Microsoft 365 roadmap roundup – w/c 8 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed roadmap items from the past week:

SharePoint

🍾 LAUNCHED

  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • Edit metadata from within the Document Library and List View web parts – You can now Now edit item metadata properties displayed in a library or a list from within the corresponding web parts: the Document Library and List View web parts. Roadmap ID: 61030
  • SharePoint Integrations with Power Automate and Power Apps to GCC-High Tenants – Enables you to create/manage custom flows and forms/apps with Power Automate and Power Apps. Roadmap ID: 62437
  • Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
  • SharePoint Recommendations – You will see SharePoint Recommendations at the bottom of pages and news posts to help users discover new content powered by machine learning. Roadmap ID: 52604
  • Site owners can now associate their sites with a SharePoint hub – Now site owners are able to associate their sites to a hub, this was previously only available to site collection admins. Roadmap ID: 53903

🚂 ROLLING OUT

  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
  • SharePoint news email notifications – Receive notifications for comments, replies and likes via email from SharePoint news. Roadmap ID: 49603
  • Save for later web part – New web part to display a user’s saved for later items. Roadmap ID: 57810
  • Conditional show or hide columns in a form – This feature allows users in lists and libraries to show or hide columns in a list form based on another column’s value by specifying a formula. Roadmap ID: 63518

⌛ IN DEVELOPMENT

Release – July 2020

  • Microsoft Lists: Lists app in Microsoft Teams – Team members will be able to both create new lists and add existing ones as tabs in Teams’ channels. Roadmap ID: 64162
  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: calendar view – Visualize any list with items that use date column information in a calendar view. Roadmap ID: 64167
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • Active time spent reports on SharePoint Site Usage – You can now get reports with aggregated data on the amount of time that users are spending on your intranet sites. Roadmap ID: 57159
  • Cumulative analytics for Hubs in SharePoint – Hub owners can now analyze aggregate usage analytics for their SharePoint hub sites, including all associated sites. Roadmap ID: 57160
  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318

Microsoft 365 roadmap roundup – w/c 1 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed roadmap items from the past week:

SharePoint

🍾 LAUNCHED

  • Migration manager Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
Migration manager is now generally available.
  • Move SharePoint sites to a new location – This feature will allow administrations to move a site to the location of an existing site. Roadmap ID: 51259
  • Connect sites to a Team in one click – A new Connect to Teams button in bottom-left corner of your sites. Roadmap ID: 30685
Connect SharePoint sites to Teams in just one click.
  • SharePoint news notification configuration – Configure personal email notification settings for SharePoint news updates. Roadmap ID: 49604

🚂 ROLLING OUT

  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • Modern term store – Use the updated term store to create and manage terms and term sets in SharePoint. Roadmap ID: 57315
  • SharePoint Integrations with Power Automate and Power Apps to GCC-High Tenants – Enables you to create/manage custom flows and forms/apps with Power Automate and Power Apps. Roadmap ID: 62437

⌛ IN DEVELOPMENT

Release – June CY2020

  • Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
  • Set Default Page Templates – This feature will allow site owners to set a page template as the default when a user creates a new page or news post on the site. Roadmap ID: 64529
  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892

Release – Q4 CY2020

  • Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776

Microsoft 365 roadmap roundup – w/c 25 May 2020

Microsoft 365 roadmap roundup

There are 4 launched, 6 rolling out and 13 new developments in this week’s update! Take a look…

SharePoint

🍾 LAUNCHED

  • Multilingual page publishing – Create, publish and consume modern SharePoint pages/news in multiple languages. Roadmap ID: 50217
Multilingual page publishing in SharePoint.
  • Home sites – This feature lets you designate a communication site as the “home site” for your intranet. Roadmap ID: 26842
SharePoint home sites.

🚂 ROLLING OUT

  • SharePoint admin center: migration manager – Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
  • Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063

⌛ IN DEVELOPMENT

  • Microsoft Lists: home page – The Microsoft Lists home page is your home for all your lists across Microsoft 365. Roadmap ID: 64160
  • Microsoft Lists: rules – Create simple if/then rules based on changes to list information to set reminders and send notifications. Roadmap ID: 64163
  • Microsoft Lists: sharing – Share entire lists, or list items with individuals or groups with view or edit permissions and the ability to manage access. Roadmap ID: 64164
  • Microsoft Lists: ready- made templates – Create a new list from ready-made templates that accelerate list creation, structure, forms and flows. There will be 8 templates at initial launch. Roadmap ID: 64166
  • Bulk edit list items and file properties in the form – Soon you will be able to select multiple items and edit their list items or documents properties all at once in the default form. Roadmap ID:64228
  • Save a view in Quick Edit – Soon you will be able to save a view in Quick Edit for any list or document library. When saved, the list or library will always render in quick edit for easy inline editing. Roadmap ID: 64229
  • Open a list or library item within the view form from Quick Edit – Users will see their list and document library view forms inside of the Quick Edit experience. Roadmap ID: 64230
  • Quick Edit page size expanding from 30 items to 101 – People will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
  • Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232

Microsoft 365 roadmap roundup – w/c 18 May 2020

Microsoft 365 roadmap roundup

I’ve decided to compliment my Microsoft 365 monthly updates with a closer look at the Microsoft 365 roadmap. I will focus mainly on the core technology I personally keep an eye on (SharePoint, Teams, OneDrive, Power Platform), but will add other roadmap updates where they fit in.

I’m going to try to do this weekly roundup to track the new additions and changes to the 365 roadmap as items enter development, roll out and launch.

This first roadmap roundup will cover from 4 May through to 17 May 2020, but i’ll leave out anything that was covered in last month’s update:

SharePoint

🍾 LAUNCHED

  • Auto-save column operations in lists – Show, hide or reorder columns in a SharePoint list without explicitly saving the current view or creating a new one. Roadmap ID: 59732
Make changes to the current view without explicitly saving in SharePoint.
  • Format list and library JSON using Monaco code editor – Use Visual Studio code editor as the preferred coding tool when formatting JSON. “Monaco Editor” is what powers Visual Studio code. Roadmap ID: 59733
  • Per site sharing links can now default to People with Existing Access Links – Microsoft are introducing support to set the default sharing link to “People with Existing Access”. Roadmap ID: 60335
  • Image resize – Page editors are able to resize images in the image web part. Roadmap ID: 57812
Resize an image from within a modern page.
  • Page Difference Visualization – As well as the existing version history you can already see, you can now compare changes visually on a page. Roadmap ID: 57813
You can now compare changes visually when editing SharePoint pages.
  • Root site swap – Swap the location of a source site with another target site using the new Swap site button in the SharePoint admin center. Roadmap ID: 57309
Click on the current root site to replace it with another.
  • Mover migration worldwide availability – Microsoft have announced that new service Mover is available to customers worldwide. Roadmap ID: 61190
  • Next steps panel – Expanding on the in-service help that appears at the top of a team site – where the actions that are suggested are driven more and more by the use of the site itself. Roadmap ID: 46832
  • Integrations for GCC Tenants – SharePoint Integrations with Power Automate and Power Apps to GCC Tenants: Roadmap ID: 33770
  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • “Flow” renamed “Automate” in lists – The flow button in SharePoint lists now reads “Automate”. Roadmap ID: 62855
  • Automate flows can run on individual items – Automate flows that can run on individual items contained within a document library or list. Roadmap ID: 62856
  • URL rename – You can now rename the SharePoint site URL from within the admin center. Roadmap ID: 56205
Rename a SharePoint site URL from the admin center.
  • Support for sensitivity labels with protection – SharePoint & OneDrive now support sensitivity labels with Microsoft Information Protection-based encryption. Roadmap ID: 57311
  • Lists/ library web parts consume dynamic data – You will be able to configure list web parts to send its property values to the List Properties web part. Roadmap ID: 57307

🚂 ROLLING OUT

  • Updated Yammer Conversations web part for SharePoint – The Yammer conversations web part is being updated to contain the new Yammer experience. Roadmap ID: 63385
  • Multilingual page publishing – Create, publish and consume modern SharePoint pages/news in multiple languages. Roadmap ID: 50217
  • Home sites – This feature lets you designate a communication site as the “home site” for your intranet. Roadmap ID: 26842
  • Increased site collection limit – You can now have up to 2,000,000 site collections per tenant, up form 500,000. Roadmap ID: 57316
  • Global reader role in SharePoint admin – SharePoint admin center now supports the Azure Active Directory built-in “Global Reader” role. Roadmap ID: 59984
  • People cards for SharePoint list and library web parts – Now, when you see a person’s name or face within a SharePoint List or Library web part, you can hover over it and reveal their people card. Roadmap ID: 57814
  • Information barriers (private preview) – Now in private preview, Information barriers are policies that can be configured to prevent individuals or groups from communicating with each other. Roadmap ID: 57313
  • Conditional formatting rule builder with new rich-text capabilities in lists – You will have the ability to use If/Then logic to format rows and columns based on attributes like numerical, date, etc. Roadmap ID: 57305 
  • Updating modern home pages for classic team sites – Classic homepages will be automatically updated to a modern home pages if they have not been customized. Roadmap ID: 60405
  • Edit metadata from within the Document Library/ List View web parts – Now you will be able to edit the metadata properties on items displayed in a library or a list from within their corresponding web parts. Roadmap ID: 61030
  • Updates to sharing page in Admin center – Admin sharing settings from the classic sharing page are being added to the modern sharing page. Roadmap ID: 61116
  • Easy page and news publishing experience from sitepages library – Adding the ability to easily publish and republish a page or news post from the sitepages library in a site via the command bar or the file card experience. Roadmap ID: 61191
  • SharePoint Migration Tool supports SharePoint Server 2016 migrations (Public Preview) – Migration support from the SPMT now covers SharePoint server 2010, 2013 and 2016. Roadmap ID: 63258
  • Query alterations using SPFx for custom results page – Allows for query alterations in Microsoft Search for custom results pages with the SharePoint Framework. Roadmap ID: 57135

⌛ IN DEVELOPMENT

  • Enable modern communication site experience on classic sites – Using PowerShell, admins can now enable the modern communication site experience on any classic team site, including the root site. Roadmap ID: 46338
  • Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519
  • Create all column types directly within Quick Edit – Replacing the legacy column creation in Quick Edit, this feature will allow you to create all column types directly from Quick Edit. Roadmap ID: 64171
  • Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776
  • Fluent design coherence updates for SharePoint – Fluent will be applied to modern SharePoint which will result in some visual changes i.e. larger/ bolder typefaces, opacity etc. Roadmap ID: 63777
  • Conditional show or hide columns in a form – This feature allows users in lists and libraries to show or hide columns in a list form based on another column’s value by specifying a formula. Roadmap ID: 63518
  • Improved page/ news publishing experience – A new pre-publish panel that gives authors an overview of key information about their pages or news posts. Roadmap ID: 63257
  • Schedule page/ news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
  • Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
  • Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
  • Saved for later web part – New web part to display a user’s saved for later items. Roadmap ID: 57810

Four ways to create Microsoft Teams

In this post we will look at how to create new Teams in four different ways, using methods that are available from within Office 365, plus some thoughts and observations of each method.

Contents

#1 create within Teams

Sometimes the easiest way can also to be the best! Now this option can be done within the Teams desktop app, or from the web browser. Provided your organisation hasn’t disabled teams or group creation, you can use this method without admin privileges.

It’s as simple as pressing Join or create a team > Create team. Well, not quite that simple, there are a few extra settings to consider. Lets take a look:

Build from scratch, or create from existing Office 365 group or team

This option lets you either define your own O365 group as you create the team, or leverage an existing O365 group or team if available.

Private, public or org-wide

Choose whether people need permission to join (private) the team, it’s open to everyone in your org to join (public), or everyone is automatically added to the team by default (org-wide).

NOTE: the org-wide option is only available to global or Teams admins.

Name your team

Give your team a name and description. Microsoft recommend avoiding characters such as @, #, [, ], <, and > for the creation of O365 groups, so it makes sense to feed that through to Teams also.

Also worth bearing in mind that you can leave spaces in your team name as the creation process will remove them. This is useful for the back end SharePoint site to have a cleaner URL (no %20 in the url thanks very much Teams!).

Add members and create!

Next you can add any members to the team, this is an optional step as members can be added after the team is created.

That’s it! your team has now been created. The team will appear in your teams gallery and your good to go.

Creating a new team from the Teams web browser.

#2 Create from Groups in the admin center

This method will require some level of admin privileges as you will need access to the O365 admin center, specifically Groups.

To begin, on the left-hand menu press the Groups drop-down, then Groups > Add a group.

Choose a group type

As this section isn’t just about teams creation, you also have the ability to create distribution and mail-enabled security groups too. We’re only interested in creating Office 365 groups here, so make sure that’s selected and press next.

Set up the basics

As in method #1, here enter the name and description for your Group, which also is the same for your team. The same guidelines apply here as above with regards to characters and spaces.

Assign owners

You are able to specify who the owner(s) of the O365 group/ team should be here, as it may not be the person creating the Group. As with members, this can also be changed once created.

Edit settings

This part of the creation process allows you to define a name for the group email address, set the privacy of your group and crucially add teams to it. Make sure Create teams for the group is checked and press next.

NOTE: for the group email address, as well as the characters to avoid mentioned earlier, you also cannot use spaces as part of the email address.

The final screen is a review screen, if you are happy with the configuration just press Create group and you are done! If you switch over to Teams after creation you will see your newly created team (please see thoughts and observations for more on this).

Create a team from Groups within the O365 admin center.

#3 Create from Azure Active Directory

This method also requires admin privileges, most likely the global admin role unless you have custom roles created.

To begin, open Azure Active Directory from the O365 admin center, once in press Azure Active Directory from the left-hand menu, then under manage, select Groups > New Group.

New group settings

Within the new group settings, add the following information:

  • Group type: Office 365
  • Group name: this should be the name of your team
  • Group email address: avoid invalid characters like spaces, hyphens and underscores are ok
  • Group description: description of the team
  • Owners: assign any relevant owners
  • Members: assign any relevant members
  • Press create!

This will then create the O365 group based on the above configuration. Next we can jump into Teams to create our team from the O365 group!

  • Open the Teams app, desktop or web
  • Press join or create a team > create team
  • Press create from an existing Office 365 group or team
  • Under create a new team from something you already own, press Office 365 group
  • Select the O365 group from earlier and press create
Create a team from Azure Active Directory.

#4 Create from teams admin center

This method will also require either the global admin or Teams admin role. To begin, open up O365 admin, and select the Teams admin center.

  • From the navigation icons on the left-hand menu, select Teams > manage teams
  • Press Add
  • Under add a new team, give your team a name, description, set the owner and set the privacy (private or public)
  • Press create a team

That’s it! Your team has now been created and is visible from the Teams admin center. In the example below, we also check the status of the O365 group by going back into Groups within the O365 admin center, selecting the newly created group and checking the members tab.

Create a new team from the Teams admin center.

Thoughts and observations

During the process of creating teams in all of the above methods, I noticed several things that may be a consideration when creating teams yourself:

  1. The only way to create an org-wide team at the point of creation from any of the above methods is via the Teams app or browser, this is not an option via Groups, Azure Active Directory or the Teams admin center.
  2. With the above, you are able to convert an existing team to an org-wide team, here’s the Microsoft guidance on how to do it.
  3. When converting an existing team to org-wide, its worth considering the approach for when to convert. For example, in my organisation we wanted to some starter posts to the team for people to see once the team became org-wide. However, once you convert the team the posts become buried beneath the “XXXX added Joe Bloggs and 199 others to the team” messages.
  4. I’ve focused on ways to create Teams through native options within Office 365. There are, of course programmatic ways to do this – for example via PowerShell.
  5. Managing Teams and their SharePoint sites is not as straight-forward as with SharePoint. Even as a global admin or teams admin, if you are not an owner of a Team then you cannot manage the Team or the corresponding SharePoint site. Granted, expected behavior in Teams, but if you just need to manage the SharePoint site, you need make yourself an owner or site admin.
  6. There is a noticeable delay when creating new Teams in any other way than via the Teams app or browser. This thread makes mention to the fact that it can take up to 24 hours to create teams via PowerShell or using the Graph API, this also seems to be true for via Groups and Azure Active Directory in some instances.

    NOTE: a factor in this could likely also be the throttling and shifting of resources based on the ongoing Coronavirus pandemic.

Microsoft 365 update for January 2020

In this month’s update:

SharePoint page version history, custom search pages, resize images, team site next steps panel,

Teamsread receipts, colleague joined team notifications, voice admin, Lenovo ThinkSmart, Poly CCX, Teams installed in semi-annual channel, safe links, cloud communications API, class insights, website tab for GCC & DOD, 3rd party apps in GCC

Power Appscenter of excellence starter kit, deprecation of regional discovery service, SAP ERP connector, test studio, Stream inside canvas apps

Power Automatesimplified AI Builder, UI Flows Jan 2020 update, adaptive cards actions, simplified number formatting, Flow cookbook

Power BIexport data from visual, table column/ matrix value custom URL, KPI visual formatting, conditional formatting for buttons, load more for analytics insights, DAX quarter function, data profiling, .pbids, modeling operations improvements

Relatedend of O365 video, O365 & Office.com updates, Win7 end of support

SharePoint

SharePoint page version history

This feature will allow page editors to access the version history by clicking into page details. There, they have the option to:

  • Highlight changes between the current and previous version
  • Delete older versions
  • Restore from older versions
View SharePoint page version history in modern SharePoint

Find out more:

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This feature gives admins or site owners the ability to build a custom search results page. Custom search results pages can be built using  open-source search web parts from the SharePoint Patterns and Practices community or any custom web parts developed using the SharePoint Framework (SPFx).

Custom search results pages in SharePoint Online.

Find out more:

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Resize images within the image web part

This is one I am particularly excited about. It really bugs me that you need some sort of Ouija board to work out what size images need to be when you are designing modern SharePoint sites.

However, you will soon be able to resize an image in the modern SharePoint experience. Images can be uploaded from SharePoint sites, their computer or an external web location.

You will soon be able to resize images from the image web part in SharePoint.

Find out more:

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Next steps panel improvements for SharePoint team sites

SharePoint’s in-product help is being improved to make peoples first-run experience with SharePoint easier and actionable.

that appears at the top-right of your SharePoint team sites – to make people’s first-run experiences with SharePoint sites that much easier and actionable.

Find out more:

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Teams

Read receipts in private chats

Read receipts in private chats allow senders to know when their message was read by the recipient. Read receipts are powerful, because they also allow the recipient to communicate implicitly that they are not ignoring the sender, they may just be busy and haven’t gotten a chance to read their message.

Read receipts in Microsoft Teams chats.

Find out more:

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Colleague joined Team notification

You can now connect with new team members faster as you will receive a notification in the activity feed when a new colleague joins teams for the first time.

Find out more:

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Voice administration in Teams admin center

Voice Administration has been added to the Teams Admin Center. If you have a Microsoft Calling Plan you will be able to search, acquire, and assign phone numbers to users. Admins will also be able to set the emergency addresses for those end-users.

Find out more:

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Lenovo ThinkSmart View Joins Teams phones

Lenovo ThinkSmart View is a dedicated personal business communications device that allows users to manage their audio and video calls through a dedicated desktop device. It will now allow for conducting Microsoft Teams audio and video calls.

Find out more:

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Poly CCX for Teams phones

The Poly CCS Series is a new range of native Teams phones to help users transform the way they communicate.

Find out more:

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Teams installed as part of Office 365 ProPlus for customers on the semi-annual channel

The desktop Teams client will be downloaded by default for existing users with Office 365 ProPlus, Microsoft 365 Business, and Microsoft 365 Business Premium apps for customers on the semi-annual channel. With this change your users will no longer need to do a separate installation of Microsoft Teams.

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Office 365 ATP Safe Links is now available in Teams to help protect you from accidental or malicious unsafe links by providing time-of-click verification of web addresses (URLs) in email messages and Office documents.

Office 365 ATP Safe Links is now available in Teams.

Find out more:

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Cloud Communications APIs now available

Last month Microsoft announced that the MS Graph Cloud Communications APIs are now available, enabling calling and online meeting capabilities.

Find out more:

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Class Insights in Teams for Education

Class insights is a new experience that allows educators to gain insight into student performance. By adding the new Class Insights tab

They can see average grades, on-time assignments, average return time, and conversation activity for their class over time.

Class Insights in Teams for Education.

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Website Tab available in GCC High & DOD

Users in the GCC High and DOD tenants can now add a website tab in Teams. Leveraging this tab, users will have the ability to pin URLs as well as SharePoint links etc. for easy access to their content.

Find out more:

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3rd Party Apps now in GCC

GCC customers can now use 3rd party apps in Microsoft Teams – check out the library to see if apps you already use are available to integrate. By default access to 3rd party apps is turned off.

Find out more:

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Power Apps

Power Platform Center of Excellence starter kit update

Updates have been announced for the Center of Excellence (CoE) Starter Kit – a set of templates that are designed to help get started with developing a strategy for adopting and supporting the Power Platform, with a focus on Power Apps and Power Automate.

The starter kit is now split into three components: Core Components, Compliance (Audit and Report) Components and Nurture Components.

Microsoft PowerApps: Tried and tested techniques for establishing a Center of Excellence.

Find out more:

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Deprecation of the regional Discovery Service

Microsoft have announced that all regional endpoints for the Discovery Service and the Discovery APIs in the Organization Service (SOAP endpoint) will be deprecated and shut down. They are replaced by a single global discovery service accessed through the existing ‘discovery’ OData V4 RESTful endpoint. 

Find out more:

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SAP ERP connector (public preview)

A new SAP ERP connector for Power Apps and Power Automate is now in public preview. It allows you to connect your flows and apps to an SAP ERP system – either SAP ECC or SAP S/4HANA.

NOTE: The SAP ERP connector for Microsoft Flow and PowerApps requires the on-premise data gateway as well as the SAP .NET Connector 3.0 SDK from SAP.

Overview of the SAP ERP Connector.

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Test Studio

Test Studio provides a way to add and manage test cases, organize them into test suites, and run them to validate that changes in the apps did not break the expected functionality described in the tests. Tests can also be run outside of the test studio in a web browser which allows you to build the automated tests into your app deployment processes.

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Microsoft Stream videos/ channels in canvas apps

You can now showcase Microsoft Stream videos and channels, all inside canvas apps. Note, the Stream content is authenticated, so the users will need to have had the videos shared before being able to view them inside the canvas app.

Microsoft Stream videos inside canvas apps.

Find out more:

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Power Automate

Simplified AI Builder in Power Automate

Released in January, AI Builder introduced a new and simplified way to use AI Models in Power Automate. It is now easier to provide your data to the AI Model, and to use the output without the need to manually transform data.

Form processing example with AI Builder.

Find out more:

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UI Flows January 2020 update now available

The January 2020 update for Power Automate UI flows (preview) is now available. This is the 2nd monthly update focusing on reliability improvements that addresses feedback from the preview.

Find out more:

Adaptive cards actions update

The second iteration of Adaptive Cards actions was introduced last month, which enables you to post adaptive cards as forms, and also to wait for a response which you can use dynamically in subsequent actions. 

Next generation Adaptive Cards for Power Automate.

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Simplified number formatting

The format number action enables you to perform a variety of number formatting options painlessly, and by leveraging number formatting patterns which exist across Power Platform services.

Simplified number formatting in Power Automate.

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New Power Automate Cookbook!

There is a new gallery available in the Power Automate Community where you can download flows that other people have built. Similar to the Power Apps App Gallery, the Power Automate Cookbook allows you to upload a .zip file of your flow, with screenshots and extra information.

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Power BI

Export data from a visual

The Power BI team announced last month that you will be able to export data from a visual the same way you can do it today in the Power BI service. To export the data, just like in Power BI, select More options (…) from the upper right corner of the visualization and then choose Export data.

Exporting data from a visual in Power BI.

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Setting a table column or matrix value as a custom URL

A new conditional formatting option that allows you set a table’s column or matrix’s value as a custom URL. You’ll find this new option under the conditional formatting card in the formatting pane.

Setting a table column or matrix value as a custom URL.

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KPI visual formatting settings

Several new formatting options have been released for the KPI visual including

  • Indicator text formatting (font family, color, and alignment)
  • Trend axis transparency
  • Goal and distance text formatting (label text, font family, color, and size)
  • Distance text formatting (label text, positive direction, font family, color, and size)
  • Adding a date label with formatting (font family, color, and size)

Find out more:

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Conditional formatting for buttons

You can now dynamically set formatting for the following button properties:

  • Button text font color
  • Button text
  • Icon line color
  • Outline color
  • Fill Color
  • Button tooltip (under the action card)

Find out more:

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Load more for analytics insights

When running the Analyze feature to find insights in your data, such as Explain the increase, we only run the ML models for a period of time to show you insights in a timely manner.

Load more for analytics insights.

Find out more:

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New DAX function: Quarter

There is a new DAX function: Quarter. The Quarter function returns the quarter corresponding to a specified date.

Find out more:

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Data profiling enhancements

Some significant enhancements to the data profiling capabilities in the power query editor, such as:

  • Multiple grouping options for the column profile pane value distriction visual
  • Filtering options within callouts for each distribution chart value

Find out more:

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.pbids file format

Microsoft are releasing a new file format: PBIDS, to streamline the “Get Data” experience for report creators in your organization.

Find out more:

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Performance improvements for modeling operations

Performance improvements have been made to the Analysis Services engine to speed up modeling operations such as adding measures or calculated columns and creating relationships.

Find out more:

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Related

Office 365 Video retirement

O365 video is being retired with the iOS video app retiring on April 1 2020 for customers in all regions, then the web portal for all regions (except Government Community Cloud, & national cloud regions Germany & China) will be retired on March 1, 2021.

Microsoft confirm that most regions can migrate O365 video to Stream using the administration tool, find out which regions can migrate below.

Find out more:

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Office 365 app launcher and Office.com updates

Currently, when people go into the Office 365 app launcher, pinned apps can be managed on an individual basis. However, these apps will not necessarily be the same from Office.com. This change unifies this, meaning users will see the same set of apps through both the app launcher and Office.com.

Find out more:

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Windows 7 End of Support and Office 365 ProPlus

Windows 7 is now out of support as of January 14, 2020. Because Office 365 is governed by the Modern Lifecycle Policy, customers are required to stay current as per the servicing and system requirements for the product or service. This includes using Office 365 ProPlus on a Windows operating system that is currently in support.

Using Office 365 ProPlus on older, unsupported operating systems may cause performance and reliability issues over time. If your organization is using Office 365 ProPlus on devices running Windows 7, it’s recommend your organization move those devices to Windows 10.

Find out more:

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Resources

Microsoft 365 update for September 2019

A look back at all the latest updates and releases in the past month. in this months update:

SharePointpage diagnostic tool, new web parts, CAD file preview in GA, activity highlights, site permissions panel, per site anyone link expiration policy, sharing reports

OneDrivepersonal storage options, differential sync for all files, OCR scan support in iOS

Teamsfilter chats, mute conversations, secondary ringer, cloud voicemail, reverse number lookup, calling in Chrome, phone updates for GCC, meet now with no invite, pin participant, missed meeting, meeting capabilities for more browsers

RelatedTo Do updates, multi-language support for Forms, Visio-Flow export, user templates in M365

SharePoint

Updated Page Diagnostic Tool

The diagnostic tool is a browser extension for Chrome and Microsoft Edge that helps identify modern/ classic Site Pages in SharePoint Online that may not be delivering optimal performance.

By comparing characteristics of a site page to known best practices, the tool provides remediation guidance, leading to suggested fixes across three analysis results: Attention required, Improvement opportunities and No action required.

Adding the Page Diagnostics browser extension, to seeing it work in action
Find out more:

New/ updated web parts

Lots of new and updated web parts are coming to SharePoint Online, here’s a look at them:

  • Button & Call To Action – engage your page viewer by providing focused text on and above a button
  • World Clock & Weather – add individual cities or a group of locations to highlight local times and weather
  • Divider – put a line in between sections and web parts, choosing the width and thickness
  • Highlighted Content adds Custom Query – use custom CAML or KQL queries to display precise sets of content, with the ability to combine filters using AND, OR, and NOT operators
Find out more:

CAD file preview enters GA

Utilising AutoCAD technology, you can now preview rich DWG files inline for OneDrive, SharePoint and Microsoft Teams.

Autodesk AutoCAD for file previews in OneDrive, SharePoint and Teams
Find out more:

Activity highlights in the file card

The file card now shows relevant file activities, like if someone you work with edits, comments, or @mentions you, that activity is displayed with a link to take action.

Find out more:

Manage sharing/ access request settings from site permissions panel

Sharing and access requests for a SharePoint site have moved. Now located in the “Change sharing settings” link, site owners can use the new panel to allow only owners to share files, folders, and the site – restricting everyone else from sharing.

Find out more:

Per site anyone link expiration policy

Admins will now be able to customize the expiration length on a per-site basis for Anyone or anonymous sharing links. Admins can now override the tenant policy and set a more or less restrictive expiration policy for specific sites.

Note: This functionality will only be available via the SharePoint Online Management Shell.

Find out more:

Sharing reports

Site owners can now get a CSV file report to see all the items in their site that have been shared with any user, both inside and outside the organization. Useful for providing external sharing reports, the export can be filtered to only show content from the “Shared with External Users” option to view every unique user, permission, link, and item that has been shared externally.

From the site usage page, you can see recently shared items, with an option to run a report
Find out more:

OneDrive

More personal storage options

You can now add more storage to your existing Office 365 subscription (Personal or Home) in 200 GB increments, starting at $1.99 per month.

Note: the 200GB incremental additional storage plans are only available for Office 365 subscribers. The Basic plan is free and offers 5GB, and non-subscription paid is $1.99USD/mo. and offers 100GB.

Overview of OneDrive storage plans
Find out more:

Differential sync for all file types

Differential sync brings the ability to sync only the parts of large files that have changed, not the entire file. The ability to leverage differential sync to all file types, stored in OneDrive and SharePoint is being rolled out this month.

Note: differential sync is already available for Office file types.

Find out more:

iOS app OCR in scan support

The OneDrive mobile app already has built-in scanning capabilities for scanning documents, whiteboards, business cards to name a few, as well as converting them into an easy-to-read PDF format. Scans taken for iOS 11.1.5 or later are now available for optical character recognition.

Find out more:

Teams

Filter chats

Newly released filters added in Chat and Teams help you filter more than just your activity. In chat, type a person’s name to filter for every group, meeting, or one-on-one chat you have with them.

Fitler Chat in Teams
Find out more:

Mute conversations

Now you can mute a conversation in a channel. Alternatively, when you want to follow a conversation in a channel you’ve hidden from your list, all you need to do is turn on notifications.

Turn off notifications in Teams
Find out more:

Secondary ringer

With the secondary ringer functionality, if you wear plugged in headsets you will still be able to hear an incoming call ring from your computer.

Find out more:

Cloud voicemail improvements

You can now directly transfer a call to Cloud Voicemail. You can also now configure call answer rules, choose the greeting language, customize the TTS for the standard greeting and the ‘out of office’ greeting, and choose when you want your ‘out of office’ greeting to be played.

Find out more:

Reverse number lookup

Now when you receive a call, Teams will display the PSTN Caller’s name based on Azure Active Directory data and/or the Telco provided display name. Available now on the desktop, and coming soon to Teams mobile.

Calling in Chrome

If You use Teams on the web, you can now add Google Chrome to your list of browsers that support making calls from your web browser.

Find out more:

Telephony updates for Microsoft GCC

Several updates are coming to Microsoft Government Community Cloud (GCC) this month, such as:

Call Handling Enhancements, Teams Calling improvements for VOIP users, Group Call Pickup (GCP), phone number blocking, Multiparty Calling without Conference License, Call Park (CP), and Shared Line Appearance (SLA).

Find out more:

No invite required for Meet Now

The “Meet Now” feature on desktop allows you to skip the invitation and instead go straight to in a new meeting. All you need to do is go to Calendar on the left side of Teams, then select Meet now in the top right corner and add the people to the meeting.

Pin a meeting participant

You can now choose which meeting attendees to “pin” to create your own personal view.  Right-click on a meeting participant and select “pin” (or unpin) to create your own custom layout of meeting participants.  Note that this view is your own and does not impact other meeting participants.

Pin a meeting participant in Teams

Missed meeting-add notifications

Now you will see a notification in the Teams activity feed to notify you that someone tried to add you to a meeting, and if the meeting is still going on you can join directly from there.

Find out more:

Light weight meeting capabilities for Internet Explorer, Firefox & Safari

With the new light-weight meeting join capabilities, users can jump straight into a Teams Meeting in Internet Explorer 11, Safari, and Firefox browsers. Meeting audio is delivered via Audio Conferencing, so meeting organizers will need the respective license.

Find out more:

New version of Microsoft To Do

Microsoft unveiled a new version of To Do this month with a new look and new features. You can change the experience and background (includes dark mode) to suit your needs. To Do can now integrate with other Microsoft 365 apps to create a central view of your tasks.

Microsoft To Do
Find out more:

Microsoft Forms now offers the option to create surveys in multiple languages without having to merge separate documents.

Multi-language support for Microsoft Forms
Find out more:

Export Visio diagrams to Flow

Now you can easily create new flows in Visio and export them as a fully functioning workflow to Microsoft Flow. Built-in Business Process Model and Notation (BPMN) stencils have sharing and commenting capabilities, simplifying development and collaboration.

Find out more:

New user templates to create users in M365

You can now create and use a template to save time when adding multiple users. Templates are particularly useful if you have users who share many properties, like those who work in the same role and the same location.

Find out more:

Resources

A guide to troubleshooting Teams

My organisation has started to use Microsoft Teams, albeit not globally but in small pockets there are groups of users with access to the product and are using it in anger interally.

Getting setup correctly and granting external, or guest access can be not such a simple request in my experience, so I thought it useful to document what I have observed, and some of the resolution steps applied to get Teams set up and working correctly for internal users, and how to make sure external access is enabled for guests.

In this guide:

  1. How to enable Teams for internal users
    • Turn on/ off Teams at the tenant level
    • Turn Teams on/ off for individual users
  2. How to enable guest access
    • Check Azure Active Directory
    • Check O365 Groups
    • Check Teams guest access
    • Check O365 settings
    • Check SharePoint sharing settings
  3. Configuring the user initated Teams licenses
  4. Troubleshooting Teams desktop application
    • Tip #1: the Office version matters
    • Tip #2: turn it off and on again
    • Tip #3: clear the cache
    • Tip #4 run credential manager

1. Enabling Teams for users internally

To enable Teams for individual users, they will need need to be assigned a Teams product license from the O365 admin center. Depending on your own policy for rolling out Teams, you can either do this at the tenant level or at the individual user level (for example, we turned off the Teams product at the tenant level, but assigned licenses at a user level).

Turn on Teams at the tenant level

  • Navigate to the O365 admin center, click on Services & add-ins
  • Search for Teams > under Settings by user/license type select the product license used in your tenant (for example E3)
  • Make sure the ‘turn teams on or off for all users of this type’ is set to On
Turning Teams on at the product license/tenant level

Turn on Teams for individual users

  • Navigate to the O365 admin center, click on Users > Active Users
  • Find the user you wish to turn Teams on for
  • Under Product licenses > press edit
  • Find the relevant product license (for example Office 365 E3) > press the drop down icon
  • Find Microsoft Teams from the list of options, and make sure it is switched on
Turning Teams on at the user level

I believe that by default when an enterprise product license is switched on that by default all the apps and services will be set to on. However, if your organisation is within a managed service agreement, you could well be in a situation where some of these apps are switched off as part of the product license.

2. How to enable guest access

OK so before I begin detailing the steps I followed, there is a pretty great guest access checklist that Microsoft has provided that covers all the steps plus explanation in order to enable guest access in Teams. You can take a look at that below:

Microsoft Teams guest access checklist

Much of what I detail below were already turned on for me, so this just acts as a series of checks – much like the Microsoft guide, to run through to make sure guest access is set up correctly.

Check Azure Active Directory settings

  • Log in to https://portal.azure.com
  • Select Azure Active Directory > Users > User settings
  • Under External users, select Manage external collaboration settings

These are the settings I used for external collaboration:

  • Guest user permissions are limited: Yes
  • Admins and users in the guest inviter role can invite: Yes
  • Members can invite: Yes
  • Guests can invite: Yes
  • Enable email one-time passcode for guests: No
  • Collaboration restrictions: allow invitations to be sent to any domain (most inclusive)

Check Office 365 Groups

  • In the O365 admin center, go to Settings > Services & Add-ins > Office 365 Groups
  • Make sure Let group members outside the organization access group content is set to On
  • Make sure Let group owners add people outside the organization to groups is set to On
  • Make sure Let group members outside the organization access group content is set to On

Check Teams guest access settings

  • In the Teams admin center, select Org-Wide settings > Guest access
  • Set the Allow guest access in Microsoft Teams switch to On
  • Press Save

Check O365 sharing settings

  • In the O365 admin center, go to Settings > Security & privacy
  • Under Sharing > select Edit
  • Make sure Let users add new guests to this organization is set to On
  • Press Save

Check SharePoint sharing settings

Sign in to the Microsoft 365 admin center.

  • In the O365 admin center, select SharePoint
  • In the SharePoint admin center, select Sharing
  • Under Sharing outside your organization, select Allow sharing with the external users that already exist in your organizations directory

NOTE: Basically, any of these options will work, outside of don’t allow sharing outside your organization.

3. Configuring user initiated Teams licenses

Something else you might experience as part of the rollout of Teams, is the prevalence of user initiated Microsoft Teams (Commercial Cloud) licenses. These are auto-assigned licenses that users recieve that do not currently have a Teams license.

If you wish to turn off this ability, you can by doing the following:

  • In the O365 admin center, go to Settings > Services & add-ins > User owned Apps and Services
  • Make sure that Let users install trial apps and services is set to Off

4. Troubleshooting tips for the Teams desktop application

Since rolling out Teams, along with the desktop app I have noted a few common issues and some simple resolution steps:

Tip #1: the Office version matters

Some users struggle to open files in Teams, and get issues that the file is locked or has to be saved locally and re-uploaded.

The build version of Office has an effect on the behaviour between the Office apps and Teams. For example, I noted that someone who had Office Version 1611 (Build 7571.2109) would be unable to open files in Teams, and were unable to open the file in edit mode. Where as myself running Office Version 1802 (Build 9029.2253) had no issues. When the user updated their Office version to 1802 or later, the issues were resolved.

Tip #2: turn it off and on again

Sometimes the simplest solution is the best one, and in these cases many times simply removing the Teams product license for the user > saving > then re-applying the license works wonders.

Along the same vein for this, having concurrent Teams licenses from your enterprise and commerical cloud user initiated licenses has also been promlematic for me, hence why we made the decision to turn off the commercial cloud licenses.

Tip #3: clear the cache

Tip #3 and tip #4 pretty much go hand in hand, but clearing the cache when trying to get Teams working is never a bad idea in my opinion.

  • Close the Teams app, and make sure the process has stopped in Task Manager
  • Go to Start > Run > and enter C:\Users\[YOUR_USERNAME]\AppData\Roaming\Microsoft\Teams

From here, delete all the files from the following folders:

  • \Application Cache\Cache\
  • \blob_storage\
  • \Cache\
  • \databases\
  • \GPUCache\
  • \Local Storage\
  • \tmp\

Then clear these files out from C:\Users\[YOUR_USERNAME]\AppData\Local\:

  • \Google\Chrome\User Data\Default\Cache
  • \Google\Chrome\User Data\Default\Cookies
  • \Google\Chrome\User Data\Default\Web Data
  • Internet Explorer Temporary Internet Files
  • Internet Explorer Cookies

NOTE: Mark Vale also includes a PowerShell script on his post about this that will be much quicker way to do it. You can check that out here.

Tip #4 run credential manager

This final tip helps if you see authentication errors when users try to login to the desktop app.

  • Press Start, type Run
  • Enter rundll32.exe keymgr.dll,KRShowKeyMgr
  • In stored usernames and passwords, find the msteams_adalsso credentials and press remove on each one

Microsoft 365 update for August 2019

In this month’s update:

SharePointSite swap, site owners can join to hub sites, activity highlights in file hover card
OneDrivePopular around me, comments on non-office files, Samsung + OneDrive
TeamsFocus time, content cameras, meetings first, share audio, partner provided calling plans for Japan, audio conferenceing via direct routing GCC High & GCC DoD, Personal apps (developer preview), enhanced assignments Teams for Education
PoweAppsOctober PowerApps release wave videos, publishing changes to Portals, PowerApps CLI, new functions, provisioning/ admin updates, inline navigate, SharePoint declaration improvents, data source experience & CDS views, share canvas apps with guests
RelatedWork-in-progress slides in PowerPoint, direct links to PowerPoint slides, enhanced Yammer mobile experience

SharePoint

Site swap

Finally, you can make your root site a modern communication site or a modern team site! Using the new PowerShell cmdlet: Invoke-SPOSiteSwap, switches the location of a source site with another target site.

Note: the source or target sites cannot be “associated” with an Office 365 group or connected to a hub site.

Invoke-SPOSiteSwap
         -SourceUrl <string>
         -TargetUrl <string>
         -ArchiveUrl <string>   
      [<CommonParameters>]
Find out more:

Site owners can assoicate sites to a hub

Site owners can now associate their sites to a hub they have permissions to join. Previously this ability required site collection level admin privileges.

Find out more:

Activity highlights in the File Hover Card

The activity highlights shows you if someone you work with edits, comments, or @mentions you on files you’re working on. This is displayed in the File Hover Card, with a link to the relevant activity.

Recent activity in the File Hover Card
Find out more:

OneDrive

Now you can find relevant content at the top of the Shared with me view in OneDrive. Files which are recommended based on your working relationships will surface to help you find trending information faster and discover new content.

The new popular around me view in OneDrive
Find out more:

Comments on non-Office files

You can already comment on Office docs in Office on the web, but now you can comment on other file types in OneDrive on the web such as PNGs, JPGs, or PDFs. You can also comment while using the viewer in OneDrive.

Comments on non-Office files in OneDrive
Find out more:

Samsung + OneDrive

OneDrive will be natively integrated into the Samsung Gallery app, providing automatic syncing of your photos and videos and enabling new protection and cross-device experiences. The Galaxy Note10 will be the first to get the OneDrive integration, with more Samsung devices to follow.

Find out more:

Teams

Focus time

When you schedule “focus time” through MyAnalytics, Teams will automatically help you stay focused by changing your presence to “focusing” and silencing all notifications during the focus period (based on your priority access settings).

Find out more:

Content cameras & intelligent capture

The Microsoft Teams Room app has been updated to include a “content camera” feature. This detects the whiteboard in the room, crops and frames it, and shares the content with remote participants.

Microsoft Teams Rooms
Find out more:

Meetings first

Meetings First is a configuration mode that allows organizations to continue to use Skype for Business Server for their chat and enterprise voice needs, but move their meetings workload to the cloud.

Any version of Skype for Business Server is supported, though more recent clients will have a better coexistence experience. In addition, organizations need to be licensed for Teams, including Audio Conferencing if PSTN dial-in/dial-out functionality is required.

Teams Meetings First
Find out more:

Share audio in Teams

Now, you can share your audio during a Teams meeting, so all participants can hear whatever media you’re presenting.

Find out more:

Partner provided call plans for Japan

SoftBank has released their UniTalk calling plans to Office 365 customers in Japan. The Softbank Calling Plans enables SoftBank to sell and support PSTN calling services specifically for the Japanese market.

Find out more:

Audio Conferencing via Direct Routing for GCC High and GCC DoD

  • o Conferencing via Direct Routing for GCC High and GCC DoD

This feature enables participants to join your organization’s meetings using a standard phone number. Configuring this feature requires your GCC High or GCC DoD organization to use its own numbers for dial-in access and all meeting dial-outs to phones are via Direct Routing.

Find out more:

Personal apps on mobile (developer preview)

Currently in developer preview, Personal apps can extend and customize Microsoft Teams for your organization. It provides a capability for people in your organization to use 3rd party apps within Teams.

Personal apps in developer preview has been rolled out, with a a broader target rollout in the last quarter of 2019.

Find out more:

Enhanced assignment tab in Teams for Education

The enhanced Assignments tab now shows a clear view of what’s coming up next, when creating a class assignment, educators can add resources from your Staff or PLC team. Simply select Add resources on your assignment and choose it from the file picker. You no longer need to move your content between teams.

Add resources in Teams for Education
Find out more:

PowerApps

PowerApps October release wave updates!

In August the PowerApps team added videos to the release notes show casing upcoming innovations as part of the wave 2 releases. You can see the video below:

PowerApps 2019 release wave 2 overview
Find out more:

Publishing changes to PowerApps Portals

PowerApps Portals now uses the selective entity caching approach to improve reliability and performance of your portal. With this update, you can now see changes reflected on the portal immediately.

Find out more:

New features for the PowerApps CLI

PowerApps component framework can now see changes in the test harness as they are made and push components directly into an org using the CLI.

The push capability will make you more efficient because it bypasses the custom component versioning requirements and does not require you to build your solution in order to import into your development environment.

The watch capability removes the need to reload your test harness after every change is made.

Find out more:

SetFocus function

The SetFocus function gets data entered faster by having the app position the cursor in the input field where we should begin. When you go to validate, the app will take you directly to the offending entry, even if it scrolled off screen.

SetFocus function in PowerApps
Find out more:

With function

You can now simplify large formulas by dividing them into named sub-formulas, eliminate redundant sub-formulas, and easily work with functions that return records.

Find out more:

Provisioning & administration updates for Power Platform admin center

Several changes were rolled out in August to the Power Platform admin center, including:

  • Provisioning environments
  • Provisioning based on available capacity
  • Administrators can view all environments in the admin center
  • Simplified license requirements to administrator environments
  • Top table trend is now available in the capacity report.
Power Platform admin center
Find out more:

Inline navigate to all of our modern model-driven designers

To reduce the amount of clutter within your browser while building apps, Microsoft have introduced an option to open the modern view and form designers inline. To get back, you can simply press the back button in the designer.

Inline navigate for modern model-driven designers
Find out more:

Improvements to SharePoint delegation

Delegation of SharePoint complex objects and Query and filter operations on objects such as Person and Choice is now supported in PowerApps.

In addition, the DateTime and Date values are still not yet delegable, but a null value can be delegated for a DateTime and Date field.

Find out more:

Data source experience & Common Data Service views

New data source experience and Common Data Service views that allow adding data sources into the app, or creating new connections without inserting a control have been updated.

Also updated is enabling a Common Data Service entity view that can be selected in the property pane and the Items property.  The property pane will update the Items property to add the Filter function taking the the view name as the filter.

Find out more:

Share canvas apps with guests

Now in public preview, this feature enables canvas apps to be shared with guests of your organization! This enables teams of individuals made up of different organizations participating in a common business process to access the same app.

Sharing canvas apps with guests of your organization
Find out more:

Please note: there are also several updates for the PowerApps Unified Interface that I haven’t been able to list here, but you can find all the details from the link below:

https://powerapps.microsoft.com/en-us/blog/august-2019-updates-for-microsoft-powerapps/

Related

You can now transform standard shapes in PowerPoint, Word, and Excel into rough outlines that look handdrawn and convey a sense of in-progress work. Sketched Shapes is perfect for building wireframes, drafting designs, or adding an artistic touch.

Work-in-progress diagrams and slides in PowerPoint
Find out more:

You can now get a link to an individual slide from PowerPoint and share it with recipients. This will help others land on the most relevant information without having to find what you were trying to show them through a stack of presentation slides

Find out more:

Recently announced, a new Yammer mobile experience to iOS and Android devices. Some highlights include a modernized feed experience that reduces visual clutter and delivers improved readability, live events, and townhalls that you can view on the go; Seen Counts to let you know how many people have viewed your messages; and group search to cut down on search time and find the information you need.

Find out more:

Links and resources

Microsoft 365 update for May 2019

I decided to hold fire on posting a full write up from the SharePoint Conference to create a bumper edition of this month’s update.

I’ll include several of the bigger announcments coming out of SPC19, but ill include a full list of links to all the annocument recaps coming out of the event for more information.

In this month’s update:

SharePoint

SharePoint home sites

One of the most requested features of the modern experience for SharePoint is the ability to have the default or ‘root’ SharePoint site in the full modern experience. Home sites can be any commication site in your environment, that come with ‘superpowers’ such as:

  • News from home sites becomes organisational news
  • Search from home sites becomes tenant wide
  • Shared branding with the SharePoint start page
  • Unique mobile app experience

SharePoint home sites are being targeted to be rolled out around Q3 2019.

Find out more:

Sensitivity labels for SharePoint sites

Currently in private preview, Sensitivity Labels allow you to apply consistent security and access policies to SharePoint sites based on the sensitivity of the site.

Sensitivity labels with protection now supported

You can now experience the same collaborative capabilities for Office files protected with sensitivity labels in Microsoft 365 in SharePoint and OneDrive as files with no protection applied. Files with labels applied will be encrypted on upload by Azure Information Protection and understand the policies applied to the document by the label.

External access expiration

Tenant-scoped external sharing expiration allows admins to specify how long external users can have access to sites and their contents. Once the maximum period of time for external sharing links has been met, access if revoked unless extended by the administrator.

Find out more:

SharePoint admin center improvements

There have lots of improvements since the new SharePoint admin center was released to preview earlier this year. Here are some major updates from this month:

  • Classic features now available in new admin center
  • Support for performing bulk actions against a collection of sites
  • Ability to rename sites (GREAT NEWS!)
  • Improved sharing controls
  • Windows PowerShell cmdlet (invoke-spositeswap) that allows you to replace the root site within a tenant with an existing site (ALSO GREAT NEWS!)
Find out more:

Data bar formatting for number columns

Column formatting in SharePoint lists & libraries continues to improve, you can now format number columns with chart-like data bars!

Find out more:

DLP for restricted access

A new security control (in private preview) that blocks external sharing of files in OneDrive and SharePoint until a DLP scan has been completed. This prevents overexposure of sensitive information and compliance with policies set by the tenant administrator.

DLP for restricted sharing

Another new security control (coming to private preview Q3 2019), that coincides with easy sharing with anonymous links, but once files are scanned by DLP and flagged as sensitive, anonymous access to the file is blocked.

Find out more:

App Pages and Teams tabs

Now in GA with SharePoint Framework 1.8, app pages make it possible to add full-page tools in SharePoint. Available through a new create page experinece, team members can add application pages to existing sites.

You can also add more Teams tabs directly into your SharePoint sites.

Find out more:

SharePoint Migration Tool updates

SharePoint 2013 full site migration GA

Announced earlier this year, full site migrations for SharePoint server 2013 now enters GA. This includes migration support for the following:

  • Document lists and libraries
  • SharePoint list templates (see full list here)
  • Out of the box sites (sites not utilising any code or 3rd party tools)
  • Navigation & icons
  • Site descriptions
  • SharePoint web parts (see supported web parts here)
  • Pages (including site asset library pages)
  • Managed metadata (including content types and term stores)

Additional language support

The migration tool is now localised for 11 different languages, support for Chinese (Simplified and Traditional), French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish & English.

SharePoint 2010 migration support

Huge news for those of us still toiling away on SP2010 😀 with end of extended support for SharePoint 2010 less than 15 months away, you can now start to migrate content from SharePoint 2010 to Office 365.

Find out more:

SharePoint Server improvements

Announced at SPC2019, SharePoint Server 2019 provides more flexible deployment options to include support for Azure Stack and SQL Managed Instances.

A managed instance in Azure SQL Database is a fully managed SQL Server Database Engine Instance hosted in Azure cloud. Support is also being extended for deploying SharePoint Server 2016 (SharePoint Server 2019) on Azure Stack so you can build and run SharePoint environments using consistent Azure services on-premises.

Find out more:

Teams

Proximity-based meeting join

Proximity-based meeting join for Microsoft Teams Rooms means that the Teams app on your desktop or mobile will find a Teams-enabled room for you to use that is nearby and available. Available now for your desktop and mobile clients, and will start working automatically. 

“Meeting started” notifications on your phone

You can now receive “meeting started” notifications on your phone when someone joins a Teams meeting on your calendar. You can join the meeting right from the notification, and skip searching for the correct meeting in your calendar.

Find out more:

Busy-on-busy signals

Busy on Busy is a feature that allows callers to know a user’s status when contacting them. When a user is already in a call or meeting, this setting alerts the caller that they are on another call by playing a busy signal. This feature is automatically available in your Teams experience.  

New Calls App

Voice over IP (VOIP) enabled users will now see the Calls App in the App bar in the Desktop and Web Clients, with voicemal coming soon. There is no change in functionality for existing users or calling policy configuration.

Call Me functionality

You can now join meetings through a “Call me” functionality both from pre-join screen and during the meeting. To use this feature, you need to provide a phone number where you can receive a phone call.

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Read-only material with Class Materials

The new Class Materials folder in the General channel of Microsoft Teams for Education allows you to share files with students, without the ability to edit.

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Manage membership on mobile

Manage your team and add new members straight from the Teams app on your phone. Invite guests from outside your organization via their email address using your mobile app.

Export reporting data from the admin center

You can now export Teams usage reports to CSV files for offline analysis. After selecting a report in the Analytics and reports section of the Microsoft Teams admin center, click Export to Excel.


OneDrive

Full-fidelity experience for shared libraries

You can now view shared libraries with full-fidelity from the OneDrive UI on the web. This means you can create new documents, pin important ones to the top, create views, manage metadata, share and more.

Full-fidelity experience for shared libraries
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Preview more files than ever before

You can preview more than 320 file types in OneDrive, including 360-degree images and AutoCAD DWG files.

Comments on non-Office files

Collaborators can now add comments to any of the 320+ file with new support for comments on non-Office files.

Animated image of a comment left in a Word document stored in OneDrive.
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New records management capabilities

You can now use native connectors to import non-Microsoft 365 data, like data from Facebook and Twitter into the 365 cloud for archival purposes. A new records management solution helps you easily manage business, legal, and HR records in a single location.

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Quizzes, polls and forms in Stream

You can now add quizzes, forms, or polls directly into Microsoft Stream videos. The Forms integration into Microsoft Stream helps presenters interact with their audience and gives them a way to solicit feedback.

You can also now securely record, upload, and share video from the Microsoft Stream mobile app.

Animated screenshot of a video being played in Microsoft Stream.
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Question and answer feature in Yammer

The new question and answer feature allows you toask a question, then you or a group admin can mark the best answer – making the knowledge easier to share and reuse in the future. Additionally, a group can feature intelligent, bot-like responses to frequently asked questions.

Animated image portraying Yammer question and answer functionality. A cursor clicks "mark best answer" on a person's reply.

Geo-data storage capabilities in Yammer

Microsoft are accelerating availability of in-geo data storage for Yammer in the EU, available now. This means that now Yammer messages and files attached to Yammer messages will be stored at-rest in our EU datacenters, for new Yammer networks in the EU.

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Microsoft Search enters GA

Microsoft search is now generally avalible, offering a unified, consistent search experience to help you discover relevant people, content, commands, and activities across all the Microsoft 365 experiences you use daily.

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Block downloading option for sharing links

The sharing links feature that blocks downloads is being updated. The updated feature will block downloads, disallow printing, or copying of a file. Block download is now available when using the “Specific people” sharing link type.

Users will be able to create “block download” links from File Explorer, Office apps, and the rest of the apps which use the common Office 365 file sharing experience.

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Planner and To-Do intergrations

You can now see all your tasks across Microsoft 365 in To-Do, including flagged emails in Outlook and tasks assigned in Planner. View your tasks, deadlines, and details, and plan to get more done throughout your days.

Animated screenshot of Microsoft To-Do and Planner integration.
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Microsoft Graph data connect enters GA

Announced this month, the general availabity of Microsoft Graph data connect. This service helps bring together productivity data from the Microsoft Graph with business data and derive deep insights about effective work patterns.

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Links and resources


If you’ve made it this far…wow well done! Apologies this was such a long update, I wanted to make sure I included all of the updates from the SPC19, plus the various pitstops and what’s new blog posts for each of the products we cover in our monthly update.

Finally, the main inspiration for this monthly update, Jim Naroski’s new in 365 video series seems to have changed – with no more Jim. This change for me is definately for this worst, as expressed in the comments section too by the looks of it. Hopefully its a one time thing, but if not Jim’s personal touch to delivering all the latest 365 news spurs me on to continue my own series.

#bringbackjim