in an org-wide team

Administrators who manage tenants that have less than or equal to 10,000 members can now create an org-wide team, which automatically syncs all the tenant’s members with the team.

Screenshot of the Org-wide option to create an org-wide team
Org-wide Teams now support up to 10,000 members.

Find out more:

Meeting chat moderation settings

Meeting organizers can now choose from three chat settings to help create a safe and inclusive meeting environment.

Chats can be “Disabled”, preventing the organizer and participants from using the meeting chat. Alternatively, they can be set to “Only during the meeting”, allowing participants to send messages only during the meeting and the organizer to send messages at any time. Lastly, the default will be set to “Enabled”, allowing chats for all meeting attendees at any time.  

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							What’s New in Microsoft Teams | January 2021
Meeting chat moderation settings in Teams.

Find out more:

Add a shared calendar to a channel in Teams

You can now create and share a calendar with members of a specific channel. When a channel meeting is created, Teams automatically creates a new post in the channel’s activity feed. If users don’t have notifications turned on, they will see the event when they open the channel’s calendar. Once a channel event is posted, you can add it to your personal calendar.

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							What’s New in Microsoft Teams | January 2021
Add a shared calendar to a channel in Teams.

Find out more:

Yammer community notifications in the Microsoft Teams Activity feed

Microsoft released the Communities app for Microsoft Teams in 2020, bringing all your Yammer communities and conversations into Teams. Now you will receive Yammer notifications in the Teams Activity feed on web, desktop, and mobile.

You can then like, read, respond to the post, and react with our new inclusive reactions – without leaving Teams.

Notifications coming from your Yammer communities while in Teams.

Find out more:

Task publishing in Teams

Task publishing is now generally available. Your leadership can create tasks centrally at the corporate level and publish them to targeted frontline locations like stores, clinics, or factories. Tasks can be assigned to all frontline teams or specific locations based on customizable publishing characteristics like size or layout.

thumbnail image 9 captioned With task publishing in Teams, leadership can create tasks centrally at the corporate level and publish those tasks to targeted frontline locations like stores, clinics, or factories.
Task publishing in Teams.

Find out more:

New Teams UI Design Kit and UI Library

The new Microsoft Teams UI Kit and Microsoft Teams UI Library helps designers, product managers or developers quickly understand the key design considerations for making quality Teams apps and also simplify the process by providing templates and tools to use.

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							What’s New in Microsoft Teams | January 2021

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Teams Education policy wizard

With the new Microsoft Teams for Education policy wizard, you can easily apply education tailored policies for a safe learning environment. The policy wizard allows you as an IT admin to quickly and easily apply the most relevant set of policies for students at a global (Org-wide default) level and apply a custom policy set to a group of educators and staff tailored to their needs. 

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							What’s New in Microsoft Teams | January 2021
Teams education policy wizard.

Find out more:

Teams (Government)

The following features have been rolled out this month to customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

  • Together mode: Together mode reimagines meeting experiences to help participants feel closer together even when you are apart. Find out more.
  • Multi-Window Chat: You can now pop out individual Teams chat conversations into a separate window. Find out more.
  • Multi-Window for Meetings and Calling: Users will have the ability to pop out meetings and calling into separate windows to help them optimize their workflow. Find out more.
  • Meeting recordings saved to OneDrive and SharePoint: You can now save Microsoft Teams meeting recordings to OneDrive and SharePoint. 
  • Simplified way to manage your channel notification settings: Through the teams and channels list or from the channel header, the users can quickly manage their channel notification settings by the means of a new fly-out design.
  • Targeted communications: Targeted communication allows team members to message everyone in a specific role at the same time by @mentioning the role name in a post by using tags. Find out more.

OneDrive

In OneDrive: Full fidelity shared libraries, create shared libraries, exclude specific files from sync

Full fidelity shared libraries in OneDrive web

Not only can you sync these shared libraries from SharePoint and Microsoft Teams to your PC or Mac using OneDrive, you can now view shared libraries with full fidelity from within the OneDrive on the web. This means you can create new documents, pin important ones to the top, add shortcuts to your OneDrive, create views, manage metadata, share and more. 

thumbnail image 2 captioned View, access and manage shared libraries from within OneDrive on web.
Full fidelity shared libraries in OneDrive web.

Find out more:

Create shared library in OneDrive web

It’s now easier and simpler to create new shared libraries from OneDrive on the web. The new streamlined experience backed by an Office 365 group, allowing you to specify the people you want to share with – and the new shared library appears immediately as a new content collaboration space for your team files.

thumbnail image 1 captioned Create shared libraries from directly within OneDrive on web.
Create a shared library in OneDrive web.

Find out more:

Exclude specific files from sync

OneDrive admins can now specify a file name or file extension you’d like to exclude from the OneDrive sync at the device level. This setting lets you prevent the OneDrive sync app (OneDrive.exe) from uploading specific files to OneDrive or SharePoint.  No errors appear for the skipped files, and the files remain in the local OneDrive folder.

So now as a part of “Known Folder Move” if you need to move a Desktop folder which might consist multiple shortcut files, just add .lnk files to the list of the excluded files and prevent them from syncing. End users will be notified about the exclusion in the activity center and will be able to recognize these files with “do not enter” status in the File Explorer.

thumbnail image 3 captioned End user notification regarding the excluded files. This change is visible to end users via a new excluded icon and will not result in a red X error.
End user notification regarding the excluded files. 

NOTE: You can find the new setting in the admx/adml files that ship with OneDrive version 20.201.

Find out more:


Power Apps

In Power Apps: Intelligence in relevance search, Geospatial features GA, source code files, Innovation Backlog, model-driven apps push notifications, Monitor GA, share Dataverse for Teams apps more broadly, simple image control, new model-driven app controls

Relevance search is becoming more intelligent through the infusion of machine learning. Moving forward, relevance search results will improve over time, thus making it easier to find the data you’re looking for.

Some of the new capabilties include:

  • Spelling check
  • Recognizing common abbreviations and acronyms
  • Better understanding through common knowledge & synonyms
"Improve Relevance Search results" setting in Power Platform admin center
Introducing intelligence in relevance search in Power Apps.

Find out more:

General Availability of Geospatial Features in Power Apps

The Power Apps team have announce the general availability of geospatial features in Power Apps, which include both the Address Input and the Interactive Map Component. Geospatial features empower app makers to introduce location-based capabilities into their apps to visualize and update geospatial data using tools they are already familiar with.

New Geospatial features in Power Apps.

Find out more:

Source code files for Canvas apps

The Power Apps team have announced the experimental release of source code files for Canvas apps. Source code of a Canvas app to be effectively managed in GitHub or Azure DevOps.  Diffs, pull requests, and comments can be based on lines of formula text rather than .msapp blob files.

Source code files for Canvas apps.

Find out more:

Innovation Backlog

Innovation Backlog is a new app that’s part of the Center of Excellence (CoE) Starter Kit that gives your business users a place to record and prioritize their wish list of digital innovations. Your teams can use this app to submit ideas for apps and flows and describe pain points with the current process. 

Innovation Backlog - Browse Ideas
Innovation Backlog in Power Apps.

Find out more:

Model-driven app push notifications

You can now send push notifications to model-driven apps using Power Automate! With the updated Power Apps Notifications connector, you can direct users straight to a specified page or section of your app – like the relevant entity view or form.

Model-driven app push notification demo
Send push notifications to model-driven apps using Power Automate.

Find out more:

Monitor in Power Apps now generally available

Monitor enables Power Apps makers to start viewing a stream of events from a user’s session to diagnose and troubleshoot app behaviour during development in Power Apps or to monitor published apps during runtime.

Now generally available (GA), the Power Apps team have introduced a new collaborative troubleshooting capability “Connect User” in Monitor to better facilitate team collaboration and troubleshooting.

Invite Users
Recipient users can use the link to open the Monitor and connect to your Monitor session.

Find out more:

Broad distribution apps within Dataverse for Teams

Previously, apps built on Dataverse for Teams could only be used by other members within a team. The Power Apps team are introducing broad distribution apps within Dataverse for Teams which allows you to take an app that was built within a Teams team and share it with others inside of your company.

This makes it possible for a centralized development team to build an app on top of Dataverse for Teams and then share it with a bunch of users who don’t belong to the original development team.

Built by your colleagues
apps shared with colleagues will appear in the Built by your colleagues section within the Teams app store.

Find out more:

Simple Image control for model-driven apps

The simple image control for model-driven apps consists of a file picker button, thumbnail along with open and delete buttons.  The open button will retrieve the full photo in a new browser tab. This experience simplifies the UI for users and saves additional overhead for displaying the larger images within the form.

Simple image control for model-driven apps.

Also included as part of the simple image control is the preview for our image annotation control, which allows for images to be added to a form and then the ability for them to be marked up with any additional information.

Find out more:

New Toggle & Calendar model-driven apps controls + deprecation of old controls

Two new controls are coming to model-driven apps in Power Apps, plus some older controls are being depreciated. Firstly, the new Toggle control will replace the current Flip Switch control, with many of the properties being the same as the Flip Switch, except for additional support for nulls  “—”.

The new Toggle control will replace the current Flip Switch control in model-driven apps.

The new Calendar control V2 brings a much needed refresh to UCI vs the existing calendar (Calendar Control V1). The new calendar control is also accessible, mobile and allows for items to be created directly from the control.

The new Calendar Control (V2) in model-driven apps.

As well as the depreciation of the Flip Switch and Calendar Control (V1), the Power Apps team will also be deprecating some gauge controls, Linear Slider, Radio Knob, Arc Knob, Linear Gauge; along with the Website Preview control and the MultiSelectPicklistControl (v1).

Find out more:


Power Automate

In Power Automate: Desktop update Jan 21, in-product help, 11 new connectors, import from GitHub

Power Automate Desktop January 2021 update

The January 2021 Power Automate Desktop update has been released with several new features and updates added, including:

  • Variable value viewers available in the flow designer
  • Connection strings can now be built via Data Link Properties in SQL actions
  • Several performance improvements in Power Automate Desktop
  • Internet Explorer automation does not require disabling Protected Mode
Variable viewer dialog
Variable value viewers are available in the flow designer in Power Automate.

Find out more:

In product help for Power Automate

The Power Automate team have announced the availability of a new Power Virtual Agents-based chatbot and contextual help while building flows. A new set of documents by curating customer support asks and community asks to help you learn how to automate with top connectors in Power Automate has been launched that are accessible whilst building flows.

The team have also launched an assistant for Power Automate to aid in authoring workflows in the form of a Power Virtual Agent bot (PVA bot) that provides the next level of assistance for customers in a question/answer interaction format. 

Get contextual help for Power Automate plus the addition of a dedicated chat bot.

Find out more:

11 new connectors for Power Automate

December 2020 saw the addition of 11 new connectors in Power Automatem including:

  • Adobe PDF tools – The Adobe PDF Tools Connector brings the power of Acrobat into automated document workflows without writing any code.
  • Africa’s Talking Voice – Africa’s Talking Voice is a platform that allows developers to build scalable, dynamic, fully-featured voice applications that reside entirely in the cloud.
  • AgilePoint NX – The AgilePoint NX connector opens up two-way communication between Power Automate and the AgilePoint digital process automation platform.
  • Bitvore Cellenus – Bitvore Cellenus is a groundbreaking AI-powered platform that delivers leading indicators of business performance for companies, industries, markets and municipal obligors to the Financial Services industry. 
  • Boomapp connect – Boomerang provides fully automated communication workflows seamlessly through boomapp connect, allowing intelligent messaging on the Microsoft Power Platform, without the end user having to change their behaviour.
  • Cloud BOT – Cloud BOT is a cloud RPA that makes the web automation robot possible with no code. This connector allows you to pass data to the robot, or return data after the robot finished.
  • Expensya – Expensya is a next-generation spend management service for B2B customers, offering the most advanced OCR and Approval Workflows. 
  • Kanbanize – Kanbanize helps managers gain visibility across all projects, connects planning with execution, and guides the continuous optimization of the delivery workflows.
  • LatinShareSHP Permissions – The LatinShare SHP permissions connector allows you to manage SharePoint security in a custom way at the site, list, and item level. Users will be able to assign, remove, and restore permissions to specific groups or users.
  • Power Query Dataflows – Dataflows are a self-service, cloud-based, data preparation technology available in Power Apps, Power BI and Dynamics Customer Insights products and portals.
  • Transform2All – With the Transform2All connector the transformation between data structures can be simplified to a single action in Power Automate.

Find out more:

Import a connector from GitHub as a custom connector

The Power Automate team have announced you can now import a connector from GitHub from the Power Platform connectors repository and deploy the connector as a custom connector all from the Custom connectors page.

Import a connector from GitHub as a custom connector.

Find out more:


Power BI

In Power BI: Power BI Report Server Feature Summary, reports in Teams tabs, reports from SharePoint lists, deployment pipelines API, Power BI in Jupyter notebooks, on-premises data gateway, add/ edit data sources, May feature summary, small multiples, template apps one-click update, new sharing exp, backup/ restore support, goals,

Power BI Report Server May 2021 Feature Summary

This month’s new version of Power BI Report Server is out now with lots of new enhancements, including a new field list, new and improved shape options, and several visual formatting features.

Find out more: Power BI Report Server May 2021 Feature Summary

Power BI reports in Microsoft Teams tabs

The Power BI team are making it easier to find Power BI tabs you’ve used in Team channels. An update to the home experience in the Power BI app for Microsoft Teams will allow users to see a new “In Teams” pivot on Power BI home.

View all the tabs you use in Microsoft Teams.
Power BI reports in Microsoft Teams tabs.

Find out more: View all the Power BI tabs you use in Microsoft Teams

Quickly create reports from SharePoint lists

The Power BI team have announced integration within SharePoint lists. This experience empowers SharePoint list and Microsoft List users to easily explore their list data with just a few clicks. 

Find out more: Quickly create reports from SharePoint lists

Deployment pipelines API

The deployment pipelines tool helps BI teams release content in a fast pace and with higher quality. The Power BI team are releasing a new set of REST APIs that allow developers to automate the deployment of content within an existing deployment pipeline. This includes all the types of deployment that exists today, including selective deployment and deploying all the content in a workspace.

Deployment pipelines API for Power BI.

Find out more: Deployment pipelines – automation and Azure DevOps/GitHub integration

Power BI in Jupyter notebooks

You can now tell compelling data stories with Power BI in Jupyter notebooks. Get your Power BI analytics in a Jupyter notebook with the new powerbiclient Python package.

The new package lets you embed Power BI reports in Jupyter notebooks easily. You’ll be able to export data from visuals in a Power BI report to the Jupyter notebook for in-depth data exploration. You can also filter the report for quick analysis or use bookmarks to apply a saved view.

Embed Power BI in Jupyter GIF
Power BI in Jupyter notebooks.

Find out more: Announcing Power BI in Jupyter notebooks

On-premises data gateway May 2021 update is now available

The Power BI team have announced that we have just released the May update for the On-premises data gateway (version 3000.82.6).

Find out more: On-premises data gateway May 2021 update is now available

Add and Edit Power BI data sources on Power Platform Admin Center

The Power BI team have announced two enhancements to gateway management operations on Power Platform Admin center. We have added the new features listed below:

  • Edit data source
  • Add data source

Find out more: Add and Edit Power BI data sources on Power Platform Admin Center

Power BI May 2021 Feature Summary

This months Power BI feature summary is out now including a ton of updates for reporting, analytics, modeling and more!

Find out more: Power BI May 2021 Feature Summary

Small Multiples (Preview) – Roadmap Updates

The small multiples preview feature has been turned on by default in Power BI Desktop. The updated version of small multiples includes many updates since the feature was first released in preview back in December 2020.

Find out more: Small Multiples (Preview) – Roadmap Updates

Announcing template apps one-click update

Template apps are marketplace offers which provide Power BI Pro or Premium users with out-of-the-box reports for common data sources. Now, when you install a template app update, you can choose to update the organizational app as well, enabling you to update the app, navigate to it directly, and continue your work!

Announcing template apps one-click update.

Find out more: Announcing template apps one-click update

New sharing experience

The Power BI team have announced a new sharing experience that allows sharing reports via links. Previously in the old experience, we supported sharing reports by granting direct access. For the new experience, reports can be shared via links in addition to direct access sharing.

Graphical user interface, text, application Description automatically generated
New sharing experience in Power BI.

Find out more: Announcing the new sharing experience

Support for backup and restore of Power BI datasets

Now in public preview, Backup and Restore for datasets in Power BI Premium and Premium per User (PPU) lets you use SQL Server Management Studio (SSMS)Analysis Services cmdlets for PowerShell, and other tools to perform backup and restore operations in Power BI via XMLA endpoints in much the same way as you would for tabular models in Azure Analysis Services (Azure AS).

Support for backup and restore of Power BI datasets.

Find out more: Backup and restore datasets with Power BI Premium (preview)

Query Plan Visual for Power Query Online

Now in public preview, Query Plan visual will allow you to understand what’s happening under the hood of your query with more details than the Step Folding indicator. While Step Folding indicators provide a “check engine light” for every Power Query user, the new Query Plan provides a much more detailed view for advanced users. Similar to how SQL Server’s “” capability can let you see the optimized form of the Query Plan in Power Query Online will let you see how the Mashup Engine will process your query.

Query plan visual for a simple sql query
Query Plan Visual for Power Query Online.

Find out more: Query Plan Visual for Power Query Online

Goals in Power BI

Now in public preview, Goals in Power BI Premium is a data-driven, collaborative, and adaptable way to measure key business metrics and goals built directly on top of Power BI. Goals enables teams to easily curate business metrics that matter most and aggregate them in a unified view.

Goals in Microsoft Teams
Goals in Power BI Premium.

Find out more: Introducing Goals in Power BI

Paginated Reports Feature Summary January 2021

Several exciting updates are rolling out this month for paginated reports,  including  an improved publishing experience in Power BI Report Builder, additional sample reports, Microsoft Dataverse connectivity and much more! 

Additional paginated sample reports are now available.

Find out more:

Power BI Report Server January 2021 Feature Summary

Several new features are included in the January 2021 update to Power BI Report Server, including: visual zoom sliders, custom publish message and ArcGIS for Power BI support, plus more.

ArcGIS for Power BI support.

Find out more:

Step Folding Indicators for Power Query Online

The Power BI team have announced they are now previewing step folding indicators in Power Query Online. These indicators will allow you to understand which steps fold, and which steps don’t. When you make a change that breaks folding, it will become obvious.

This allows you to resolve issues more quickly and easily, avoid performance issues in the first place, and have better insight into your queries.

Step Folding Indicators for Power Query Online.

Find out more:

General availability of read/write XMLA endpoints in Power BI Premium

Power BI inherits a large ecosystem of developers, partners, BI tools, and solutions built over the years. XMLA endpoints provide access to the Analysis Services engine in the Power BI service, allowing customers to leverage enterprise BI tools directly on Power BI datasets.  

Read/write XMLA endpoints introduced many additional enterprise BI scenarios for dataset management, application lifecycle management, governance, complex semantic modeling, debugging, and monitoring— all within Power BI!

Read/write XMLA endpoints in Power BI Premium.

Find out more:


Microsoft 365 monthly update – December 2020

Happy Holidays everyone! The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365.

Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.



SharePoint

In SharePoint: updates to site header, send Pages to Yammer, “SharePoint success” site template, new destinations in Migration manager, add Teams to SharePoint updates, Microsoft Lists adoption center

SharePoint site header updates

The SharePoint team have made some changes to the site header in modern sites, including changing the default to the compact header instead of the standard header.

Additional header options are also available within “Change the Look”, including minimal and extended header options. Minimal header has a reduced height and extended includes an optional background image, expanded site logo widths, and options for logo alignment – left, middle, right.

New header layout options under “Change the Look”.
Extended header
Example of the extended header layout in a modern SharePoint site.

Find out more:

Send SharePoint pages to Yammer

You can now send articles from SharePoint directly into Yammer and include questions, polls, praise, and rich text. It’s also possible to upload images and files to the post linked to the share.

thumbnail image 3 captioned The SharePoint Send-to-Yammer dialog provides a rich preview for media and the ability add text to the post.

Find out more:

“SharePoint Success” site template

The “SharePoint Success” site template is another great offering from the Microsoft Look Book. The “SharePoint Success” site template is a ready to deploy, customizable SharePoint communication site that comes pre-populated with site creation inspiration and training on how to create high quality and purposeful SharePoint sites. You’ll find Microsoft maintained SharePoint training content feed, success stories, and site creation guidelines.

thumbnail image 4 captioned Make this site your own to establish a learning destination to help everyone make SharePoint a success for your organization.
“SharePoint Success” site template

Find out more:

New destinations in the SharePoint Migration Manager

The Migration Manager now has been updated to include OneDrive & Teams as migration destinations. SharePoint admins can enter OneDrive usernames or URLs and/or select various Teams team and channels as migration destinations.

thumbnail image 5 captioned When moving files and folders into Microsoft 365 from on-premises file shares, admins choose OneDrive, SharePoint, and Teams as destinations.
Select a destination in Migration Manager has been updated to include OneDrive & Teams.

Find out more:

Add Microsoft Teams to a SharePoint site – wizard updates

Microsoft wants to make it easier to use the connected value of SharePoint and Teams. When you connect SharePoint to Teams, you can choose what lists, libraries, and pages you want to bring into Teams as tabs in the new, default General channel.

NOTE: By default, your team site home page will be selected, but you can change it to suit your needs. You can fully navigate the primary document library from the Files tab – just follow the new folder breadcrumbs from the channel folder up to the root of the library.

thumbnail image 6 captioned Choose what SharePoint lists, libraries, and pages to bring into Microsoft Teams as tabs in the new, default General channel when adding Teams to your SharePoint team site.
Choose what SharePoint lists, libraries, and pages to bring into Microsoft Teams as tabs in the new, default General channel when adding Teams to your SharePoint team site.

Find out more:

Microsoft Lists adoption center

Microsoft have created adoption materials to help onboard employees at scale while being confident that you are improving the employee experience. In the adoption center there is an adoption playbook, day-in-the-life guides, a quick start guide, a look book, internal communication templates, pointers to documentation and training, plus materials to help build an internal Lists champion program within your organization.

Find out more:


Teams

Microsoft Teams (all), Teams (Education), Teams (Government)

Microsoft Teams

Virtual breakout rooms

Breakout rooms are now generally available in Microsoft Teams! Breakout rooms allow organizers to divide the meeting into sub-groups to facilitate discussions and brainstorming sessions.

Meeting organizers can create up to 50 breakout rooms and choose to automatically or manually assign participants into rooms. Breakout rooms can be started within a Teams meeting or a Teams channel meeting.

Master virtual breakout rooms in Microsoft Teams meetings.

Find out more:

End-of-meeting notifications

Now, Microsoft Teams notifies the participants in a meeting when there are five minutes remaining in the scheduled meeting time. The notification appears on screen for 10 seconds and disappears without any user action. Notifications are triggered for all scheduled private and channel meetings and does not cause the meeting to end automatically.

thumbnail image 1 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | December 2020
End-of-meeting notifications in Microsoft Teams Meetings.

Find out more:

Teams meeting pre-join experience

The Teams pre-join meeting experience has been updated to including easier discovery of audio, video, and device configurations before joining a meeting. Previously, you had to go to settings to change meeting devices, but now these can be easily adjusted prior to the meeting in the pre-join experience.

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							What’s New in Microsoft Teams | December 2020
Teams meeting pre-join experience.

Find out more:

New languages supported for real-time translation in live events

Live event attendees can view live captions and subtitles in up to six languages in addition to the language being spoken. Event organizers can select the languages from a list of over 50. New languages supported include: Japanese, Korean, French, French-Canadian, Spanish, Spanish-Mexican, Traditional Chinese, Swedish, Dutch, Italian, Hindi-Indian, Portuguese-Brazilian, and Russian.

Find out more:

Live events limit increases extended until June 30, 2021

Microsoft have extended limit increases for live events through to June 30, 2021. Increases include:

  • Event support for up to 20,000 attendees
  • 50 events can be hosted simultaneously across a tenant
  • Event duration of 16 hours per broadcast
Live events in Microsoft 365.

Additionally, events for as many as 100,000 attendees can be planned through the live events assistance program.

Find out more:

Multiple Number Dialing

With Teams Calling, you are now able to see a split button in the chat header for audio/video calling. This displays multiple numbers for a single contact making it easier to view available numbers to initiate a call.

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							What’s New in Microsoft Teams | December 2020
Multiple Number Dialing in Teams Calling.

Find out more:

Live Captions for 1:1 Calls

Live Captions display the text version of the audio in a Teams call. Admins can disable this capability if desired, and users have control to turn these off. For the most accurate captions possible, it is recommended to speak clearly into the microphone and avoid having multiple people speaking at the same time.

Live Captions for 1:1 Calls.

Find out more:

Microsoft Teams Rooms on Windows updates

Microsoft Teams Rooms on Windows version 4.7.15.0 is now available in the Teams Admin Center. The latest update includes the following new capabilities:

  • Cortana Voice Assistance (Preview): In-room meeting attendees can now use voice assistance powered by Cortana to join and end their meetings without touch. Using natural language, people can simply state “Cortana, join/end my meeting” for a seamless hands-free experience.
  • Control Spotlight from console: People in the meeting room can now control the Teams meeting Spotlight feature from the Teams Rooms console control. Once enabled, the individual identified as the spotlight will be the main video shown to all participants in the Teams meeting.
  • Share HDMI audio: Users connecting to a Teams Room via HDMI can now share their PC audio into the Teams meeting.
thumbnail image 4 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | December 2020
Microsoft Teams Rooms on Windows version 4.7.15.0 is now available in the Teams Admin Center.

Find out more:

Enhanced meeting experiences on Teams phones

Teams phones now support new video layouts such as 3×3 gallery view, large gallery view for more participants and Together mode. Several other updates have been released for Teams phones including meet now, screen sharing and spotlight.

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							What’s new in Teams Phones | December 2020
3×3 gallery view on Teams phones.

Find out more:

Improved Search relevance in Teams messages

Now when searching for messages in Microsoft Teams, the top 3 messages are generated and ordered by a newly developed relevance model – previously messages were ordered chronologically with the most recent messages at the top of the search results.

Keyword search results in Teams
Improved Search relevance in Teams messages

Find out more:

Offline files on iOS

The Teams mobile app for iOS now allows you to access files even when you are offline or in bad network conditions. Simply select the files you need access to, and Teams will keep a downloaded version to use in your mobile app. You can find all your files that are available offline in the files section of the app.

Find out more:

Improvements to video playback experience

Now included in Teams is a faster-loading experience for embedded videos. You will now experience up to 25% reduction in the time it takes a Stream embedded video to load, and up to a 90% reduction in the time it takes for the video to start playing. This means a much faster Stream video playback experience within Teams.

Find out more:

Restricting Windows and Mac managed device sign-in to specific tenants

You can now restrict Teams sign-in for Windows and Mac managed devices to help ensure that employees cannot sign-in to another organization’s tenant using the other tenant’s credentials from the device they are authorized to use for work. This policy can also be used to configure access to personal accounts.

Find out more:

Manage Teams displays in Team Admin Center

Teams Displays are the latest device you can manage from the Teams Admin Center. You can view and manage the device inventory for your organization and do tasks such as update, restart, and monitor diagnostics for devices.

Find out more:

New lobby setting – People I Invite

A new lobby setting – called “People I invite” is being added as an option to the “Who can bypass lobby?” setting. Once enabled, only the participants invited by the organizer in the meeting invite can join the meeting directly. Everyone else is sent to the lobby.

New lobby setting – People I Invite.

Find out more:

Customer Key for Teams (public preview)

Customer Key is built on service encryption and provides an added layer of encryption at the application level for data-at-rest and allows you as the organization to control the encryption keys. Already available in Exchange Online, SharePoint Online, and OneDrive, Customer Key is now available in Microsoft Teams as a preview.

Find out more:


Teams (Education)

Virtual breakout rooms

As mentioned above, Breakout rooms are now generally available in Microsoft Teams! Read more about breakout rooms here.

Teams for Education policy wizard

With the new Microsoft Teams for Education policy wizard, T admins can now easily apply education tailored policies for a safe learning environment.

With the policy wizard you can easily apply the most relevant set of policies for students at a global (Org-wide default) level and apply a custom policy set to a group of educators and staff tailored to their needs. Expected availability, along with more details, will be available on January 7th.

Teams for Education policy wizard.

Find out more:

Classroom Drop-in app

The new Classroom Drop-in app template for Microsoft Teams lets school leaders create “drop ins” to add a user to a Team without the need to bother IT or the instructor. The dropped in user can then check in on conversation, assignments, grades, class meetings and more!

IT admins can setup and install the Classroom Drop-in app from GitHub.

Classroom Drop-in app.

Find out more:

mConnect app

The mConnect app by Skooler lets you use Moodle inside Teams to organize your courses and use Teams to learn and work together. The mConnect app allows you to:

  • Have one workspace with access to Moodle courses, topics, assignments, and calendar in Teams
  • Stay organized with collaborative Learning tabs in Teams channels
  • Save time and be more in control with automated team and membership creation
mConnect app in Microsoft Teams.

Find out more:


Teams (Government)

Virtual breakout rooms

As mentioned above, Breakout rooms are now generally available in Microsoft Teams! Read more about breakout rooms here.

Teams meeting pre-join experience

The improved meeting pre-join experience is now available for GCC customers. Find out more about the updated experience here.

PowerPoint file sharing

Available for GCC and GCC-High, PowerPoint file sharing in Teams allows you to share a PowerPoint file within a Teams Meeting without having to use Desktop or Window sharing. Participants can view the presentation at their own pace, navigate through slides on their own and sync back to the presenter at any time. 

Find out more:

Multiple number dialing

As mentioned above, GCC customers can now see a split button in the chat header for audio/video calling. Find out more here.

Inline message translation (DoD)

Inline message translation is now available for DoD customers so that people who speak different languages can fluidly communicate with one another by translating posts in channels and chat.

Set presence status duration (GCC)

Let others know when you are available in Teams by managing your presence status. GCC customers can now change their presence status for a specific period.

New offline presence status (GCC)

GCC customers can now change your presence to “Offline”. This allows you to have full access to Teams while signaling to colleagues that you are unavailable.

Linux Client available (GCC-High)

The Microsoft Teams Linux client is now available in GCC-High.

Data loss prevention for Microsoft Teams

Data loss prevention (DLP) capabilities in Microsoft 365 government clouds is now extended to include Microsoft Teams chat and channel messages, including private channel messages. 

GCC support for devices management in Teams Admin Center

Device management support in Teams Admin Center is now available in the GCC cloud environment. Admins can now control the entire lifecycle of their Teams devices, which include an increasing variety of supported device types – IP Phones, Collaboration bars, Teams displays, and Teams Meeting Room devices, all from one place.


OneDrive

In OneDrive: Live photos in iOS, Add to OneDrive GA

Live Photos for OneDrive iOS

The OneDrive team have announced that the OneDrive iOS app now uploads and supports Live Photos. When you take a Live Photo, you capture a still image along with several seconds of before and after video.

OneDrive now stores and plays back the full motion and sound of your Live Photos, bringing your memories to life.


	
	 
	
	
	
				
		
			
				
						
							Live Photos come to OneDrive

Find out more:

Add to OneDrive generally available

The Add to OneDrive feature is now generally available. Add to OneDrive makes it easy to add a shortcut to the shared folders directly to our OneDrive. Shared folders include content that others have shared with us through their OneDrive, which surfaces in the “Shared with me“ view or content that is a part of a shared library in Microsoft Teams or SharePoint.

thumbnail image 1 captioned Add to OneDrive makes it easy to add a shortcut to the shared folders directly to our OneDrive
Add to OneDrive makes it easy to add a shortcut to the shared folders directly to our OneDrive.

Find out more:


Power Apps

In Power Apps: AI Builder capabilities now GA, Dataflows Power Automate Connector preview, Power BI dashboard in a model-driven app GA, Power Apps portals capacity consumption reporting, Dataverse support for Power BI Direct Query GA, new way to configure Azure AD B2C provider for portals

AI Builder capabilities now generally available

The Power Apps team have announced that two AI builder preview capabilities are now generally available; multiple outcome prediction and numerical prediction. Both are children of the Prediction model card in AI Builder, but enhance the model substantially. For example, multiple outcome prediction can be used it to predict more than 3 outcomes, like will a shipment arrive early, on-time or late. You can also predict a number, like how many days it would take to close a customer ticket.

Multiple outcome prediction in AI Builder.

Find out more:

Dataflows Power Automate Connector public preview

Now in preview, the Power Automate Dataflow connector comes with templates and sample scenarios that let you get started right away. The new connector provides a new way to react to dataflow events to take action on dataflows.

Dataflows are a self-service, cloud-based, data preparation technology available in Power Apps, Power BI and Dynamics Customer Insights products and portals. ataflows keep your data up to date, so it can be leveraged by Power Apps applications, Power BI reports and Dashboards, Dynamics Customer Insights and many more products and solutions that leverage Data stored in Dataverse or Azure Data Lake Storage Gen2 accounts. 

Trigger dataflows and Power BI datasets sequentially with the Dataflows Power Automate Connector.

Find out more:

Power BI dashboard in a model-driven app now generally available

The Power Apps team have announced the general availability of Power BI reports as system dashboards in model-driven apps.

System and user dashboards in model driven apps support specific reporting features with predefined visualization and are more suited for transactional data that needs to be updated directly on the report, an action occurs on a record or fields are updated on a record in real time.

Power BI reports bring a host of visualization and data manipulation that we have all become accustomed to using with a Power BI report. The ability to quickly build reports using the Power BI tools, publish those reports and extend them to model-driven apps makes it easy to provide your organization with data in one place, removing the need to go outside your model driven or Dynamics application.

Power BI embedding in Power Apps builds on existing capabilities giving users access to shared reports governed by you through standard Power Bi practices that include who you share the report with and licensing.

Power BI report in model driven app.

Find out more:

Power Apps portals capacity consumption reporting

Power Apps admins can now get visibility of their Power Apps portals logins and page views consumption by downloading new reports from the Power Platform admin center. These Excel-based reports allow you to look at the capacity consumed in a 30-day period preceding the selected date.

Power Apps portals capacity consumption reporting is now available.

Find out more:

Microsoft Dataverse support for Power BI Direct Query

The Power Apps team have announced that Microsoft Dataverse support for Power BI Direct Query is now generally available. With the combination of the new Dataverse connector for Power BI and tabular data stream (TDS) endpoint Power BI users have more options when connecting to Dataverse environments, including Dataverse for Teams.

The new connector supports Direct Query providing real-time data and support for the Dataverse security model. In addition, complex data types, such as lookups, choices, and currency are flattened for easy consumption in the model.

Microsoft Dataverse support for Power BI Direct Query is now generally available.

Find out more:

New way to configure Azure AD B2C provider for portals (preview)

Now in preview, A unique preview experience is available now to setup Azure AD B2C with portals using a wizard for a quick and complete configuration directly from the Power Apps portals authentication settings. With the new configuration wizard you are able to choose to add an Azure Active Directory login provider, create or select existing Azure AD B2C tenant, register your portal as an application (new or existing) with the selected tenant and Configure Sign-up & sign-in and Password reset user flows (new or existing).

Configure Sign-up & sign-in and Password reset user flows (new or existing) in the new experience.

Find out more:


Power Automate

In Power Automate: Process advisor (preview), RPA enhancements to Power Automate Desktop, planning a Power Automate project, Power Automate Desktop December release, invoice processing in AI Builder (preview), 8 new connectors

Process advisor (preview)

Process advisor is a process mining capability in Power Automate that provides a deeper understanding of how people work and provides insights about time-consuming processes best suited for automation. With process advisor, you can visualize, identify bottlenecks, and gain insights into the various processes being created across your organization.  

In process advisor you can run simple process recorders, create rich process maps and get in-depth analytics simply and easily.

Analysis of a process with Process advisor
Introducing process advisor (preview).

Find out more:

RPA updates to Power Automate Desktop

With Power Automate Desktop becoming generally available, several robotic process automation enhancements have also been released, including:

  • Role-based sharing: Organizations can share desktop flows across multiple users to derive value from RPA. 
  • Lifecycle management: Manage end-to-end creation and movement of desktop flows across any tenant environment.  
  • Setting execution priorities: Prioritize which desktop flows to run on your machines first based on importance. 
  • Real-time run and queue monitoring: Oversee the health and success of your desktop flow runs with real-time monitoring. 
Priority can be configured at the Desktop flow connector level.
Set execution priority for desktop flows—in preview.

Find out more:

Planning a Power Automate project

The Power Automate team have launched a series of documents to help understand how to automate business processes with Power Automate. In the articles, you’ll learn about the five basic steps of automating with Power Automate, using the best practices and knowledge from Power CAT (Customer Advisory team).

The articles focus on the non-technical aspects of automating business processes with Power Automate, such as how to plan your Power Automate project, how to discover automation areas, how to assess business value, etc.

Find out more:

Power Automate Desktop December 2020 release update

The December 2020 release of Power Automate Desktop is now generally available. This month’s update has several updates including; Execution logs are now available for console runs, input variables of sensitive text type availability, password fields now support the use of variables plus lots more!

Sensitive text input variables
Input variables of sensitive text type are now available to be used in Power Automate Desktop (December 2020 release).

Find out more:

Invoice processing with AI Builder (preview)

The Power Automate team have announced the introduction of a new prebuilt AI model in AI Builder: Invoice processing. With the new AI Builder invoice processing prebuilt model, you can minimize pain points usually found in traditional invoice processes and speed up your invoice processing time, delivering real value back to your business. 

AI Builder Invoice Processing samples
Invoice processing with AI Builder (preview)

Find out more:

8 new connectors released in November 2020

November 2020 saw the launch of eight new connectors to the platform that cover a wide range of industries, from communications, security, and more. 

Find out more:


Power BI

In Power BI: Power BI Report Server Feature Summary, reports in Teams tabs, reports from SharePoint lists, deployment pipelines API, Power BI in Jupyter notebooks, on-premises data gateway, add/ edit data sources, May feature summary, small multiples, template apps one-click update, new sharing exp, backup/ restore support, goals,

Power BI Report Server May 2021 Feature Summary

This month’s new version of Power BI Report Server is out now with lots of new enhancements, including a new field list, new and improved shape options, and several visual formatting features.

Find out more: Power BI Report Server May 2021 Feature Summary

Power BI reports in Microsoft Teams tabs

The Power BI team are making it easier to find Power BI tabs you’ve used in Team channels. An update to the home experience in the Power BI app for Microsoft Teams will allow users to see a new “In Teams” pivot on Power BI home.

View all the tabs you use in Microsoft Teams.
Power BI reports in Microsoft Teams tabs.

Find out more: View all the Power BI tabs you use in Microsoft Teams

Quickly create reports from SharePoint lists

The Power BI team have announced integration within SharePoint lists. This experience empowers SharePoint list and Microsoft List users to easily explore their list data with just a few clicks. 

Find out more: Quickly create reports from SharePoint lists

Deployment pipelines API

The deployment pipelines tool helps BI teams release content in a fast pace and with higher quality. The Power BI team are releasing a new set of REST APIs that allow developers to automate the deployment of content within an existing deployment pipeline. This includes all the types of deployment that exists today, including selective deployment and deploying all the content in a workspace.

Deployment pipelines API for Power BI.

Find out more: Deployment pipelines – automation and Azure DevOps/GitHub integration

Power BI in Jupyter notebooks

You can now tell compelling data stories with Power BI in Jupyter notebooks. Get your Power BI analytics in a Jupyter notebook with the new powerbiclient Python package.

The new package lets you embed Power BI reports in Jupyter notebooks easily. You’ll be able to export data from visuals in a Power BI report to the Jupyter notebook for in-depth data exploration. You can also filter the report for quick analysis or use bookmarks to apply a saved view.

Embed Power BI in Jupyter GIF
Power BI in Jupyter notebooks.

Find out more: Announcing Power BI in Jupyter notebooks

On-premises data gateway May 2021 update is now available

The Power BI team have announced that we have just released the May update for the On-premises data gateway (version 3000.82.6).

Find out more: On-premises data gateway May 2021 update is now available

Add and Edit Power BI data sources on Power Platform Admin Center

The Power BI team have announced two enhancements to gateway management operations on Power Platform Admin center. We have added the new features listed below:

  • Edit data source
  • Add data source

Find out more: Add and Edit Power BI data sources on Power Platform Admin Center

Power BI May 2021 Feature Summary

This months Power BI feature summary is out now including a ton of updates for reporting, analytics, modeling and more!

Find out more: Power BI May 2021 Feature Summary

Small Multiples (Preview) – Roadmap Updates

The small multiples preview feature has been turned on by default in Power BI Desktop. The updated version of small multiples includes many updates since the feature was first released in preview back in December 2020.

Find out more: Small Multiples (Preview) – Roadmap Updates

Announcing template apps one-click update

Template apps are marketplace offers which provide Power BI Pro or Premium users with out-of-the-box reports for common data sources. Now, when you install a template app update, you can choose to update the organizational app as well, enabling you to update the app, navigate to it directly, and continue your work!

Announcing template apps one-click update.

Find out more: Announcing template apps one-click update

New sharing experience

The Power BI team have announced a new sharing experience that allows sharing reports via links. Previously in the old experience, we supported sharing reports by granting direct access. For the new experience, reports can be shared via links in addition to direct access sharing.

Graphical user interface, text, application Description automatically generated
New sharing experience in Power BI.

Find out more: Announcing the new sharing experience

Support for backup and restore of Power BI datasets

Now in public preview, Backup and Restore for datasets in Power BI Premium and Premium per User (PPU) lets you use SQL Server Management Studio (SSMS)Analysis Services cmdlets for PowerShell, and other tools to perform backup and restore operations in Power BI via XMLA endpoints in much the same way as you would for tabular models in Azure Analysis Services (Azure AS).

Support for backup and restore of Power BI datasets.

Find out more: Backup and restore datasets with Power BI Premium (preview)

Query Plan Visual for Power Query Online

Now in public preview, Query Plan visual will allow you to understand what’s happening under the hood of your query with more details than the Step Folding indicator. While Step Folding indicators provide a “check engine light” for every Power Query user, the new Query Plan provides a much more detailed view for advanced users. Similar to how SQL Server’s “” capability can let you see the optimized form of the Query Plan in Power Query Online will let you see how the Mashup Engine will process your query.

Query plan visual for a simple sql query
Query Plan Visual for Power Query Online.

Find out more: Query Plan Visual for Power Query Online

Goals in Power BI

Now in public preview, Goals in Power BI Premium is a data-driven, collaborative, and adaptable way to measure key business metrics and goals built directly on top of Power BI. Goals enables teams to easily curate business metrics that matter most and aggregate them in a unified view.

Goals in Microsoft Teams
Goals in Power BI Premium.

Find out more: Introducing Goals in Power BI

In Power BI: Quickly create reports in Power BI service (preview), Datasets Hub (preview), Anomaly detection (preview), Power BI December 2020 feature summary, DirectQuery for Power BI datasets and Azure Analysis Services (preview), Small Multiples (preview), Information Protection Sensitivity Labels in Power BI Desktop (Public Preview), Admin APIs and Service Principal authentication, on-premises data gateway December 2020, large model support in Power BI Premium GA, Full report attachment subscriptions in Power BI Premium, upgrade classic workspaces, Automate configuration of a template app installation

Quickly create reports in the Power BI service (preview)

The Power BI team have announced there is a new way to quickly create reports in the Power BI service. Rather than downloading Power BI Desktop and importing the data, you’ll now be able to paste data straight into Power BI on the web and have visuals automatically generated for you.

Gif showing the enter quick create process. Steps are described in text in the below blog post.
Quickly create reports in the Power BI service (preview).

Find out more:

Datasets Hub (preview)

The new datasets hub makes it easy to find, explore, and use the datasets in your organization. It provides information about the datasets as well as entry points for creating reports on top of those datasets or for using those datasets with Analyze in Excel.

You can now open Datasets directly from Teams.

Find out more:

Anomaly detection (preview) now supported in Power BI mobile apps

Report consumers can now view and understand anomalies directly from the Power BI mobile app. This capability is available on all apps (iOS, Android, Windows), in all supported form factors (phone, tablet, iPad, and laptop/desktop, including Surface Hub).

When you view a report that has anomaly detection enabled, you’ll see the same detected anomaly indications on the visual that you see in the Power BI service and in Power BI Desktop.

Anomaly detection (preview) is now supported in Power BI Mobile apps.

Find out more:

Power BI December 2020 feature summary

This month’s Power BI feature summary is out now and includes updates in data preparation, data connectivity as well as some new visuals and template apps.

Power BI December 2020 feature summary.

Find out more:

DirectQuery for Power BI datasets and Azure Analysis Services (preview)

The Power BI team have announced that DirectQuery for Power BI datasets and Azure Analysis Services is now in preview. This new feature allows report authors to use DirectQuery to connect to Azure Analysis Services or Power BI Datasets and, if they want to, combine it other DirectQuery and imported data.

There is also an updated Power BI Desktop version 2.88.702.0, released on December 18, 2020 that addresses some common issues.

Introducing DirectQuery for Power BI Datasets.

Find out more:

Small multiples (preview)

Small multiples, or trellising, splits a visual into multiple versions of itself, presented side-by-side, with its data partitioned across these versions by a chosen dimension (e.g., splitting a “sales by category” column chart across product lines or country). This feature is now available in preview.

Small multiples (preview).

Find out more:

Microsoft Information Protection Sensitivity Labels in Power BI Desktop (Public Preview)

The Power BI team have announced that they have extended Power BI’s sensitivity label capabilities by bringing Microsoft Information Protection sensitivity labels into Power BI Desktop, allowing creators to apply sensitivity labels just as they start building their datasets and reports in Power BI Desktop.

Apply a sensitivity label in Power BI Desktop.

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New Admin APIs and Service Principal authentication

The Power BI team have announced that now release new Power BI Admin APIs along with a .NET SDK that enable administrators to create their own custom-made solutions based on Power BI metadata and lineage.

They have also added service principal support for the scanner Admin APIs. Service principal is an authentication method that can be used to let an Azure AD application access Power BI APIs. With this authentication method, you no longer have to maintain a service account with an admin role. Rather, to allow your app to use the Admin APIs, you just have to give your approval once as part of the tenant settings configuration.

Find out more:

On-premises data gateway December 2020 now available

The on-premises data gateway December 2020 update is now available for Power BI. This months release includes; Azure Cosmos DB connector on Gateway, December Version of the mashup engine, .Net Framework Update plus lots more.

Find out more:

Large model support in Power BI Premium generally available

Power BI Premium support for large models is now generally available. With large model support, a dataset in Power BI Premium is limited in size only by the Premium capacity that hosts the dataset. Excluding memory for query execution and processing, this typically means a dataset can grow up to 70-80% of the capacity’s total memory.

Enable large dataset slider
Enable large datasets in Power BI.

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Full report attachment for subscriptions for Power BI Premium

You can now now subscribe to any Power BI report in a premium workspace or app and choose to include the full report as a PowerPoint or PDF attachment. You can either create a new subscription for your report or simply update an existing one. 

Subscription mail with attachment
Full report attachment for subscriptions for Power BI Premium reports now available.

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Upgrade classic workspaces in Power BI

Earlier this year the Power BI team announced a roadmap for upgrading classic workspaces to the new workspace experience. Now, Workspace upgrade has reached general availability, with tools being rolled out to Power BI admins to upgrade classic workspaces. The Power BI team are also providing a roadmap, including dates for removing the ability to create, update, and use content packs in classic workspaces.

Power BI Admins can upgrade workspaces.

Find out more:

Automate configuration of a template app installation

A  a new capability is coming to Power BI that enables template app publishers to automate the configuration of a template app installation for their customers. Template app publishers can preconfigure the template app installation, making life much easier for your customers by eliminating that frequently encountered source of frustration.

Automate configuration of a template app installation.

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Microsoft 365 monthly update – July 2020

In this month’s Microsoft 365 update we take an in-depth look at all the recently released features for all the products within Microsoft 365.

SharePoint Employee onboarding hub, hub visitor permissions, SPMT support for SharePoint Server 2016, Lists rollout, quick edit improvements, image column updates, rename title column, keyboard shortcuts for Pages, block external access via DLP

TeamsMulti-window meeting & calling, “only me” lobby setting, Teams Rooms app, direct guest join, Teams Rooms standard/premium, contextual search, Visio files as tabs, Enhanced device management, Create, manage & deploy chatbots, new BI app, SSO support for tabs, Teams toolkit for Visual Studio, User attribution for bot messages

Teams (Admin)App configuration, Advisor, sensitivity labels in Teams, app lifecycle updates, policy management updates

Teams (Firstline Workers)Time clock on web/desktop, new policy packages, shift activity search

Teams (Education)Large lectures, custom video background policy, delete cross-posts, assignment languages, class materials on Android, student lobby, school data sync team creation,

Teams (GCC)300 participant attendee increase, 9 simultaneous videos, raise hands, PSTN numbers masked, multi-window chat, priority notifications, channel info pane

OneDrive Add to OneDrive, sharing links that block download

Power AppsDataflex, portals caching changes, ThisRecord, monitor mode for model-driven apps, column comparisons

Power AutomateVariable support for UI flows, process receipts/ translate text models in AI builder, loop/ array input support, Office scripts

Power BIOn-prem data gateway July 2020, React component, external tool support, July 2020 desktop feature summary, contact list/ allow contributors to update apps

Power Virtual AgentsManage chatbots in Power Apps, release wave 2

RelatedRemove background noise in Stream, on-demand training, Endpoint Data Loss Prevention (DLP), Azure Sentinel, universal print


SharePoint

New employee onboarding hub from the SharePoint look book

The new employee onboarding hub is a template provided by the SharePoint team that aims to provide resources, support and general information to aid new starters.

It’s available from the SharePoint Look Book site and takes about 20 minutes to provision.

Find out more:

Centralised management for hub permissions

This optional feature allows hub site permissions to be synced to associated sites. Hub site owners can specify access by individuals, security groups, or Microsoft 365 groups.

Find out more:

SharePoint Migration Tool (SPMT) supports migrating content from SharePoint Server 2016 

Now generally available, the SharePoint Migration Tool now includes support for migrations from SharePoint Server 2016. This now means that the SPMT now supports migrations from:

  • SharePoint Server 2016
  • SharePoint Server 2013
  • SharePoint Foundation 2013
  • SharePoint Server 2010
  • SharePoint Foundation 2010
  • Network and local file shares
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The SharePoint Migration Tool now includes support for SharePoint Server 2016.

Find out more:

Microsoft Lists begins roll out

Microsoft have recently announced the roll out of Lists beginning in July and the new app comes with 8 pre-made templates to choose from.

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Microsoft Lists began rolling out in late July.

P.S. if you don’t yet see the Lists app in your list of available M365 apps and you are on first release, open your OneDrive and replace onedrive.aspx with lists.aspx!

Find out more:

Quick edit improvements

Several improvements have been made to the quick edit experience in SharePoint lists. Take a look at them all below:

Fixed row heightWhen in Quick Edit, you will see a new layout option “Fixed Height” within the view drop-down menu.Roadmap ID: 64867
Improved row selectionWhen in Quick Edit, people will see an updated way for selecting single or multiple items in a list or files in a library.Roadmap ID: 64868
Visual updatesIncludes new grid lines, an improved on-hover experience when using your mouse around the grid, themed color bars on the side of list items – including error messaging, a “Create New Item” button at the bottom of quick edit for creating new items inline, and updated column header drop-downs.Roadmap ID: 64871
Sticky columnAs users scroll horizontally across a list in Quick Edit mode, the far-left column remains in place – improving context while viewing and editing.Roadmap ID: 64866

Updates to the image column

Microsoft have improved the image upload experience – including mobile camera support. This is a default column when using the new Asset manager template, and is a column type that can be added to any list or library.

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The new image upload experience for lists items.

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Rename the title column

You can now rename the default title column in SharePoint and the change will be reflected everywhere – in quick edit, on the associated view, and in the list form.

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Find out more:

Keyboard shortcuts for SharePoint Pages

Much of Windows and Microsoft 365 is navigable via keyboard, and this month, SharePoint pages joined in.

Microsoft have introduced keyboard shortcuts for SharePoint pages. You can see all the available keyboard shortcuts by pressing Shift + ? when editing the page.

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When in page edit mode, click Shift + ? to bring up the page keyboard shortcuts.

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Office 365 Data Loss Prevention treats files as sensitive by default until fully scanned

You can now enable Data Loss Prevention (DLP) to automatically block external access to new files in SharePoint and OneDrive until they have been fully scanned by the service for sensitive information.

If the file has no sensitive content based on the DLP policy, then guests can access the file. If the policy identifies a file with sensitive content, then guests continue to be prohibited from accessing the file.

To mark new files sensitive by default, you will need to change a tenant property using PowerShell and a cmdlet.

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Create and manage DLP policies on the Data loss prevention page in the Microsoft 365 Security & Compliance Center.

Find out more:


Teams

Multi-window for meeting and calls

Microsoft have announced that the new multi-window meeting and calling experiences has started rolling out. This new experience is the foundation for not only pop-out meetings and calling, but for Together mode and Large gallery views. 

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New multi-window meeting and calling experiences in Teams.

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New Teams Meeting lobby setting “only me”

A new lobby setting has launched for Teams Meetings that gives you greater control over who can enter your meeting. An “only me” option has been added to the “Who can bypass lobby?” setting.

Once enabled, only the organizer will be able to join the meeting directly. Everyone else, including people from within the same organization, will be sent to the lobby.

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New lobby setting in Teams Meeting Options: “only me”.

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Microsoft Teams Rooms, app version 4.5.35.0 now available

The latest Teams Rooms app is out now! Updates include:

  • Support for video gallery-only layouts: For meeting room configurations with a single front of room display, you can now switch between viewing the video gallery or presented content.
  • Raise hand: During a meeting, you can raise a virtual hand from the center of room console to let people know you want to contribute without interrupting the conversation.
  • Default speaker volume settings: From within the Teams Rooms settings, device administrators can now set a default volume level for in-room conferencing and system speakers.
  • Direct guest join for Cisco Webex meetings and devices: Now Teams Rooms and Cisco Webex meeting room devices can connect to each other’s meeting services via embedded web technologies.
  • Auto-enrollment and device management from Teams Admin Center: Microsoft Teams Rooms have been added to the list of devices that can be managed through the Teams Admin Center.
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Microsoft Teams Rooms, app version 4.5.35.0.

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Direct guest join

Microsoft have announced that direct guest join has reached general availability and is available through the latest Microsoft Teams Room app, version 4.5.35.0.

The direct guest join capability enables meeting room devices to connect to meeting services from other vendors via embedded web technologies.

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Direct guest join is now generally available.

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New options to enable and manage Microsoft Teams Rooms devices

Microsoft Teams Rooms Standard and Teams Rooms Premium are the new tiers to manage Teams Rooms devices:

  • Microsoft Teams Rooms Standard: Formerly known as the Meeting Room SKU, this enables inclusive meeting room experiences across Teams Rooms, collaboration bars and Surface Hub. Standard provides the necessary licenses for Microsoft Teams, Skype for Business Online, and Intune management.
  • Microsoft Teams Rooms Premium: Includes all the licenses that come with Microsoft Teams Rooms Standard while providing additional value through a cloud-based remote management service.

Find out more:

Contextual search

You can now search for content in a specific channel or chat by pressing CTRL + F. Search results will only contain messages and files found in the selected chat or channel.

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Contextual searching in Teams channels and chats.

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Microsoft Information Protection sensitivity labels in Teams

Sensitivity labels for Teams, SharePoint sites, and Microsoft 365 Groups is now generally available. You can now associate a sensitivity label with policies related to privacy, external user membership, and unmanaged device access. 

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Sensitivity labels for new Teams.

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Access and manage Visio files in Microsoft Teams with tabs

With the new Visio as a tab feature, you can create a tab from any Visio file (new or existing) in Teams with a single click. Adding a tab in Teams is now available to all Teams users.

NOTE: Editing is only available for those with a Visio Plan 1 or Plan 2 subscription.

Find out more:

Teams (admin)

Enhanced device management capabilities in Teams Admin Center

New device management capabilities in the Teams Admin Center make it easier to deploy and manage a fleet of devices, with improvements across device set-up, bulk management tasks, and health monitoring. And now you can manage your Microsoft Teams Room devices in the same place as your collaboration bars and IP phones.

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Manage Microsoft Teams Rooms and other Teams devices using enhanced device management capabilities in Teams Admin Center.

Find out more:

Configure apps from the Teams admin center

You can now configure your applications from the same Teams Admin Center portal, without the need to jump between portals to the application store to perform the changes.

Find out more:

Advisor for Teams

Now generally available, Advisor for Teams is a new onboarding tool that offers recommended plans and a collaboration space for the deployment team to streamline the roll out of all the Teams workloads, including messaging, meetings and calling and Skype for business upgrade workloads. 

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Advisor for Teams.

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App lifecycle announcements

Microsoft have announced the following new capabilities to ensure that users can more easily leverage the key business apps they use every day inside of Microsoft Teams:

  • Custom apps Submission to Approval: You will now be able to submit Teams apps through any of these clients and trusted sources (e.g.: Visual Studio Code, Power Virtual Agents, Power Apps and more) via our App Submission Microsoft Graph API – streamlining the process of submitting apps directly to the Teams Admin Center for IT admins to review and approve.
  • Custom app publishing: You will be able to leverage a streamlined process to manage – review, approve and publish custom apps directly from the Teams Admin Center. An admin can view the custom apps publishing status, manifest details, and update their status from ‘submitting’ to ‘publishing’ so that end users will be able to access those apps.
Custom app publishing in the Teams admin center.
  • Install app to a team from Teams Admin Center: To create a customized, more productive environment for the users, you can now install an app for any team in your organization.
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Add an app to a team from the Teams admin center.
  • Application monetization and bringing the purchase to Team Admin Center: A new third-party subscription purchase experience will enable you to view and purchase subscriptions associated with the 3rd party Teams apps.
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App monetization in the Teams admin center.

Find out more:

Policy management updates

Several enhancements in this area to help IT admins assign policies to users in Teams, including:

  • Package batch assignments: now generally available, bulk policy assignment in PowerShell now supports:
    • Policy assignment to O365 groups
    • Batch assignment of policies (up to 5K users)
    • Batch assignment of policy packages (up to 5K users)
  • Changes in Incoming IP video policy: Microsoft are updating meeting policies to allow you to prevent both outgoing and incoming video as needed.
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Changes in Incoming IP video policy.

Find out more:

Teams (Dev)

Create, manage, and deploy Power Platform apps and chatbots

With the advent of Microsoft Dataflex – a built in relational database for Teams – makers can build, deploy, and manage these apps using Power Apps and chatbots using Power Virtual Agents to simplify and digitize their everyday work.

Create, manage & deploy chatbots from within Teams.

Find out more:

New Power BI app

The new Power BI app for Teams enables you to access reports and dashboards in Teams to easily find insight in context and collaborate.

This app also helps you make data-driven decisions at scale with confidence and provides new ways to connect insight to action through sample reports, automation, and easy sharing functionality.

The new Power BI app for Teams.

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Single-Sign On (SSO) support for Teams tabs with Azure Active Directory

Teams tabs now support single sign-on (SSO) with Azure Active Directory for both desktop and mobile. Developers can now build their apps to sign-in their users using the same account they are using to sign into Microsoft Teams.

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Single-Sign On (SSO) support for Teams tabs with Azure Active Directory.

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Microsoft Teams Toolkit for Visual Studio and Visual Studio Code

Microsoft Teams Toolkits for Visual Studio and Visual Studio Code provides developers everything they need to jump start their Teams app development journey. From code through publish, these toolkits provide a frictionless and enjoyable experience building Teams apps.

Find out more:

User attribution for bot messages

In scenarios where a bot sends messages on behalf of a user, attributing the message to that user can help with engagement, showcase a more natural interaction flow and helps condense the card design.

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User attribution for bot messages.

Find out more:

Teams (Firstline Workers)

Time clock now available on Web and Desktop

Time clock provides a hybrid clock in and clock out experience so Firstline Workers can start their shift from wherever their work is, whether remote or at the job location, all with the geo-fencing capabilities.

Now, employees will be able to clock in and out of Shifts directly from web or desktop with Time clock along with the existing mobile experience.

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Time clock now available on Web and Desktop.

Find out more:

New policy packages for Firstline Worker and Managers

Firstline Worker and Firstline Manager policy packages for Teams provide IT administrators with pre-defined policies and policy settings tailored for their entire Firstline Workforce. Policy packages simplify, centralize, and help provide consistency when managing policies for Firstline Workers and managers across your organization.

NOTE: These new policy packages will be available by default in the Admin Center and in PowerShell. 

New policy packages for Firstline Worker and Managers.

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Search for Shifts activities in Teams Shifts Audit Logs

Audit logs for Shifts provides IT admins a unified view and search functionality to help monitor and keep track of activities. Staying on top of employees clocking in and out and making edits to shifts is critical to ensuring smooth and compliant operations.

Find out more:

Teams (Education)

Allow more students to join large lectures

Beginning in July 2020, Teams meetings are now available for up to 300 attendees (up from 250), with support for up to 1,000 students coming by the end of the year.

When you want to bring in more students or faculty to watch a presentation or discussion, Teams will also support a view-only meeting experience for up to 20,000 participants.

Find out more:

Roadmap ID: 64225

Student Lobby

To prevent uninvited students in class, Student Lobby – which keeps students in a lobby until invited in by the educator, is now available. This tied to the “only me” bypass lobby feature detailed in this post.

Find out more:

School Data Sync (SDS) team creation again available

Admins can (once again) automatically bulk-create both Microsoft 365 Group and class Teams for their educators. This helps to save educators time and makes a new team “locked” and inaccessible by students until educators unlock the team.

Find out more:

Teams (GCC)

Microsoft Teams meeting attendee limit increases to 300 participants (GCC, GCC-High, and DoD)

To help customers meet rapidly changing communication and meeting needs, Microsoft have increased the maximum number of participants allowed in a Teams meeting to 300.

Find out more:

Increase in the number of simultaneous videos in Teams meetings (GCC-High and DoD)

Microsoft have increased the number of participants who can be viewed simultaneously on the Teams meeting stage from 4 to 9. This new experience optimizes for attendees who have enabled video and places the remaining audio-only participants below the meeting stage.

To provide a high audio and video quality experience, the layout logic will consider user bandwidth and alter the number of videos shown to provide the best meeting experience.

Find out more:

Raise Hands (GCC, GCC-High, and DoD)

The raise hands feature allows meeting attendees to identify that they wish to speak by toggling the hand icon in the meeting control bar, making it easier to actively participate in meetings.

Raise hands is available for both PC, Mac, and web-based clients to start, with mobile applications quickly following.

Find out more:

PSTN participant phone numbers masked from external users (GCC)

For those with Audio Conferencing enabled for their Teams meetings, Microsoft will mask the PSTN participant’s phone number to users who have joined from outside of your organization.

Find out more:

Multi-Window Chat (GCC, GCC-High, and DoD)

You can now pop out individual Teams chat conversations into a separate window, to help them streamline their workflow and more easily move between ongoing conversations.

Find out more:

Priority notifications in Gov Clouds (GCC, GCC-High and DoD)

Priority notifications alert a recipient of an urgent message on their mobile and desktop devices until a response is received, every two minutes for up to 20 minutes. IT Admins can manage this feature as part of messaging policies in Teams.

Find out more:

Channel info pane (GCC)

Selecting the “Channel info” icon in the channel header will display summary information related to that channel including the description, a list of recent contributors and members, as well as system messages.

Find out more:

Custom video background policy

IT admins now have the opportunity to create a custom video background policy for Teams meetings. The setting controls whether users can customize their video background in a meeting.

Find out more:

Team owners can delete a cross-post

If a student gets a little too enthusiastic and posts inappropriate content across multiple channels, a team owner can now delete cross-posts.

Find out more:

More languages supported in Assignments

Assignments is growing even more globally inclusive with additional languages supported including Croatian, Estonian, Greek, Hungarian, Indonesian, Latvian, Lithuanian, Romanian, Slovenian, Ukrainian, and Vietnamese.

Find out more:

Class Materials now available on Android

With students working from a variety of devices, including many mobile devices, it’s important that they have access to the core curriculum. To make learning more equitable, the Class Materials folder is now available on Android.

Find out more:


OneDrive

Add to OneDrive

This enables you to add shared folder shortcuts directly to your OneDrive. Shared folders include content that others shared with you through their OneDrive or content that is a part of your shared library in Microsoft Teams or SharePoint.

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Add to OneDrive.

Find out more:

Update to sharing links that block download

Microsoft have expanded the list of supported file types that users can create block download links for. This update includes support for PDF files, Images, Audio, and other non-text and non-video file types.

Update to sharing links that block download.

Find out more:


Power Automate

Variable support in UI flows

Microsoft have announced the availability of variables inside UI flows. With this feature, users can add variables to perform multiple actions within your UI automation. You can use variables for data types such as integer, float, array or string.

For example, you can use a variable to count how many times an operation was performed in a loop. Or you can use variables to create a string array with screen recordings done in a UI flow loop.

The append to array variable action inside UI flows.

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Process receipts and translate text with AI Builder

Two new prebuilt models for AI Builder have been released in preview by Microsoft – receipt processing and text translation.

Receipt processing lets you read and save key information from common sales receipts to automatically pre-populate expense reports simply by scanning photos of your receipts. The prebuilt model uses optical character recognition (OCR) to extract both printed and handwritten text from receipts. You can retrieve valuable information such as the merchant details, transaction date and time, list of purchased items, tax, and totals.

Receipt processing in AI Builder.

Text translation can be used to process text in real-time from different languages from your customers worldwide, for internal and external communications and to keep language consistency in the text data that you store. Now available in preview, no trial or subscription required to try this feature.

Text translation in AI Builder

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Support for loop & array inputs in UI flows

Loop and array inputs are now available inside UI flows. With this feature, you are able to add a loop to your UI automation as a post-recording activity.

You will be able to pass an array object as input variable from an API flow to a UI flow, and then create a loop within UI flow script to perform repetitive action within your UI automation.

Set up array inputs in UI flows.

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Support for Office Scripts in the Excel Online (Business) connector

Now in public preview, Office Scripts are now supported within the Excel Online (Business) Connector. Office Scripts allow you to accomplish a vast array of tasks and complex sequences of actions. Effectively any operation possible in Excel for the Web is now achievable programmatically. 

Run script action (preview) within the Excel Online (Business) Connector.

Find out more:


Power Apps

Microsoft Dataflex

Microsoft Dataflex, the new name for the Common Data Service is a “low-code data platform for Teams, and provides relational data storage, rich data types, enterprise grade governance, and one-click solution deployment”.

Microsoft Dataflex for Teams is being rolled out as part of existing Microsoft 365 subscriptions, but there is also Dataflex Pro, which offers wider integrations to Microsoft and other non-Microsoft products.

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Microsoft Dataflex for Teams.

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Caching changes for Power Apps portals version 9.2.6.x or later

As a part of July release (version 9.2.6.x), the Power Apps team are unifying caching approach for capacity-based portals and add-on portals.

After changes in this release, you won’t have to manually clear configuration entity cache for capacity-based portals. Additionally, high load portals should see improved performance and a reliable data cache refresh.

Caching changes for Power Apps portals version 9.2.6.x or later.

Find out more:

ThisRecord, As, and Sequence formulas

You can now refer to the whole record in ForAll and other record scope functions with ThisRecord. With this change you can name records with the As operator, allowing you to clarify formulas and work with all the records in nested ForAll and Gallery controls.

The Power Apps teams have also added Excel’s Sequence function to generate a table containing a sequence of numbers, perfect for iterating a specific number of times with ForAll.

ThisRecord in action within a collection in Power Apps.

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Monitor tool now supports model-driven apps

The monitor tool is now available to support model-driven apps. Monitor tool provides a way to view a stream of events from a user’s session in order to diagnose an issue.

The latest build currently supports:

  • KPI for page loads, command executions, and other major events
  • Network request details
  • Warnings for synchronous XHR’s
  • Custom script errors (e.g. onload, ribbon rule evaluation)
  • Form execution event details (e.g. onload, onchange)
  • Form visibility reasons for controls and related menu items
  • Power BI control failure and performance events
Monitor mode for model-driven apps.

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Column Comparison through FetchXML, SDK, and OData

The Power Apps team have announced the availability of column comparison in CDS-based queries. Column comparisons will allow you to use FetchXML, SDK or OData to perform column comparisons for the Common Data Service.  Column comparisons will also work in the Power Apps expression language with CDS version 9.1.0000.19562 or later.

Find out more:


Power BI

On-premises data gateway July 2020 update

The July update for the On-premises data gateway (version 3000.51.7) is out now. The latest update includes:

  • OAuth support via the gateway
  • Set your own Azure Relay for the data gateway
  • July  Version of the mashup engine
OAuth support as part of the July 2020 on-premises data gateway.

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React Power BI component

The new React Power BI component supports both JavaScript and TypeScript and will help you embed your analytics in a React web application. Using the React component you can now get up and running quickly with embedded analytics in your application.

React demo application
The new React Power BI component.

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External tool support in Power BI Desktop (public preview)

The Power BI team have announced the public preview of external tool support in Power BI Desktop providing:

  • BI professionals a range of additional semantic modeling features, DAX query/expression optimization and authoring, and application lifecycle management (ALM) capabilities.
  • An extensibility model empowering customers to build their own tools to extend the core functionality of Power BI Desktop for their own needs.
External tools ribbon
The External Tools ribbon contains buttons for external tools installed on the machine and registered with Power BI Desktop.

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Power BI Desktop July 2020 Feature Summary

July’s desktop feature summary includes several enhancements to Q&A, gradient legend support, ability to further customize slicer header text and the general availability release for both relative time filter and model view enabled for live connect, plus lot’s more!

Power BI July 2020 desktop feature summary.

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Contact list for Power BI apps & allow contributors to update

Two new enhancements in Power BI that are available now. First, the new contact list for apps makes it easier for app users to get help when they need it and for app owners to receive notifications about the app. 

Also, a new option to allow contributors to update app content helps workspace admins manage access more effectively. A workspace Admin will find the Allow contributors to update the app for this workspace option in the settings pane for a new workspace experience workspace.

Screenshot of the Allow contributors to update the app for this workspace setting
New option to allow contributors to update app content in Power BI apps.

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Power Virtual Agents

Create & manage chatbots from Power Apps

Power Apps users can now access a Chatbots component in the Power Apps maker portal in order to create and manage their Power Virtual Agents bots.

Once you create the bots in your environment, you can easily manage them from the Chatbots > List view.

You can now create and manage chatbots within the Power Apps maker portal.

Find out more:

Power Virtual Agents 2020 release wave 2 notes available

Information around the features planned to be released as part of the 2020 release wave 2 are out now. Some planned features include expanding capabilities in the authoring experience from deeper Microsoft Teams integration, tools to create richer content, Adaptive Cards capabilities, authentication improvements, improved Power Automate integration, plus more.

Find out more:


Related

Remove unwanted background noise from videos in Stream

Noise suppression in Stream can be turned on by video owners to allow viewers to isolate speech from other sounds and music during playback.

Noise suppression can be switched on or off for each newly uploaded video.

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Noise suppression in Stream.

Find out more:

On-demand training sessions for SharePoint, OneDrive, Teams, Yammer, and Stream

A series of training videos covering the recent updates across SharePoint, OneDrive, Microsoft Lists, Microsoft Teams, Project Cortex, Yammer, and Stream  – including information for employees, admins, and developers can be found below:

Microsoft 365 Collaboration [keynote]OneDrive powers intelligent file experiences across Microsoft 365Collaboration & external file sharing across Microsoft 365
Microsoft Lists – Share and track information across Microsoft 365Design productivity apps with SharePoint lists and libraries, Power Apps, and Power AutomateKnowledge and Project Cortex – the Microsoft 365 Vision
Connect the workplace with engaging, dynamic experiences across your intranetThe New YammerMicrosoft 365 Live Events and remote work
Architecting Your IntranetMigration to SharePoint, OneDrive, and Microsoft Teams in Microsoft 365, free and easySharePoint developer overview
Jumpstart your projects with community projects from Patterns and Practices (PnP)Security and compliance in SharePoint and OneDriveView and share all via the “SharePoint, OneDrive, Teams, and Yammer training – 2020-H2” YouTube playlist

Find out more:

Endpoint Data Loss Prevention (DLP)

Now in public preview, Endpoint Data Loss Prevention (DLP) extends data loss prevention to devices. Building on Microsoft Information Protection, Endpoint DLP extends the existing DLP capabilities in Microsoft 365 to your devices, helping you to meet compliance requirements and protect sensitive information.

An image show how quickly you can ID and detect insider threats.
Endpoint Data Loss Prevention (DLP).

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Azure Sentinal

Several new third-party connectors have been introduced across Microsoft Azure Sentinel to simplify gaining security insights across many leading solutions and partners, including networks, firewalls, endpoint protection and vulnerability management.

Azure Sentinel lets you build a more complete picture of the threats that your organization faces, conduct deep threat hunts across your environment, and use the power of automation and orchestration in the cloud to help free up your security analysts to focus on their highest-value tasks.

Find out more:

Universal print

Universal Print, a cloud-based print infrastructure that creates a simple, secure print experience for Microsoft 365 customers, is now in public preview.

With Universal Print, organizations no longer need to maintain on-premises print servers or install printer drivers, reducing the time and effort needed by IT to maintain the print environment.

An animated image showing how you can simplify your print infrastructure with a cloud-based print solutio
Universal print in Microsoft 365.

Find out more:


Resources

Microsoft 365 monthly update – June 2020

Here’s an in-depth look at what’s been released and upcoming through the month of June 2020:

SharePoint acronym answers, enable modern comms site experience on team sites, site analytics, cumulative analytics for hubs, new migration manager landing page, teal default site theme, fluent design updates, quick edit updates, bulk edit in forms, connected web parts, SharePoint Starter Kit v2

Teams7 x 7 + large gallery view, breakout rooms, multi-window meetings & calling, meeting attendee limit increase, new experience for launching instant channel meetings, organizer joins meeting directly, safe transfer calling, session border controllers, priority notifications, pulse surveys

Teams (cont.)Bose teams peripherals, Teams phones updates, new features for Surface Hub, schedule meetings in Teams free, Teams mobile on-demand chat translation, Teams PowerShell, incoming webhooks, class insights (Education), updates for US GCC

OneDrive add to OneDrive, update to sharing links, synced metadata, open in review mode, Teams sharing experience, move and keep sharing, comment notifications, address bar sharing, sync admin reports, enhanced file protection, streamlined admin experience

Power Apps convert add-on portals to new license model, new AI Builder models enter GA, dynamic schema

Power Automate RPA (UI flows) in a Day, UI flows June update, six new connectors, AI Builder dedicated actions

Power BIideas.powerbi.com SSO, enhanced connectivity for Snowflake, new looks for getting apps, on-premises data gateway update, data protection capabilities GA, dark mode iOS, desktop feature summary June, updated mobile authoring

FormsForms in Excel, specific user sharing, individual responses no longer limited to 300, one-click recycle bin, detailed mobile view for text questions,

Relatedtemporary live attendance increase in Yammer extended, Poll in Outlook, PowerPoint Presenter Coach, updated Groups management features

SharePoint

Acronym answers now available with Microsoft Search in SharePoint

Acronym Answers allows Search administrators and editors to create definitions for commonly used acronyms and abbreviations to help people discover their meaning – be them new or unfamiliar.

Acronym answers are configured in the Microsoft Search admin center.

Find out more:

Enable the modern communication site experience on classic sites

This PowerShell cmdlet allows SharePoint admins and site owners to the modern communication site experience on any classic team site that meets the requirements, including the root site. 

To start, run the “Enable-SPOCommSite” PowerShell cmdlet. This action does not change any site permissions or remove any content, nor does it create a new Microsoft 365 Groups membership. 

Demo showing how to enable the communication site experience for a classic SharePoint team site.

Find out more:

SharePoint site usage analytics

Site usage is getting a new report that details the average time spent per user. You will see a trend line for the time people spend on site pages and news posts for 7-day and 30-day periods.

Note: the report does not yet include time on lists, in documents, site admin pages, or when pages are viewed via mobile.

New reports on the site usage page in SharePoint detail the average time spent per user.

Find out more:

Cumulative analytics for Hub sites

Hub site owners can now analyze aggregate usage analytics for their SharePoint hub sites, including all associated sites. This report displays usage data (including total visits, unique viewers, top sites, popular content) for all associated sites in the hub.

Find out more:

New Migration Manager landing page

Microsoft have consolidated their migration tooling with a one-stop-shop for access to Migration Manager for file share and Box migrations as well as the SharePoint Migration Tool and Mover.

The new, consolidated page for Migration in the SharePoint admin center.

Find out more:

Updating the default site theme from blue to teal

SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Group connected team sites, and sites that have been customized, will not be impacted.

Moving forward, new sites will automatically default to the new teal theme. The new teal theme can be changed to the former blue theme at any time in the Change the look panel.

SharePoint communication site with the new Teal site theme.

Find out more:

Fluent design updates

The Fluent design system is being applied to SharePoint which will result in some visual changes like larger and bolder typefaces, increased opacity for drop shadows, and rounded corners for square graphical elements.

Find out more:

Improvements to the Quick Edit experience for SharePoint lists and libraries

Several new features have been added to the Quick Edit experience for lists and libraries in SharePoint, including:

  • Save a view in Quick Edit – Users can save a view in Quick Edit for any SharePoint list or document library. Roadmap ID: 64229
  • Quick Edit page size expanding from 30 items to 101 – Users will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
  • Create all column types directly within Quick Edit – Users will now have the ability to create all column types directly from Quick Edit. Roadmap ID: 64171
Create all column types directly from Quick Edit.
  • Open a list or document library item within the view form from Quick Edit – Users will see their list and document library view forms inside of the Quick Edit experience. Roadmap ID: 64230
  • New hyperlink field and date column editors in Quick Edit – Now when you add a hyperlink and text to an item or add or update it’s date and time, you’ll have a much better experience doing it.  Roadmap ID: 63275
  • Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232
View and edit items in forms inside of Quick Edit.

Bulk edit your list items and file properties in the form

You can now select multiple items and edit their list items or documents properties at once in the form.

Once you select multiple items in a list, you’ll see it reflected in the form where it says “Edit 3 items” and it shows only the fields that can be bulk edited.

Find out more:

List and library web parts consume dynamic data

Dynamic filtering allows you to filter the contents of a list or library web part on a page depending on a value selected in another list or library web part on that same page. Think of one being a source and the other being a way to visualize the item details.

The List web part on the left is connected to the Document Library web part on the right.

Find out more:

Updated sharing links that block downloads for PDFs, images and audio files

You can now create sharing links that block the download of Office files. This sharing link allows recipients to read the file, but not download it.

Note: admins can control whether the “block download” setting appears only for Office files or whether it will allow additional file types by editing the BlockDownloadLinksFileType setting in the Set-SPOTenant or Set-SPOSite PowerShell cmdlets. The options are “enable for only Office files” or “enable for all supported files” (now the new default).

Find out more:

SharePoint Starter Kit v2

This is a comprehensive solution designed for SharePoint in Microsoft and SharePoint 2019 which provides numerous SharePoint Framework (SPFx) web parts, extensions, and other components, as well as PnP PowerShell driven provisioning which you can use as an example and inspiration for your own customizations.

Find out more:


Teams

Coming to preview this month large gallery view expands the Teams grid view to 7×7, which will accommodate up to 49 participants at once on a single screen.

Large gallery view in Microsoft Teams meetings showing 49 participants at once on a single screen.

Find out more:

Virtual breakout rooms

Coming later this year, Breakout Rooms allow meeting organizers to split their Teams meeting participants into small groups. Teams facilitates this by assigning participants into a requested number of rooms, whether automatically directing people or prompting them to join.

Organizers can jump in between meetings on their own, or when requested by a participant, provide announcements to the individual rooms, and recall everyone back to the meeting at any time. Any collaboration and coauthoring done during the breakout can be shared back to the larger meeting once everyone is back together. 

Find out more:

Multi-Window for Meetings & Calling

Multi-window experiences are coming to Teams meetings and calling. You will have the ability to pop out meetings and calling into separate windows to help them optimize their workflow. These experiences can be turned on directly within Teams for PC and Mac clients.

Multi-window capability coming to Microsoft Teams meetings and calling.

Find out more:

Meeting attendee limit increases to 300 participants

Now generally available, Microsoft have the maximum number of participants allowed in a Teams meeting to 300.

Find out more:

New experience for launching instant channel meetings 

The Meet Now buttons in Teams channels will have a new home. You will soon find them in the Channel header where you can easily find and launch a channel meeting.

Meet Now buttons can now be found on the right side of a Channel header in Microsoft Teams.

Find out more:

PSTN participant phone numbers masked from external users

For customers with Audio Conferencing enabled for Teams meetings, PSTN participants’ phone numbers will be masked to all users who have joined from outside of your organization.

Find out more:

New lobby setting: only the organizer joins the meeting directly

A new lobby setting is coming to Teams. Microsoft are adding “Only me” as an option to the “Who can bypass lobby?” setting. Once enabled, only the organizer will be able to join the meeting directly. 

Find out more:

Safe Transfer

You will now be able to transfer a call safely to any other user in your organization. Safely means that if the target user does not answer the call, it will ring back to the transferrer.

NOTE: The person transferring the call must be a Teams user and the person the call is being transferred to must be either a Teams or Skype for Business user in the same tenant or in a federated tenant.

Find out more:

New Session Border Controllers (SBC) certified for use with Microsoft Teams Calling

Microsoft have announced that both Cisco and Avaya will join the list of Session Border Controllers certified for Direct Routing.

Find out more:

Priority notifications

Priority notifications for Microsoft Teams grants you the ability to continually send notifications that repeat every two minutes for up to 20 minutes on all messages marked as urgent.

NOTE: Priority notifications are not currently available for GCC, GCC High, or DoD customers, however this is on the Microsoft 365 Roadmap for next month.

Priority notifications can be found in the message actions tray.

Find out more:

Pulse survey templates

We have designed several Microsoft Forms templates for sentiment, employee issues, challenges, and health status surveys and more. These surveys can then be deployed via Teams channels.

Find out more:

New Bose noise cancelling headphones Teams certified

Bose have released the new Bose Noise Cancelling Headphones 700 UC as part of the Teams peripheral offering. With a USB Bluetooth adaptor and a Teams Button that lets users launch Teams to join meetings or check voice mails, NC700UC Teams certified headphones allow users to have reliable and instantaneous connection to Teams. Available August 2020.

Bose Noise Cancelling Headphones 700 UC

Find out more:

New capabilities on Microsoft Teams phones

Several new features and capabilities on Microsoft Teams phones were released this month, including:

  • People App for Microsoft Teams phones – allows you to easily connect and collaborate with teammates, colleagues, friends, and family.
People (left) and create contact or contact group (right).
  • Live Captions – Microsoft Teams phones will now present real time captions in meetings and group calls.
Microsoft Teams phones will now present real time captions in meetings and group calls. 
  • Raise Hand – You can raise a virtual hand from your Teams phone to let people know you want to contribute without interrupting the conversation.
You can now use the raise hand feature on Teams phone.
  • Transfer to Contacts – When transferring a call, Microsoft Teams phones will now suggest frequent contacts to easily transfer calls with a single touch. 
  • Seamless Lock/Unlock with your PC – With this new feature, your Teams phone and Teams PC client will have a coordinated and seamless lock and unlock experience.
  • Auto Dismiss “Rate my call” and “Call ended” Screens – Support to auto dismiss “Rate my call” and “Call ended” screens for users to continue with their productivity after completing the call.
  • Teams and Skype Interoperability – Users will be able to make and receive audio and video calls from Skype for Consumer (SFC) through Microsoft Teams phones.

Find out more:

New Teams features on Surface Hub

With the latest Surface Hub app update 0.2020.13201.0 there are several highly requested features to the Teams experience on Surface Hub:

  • 3×3 gallery view – view up to nine meeting participants simultaneously in full screen mode, in the new 3×3 video grid
  • External user search – Through the “Meet Now” feature on Surface Hub, you can now search and initiate 1:1 calls with federated Teams or Skype for Business users
  • Incoming PSTN calls – in addition to making outgoing PSTN calls through Teams, Surface Hub you can now receive incoming PSTN calls

Find out more:

Scheduled meetings coming to Teams free

You can now schedule meetings and send out invitations in advance in Teams free. You will have the option of either copying the meeting link to send or you can send the meeting invite via your Outlook or Google calendar.

Microsoft Teams free users can schedule meetings and send out invitations via your Outlook calendar.

Find out more:

Teams Mobile On-Demand Chat Translation

Inline message translation ensures that everyone has a voice and facilitate global collaboration. With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat.

On-Demand Chat Translation has already been available on desktop and web, and now will be available on iOS.

Find out more:

PowerShell improvements for Teams

Two improvements to the Teams PowerShell modules have been released this month:

  • Moving Teams Beta module to production gallery
  • Refined technical documentation set

Find out more:

Incoming Webhooks for Adaptive Cards

Incoming webhooks in Teams now support Adaptive Cards and is generally available. Developers will now be able to take advantage of the rich and flexible capabilities within Adaptive Cards to send content via incoming webhooks in Teams from their web service. 

Incoming webhooks in Microsoft Teams now support Adaptive Cards.

Find out more:

Class Insights

Now generally available, Class Insights enables educators to see and understand student engagement using intelligent data analytics. You can see grades and track engagement in meetings, communications and assignments from the whole class or an individual student.

Class Insights dashboard in Microsoft Teams allows educators to use intelligent data analytics to understand student engagement.

Find out more:

Teams updates for US Government

Here are the new capabilities for US GCC customers:

  • Live captions in Teams meetings
  • Enable organizers to change lobby settings for PSTN meeting participants
  • Announce when PSTN participants join/leave the meeting
  • Shifts in Teams now available for GCC customers

Find out more:


OneDrive

Add to OneDrive

Rolling out in public preview Add to OneDrive makes it easy to add shared folders directly to your OneDrive. Shared folders include content that others shared with you through their OneDrive or content that is a part of your shared library in Microsoft Teams or SharePoint.

Add to OneDrive is now in public preview.

Find out more:

Teams sharing integration

Microsoft are beginning to roll out a unified file sharing and access control experience to Teams, that you will already be familiar with in other apps like OneDrive or Outlook.

So when you go to share a file from within Teams, you’ll have the option to create sharing links that provide access to anyone, people within your organization, people with existing access, or specific people, including those in a private or group chat.

The file sharing experience in OneDrive and Outlook is coming to Teams.

Find out more:

Synced metadata

This is a big update for you SharePoint buffs! Currently shared libraries with mandatory metadata synchronizes as read-only.

Microsoft have announced that in the next few weeks they are rolling out an update to the OneDrive sync app supporting read and write sync for shared libraries that contain required metadata. This will enable business users to edit content in their synced libraries while working from their desktops.

Find out more:

Move and keep sharing settings

Coming later this year, business users can move files to shared libraries without affecting the files original access.

This means all business users who had original access to a file will be re-added to it if that file changes shared library locations. Those users will now receive a new link maintaining the same permissions they had before and receive a notification about the move.

Find out more:

Comment notifications

Also coming later this year, you will be able to have the option to turn off comment notifications for individual files. Doing so will only affect that file, not the entire files library.

Find out more:

Address bar sharing

If you access or work on a file in a browser, you’ll soon be able to share links copied from your browser address bar with your internal colleagues (if admin-enabled). These URLs will respect all sharing policies, empowering natural and easy collaboration within your organization.

Sync admin reports

Sync admin reports allow you to do just that by providing visibility and insights on adoption and health of the OneDrive sync app across your organization. Use this new dashboard to check sync app versions, sync status, and top sync errors on individual devices.

You can even monitor deployment progress of Known Folder Move, which we recommend implementing to help redirect your users’ known folders (Desktop, Documents and Pictures) on Windows to OneDrive.

Enhanced file protection and governance in OneDrive and SharePoint

Microsoft recently announced several features entering general availability for file protection and governance in OneDrive and SharePoint including Microsoft Information Protection sensitivity labels with protection, automatic classification with sensitively labels, sensitivity labels for SharePoint sites, and information barriers.

Additionally, admins will soon be able to implement automatic expiration of external access, multi-factor authentication policies, like prompting one-time passcodes (OTP), as well as extending continuous access evaluations to OneDrive and SharePoint.

Find out more:

Streamlined admin experience

Later this year, all OneDrive admin capabilities, including controls for sharing, access, sync, and storage, will be available in the SharePoint admin center, consolidating admin tools in one place. 

A new OneDrive admin experience is coming to the SharePoint admin center later this year.

Find out more:

Update to sharing links that block download

Microsoft are expanding the list of supported file types that users can create block download links for. This update includes support for PDF files, Images, Audio, and other non-text and non-video file types.

Block download for more file types in OneDrive.

Find out more:

Open in “Review mode” in Word Online

Users can now choose to share Word documents with the new “Open in Review mode” option. When enabled, recipients can only open the Word file in the Word web app with the “Reviewing” mode enabled.

Find out more:


Power Apps

Convert existing add-on portals to new capacity-based licensing model

This feature allows users to seamlessly migrate from their portal add-on licenses to the new capacity-based licensing model. If your portal uses add-on based license, you’ll see “add-on” suffix to your portal type. You can check your portal type from the Portal Details page.

How to check what license model you are in within PowerApps Portals.

Find out more:

Three new AI Builder models now generally available

Three AI Builder preview model types are now generally available:

  • Entity extraction prebuilt model – The Entity extraction prebuilt model identifies and classifies key elements from text into pre-defined entities.
  • Entity extraction custom model – The Entity extraction custom model enables you to identify and classify key elements from text into your domain-specific custom entities that you define.
  • Category classification custom model – The Category classification custom model helps you classify text into your own domain-specific categories. You can train the model with a small set of examples.

Find out more:

Dynamic schema in Power Apps formulas

The Power Apps team have announced the experimental feature release of the ability to work with dynamic schema in Power Apps formulas.

Now, as part of the formula authoring experience when a formula author encounters an warning indicating the return schema of a call is dynamic, an author may “capture schema”.

Turn on the “Dynamic schema” switch in the PowerApps Advanced Settings.

Find out more:


Power Automate

Microsoft RPA (UI flows) in a Day

The Power Automate team have announced the availability of Microsoft RPA (UI flows) in a Day. This beginner-level training is designed to on-board and train everyone on how to get started with UI flows in Microsoft Power Automate.

Find out more:

UI flows update June 2020

The June 2020 update for UI flows is now available. Here are the main features as part of June’s release:

  • UI flows for GCC/ GCC High – UI flows are now available in Government Community Cloud (GCC) and GCC High.
  • Retry/ timeout policy configuration from the portal – his feature provides the ability to configure timeout and retry policy for an individual step within UI flows. 
  • New WinAutomation connector in UI flows – Now you can have a cloud orchestration experience on WinAutomation Process from Power Automate.
  • GetText action fix – fixed an issue where the GetText action in UI flows within (If-Else) Condition block fails when more than one Get Output actions were added in a nested scope.

Find out more:

Six new connectors released May 2020

With an additional six connectors released in May, there are now over 345 connectors available in the Power Automate platform. Here’s a look at the new comers:

  • Azure IoT CentralWith the IoT Central connector, you can trigger workflows when a rule has fired, and take actions by sending commands, updating properties, getting telemetry on devices, and more.
  • EduframeThis connector opens up the opportunity to easily integrate your existing software applications with Eduframe, like your CRM and accounting software.
  • LIFX – The LIFX connector builds upon existing functionality to offer an even wider range of options than ever before, empowering you to leverage Power Automate and automatically tap into the extensive possibilities of your LIFX smart lights. 
  • Microsoft 365 message center – This connector enables you to sync your M365 admin center messages to Planner, helping you stay on top of your messages.
  • Office 365 Groups Mail – This connector allows users to work with data located in an Office 365 Group mailbox. 
  • Virus Total – With this connector you can automatically leverage the power of Virus Total in your flows to help identify malicious content to keep you and your organization safe.

Find out more:

AI Builder dedicated actions in Power Automate

Released in May 2020, the Power Automate team  introduced dedicated actions for AI Builder. You can find these actions when you search for the type of action you want to automate.

Find out more:


Power BI

Single sign on to Ideas.PowerBI.com

Navigate to your Ideas, connect with your Power Platform Community and other Power Platform sites using one identity. ow you can use your Active Directory (Work or School account) to connect across the entire Power Platform!  

Find out more:

General Availability of enhanced connectivity for Snowflake

The Power BI team have announced the enhanced capabilities added recently to the Power BI Snowflake connector are now GA, including the ability to connect to Snowflake without an on-premises data gateway as well as support for Azure Active Directory (AAD) authentication and SSO in DirectQuery mode in the Power BI service.

Find out more:

New look for Power BI apps

There is now a new, unified view for Power BI apps. When you press Get apps (on the Power BI apps page) you will land in a brand-new gallery experience where you can get apps both from your organization and from the AppSource marketplace.

Check out the new, unified view for Power BI apps.

Find out more:

On-premises data gateway June 2020 update

The Power BI team have announced the release the June update for the On-premises data gateway (version 3000.45.7). This months update includes an updated version of the Mashup Engine, which will match the Power BI Desktop June update.

Find out more:

Power BI data protection capabilities generally available

The Power BI data protection capabilities are now generally available, meaning it’s now possible to:

  • Classify and label sensitive Power BI data using the familiar Microsoft Information Protection sensitivity labels used in Office.
  • Enforce governance policies even when Power BI content is exported to Excel, PowerPoint, or PDF, to help ensure data is protected even when it leaves Power BI.
  • Monitor and protect user activity on sensitive data in real time with alerts, session monitoring, and risk remediation using Microsoft Cloud App Security.
  • Empower security administrators who use data protection reports and security investigation capabilities with Microsoft Cloud App Security to enhance organizational oversight.

Find out more:

Dark mode for the Power BI iOS app

The Power BI team have added dark mode support to the Power BI iOS app. To change this setting go to the app’s Settings page, tap on Appearance, and choose your preference: Dark, Light or System default.

Dark mode is now available for Power BI iOS.

Find out more:

Power BI Desktop June 2020 Feature Summary

Several features are generally available as part of this months release including:

  • Automatic page refresh
  • Hierarchy slicer
  • Modern ribbon, and;
  • AI insights

Plus several new features and updates to improve your reporting: many enhancements to mobile layout authoring, visual updates and more! 

Find out more:

Updated mobile authoring in Power BI Desktop

A new mobile layout authoring experience has been released in Power BI Desktop introducing new features such as the phone emulator and canvas grid, an updated visualization pane and overlaid visuals.

A new mobile authoring experience is now available for Power BI desktop.

Find out more:


Forms

Forms in Excel now general available

Previously in preview, Forms in Excel is now generally available. With the GA release there have been additional improvements to the performance and reliability of the app. 

Forms in Excel is now generally available.

Specific user sharing for collaboration

There’s now a new option to let you specify specific users or groups within your organization to collaborate with.  You are able to specify one or more co-authors using their email address. 

As this is more restrictive than existing collaboration styles, this setting is optimal for forms with more sensitive content.  You do not have to worry about the collaboration URL getting loose as it will not work for anyone outside of the list you’ve specified.

Specific user sharing for collaboration in Microsoft Forms.

Find out more:

Individual responses no longer limited to 300

The Forms team have announced the drop-down view for individual responses is no longer linted to 300. Users can now review, print or delete any single response, no matter how many responses they received.

Find out more:

One-click empty recycle bin

An update to the previous annoying process of deleting individually, you ca now empty your Forms recycle bin with just one click.

One-click empty recycle bin is coming to Microsoft Forms.

Find out more:

Detailed mobile view for text questions

The Forms team have enabled an option to double-click on ‘text’ based responses. Visit the response page, find the text question or text option, then click the “See all responses” link to review all the responses. Users can also sort the responses from newer to older, and vice versa.

Find out more:

Related

Temporary increase to 20,000 attendees for Live Events in Yammer extended

Microsoft announced earlier this year that a temporary limit increase would be enabled for Microsoft 365 live events to help better support customers, through to July 1, 2020. This will now continue to support until October 1, 2020.

Support for for up to 20,000 attendees for Live Events in Yammer has been extended to October 2020.

Find out more:

Poll in Outlook

Now you can create a real time poll in seconds when composing an email in Outlook. Once sent, recipients vote directly in email or click on an included link and vote in a browser window.

You can then check poll results in real-time using the voting card. Poll is now pre-installed to your Outlook mailbox so you no longer need to install the add-in yourself.

Poll in Outlook.

Find out more:

PowerPoint Presenter Coach for Android

Microsoft have we are announced that Presenter Coach for web and Android is now generally available – in both the PowerPoint app and the new Office mobile app.

Presenter Coach uses artificial intelligence (AI) to provide on-screen guidance on your pacing, use of inclusive language or profanity, and use of filler words and culturally insensitive phrases.

PowerPoint Presenter Coach in Android.

Find out more:

New Microsoft 365 Groups management capabilities

Microsoft have released several updates this month to improve the management of Microsoft 365 Groups, including:

  • Team creation experience – an enhanced the team creation experience with an updated user interface and improved error messages.
  • Group information – group information, including the Group ID, name, alias, and description, can now be exported as a .csv file using filtered properties or search results.
  • Edit Group email addresses – email addresses for a Microsoft 365 Group can now be edited, enabling group names to continue to evolve as needs change. 
  • Restore deleted Groups – you can now restore a deleted group directly from the Deleted Groups page.
New management capabilities in Microsoft 365 Groups.

Find out more:


Resources

Microsoft 365 update for January 2020

In this month’s update:

SharePoint page version history, custom search pages, resize images, team site next steps panel,

Teamsread receipts, colleague joined team notifications, voice admin, Lenovo ThinkSmart, Poly CCX, Teams installed in semi-annual channel, safe links, cloud communications API, class insights, website tab for GCC & DOD, 3rd party apps in GCC

Power Appscenter of excellence starter kit, deprecation of regional discovery service, SAP ERP connector, test studio, Stream inside canvas apps

Power Automatesimplified AI Builder, UI Flows Jan 2020 update, adaptive cards actions, simplified number formatting, Flow cookbook

Power BIexport data from visual, table column/ matrix value custom URL, KPI visual formatting, conditional formatting for buttons, load more for analytics insights, DAX quarter function, data profiling, .pbids, modeling operations improvements

Relatedend of O365 video, O365 & Office.com updates, Win7 end of support

SharePoint

SharePoint page version history

This feature will allow page editors to access the version history by clicking into page details. There, they have the option to:

  • Highlight changes between the current and previous version
  • Delete older versions
  • Restore from older versions
View SharePoint page version history in modern SharePoint

Find out more:

This feature gives admins or site owners the ability to build a custom search results page. Custom search results pages can be built using  open-source search web parts from the SharePoint Patterns and Practices community or any custom web parts developed using the SharePoint Framework (SPFx).

Custom search results pages in SharePoint Online.

Find out more:

Resize images within the image web part

This is one I am particularly excited about. It really bugs me that you need some sort of Ouija board to work out what size images need to be when you are designing modern SharePoint sites.

However, you will soon be able to resize an image in the modern SharePoint experience. Images can be uploaded from SharePoint sites, their computer or an external web location.

You will soon be able to resize images from the image web part in SharePoint.

Find out more:

Next steps panel improvements for SharePoint team sites

SharePoint’s in-product help is being improved to make peoples first-run experience with SharePoint easier and actionable.

that appears at the top-right of your SharePoint team sites – to make people’s first-run experiences with SharePoint sites that much easier and actionable.

Find out more:

Teams

Read receipts in private chats

Read receipts in private chats allow senders to know when their message was read by the recipient. Read receipts are powerful, because they also allow the recipient to communicate implicitly that they are not ignoring the sender, they may just be busy and haven’t gotten a chance to read their message.

Read receipts in Microsoft Teams chats.

Find out more:

Colleague joined Team notification

You can now connect with new team members faster as you will receive a notification in the activity feed when a new colleague joins teams for the first time.

Find out more:

Voice administration in Teams admin center

Voice Administration has been added to the Teams Admin Center. If you have a Microsoft Calling Plan you will be able to search, acquire, and assign phone numbers to users. Admins will also be able to set the emergency addresses for those end-users.

Find out more:

Lenovo ThinkSmart View Joins Teams phones

Lenovo ThinkSmart View is a dedicated personal business communications device that allows users to manage their audio and video calls through a dedicated desktop device. It will now allow for conducting Microsoft Teams audio and video calls.

Find out more:

Poly CCX for Teams phones

The Poly CCS Series is a new range of native Teams phones to help users transform the way they communicate.

Find out more:

Teams installed as part of Office 365 ProPlus for customers on the semi-annual channel

The desktop Teams client will be downloaded by default for existing users with Office 365 ProPlus, Microsoft 365 Business, and Microsoft 365 Business Premium apps for customers on the semi-annual channel. With this change your users will no longer need to do a separate installation of Microsoft Teams.

Find out more:

Office 365 ATP Safe Links is now available in Teams to help protect you from accidental or malicious unsafe links by providing time-of-click verification of web addresses (URLs) in email messages and Office documents.

Office 365 ATP Safe Links is now available in Teams.

Find out more:

Cloud Communications APIs now available

Last month Microsoft announced that the MS Graph Cloud Communications APIs are now available, enabling calling and online meeting capabilities.

Find out more:

Class Insights in Teams for Education

Class insights is a new experience that allows educators to gain insight into student performance. By adding the new Class Insights tab

They can see average grades, on-time assignments, average return time, and conversation activity for their class over time.

Class Insights in Teams for Education.

Website Tab available in GCC High & DOD

Users in the GCC High and DOD tenants can now add a website tab in Teams. Leveraging this tab, users will have the ability to pin URLs as well as SharePoint links etc. for easy access to their content.

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3rd Party Apps now in GCC

GCC customers can now use 3rd party apps in Microsoft Teams – check out the library to see if apps you already use are available to integrate. By default access to 3rd party apps is turned off.

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Power Apps

Power Platform Center of Excellence starter kit update

Updates have been announced for the Center of Excellence (CoE) Starter Kit – a set of templates that are designed to help get started with developing a strategy for adopting and supporting the Power Platform, with a focus on Power Apps and Power Automate.

The starter kit is now split into three components: Core Components, Compliance (Audit and Report) Components and Nurture Components.

Microsoft PowerApps: Tried and tested techniques for establishing a Center of Excellence.

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Deprecation of the regional Discovery Service

Microsoft have announced that all regional endpoints for the Discovery Service and the Discovery APIs in the Organization Service (SOAP endpoint) will be deprecated and shut down. They are replaced by a single global discovery service accessed through the existing ‘discovery’ OData V4 RESTful endpoint. 

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SAP ERP connector (public preview)

A new SAP ERP connector for Power Apps and Power Automate is now in public preview. It allows you to connect your flows and apps to an SAP ERP system – either SAP ECC or SAP S/4HANA.

NOTE: The SAP ERP connector for Microsoft Flow and PowerApps requires the on-premise data gateway as well as the SAP .NET Connector 3.0 SDK from SAP.

Overview of the SAP ERP Connector.

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Test Studio

Test Studio provides a way to add and manage test cases, organize them into test suites, and run them to validate that changes in the apps did not break the expected functionality described in the tests. Tests can also be run outside of the test studio in a web browser which allows you to build the automated tests into your app deployment processes.

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Microsoft Stream videos/ channels in canvas apps

You can now showcase Microsoft Stream videos and channels, all inside canvas apps. Note, the Stream content is authenticated, so the users will need to have had the videos shared before being able to view them inside the canvas app.

Microsoft Stream videos inside canvas apps.

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Power Automate

Simplified AI Builder in Power Automate

Released in January, AI Builder introduced a new and simplified way to use AI Models in Power Automate. It is now easier to provide your data to the AI Model, and to use the output without the need to manually transform data.

Form processing example with AI Builder.

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UI Flows January 2020 update now available

The January 2020 update for Power Automate UI flows (preview) is now available. This is the 2nd monthly update focusing on reliability improvements that addresses feedback from the preview.

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Adaptive cards actions update

The second iteration of Adaptive Cards actions was introduced last month, which enables you to post adaptive cards as forms, and also to wait for a response which you can use dynamically in subsequent actions. 

Next generation Adaptive Cards for Power Automate.

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Simplified number formatting

The format number action enables you to perform a variety of number formatting options painlessly, and by leveraging number formatting patterns which exist across Power Platform services.

Simplified number formatting in Power Automate.

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New Power Automate Cookbook!

There is a new gallery available in the Power Automate Community where you can download flows that other people have built. Similar to the Power Apps App Gallery, the Power Automate Cookbook allows you to upload a .zip file of your flow, with screenshots and extra information.

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Power BI

Export data from a visual

The Power BI team announced last month that you will be able to export data from a visual the same way you can do it today in the Power BI service. To export the data, just like in Power BI, select More options (…) from the upper right corner of the visualization and then choose Export data.

Exporting data from a visual in Power BI.

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Setting a table column or matrix value as a custom URL

A new conditional formatting option that allows you set a table’s column or matrix’s value as a custom URL. You’ll find this new option under the conditional formatting card in the formatting pane.

Setting a table column or matrix value as a custom URL.

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KPI visual formatting settings

Several new formatting options have been released for the KPI visual including

  • Indicator text formatting (font family, color, and alignment)
  • Trend axis transparency
  • Goal and distance text formatting (label text, font family, color, and size)
  • Distance text formatting (label text, positive direction, font family, color, and size)
  • Adding a date label with formatting (font family, color, and size)

Find out more:

Conditional formatting for buttons

You can now dynamically set formatting for the following button properties:

  • Button text font color
  • Button text
  • Icon line color
  • Outline color
  • Fill Color
  • Button tooltip (under the action card)

Find out more:

Load more for analytics insights

When running the Analyze feature to find insights in your data, such as Explain the increase, we only run the ML models for a period of time to show you insights in a timely manner.

Load more for analytics insights.

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New DAX function: Quarter

There is a new DAX function: Quarter. The Quarter function returns the quarter corresponding to a specified date.

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Data profiling enhancements

Some significant enhancements to the data profiling capabilities in the power query editor, such as:

  • Multiple grouping options for the column profile pane value distriction visual
  • Filtering options within callouts for each distribution chart value

Find out more:

.pbids file format

Microsoft are releasing a new file format: PBIDS, to streamline the “Get Data” experience for report creators in your organization.

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Performance improvements for modeling operations

Performance improvements have been made to the Analysis Services engine to speed up modeling operations such as adding measures or calculated columns and creating relationships.

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Related

Office 365 Video retirement

O365 video is being retired with the iOS video app retiring on April 1 2020 for customers in all regions, then the web portal for all regions (except Government Community Cloud, & national cloud regions Germany & China) will be retired on March 1, 2021.

Microsoft confirm that most regions can migrate O365 video to Stream using the administration tool, find out which regions can migrate below.

Find out more:

Office 365 app launcher and Office.com updates

Currently, when people go into the Office 365 app launcher, pinned apps can be managed on an individual basis. However, these apps will not necessarily be the same from Office.com. This change unifies this, meaning users will see the same set of apps through both the app launcher and Office.com.

Find out more:

Windows 7 End of Support and Office 365 ProPlus

Windows 7 is now out of support as of January 14, 2020. Because Office 365 is governed by the Modern Lifecycle Policy, customers are required to stay current as per the servicing and system requirements for the product or service. This includes using Office 365 ProPlus on a Windows operating system that is currently in support.

Using Office 365 ProPlus on older, unsupported operating systems may cause performance and reliability issues over time. If your organization is using Office 365 ProPlus on devices running Windows 7, it’s recommend your organization move those devices to Windows 10.

Find out more:

Resources

Microsoft 365 update for August 2019

In this month’s update:

SharePointSite swap, site owners can join to hub sites, activity highlights in file hover card
OneDrivePopular around me, comments on non-office files, Samsung + OneDrive
TeamsFocus time, content cameras, meetings first, share audio, partner provided calling plans for Japan, audio conferenceing via direct routing GCC High & GCC DoD, Personal apps (developer preview), enhanced assignments Teams for Education
PoweAppsOctober PowerApps release wave videos, publishing changes to Portals, PowerApps CLI, new functions, provisioning/ admin updates, inline navigate, SharePoint declaration improvents, data source experience & CDS views, share canvas apps with guests
RelatedWork-in-progress slides in PowerPoint, direct links to PowerPoint slides, enhanced Yammer mobile experience

SharePoint

Site swap

Finally, you can make your root site a modern communication site or a modern team site! Using the new PowerShell cmdlet: Invoke-SPOSiteSwap, switches the location of a source site with another target site.

Note: the source or target sites cannot be “associated” with an Office 365 group or connected to a hub site.

Invoke-SPOSiteSwap
         -SourceUrl <string>
         -TargetUrl <string>
         -ArchiveUrl <string>   
      [<CommonParameters>]
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Site owners can assoicate sites to a hub

Site owners can now associate their sites to a hub they have permissions to join. Previously this ability required site collection level admin privileges.

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Activity highlights in the File Hover Card

The activity highlights shows you if someone you work with edits, comments, or @mentions you on files you’re working on. This is displayed in the File Hover Card, with a link to the relevant activity.

Recent activity in the File Hover Card
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OneDrive

Now you can find relevant content at the top of the Shared with me view in OneDrive. Files which are recommended based on your working relationships will surface to help you find trending information faster and discover new content.

The new popular around me view in OneDrive
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Comments on non-Office files

You can already comment on Office docs in Office on the web, but now you can comment on other file types in OneDrive on the web such as PNGs, JPGs, or PDFs. You can also comment while using the viewer in OneDrive.

Comments on non-Office files in OneDrive
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Samsung + OneDrive

OneDrive will be natively integrated into the Samsung Gallery app, providing automatic syncing of your photos and videos and enabling new protection and cross-device experiences. The Galaxy Note10 will be the first to get the OneDrive integration, with more Samsung devices to follow.

Find out more:

Teams

Focus time

When you schedule “focus time” through MyAnalytics, Teams will automatically help you stay focused by changing your presence to “focusing” and silencing all notifications during the focus period (based on your priority access settings).

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Content cameras & intelligent capture

The Microsoft Teams Room app has been updated to include a “content camera” feature. This detects the whiteboard in the room, crops and frames it, and shares the content with remote participants.

Microsoft Teams Rooms
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Meetings first

Meetings First is a configuration mode that allows organizations to continue to use Skype for Business Server for their chat and enterprise voice needs, but move their meetings workload to the cloud.

Any version of Skype for Business Server is supported, though more recent clients will have a better coexistence experience. In addition, organizations need to be licensed for Teams, including Audio Conferencing if PSTN dial-in/dial-out functionality is required.

Teams Meetings First
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Share audio in Teams

Now, you can share your audio during a Teams meeting, so all participants can hear whatever media you’re presenting.

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Partner provided call plans for Japan

SoftBank has released their UniTalk calling plans to Office 365 customers in Japan. The Softbank Calling Plans enables SoftBank to sell and support PSTN calling services specifically for the Japanese market.

Find out more:

Audio Conferencing via Direct Routing for GCC High and GCC DoD

  • o Conferencing via Direct Routing for GCC High and GCC DoD

This feature enables participants to join your organization’s meetings using a standard phone number. Configuring this feature requires your GCC High or GCC DoD organization to use its own numbers for dial-in access and all meeting dial-outs to phones are via Direct Routing.

Find out more:

Personal apps on mobile (developer preview)

Currently in developer preview, Personal apps can extend and customize Microsoft Teams for your organization. It provides a capability for people in your organization to use 3rd party apps within Teams.

Personal apps in developer preview has been rolled out, with a a broader target rollout in the last quarter of 2019.

Find out more:

Enhanced assignment tab in Teams for Education

The enhanced Assignments tab now shows a clear view of what’s coming up next, when creating a class assignment, educators can add resources from your Staff or PLC team. Simply select Add resources on your assignment and choose it from the file picker. You no longer need to move your content between teams.

Add resources in Teams for Education
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PowerApps

PowerApps October release wave updates!

In August the PowerApps team added videos to the release notes show casing upcoming innovations as part of the wave 2 releases. You can see the video below:

PowerApps 2019 release wave 2 overview
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Publishing changes to PowerApps Portals

PowerApps Portals now uses the selective entity caching approach to improve reliability and performance of your portal. With this update, you can now see changes reflected on the portal immediately.

Find out more:

New features for the PowerApps CLI

PowerApps component framework can now see changes in the test harness as they are made and push components directly into an org using the CLI.

The push capability will make you more efficient because it bypasses the custom component versioning requirements and does not require you to build your solution in order to import into your development environment.

The watch capability removes the need to reload your test harness after every change is made.

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SetFocus function

The SetFocus function gets data entered faster by having the app position the cursor in the input field where we should begin. When you go to validate, the app will take you directly to the offending entry, even if it scrolled off screen.

SetFocus function in PowerApps
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With function

You can now simplify large formulas by dividing them into named sub-formulas, eliminate redundant sub-formulas, and easily work with functions that return records.

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Provisioning & administration updates for Power Platform admin center

Several changes were rolled out in August to the Power Platform admin center, including:

  • Provisioning environments
  • Provisioning based on available capacity
  • Administrators can view all environments in the admin center
  • Simplified license requirements to administrator environments
  • Top table trend is now available in the capacity report.
Power Platform admin center
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Inline navigate to all of our modern model-driven designers

To reduce the amount of clutter within your browser while building apps, Microsoft have introduced an option to open the modern view and form designers inline. To get back, you can simply press the back button in the designer.

Inline navigate for modern model-driven designers
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Improvements to SharePoint delegation

Delegation of SharePoint complex objects and Query and filter operations on objects such as Person and Choice is now supported in PowerApps.

In addition, the DateTime and Date values are still not yet delegable, but a null value can be delegated for a DateTime and Date field.

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Data source experience & Common Data Service views

New data source experience and Common Data Service views that allow adding data sources into the app, or creating new connections without inserting a control have been updated.

Also updated is enabling a Common Data Service entity view that can be selected in the property pane and the Items property.  The property pane will update the Items property to add the Filter function taking the the view name as the filter.

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Share canvas apps with guests

Now in public preview, this feature enables canvas apps to be shared with guests of your organization! This enables teams of individuals made up of different organizations participating in a common business process to access the same app.

Sharing canvas apps with guests of your organization
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Please note: there are also several updates for the PowerApps Unified Interface that I haven’t been able to list here, but you can find all the details from the link below:

https://powerapps.microsoft.com/en-us/blog/august-2019-updates-for-microsoft-powerapps/

Related

You can now transform standard shapes in PowerPoint, Word, and Excel into rough outlines that look handdrawn and convey a sense of in-progress work. Sketched Shapes is perfect for building wireframes, drafting designs, or adding an artistic touch.

Work-in-progress diagrams and slides in PowerPoint
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You can now get a link to an individual slide from PowerPoint and share it with recipients. This will help others land on the most relevant information without having to find what you were trying to show them through a stack of presentation slides

Find out more:

Recently announced, a new Yammer mobile experience to iOS and Android devices. Some highlights include a modernized feed experience that reduces visual clutter and delivers improved readability, live events, and townhalls that you can view on the go; Seen Counts to let you know how many people have viewed your messages; and group search to cut down on search time and find the information you need.

Find out more:

Links and resources