Multilingual page publishing –Create, publish and consume modern SharePoint pages/news in multiple languages.Roadmap ID: 50217
Home sites – This feature lets you designate a communication site as the “home site” for your intranet.Roadmap ID: 26842
🚂 ROLLING OUT
SharePoint admin center: migration manager – Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
⌛ IN DEVELOPMENT
Microsoft Lists: home page – The Microsoft Lists home page is your home for all your lists across Microsoft 365. Roadmap ID: 64160
Microsoft Lists: rules – Create simple if/then rules based on changes to list information to set reminders and send notifications. Roadmap ID: 64163
Microsoft Lists: sharing – Share entire lists, or list items with individuals or groups with view or edit permissions and the ability to manage access. Roadmap ID: 64164
Microsoft Lists: ready- made templates – Create a new list from ready-made templates that accelerate list creation, structure, forms and flows. There will be 8 templates at initial launch. Roadmap ID: 64166
Bulk edit list items and file properties in the form – Soon you will be able to select multiple items and edit their list items or documents properties all at once in the default form. Roadmap ID:64228
Save a view in Quick Edit – Soon you will be able to save a view in Quick Edit for any list or document library. When saved, the list or library will always render in quick edit for easy inline editing. Roadmap ID: 64229
Open a list or library item within the view form from Quick Edit – Users will see their list and document library view forms inside of the Quick Edit experience. Roadmap ID: 64230
Quick Edit page size expanding from 30 items to 101 – People will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232
I’ve decided to compliment my Microsoft 365 monthly updates with a closer look at the Microsoft 365 roadmap. I will focus mainly on the core technology I personally keep an eye on (SharePoint, Teams, OneDrive, Power Platform), but will add other roadmap updates where they fit in.
I’m going to try to do this weekly roundup to track the new additions and changes to the 365 roadmap as items enter development, roll out and launch.
This first roadmap roundup will cover from 4 May through to 17 May 2020, but i’ll leave out anything that was covered in last month’s update:
Auto-save column operations in lists – Show, hide or reorder columns in a SharePoint list without explicitly saving the current view or creating a new one. Roadmap ID: 59732
Format list and library JSON using Monaco code editor – Use Visual Studio code editor as the preferred coding tool when formatting JSON. “Monaco Editor” is what powers Visual Studio code. Roadmap ID: 59733
Per site sharing links can now default to People with Existing Access Links – Microsoft are introducing support to set the default sharing link to “People with Existing Access”. Roadmap ID: 60335
Image resize – Page editors are able to resize images in the image web part. Roadmap ID: 57812
Page Difference Visualization – As well as the existing version history you can already see, you can now compare changes visually on a page. Roadmap ID: 57813
Root site swap – Swap the location of a source site with another target site using the new Swap site button in the SharePoint admin center. Roadmap ID: 57309
Mover migration worldwide availability – Microsoft have announced that new service Mover is available to customers worldwide. Roadmap ID: 61190
Next steps panel – Expanding on the in-service help that appears at the top of a team site – where the actions that are suggested are driven more and more by the use of the site itself. Roadmap ID: 46832
Integrations for GCC Tenants – SharePoint Integrations with Power Automate and Power Apps to GCC Tenants: Roadmap ID: 33770
Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
“Flow” renamed “Automate” in lists – The flow button in SharePoint lists now reads “Automate”. Roadmap ID: 62855
Automate flows can run on individual items – Automate flows that can run on individual items contained within a document library or list. Roadmap ID: 62856
URL rename – You can now rename the SharePoint site URL from within the admin center. Roadmap ID: 56205
Support for sensitivity labels with protection – SharePoint & OneDrive now support sensitivity labels with Microsoft Information Protection-based encryption. Roadmap ID: 57311
Lists/ library web parts consume dynamic data – You will be able to configure list web parts to send its property values to the List Properties web part. Roadmap ID: 57307
🚂 ROLLING OUT
Updated Yammer Conversations web part for SharePoint – The Yammer conversations web part is being updated to contain the new Yammer experience. Roadmap ID: 63385
Multilingual page publishing – Create, publish and consume modern SharePoint pages/news in multiple languages. Roadmap ID: 50217
Home sites – This feature lets you designate a communication site as the “home site” for your intranet. Roadmap ID: 26842
Increased site collection limit – You can now have up to 2,000,000 site collections per tenant, up form 500,000. Roadmap ID: 57316
Global reader role in SharePoint admin – SharePoint admin center now supports the Azure Active Directory built-in “Global Reader” role. Roadmap ID: 59984
People cards for SharePoint list and library web parts – Now, when you see a person’s name or face within a SharePoint List or Library web part, you can hover over it and reveal their people card. Roadmap ID: 57814
Information barriers (private preview) – Now in private preview, Information barriers are policies that can be configured to prevent individuals or groups from communicating with each other. Roadmap ID: 57313
Conditional formatting rule builder with new rich-text capabilities in lists – You will have the ability to use If/Then logic to format rows and columns based on attributes like numerical, date, etc. Roadmap ID: 57305
Updating modern home pages for classic team sites – Classic homepages will be automatically updated to a modern home pages if they have not been customized. Roadmap ID: 60405
Edit metadata from within the Document Library/ List View web parts – Now you will be able to edit the metadata properties on items displayed in a library or a list from within their corresponding web parts. Roadmap ID: 61030
Updates to sharing page in Admin center – Admin sharing settings from the classic sharing page are being added to the modern sharing page. Roadmap ID: 61116
Easy page and news publishing experience from sitepages library – Adding the ability to easily publish and republish a page or news post from the sitepages library in a site via the command bar or the file card experience. Roadmap ID: 61191
SharePoint Migration Tool supports SharePoint Server 2016 migrations (Public Preview) – Migration support from the SPMT now covers SharePoint server 2010, 2013 and 2016. Roadmap ID: 63258
Query alterations using SPFx for custom results page – Allows for query alterations in Microsoft Search for custom results pages with the SharePoint Framework. Roadmap ID: 57135
⌛ IN DEVELOPMENT
Enable modern communication site experience on classic sites – Using PowerShell, admins can now enable the modern communication site experience on any classic team site, including the root site. Roadmap ID: 46338
Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519
Create all column types directly within Quick Edit – Replacing the legacy column creation in Quick Edit, this feature will allow you to create all column types directly from Quick Edit. Roadmap ID: 64171
Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776
Fluent design coherence updates for SharePoint – Fluent will be applied to modern SharePoint which will result in some visual changes i.e. larger/ bolder typefaces, opacity etc. Roadmap ID: 63777
Conditional show or hide columns in a form – This feature allows users in lists and libraries to show or hide columns in a list form based on another column’s value by specifying a formula. Roadmap ID: 63518
Improved page/ news publishing experience – A new pre-publish panel that gives authors an overview of key information about their pages or news posts. Roadmap ID: 63257
Schedule page/ news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
Saved for later web part – New web part to display a user’s saved for later items. Roadmap ID: 57810
Sometimes the easiest way can also to be the best! Now this option can be done within the Teams desktop app, or from the web browser. Provided your organisation hasn’t disabled teams or group creation, you can use this method without admin privileges.
It’s as simple as pressing Join or create a team > Create team. Well, not quite that simple, there are a few extra settings to consider. Lets take a look:
Build from scratch, or create from existing Office 365 group or team
This option lets you either define your own O365 group as you create the team, or leverage an existing O365 group or team if available.
Private, public or org-wide
Choose whether people need permission to join (private) the team, it’s open to everyone in your org to join (public), or everyone is automatically added to the team by default (org-wide).
NOTE: the org-wide option is only available to global or Teams admins.
Name your team
Give your team a name and description. Microsoft recommend avoiding characters such as @, #, [, ], <, and > for the creation of O365 groups, so it makes sense to feed that through to Teams also.
Also worth bearing in mind that you can leave spaces in your team name as the creation process will remove them. This is useful for the back end SharePoint site to have a cleaner URL (no %20 in the url thanks very much Teams!).
Add members and create!
Next you can add any members to the team, this is an optional step as members can be added after the team is created.
That’s it! your team has now been created. The team will appear in your teams gallery and your good to go.
#2 Create from Groups in the admin center
This method will require some level of admin privileges as you will need access to the O365 admin center, specifically Groups.
To begin, on the left-hand menu press the Groups drop-down, then Groups> Add a group.
Choose a group type
As this section isn’t just about teams creation, you also have the ability to create distribution and mail-enabled security groups too. We’re only interested in creating Office 365 groups here, so make sure that’s selected and press next.
Set up the basics
As in method #1, here enter the name and description for your Group, which also is the same for your team. The same guidelines apply here as above with regards to characters and spaces.
You are able to specify who the owner(s) of the O365 group/ team should be here, as it may not be the person creating the Group. As with members, this can also be changed once created.
This part of the creation process allows you to define a name for the group email address, set the privacy of your group and crucially add teams to it. Make sure Create teams for the group is checked and press next.
NOTE: for the group email address, as well as the characters to avoid mentioned earlier, you also cannot use spaces as part of the email address.
The final screen is a review screen, if you are happy with the configuration just press Create group and you are done! If you switch over to Teams after creation you will see your newly created team (please see thoughts and observations for more on this).
#3 Create from Azure Active Directory
This method also requires admin privileges, most likely the global admin role unless you have custom roles created.
To begin, open Azure Active Directory from the O365 admin center, once in press Azure Active Directory from the left-hand menu, then under manage, select Groups> New Group.
New group settings
Within the new group settings, add the following information:
Group type: Office 365
Group name: this should be the name of your team
Group email address: avoid invalid characters like spaces, hyphens and underscores are ok
Group description: description of the team
Owners: assign any relevant owners
Members: assign any relevant members
This will then create the O365 group based on the above configuration. Next we can jump into Teams to create our team from the O365 group!
Open the Teams app, desktop or web
Press join or create a team > create team
Press create from an existing Office 365 group or team
Under create a new team from something you already own, press Office 365 group
Select the O365 group from earlier and press create
#4 Create from teams admin center
This method will also require either the global admin or Teams admin role. To begin, open up O365 admin, and select the Teams admin center.
From the navigation icons on the left-hand menu, select Teams > manage teams
Under add a new team, give your team a name, description, set the owner and set the privacy (private or public)
Press create a team
That’s it! Your team has now been created and is visible from the Teams admin center. In the example below, we also check the status of the O365 group by going back into Groups within the O365 admin center, selecting the newly created group and checking the members tab.
Thoughts and observations
During the process of creating teams in all of the above methods, I noticed several things that may be a consideration when creating teams yourself:
The only way to create an org-wide team at the point of creation from any of the above methods is via the Teams app or browser, this is not an option via Groups, Azure Active Directory or the Teams admin center.
When converting an existing team to org-wide, its worth considering the approach for when to convert. For example, in my organisation we wanted to some starter posts to the team for people to see once the team became org-wide. However, once you convert the team the posts become buried beneath the “XXXX added Joe Bloggs and 199 others to the team” messages.
I’ve focused on ways to create Teams through native options within Office 365. There are, of course programmatic ways to do this – for example via PowerShell.
Managing Teams and their SharePoint sites is not as straight-forward as with SharePoint. Even as a global admin or teams admin, if you are not an owner of a Team then you cannot manage the Team or the corresponding SharePoint site. Granted, expected behavior in Teams, but if you just need to manage the SharePoint site, you need make yourself an owner or site admin.
There is a noticeable delay when creating new Teams in any other way than via the Teams app or browser. This thread makes mention to the fact that it can take up to 24 hours to create teams via PowerShell or using the Graph API, this also seems to be true for via Groups and Azure Active Directory in some instances.
NOTE: a factor in this could likely also be the throttling and shifting of resources based on the ongoing Coronavirus pandemic.
This feature gives admins or site owners the ability to build a custom search results page. Custom search results pages can be built using open-source search web parts from the SharePoint Patterns and Practices community or any custom web parts developed using the SharePoint Framework (SPFx).
Read receipts in private chats allow senders to know when their message was read by the recipient. Read receipts are powerful, because they also allow the recipient to communicate implicitly that they are not ignoring the sender, they may just be busy and haven’t gotten a chance to read their message.
Voice Administration has been added to the Teams Admin Center. If you have a Microsoft Calling Plan you will be able to search, acquire, and assign phone numbers to users. Admins will also be able to set the emergency addresses for those end-users.
Lenovo ThinkSmart View is a dedicated personal business communications device that allows users to manage their audio and video calls through a dedicated desktop device. It will now allow for conducting Microsoft Teams audio and video calls.
Teams installed as part of Office 365 ProPlus for customers on the semi-annual channel
The desktop Teams client will be downloaded by default for existing users with Office 365 ProPlus, Microsoft 365 Business, and Microsoft 365 Business Premium apps for customers on the semi-annual channel. With this change your users will no longer need to do a separate installation of Microsoft Teams.
Office 365 ATP Safe Links is now available in Teams to help protect you from accidental or malicious unsafe links by providing time-of-click verification of web addresses (URLs) in email messages and Office documents.
Users in the GCC High and DOD tenants can now add a website tab in Teams. Leveraging this tab, users will have the ability to pin URLs as well as SharePoint links etc. for easy access to their content.
Power Platform Center of Excellence starter kit update
Updates have been announced for the Center of Excellence (CoE) Starter Kit – a set of templates that are designed to help get started with developing a strategy for adopting and supporting the Power Platform, with a focus on Power Apps and Power Automate.
The starter kit is now split into three components: Core Components, Compliance (Audit and Report) Components and Nurture Components.
Microsoft have announced that all regional endpoints for the Discovery Service and the Discovery APIs in the Organization Service (SOAP endpoint) will be deprecated and shut down. They are replaced by a single global discovery service accessed through the existing ‘discovery’ OData V4 RESTful endpoint.
Test Studio provides a way to add and manage test cases, organize them into test suites, and run them to validate that changes in the apps did not break the expected functionality described in the tests. Tests can also be run outside of the test studio in a web browser which allows you to build the automated tests into your app deployment processes.
You can now showcase Microsoft Stream videos and channels, all inside canvas apps. Note, the Stream content is authenticated, so the users will need to have had the videos shared before being able to view them inside the canvas app.
Released in January, AI Builder introduced a new and simplified way to use AI Models in Power Automate. It is now easier to provide your data to the AI Model, and to use the output without the need to manually transform data.
The second iteration of Adaptive Cards actions was introduced last month, which enables you to post adaptive cards as forms, and also to wait for a response which you can use dynamically in subsequent actions.
There is a new gallery available in the Power Automate Community where you can download flows that other people have built. Similar to the Power Apps App Gallery, the Power Automate Cookbook allows you to upload a .zip file of your flow, with screenshots and extra information.
The Power BI team announced last month that you will be able to export data from a visual the same way you can do it today in the Power BI service. To export the data, just like in Power BI, select More options (…) from the upper right corner of the visualization and then choose Export data.
O365 video is being retired with the iOS video app retiring on April 1 2020 for customers in all regions, then the web portal for all regions (except Government Community Cloud, & national cloud regions Germany & China) will be retired on March 1, 2021.
Microsoft confirm that most regions can migrate O365 video to Stream using the administration tool, find out which regions can migrate below.
Currently, when people go into the Office 365 app launcher, pinned apps can be managed on an individual basis. However, these apps will not necessarily be the same from Office.com. This change unifies this, meaning users will see the same set of apps through both the app launcher and Office.com.
Windows 7 is now out of support as of January 14, 2020. Because Office 365 is governed by the Modern Lifecycle Policy, customers are required to stay current as per the servicing and system requirements for the product or service. This includes using Office 365 ProPlus on a Windows operating system that is currently in support.
Using Office 365 ProPlus on older, unsupported operating systems may cause performance and reliability issues over time. If your organization is using Office 365 ProPlus on devices running Windows 7, it’s recommend your organization move those devices to Windows 10.
The diagnostic tool is a browser extension for Chrome and Microsoft Edge that helps identify modern/ classic Site Pages in SharePoint Online that may not be delivering optimal performance.
By comparing characteristics of a site page to known best practices, the tool provides remediation guidance, leading to suggested fixes across three analysis results: Attention required, Improvement opportunities and No action required.
Manage sharing/ access request settings from site permissions panel
Sharing and access requests for a SharePoint site have moved. Now located in the “Change sharing settings” link, site owners can use the new panel to allow only owners to share files, folders, and the site – restricting everyone else from sharing.
Admins will now be able to customize the expiration length on a per-site basis for Anyone or anonymous sharing links. Admins can now override the tenant policy and set a more or less restrictive expiration policy for specific sites.
Note: This functionality will only be available via the SharePoint Online Management Shell.
Site owners can now get a CSV file report to see all the items in their site that have been shared with any user, both inside and outside the organization. Useful for providing external sharing reports, the export can be filtered to only show content from the “Shared with External Users” option to view every unique user, permission, link, and item that has been shared externally.
Differential sync brings the ability to sync only the parts of large files that have changed, not the entire file. The ability to leverage differential sync to all file types, stored in OneDrive and SharePoint is being rolled out this month.
Note: differential sync is already available for Office file types.
The OneDrive mobile app already has built-in scanning capabilities for scanning documents, whiteboards, business cards to name a few, as well as converting them into an easy-to-read PDF format. Scans taken for iOS 11.1.5 or later are now available for optical character recognition.
You can now directly transfer a call to Cloud Voicemail. You can also now configure call answer rules, choose the greeting language, customize the TTS for the standard greeting and the ‘out of office’ greeting, and choose when you want your ‘out of office’ greeting to be played.
Now when you receive a call, Teams will display the PSTN Caller’s name based on Azure Active Directory data and/or the Telco provided display name. Available now on the desktop, and coming soon to Teams mobile.
Calling in Chrome
If You use Teams on the web, you can now add Google Chrome to your list of browsers that support making calls from your web browser.
Several updates are coming to Microsoft Government Community Cloud (GCC) this month, such as:
Call Handling Enhancements, Teams Calling improvements for VOIP users, Group Call Pickup (GCP), phone number blocking, Multiparty Calling without Conference License, Call Park (CP), and Shared Line Appearance (SLA).
The “Meet Now” feature on desktop allows you to skip the invitation and instead go straight to in a new meeting. All you need to do is go to Calendar on the left side of Teams, then select Meet now in the top right corner and add the people to the meeting.
Pin a meeting participant
You can now choose which meeting attendees to “pin” to create your own personal view. Right-click on a meeting participant and select “pin” (or unpin) to create your own custom layout of meeting participants. Note that this view is your own and does not impact other meeting participants.
Missed meeting-add notifications
Now you will see a notification in the Teams activity feed to notify you that someone tried to add you to a meeting, and if the meeting is still going on you can join directly from there.
Light weight meeting capabilities for Internet Explorer, Firefox & Safari
With the new light-weight meeting join capabilities, users can jump straight into a Teams Meeting in Internet Explorer 11, Safari, and Firefox browsers. Meeting audio is delivered via Audio Conferencing, so meeting organizers will need the respective license.
Microsoft unveiled a new version of To Do this month with a new look and new features. You can change the experience and background (includes dark mode) to suit your needs. To Do can now integrate with other Microsoft 365 apps to create a central view of your tasks.
Now you can easily create new flows in Visio and export them as a fully functioning workflow to Microsoft Flow. Built-in Business Process Model and Notation (BPMN) stencils have sharing and commenting capabilities, simplifying development and collaboration.
You can now create and use a template to save time when adding multiple users. Templates are particularly useful if you have users who share many properties, like those who work in the same role and the same location.
My organisation has started to use Microsoft Teams, albeit not globally but in small pockets there are groups of users with access to the product and are using it in anger interally.
Getting setup correctly and granting external, or guest access can be not such a simple request in my experience, so I thought it useful to document what I have observed, and some of the resolution steps applied to get Teams set up and working correctly for internal users, and how to make sure external access is enabled for guests.
To enable Teams for individual users, they will need need to be assigned a Teams product license from the O365 admin center. Depending on your own policy for rolling out Teams, you can either do this at the tenant level or at the individual user level (for example, we turned off the Teams product at the tenant level, but assigned licenses at a user level).
Turn on Teams at the tenant level
Navigate to the O365 admin center, click on Services & add-ins
Search for Teams > under Settings by user/license type select the product license used in your tenant (for example E3)
Make sure the ‘turn teams on or off for all users of this type’ is set to On
Turn on Teams for individual users
Navigate to the O365 admin center, click on Users> Active Users
Find the user you wish to turn Teams on for
Under Product licenses > press edit
Find the relevant product license (for example Office 365 E3) > press the drop down icon
Find Microsoft Teams from the list of options, and make sure it is switched on
I believe that by default when an enterprise product license is switched on that by default all the apps and services will be set to on. However, if your organisation is within a managed service agreement, you could well be in a situation where some of these apps are switched off as part of the product license.
2. How to enable guest access
OK so before I begin detailing the steps I followed, there is a pretty great guest access checklist that Microsoft has provided that covers all the steps plus explanation in order to enable guest access in Teams. You can take a look at that below:
Select Azure Active Directory > Users > User settings
Under External users, select Manage external collaboration settings
These are the settings I used for external collaboration:
Guest user permissions are limited: Yes
Admins and users in the guest inviter role can invite: Yes
Members can invite: Yes
Guests can invite: Yes
Enable email one-time passcode for guests: No
Collaboration restrictions: allow invitations to be sent to any domain (most inclusive)
Check Office 365 Groups
In the O365 admin center, go to Settings > Services & Add-ins > Office 365 Groups
Make sure Let group members outside the organization access group content is set to On
Make sure Let group owners add people outside the organization to groups is set to On
Make sure Let group members outside the organization access group content is set to On
Check Teams guest access settings
In the Teams admin center, select Org-Wide settings > Guest access
Set the Allow guest access in Microsoft Teams switch to On
Check O365 sharing settings
In the O365 admin center, go to Settings > Security & privacy
Under Sharing > select Edit
Make sure Let users add new guests to this organization is set to On
Check SharePoint sharing settings
Sign in to the Microsoft 365 admin center.
In the O365 admin center, select SharePoint
In the SharePoint admin center, select Sharing
Under Sharing outside your organization, select Allow sharing with the external users that already exist in your organizations directory
NOTE: Basically, any of these options will work, outside of don’t allow sharing outside your organization.
3. Configuring user initiated Teams licenses
Something else you might experience as part of the rollout of Teams, is the prevalence of user initiated Microsoft Teams (Commercial Cloud) licenses. These are auto-assigned licenses that users recieve that do not currently have a Teams license.
If you wish to turn off this ability, you can by doing the following:
In the O365 admin center, go to Settings > Services & add-ins > User owned Apps and Services
Make sure that Let users install trial apps and services is set to Off
4. Troubleshooting tips for the Teams desktop application
Since rolling out Teams, along with the desktop app I have noted a few common issues and some simple resolution steps:
Tip #1: the Office version matters
Some users struggle to open files in Teams, and get issues that the file is locked or has to be saved locally and re-uploaded.
The build version of Office has an effect on the behaviour between the Office apps and Teams. For example, I noted that someone who had Office Version 1611 (Build 7571.2109) would be unable to open files in Teams, and were unable to open the file in edit mode. Where as myself running Office Version 1802 (Build 9029.2253) had no issues. When the user updated their Office version to 1802 or later, the issues were resolved.
Tip #2: turn it off and on again
Sometimes the simplest solution is the best one, and in these cases many times simply removing the Teams product license for the user > saving > then re-applying the license works wonders.
Along the same vein for this, having concurrent Teams licenses from your enterprise and commerical cloud user initiated licenses has also been promlematic for me, hence why we made the decision to turn off the commercial cloud licenses.
Tip #3: clear the cache
Tip #3 and tip #4 pretty much go hand in hand, but clearing the cache when trying to get Teams working is never a bad idea in my opinion.
Close the Teams app, and make sure the process has stopped in Task Manager
Go to Start > Run > and enter C:\Users\[YOUR_USERNAME]\AppData\Roaming\Microsoft\Teams
From here, delete all the files from the following folders:
Then clear these files out from C:\Users\[YOUR_USERNAME]\AppData\Local\:
\Google\Chrome\User Data\Default\Web Data
Internet Explorer Temporary Internet Files
Internet Explorer Cookies
NOTE: Mark Vale also includes a PowerShell script on his post about this that will be much quicker way to do it. You can check that out here.
Tip #4 run credential manager
This final tip helps if you see authentication errors when users try to login to the desktop app.
Press Start, type Run
Enter rundll32.exe keymgr.dll,KRShowKeyMgr
In stored usernames and passwords, find the msteams_adalsso credentials and press remove on each one
Finally, you can make your root site a modern communication site or a modern team site! Using the new PowerShell cmdlet: Invoke-SPOSiteSwap, switches the location of a source site with another target site.
Note: the source or target sites cannot be “associated” with an Office 365 group or connected to a hub site.
Now you can find relevant content at the top of the Shared with me view in OneDrive. Files which are recommended based on your working relationships will surface to help you find trending information faster and discover new content.
You can already comment on Office docs in Office on the web, but now you can comment on other file types in OneDrive on the web such as PNGs, JPGs, or PDFs. You can also comment while using the viewer in OneDrive.
OneDrive will be natively integrated into the Samsung Gallery app, providing automatic syncing of your photos and videos and enabling new protection and cross-device experiences. The Galaxy Note10 will be the first to get the OneDrive integration, with more Samsung devices to follow.
When you schedule “focus time” through MyAnalytics, Teams will automatically help you stay focused by changing your presence to “focusing” and silencing all notifications during the focus period (based on your priority access settings).
Meetings First is a configuration mode that allows organizations to continue to use Skype for Business Server for their chat and enterprise voice needs, but move their meetings workload to the cloud.
Any version of Skype for Business Server is supported, though more recent clients will have a better coexistence experience. In addition, organizations need to be licensed for Teams, including Audio Conferencing if PSTN dial-in/dial-out functionality is required.
SoftBank has released their UniTalk calling plans to Office 365 customers in Japan. The Softbank Calling Plans enables SoftBank to sell and support PSTN calling services specifically for the Japanese market.
Audio Conferencing via Direct Routing for GCC High and GCC DoD
o Conferencing via Direct
Routing for GCC High and GCC DoD
This feature enables participants to join your organization’s meetings using a standard phone number. Configuring this feature requires your GCC High or GCC DoD organization to use its own numbers for dial-in access and all meeting dial-outs to phones are via Direct Routing.
Currently in developer preview, Personal apps can extend and customize Microsoft Teams for your organization. It provides a capability for people in your organization to use 3rd party apps within Teams.
Personal apps in developer preview has been rolled out, with a a broader target rollout in the last quarter of 2019.
enhanced Assignments tab now shows a clear view of what’s coming up next, when
creating a class assignment, educators can add resources from your Staff or PLC
team. Simply select Add resources on your assignment and choose it from the
file picker. You no longer need to move your content between teams.
PowerApps component framework can now see changes in the test harness as they are made and push components directly into an org using the CLI.
The push capability will make you more efficient because it bypasses the custom component versioning requirements and does not require you to build your solution in order to import into your development environment.
The watch capability removes the need to reload your test harness after every change is made.
The SetFocus function gets data entered faster by having the app position the cursor in the input field where we should begin. When you go to validate, the app will take you directly to the offending entry, even if it scrolled off screen.
Inline navigate to all of our modern model-driven designers
To reduce the amount of clutter within your browser while building apps, Microsoft have introduced an option to open the modern view and form designers inline. To get back, you can simply press the back button in the designer.
Data source experience & Common Data Service views
New data source experience and Common Data Service views that allow adding data sources into the app, or creating new connections without inserting a control have been updated.
Also updated is enabling a Common Data Service entity view that can be selected in the property pane and the Items property. The property pane will update the Items property to add the Filter function taking the the view name as the filter.
Now in public preview, this feature enables canvas apps to be shared with guests of your organization! This enables teams of individuals made up of different organizations participating in a common business process to access the same app.
Work-in-progress diagrams and slides in PowerPoint
You can now transform standard shapes in PowerPoint, Word, and Excel into rough outlines that look handdrawn and convey a sense of in-progress work. Sketched Shapes is perfect for building wireframes, drafting designs, or adding an artistic touch.
You can now get a link to an individual slide from PowerPoint and share it with recipients. This will help others land on the most relevant information without having to find what you were trying to show them through a stack of presentation slides
Recently announced, a new Yammer mobile experience to iOS and Android devices. Some highlights include a modernized feed experience that reduces visual clutter and delivers improved readability, live events, and townhalls that you can view on the go; Seen Counts to let you know how many people have viewed your messages; and group search to cut down on search time and find the information you need.
One of the most requested features of the modern experience for SharePoint is the ability to have the default or ‘root’ SharePoint site in the full modern experience. Home sites can be any commication site in your environment, that come with ‘superpowers’ such as:
News from home sites becomes organisational news
Search from home sites becomes tenant wide
Shared branding with the SharePoint start page
Unique mobile app experience
SharePoint home sites are being targeted to be rolled out around Q3 2019.
Currently in private preview, Sensitivity Labels allow you to apply consistent security and access policies to SharePoint sites based on the sensitivity of the site.
Sensitivity labels with protection now supported
You can now experience the same collaborative capabilities for Office files protected with sensitivity labels in Microsoft 365 in SharePoint and OneDrive as files with no protection applied. Files with labels applied will be encrypted on upload by Azure Information Protection and understand the policies applied to the document by the label.
External access expiration
Tenant-scoped external sharing expiration allows admins to specify how long external users can have access to sites and their contents. Once the maximum period of time for external sharing links has been met, access if revoked unless extended by the administrator.
A new security control (in private preview) that blocks external sharing of files in OneDrive and SharePoint until a DLP scan has been completed. This prevents overexposure of sensitive information and compliance with policies set by the tenant administrator.
DLP for restricted sharing
Another new security control (coming to private preview Q3 2019), that coincides with easy sharing with anonymous links, but once files are scanned by DLP and flagged as sensitive, anonymous access to the file is blocked.
Now in GA with SharePoint Framework 1.8, app pages make it possible to add full-page tools in SharePoint. Available through a new create page experinece, team members can add application pages to existing sites.
You can also add more Teams tabs directly into your SharePoint sites.
Out of the box sites (sites not utilising any code or 3rd party tools)
Navigation & icons
SharePoint web parts (see supported web parts here)
Pages (including site asset library pages)
Managed metadata (including content types and term stores)
Additional language support
The migration tool is now localised for 11 different languages, support for Chinese (Simplified and Traditional), French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish & English.
SharePoint 2010 migration support
Huge news for those of us still toiling away on SP2010 😀 with end of extended support for SharePoint 2010 less than 15 months away, you can now start to migrate content from SharePoint 2010 to Office 365.
Announced at SPC2019, SharePoint Server 2019 provides more flexible deployment options to include support for Azure Stack and SQL Managed Instances.
A managed instance in Azure SQL Database is a fully managed SQL Server Database Engine Instance hosted in Azure cloud. Support is also being extended for deploying SharePoint Server 2016 (SharePoint Server 2019) on Azure Stack so you can build and run SharePoint environments using consistent Azure services on-premises.
Proximity-based meeting join for Microsoft Teams Rooms means that the Teams app on your desktop or mobile will find a Teams-enabled room for you to use that is nearby and available. Available now for your desktop and mobile clients, and will start working automatically.
“Meeting started” notifications on your phone
You can now receive “meeting started” notifications on your phone when someone joins a Teams meeting on your calendar. You can join the meeting right from the notification, and skip searching for the correct meeting in your calendar.
Busy on Busy is a feature that allows callers to know a user’s status when contacting them. When a user is already in a call or meeting, this setting alerts the caller that they are on another call by playing a busy signal. This feature is automatically available in your Teams experience.
New Calls App
Voice over IP (VOIP) enabled users will now see the Calls App in the App bar in the Desktop and Web Clients, with voicemal coming soon. There is no change in functionality for existing users or calling policy configuration.
Call Me functionality
You can now join meetings through a “Call me” functionality both from pre-join screen and during the meeting. To use this feature, you need to provide a phone number where you can receive a phone call.
Manage your team and add new members straight from the Teams app on your phone. Invite guests from outside your organization via their email address using your mobile app.
Export reporting data from the admin center
You can now export Teams usage reports to CSV files for offline analysis. After selecting a report in the Analytics and reports section of the Microsoft Teams admin center, click Export to Excel.
Full-fidelity experience for shared libraries
You can now view shared libraries with full-fidelity from the OneDrive UI on the web. This means you can create new documents, pin important ones to the top, create views, manage metadata, share and more.
You can now use native connectors to import non-Microsoft 365 data, like data from Facebook and Twitter into the 365 cloud for archival purposes. A new records management solution helps you easily manage business, legal, and HR records in a single location.
You can now add quizzes, forms, or polls directly into Microsoft Stream videos. The Forms integration into Microsoft Stream helps presenters interact with their audience and gives them a way to solicit feedback.
You can also now securely record, upload, and share video from the Microsoft Stream mobile app.
The new question and answer feature allows you toask a question, then you or a group admin can mark the best answer – making the knowledge easier to share and reuse in the future. Additionally, a group can feature intelligent, bot-like responses to frequently asked questions.
Geo-data storage capabilities in Yammer
Microsoft are accelerating availability of in-geo data storage for Yammer in the EU, available now. This means that now Yammer messages and files attached to Yammer messages will be stored at-rest in our EU datacenters, for new Yammer networks in the EU.
Microsoft search is now generally avalible, offering a unified, consistent search experience to help you discover relevant people, content, commands, and activities across all the Microsoft 365 experiences you use daily.
The sharing links feature that blocks downloads is being updated. The updated feature will block downloads, disallow printing, or copying of a file. Block download is now available when using the “Specific people” sharing link type.
Users will be able to create “block download” links from File Explorer, Office apps, and the rest of the apps which use the common Office 365 file sharing experience.
You can now see all your tasks across Microsoft 365 in To-Do, including flagged emails in Outlook and tasks assigned in Planner. View your tasks, deadlines, and details, and plan to get more done throughout your days.
Announced this month, the general availabity of Microsoft Graph data connect. This service helps bring together productivity data from the Microsoft Graph with business data and derive deep insights about effective work patterns.
If you’ve made it this far…wow well done! Apologies this was such a long update, I wanted to make sure I included all of the updates from the SPC19, plus the various pitstops and what’s new blog posts for each of the products we cover in our monthly update.
Finally, the main inspiration for this monthly update, Jim Naroski’s new in 365 video series seems to have changed – with no more Jim. This change for me is definately for this worst, as expressed in the comments section too by the looks of it. Hopefully its a one time thing, but if not Jim’s personal touch to delivering all the latest 365 news spurs me on to continue my own series.
Files restore offers a self-service recover solutionthat allows administrators and site owners to restore files from any point in time during the last 30 days. Look for a new “Restore this library” option within the library settings panel.
Long awaited modern document sets will update the user interface to bring them inline with modern sharepoint. Document sets allow you to group related documents together using shared metadata. Modern document sets also unlock the same intuitive user actions like drag and drop content, link to content that lives outside the document set, pin files and much, much more.
Audience targeting is a new feature within the news and highlighted content web parts that enables authors and site owners to tag news articles with Azure Active Directory groups to filter content through web parts to people within those groups.
Author reply emails for comments, replies and likes
Now when someone comments on your page or news post, SharePoint notifies you via email. Multiple comments will be batched so that you receive a single email. This feature will start rollout to targeted release in April, with worldwide rollout currently scheduled to be completed in mid-June 2019.
Coming soon are three new connected web parts for SharePoint Online that allow you to display data from list and library web parts. With the List Properties, File Viewer and Embed web parts you can now connect to a data source and interact with lists and libraries in new ways.
Multi-Geo in SharePoint Online and Office 365 Groups
SharePoint Online and Office 365 Groups now joins Exchange Online and OneDrive in having the ability to enable where SharePoint sites and their content is stored.
Multi-Geo in SharePoint and Office 365 Groups enables global businesses to control the country or region where shared resources like SharePoint Team Sites, Office 365 Groups content (associated SharePoint Sites and Groups mailboxes) are stored at-rest.
Autodesk AutoCAD integration for SharePoint and OneDrive
New integrations with Autodesk connect OneDrive and SharePoint to the drafting tools available through AutoCAD. As you work with DWG files across these applications, you can open and edit them in the AutoCAD desktop application, the AutoCAD mobile app, and the new AutoCAD web app.
Flexible image types for company logo’s in the Office 365 navigation bar
You can now use larger, more flexible image types to upload your company logo in the Office 365 navigation bar. You will be able to upload a custom logo of any file size/ format via a URL in order to improve the clarity of the logo image that your users see.
Improvements to the Office 365 group “hover cards” so that you can act on the group within the context of what you’re doing, rather than going to a separate page. You can search through all group members, renew the group per any set expiry, and approve pending members.
You can now request on behalf of someone else to join a private team. Teams can be created as either private, where admins control membership, or public, where anyone in the organization is welcome to join.
Increased member limits
Organisation wide teams now have higher size limits, so they can have up to 5000 members in a team. Global administrators can easily create a public team that pulls in every user in the organisation and keeps the membership up to date with Active Directory as users join and leave.
Show/ hide teams
It’s now much easier to keep your teams list tidy. What used to be Favorite and Remove from favorites is now Show and Hide. Choose which teams and channels you want to show in your teams list and hide the rest. You’ll still get notified when @mentioned, they just won’t clutter your teams list.
OneDrive is introducing golden folders with subtle, yet noticeable clues emblazoned on the icon to remind you of the contents and sharing status of each folder. Golden folders are being rolled out across mobile and web in OneDrive, SharePoint and connected experiences in other apps.
The OneDrive sync client lets you can access and share all your files directly from your desktop in Windows File Explore or macOS Finder. Some new updates for the sync client include:
Self-help option: “Illegal files names not syncing” A new in-app resolution to sync errors – like when using an Asterix “*” symbol or any file name starting with “~$” – to help avert and solve naming blockers, to then rename the file and continue with upload
Request assistance Look for a new “Get Help” option in the OneDrive activity center on your desktop. This enables people to initiate a support ticket.
Prompt for pending uploads And one last “wait, before you go” feature… the OneDrive sync client will also notify users when they have pending uploads when the computer is shutting down or going into standby
Block download option for specific people sharing link
You are now able to use the “Block download” functionality that allows people to block recipients from downloading, copying and pasting shared content when using the “Specific people” style sharing links.
Users will now be able to save Office files with missing required properties. This change only applies to the Office files synced by the OneDrive sync client. Additionally, users can add, or update required properties for a document by navigating to the file in the SharePoint document library and entering the appropriate value.
The Yammer conversations wep part enables you to integrate topics, groups or users into SharePoint. This combines the social nature of learning across organizations with the content and knowledge management powers of SharePoint.
The Yammer Highlights web part, provides a quick overview of active conversations and a targeted portal to specific groups or conversations in Yammer.
Microsoft Search in Bing Preview includes Yammer conversations
Yammer conversations or conversations between co-workers will now start appearing Microsoft Search in Bing. Microsoft Search will only return information and files that you have permission to see.
Microsoft have updated their available icon set, with nearly 350 new icons being added to choose from. You are able to rotate, resize, and recolor the icons without any loss in the quality of the image. You can also separate the icon into its components and use only the pieces you want.
The Power BI web by example connector allows customers to scrape data from HTML pages. It supports ingesting any data element on the page, beyond just HTML tables. You can now automatically suggest Power BI tables based on HTML element repetition patterns.
Compliance Manager now allows you to create custom risk assessments of any application used in your organization. This customised assessments capability enables IT to import their own security and compliance controls into Compliance Manager, including those for corporate policy, local law, and industrial standards.
Office Security Policy Advisor is a new intelligent
service, now available in preview, that uses behavior-based analysis to help IT
admins to quantify the risks and benefits of applying a tailored policy, and
monitor policy health over time, for their Office clients.
Admins can now deploy policies with a single click and easily update, or even roll back, policies.