With so much news coming out of this years’ Ignite for my own sanity as much as anything else I thought it would be useful to catalog as many of the announcements coming out of each day as I can, and provide useful links to the relevant Microsoft articles for further reading.
The diagnostic tool is a browser extension for Chrome and Microsoft Edge that helps identify modern/ classic Site Pages in SharePoint Online that may not be delivering optimal performance.
By comparing characteristics of a site page to known best practices, the tool provides remediation guidance, leading to suggested fixes across three analysis results: Attention required, Improvement opportunities and No action required.
Manage sharing/ access request settings from site permissions panel
Sharing and access requests for a SharePoint site have moved. Now located in the “Change sharing settings” link, site owners can use the new panel to allow only owners to share files, folders, and the site – restricting everyone else from sharing.
Admins will now be able to customize the expiration length on a per-site basis for Anyone or anonymous sharing links. Admins can now override the tenant policy and set a more or less restrictive expiration policy for specific sites.
Note: This functionality will only be available via the SharePoint Online Management Shell.
Site owners can now get a CSV file report to see all the items in their site that have been shared with any user, both inside and outside the organization. Useful for providing external sharing reports, the export can be filtered to only show content from the “Shared with External Users” option to view every unique user, permission, link, and item that has been shared externally.
Differential sync brings the ability to sync only the parts of large files that have changed, not the entire file. The ability to leverage differential sync to all file types, stored in OneDrive and SharePoint is being rolled out this month.
Note: differential sync is already available for Office file types.
The OneDrive mobile app already has built-in scanning capabilities for scanning documents, whiteboards, business cards to name a few, as well as converting them into an easy-to-read PDF format. Scans taken for iOS 11.1.5 or later are now available for optical character recognition.
You can now directly transfer a call to Cloud Voicemail. You can also now configure call answer rules, choose the greeting language, customize the TTS for the standard greeting and the ‘out of office’ greeting, and choose when you want your ‘out of office’ greeting to be played.
Now when you receive a call, Teams will display the PSTN Caller’s name based on Azure Active Directory data and/or the Telco provided display name. Available now on the desktop, and coming soon to Teams mobile.
Calling in Chrome
If You use Teams on the web, you can now add Google Chrome to your list of browsers that support making calls from your web browser.
Several updates are coming to Microsoft Government Community Cloud (GCC) this month, such as:
Call Handling Enhancements, Teams Calling improvements for VOIP users, Group Call Pickup (GCP), phone number blocking, Multiparty Calling without Conference License, Call Park (CP), and Shared Line Appearance (SLA).
The “Meet Now” feature on desktop allows you to skip the invitation and instead go straight to in a new meeting. All you need to do is go to Calendar on the left side of Teams, then select Meet now in the top right corner and add the people to the meeting.
Pin a meeting participant
You can now choose which meeting attendees to “pin” to create your own personal view. Right-click on a meeting participant and select “pin” (or unpin) to create your own custom layout of meeting participants. Note that this view is your own and does not impact other meeting participants.
Missed meeting-add notifications
Now you will see a notification in the Teams activity feed to notify you that someone tried to add you to a meeting, and if the meeting is still going on you can join directly from there.
Light weight meeting capabilities for Internet Explorer, Firefox & Safari
With the new light-weight meeting join capabilities, users can jump straight into a Teams Meeting in Internet Explorer 11, Safari, and Firefox browsers. Meeting audio is delivered via Audio Conferencing, so meeting organizers will need the respective license.
Microsoft unveiled a new version of To Do this month with a new look and new features. You can change the experience and background (includes dark mode) to suit your needs. To Do can now integrate with other Microsoft 365 apps to create a central view of your tasks.
Now you can easily create new flows in Visio and export them as a fully functioning workflow to Microsoft Flow. Built-in Business Process Model and Notation (BPMN) stencils have sharing and commenting capabilities, simplifying development and collaboration.
You can now create and use a template to save time when adding multiple users. Templates are particularly useful if you have users who share many properties, like those who work in the same role and the same location.
Finally, you can make your root site a modern communication site or a modern team site! Using the new PowerShell cmdlet: Invoke-SPOSiteSwap, switches the location of a source site with another target site.
Note: the source or target sites cannot be “associated” with an Office 365 group or connected to a hub site.
Now you can find relevant content at the top of the Shared with me view in OneDrive. Files which are recommended based on your working relationships will surface to help you find trending information faster and discover new content.
You can already comment on Office docs in Office on the web, but now you can comment on other file types in OneDrive on the web such as PNGs, JPGs, or PDFs. You can also comment while using the viewer in OneDrive.
OneDrive will be natively integrated into the Samsung Gallery app, providing automatic syncing of your photos and videos and enabling new protection and cross-device experiences. The Galaxy Note10 will be the first to get the OneDrive integration, with more Samsung devices to follow.
When you schedule “focus time” through MyAnalytics, Teams will automatically help you stay focused by changing your presence to “focusing” and silencing all notifications during the focus period (based on your priority access settings).
Meetings First is a configuration mode that allows organizations to continue to use Skype for Business Server for their chat and enterprise voice needs, but move their meetings workload to the cloud.
Any version of Skype for Business Server is supported, though more recent clients will have a better coexistence experience. In addition, organizations need to be licensed for Teams, including Audio Conferencing if PSTN dial-in/dial-out functionality is required.
SoftBank has released their UniTalk calling plans to Office 365 customers in Japan. The Softbank Calling Plans enables SoftBank to sell and support PSTN calling services specifically for the Japanese market.
Audio Conferencing via Direct Routing for GCC High and GCC DoD
o Conferencing via Direct
Routing for GCC High and GCC DoD
This feature enables participants to join your organization’s meetings using a standard phone number. Configuring this feature requires your GCC High or GCC DoD organization to use its own numbers for dial-in access and all meeting dial-outs to phones are via Direct Routing.
Currently in developer preview, Personal apps can extend and customize Microsoft Teams for your organization. It provides a capability for people in your organization to use 3rd party apps within Teams.
Personal apps in developer preview has been rolled out, with a a broader target rollout in the last quarter of 2019.
enhanced Assignments tab now shows a clear view of what’s coming up next, when
creating a class assignment, educators can add resources from your Staff or PLC
team. Simply select Add resources on your assignment and choose it from the
file picker. You no longer need to move your content between teams.
PowerApps component framework can now see changes in the test harness as they are made and push components directly into an org using the CLI.
The push capability will make you more efficient because it bypasses the custom component versioning requirements and does not require you to build your solution in order to import into your development environment.
The watch capability removes the need to reload your test harness after every change is made.
The SetFocus function gets data entered faster by having the app position the cursor in the input field where we should begin. When you go to validate, the app will take you directly to the offending entry, even if it scrolled off screen.
Inline navigate to all of our modern model-driven designers
To reduce the amount of clutter within your browser while building apps, Microsoft have introduced an option to open the modern view and form designers inline. To get back, you can simply press the back button in the designer.
Data source experience & Common Data Service views
New data source experience and Common Data Service views that allow adding data sources into the app, or creating new connections without inserting a control have been updated.
Also updated is enabling a Common Data Service entity view that can be selected in the property pane and the Items property. The property pane will update the Items property to add the Filter function taking the the view name as the filter.
Now in public preview, this feature enables canvas apps to be shared with guests of your organization! This enables teams of individuals made up of different organizations participating in a common business process to access the same app.
Work-in-progress diagrams and slides in PowerPoint
You can now transform standard shapes in PowerPoint, Word, and Excel into rough outlines that look handdrawn and convey a sense of in-progress work. Sketched Shapes is perfect for building wireframes, drafting designs, or adding an artistic touch.
You can now get a link to an individual slide from PowerPoint and share it with recipients. This will help others land on the most relevant information without having to find what you were trying to show them through a stack of presentation slides
Recently announced, a new Yammer mobile experience to iOS and Android devices. Some highlights include a modernized feed experience that reduces visual clutter and delivers improved readability, live events, and townhalls that you can view on the go; Seen Counts to let you know how many people have viewed your messages; and group search to cut down on search time and find the information you need.
Communication sites will soon have an out-of-the box footer control, which can be controlled using the change the look panel or by using PowerShell [FooterEnabled]. The site footer supports following elements: 8 links or labels, logo and name.
New features available when in quick edit mode for libraries and lists such as filtering content, dragging & dropping column widths, showing all view and column formatting and improvement support for user/ choice fields
Soon will soon be able to select multiple items and have the ability to approve/reject them in one go. You can also add optional comments to the approved or rejected items and the Flow will send them out to stakeholders.
New 30-day grace periods are being introduced for the release of SharePoint Online holds, preventing the hold from being immediately released. Whilst within the grace period, any deleted item will continue to be preserved in the preservation library until the hold is removed.
Items in a preservation hold library are now moved into the “second stage recycle bin” before being purged.
Currently, anonymous sharing links can be set to expire after a set number of days (between 1 and 720). This new setting will allow admins to cahnge the expiration policy length on a per-site basis, overriding the tenant level policy.
This will only be available via the SharePoint Online Management Shell as part of the inital release, but will be apart of the SharePoint admin center soon.
Now simply start typing a person’s name (starting with a capital letter) as to tag them by name. They will receive a notification, which they can click to go directly to the point in the conversation where they were mentioned.
The new time clock feature in Teams Shifts allows workers to clock in and out right from their Teams mobile app. Managers have the option to geo-fence a location to ensure team members are at the designated worksite when clocking in or out.
Announced in July 2019, Intune has released administrative templates. With the templates, admins can now configure over 2500 settings supporting the management of Windows, OneDrive and Office in a similar user interface to group policy editor.
First announced in July, the public preview for PowerApps Portal is now open to everyone. PowerApps Portals are low-code, responsive portals that allow external users access to interact with data stored in the common data service.
Manage gateways through Power Platform Admin Center
If you are a gateway admin you will now see all data gateways (standard and personal mode) that you have admin privileges over. This view will allow you to manage gateway admins, as well as search on cluster names and contact info.
Share canvas app data using the common data service with Azure AD Security Groups
Canvas apps using the common data service can be shared with Azure AD security groups, and data permissions for these groups can be set using the PowerApps.com sharing experience. This streamlines the process of sharing apps with several users, rather than on an individual basis.
The on-premises data gateway is now built using .NET 4.7.2 framework, so some operating systems may no longer be supported.
With July 2019 update, if you don’t have .NET 4.7.2 framework or higher but are using a supported OS version, the gateway install will prompt the .NET framework install. If you choose not to install the .NET framework, the installation will fail.
Several highly requested features have been added to the SharePoint connector:
Work with folders – you can now directly create folders in a document library. Extracting .zip files into a folder is also supported
Use check in / out – you can now use Check in, Check out and Discard check out when working with document libraries
Work with Permissions – you can grant access to an item or a folder in SharePoint to specific people, or delete all links giving access to an item or a folder and remove all people with direct access except owners
Modern Document Sets – Document sets will appear in the file picker for the When a file is created in a folder and When a file is created or modified in a folder action triggers.
Use Flow with Azure DevOps
Now in public preview, the PowerApps and Flow Build Tools are now available for download. As Flow expands across Microsoft 365, the automation of the lifecycle of Apps and Flows grows also, plus managing them through source control and versioning leveraging DevOps for deployments.
Now in public preview, guest access enables users to assign approvals to guest users who are not full members of the tenant. Support includes the SharePoint and Approvals connectors for building automated, instant or scheduled flows.
One powerful aspect of automating flows is that any action can use data output by any trigger or action above it in the Flow. This can be a challenge if you want to change a step earlier in the Flow, which other actions depend on.
Now, you are able to delete or rename actions one which other steps depend. Flow checker can be used to fix any issues that arise.
Previously, there were restrictions for classic CDS workflows around editing a running, automated flow – in which you had to first disable it. Now, this restriction has been removed, meaning you can now edit running flows.
There were four new connectors released throughout July 2019, such as:
Corda Blockchain – Corda is a smart contract distributed ledger. With the Corda connector, you can perform actions such as submitting transactions and reading contract state.
LiveTiles Bots – Let people focus on the work that matters most. Automate mundane, repetitive tasks. Create personal, team, enterprise and external assistants with a range of abilities
Projectum Present It – Fill data dynamically into your documents
Serverless360 BAM & Tracking – ServerLess360 Custom connector helps you track your business processes
Now when you paste a link for a OneDrive or SharePoint file in a message, it will replace it with the name of the file and the corresponding Office app icon. That link will also allow you to manage permissions for the file using a new sharing dialogue.
Organization assets lets you register one or more document libraries via PowerShell as a special source for images, such as photos and logos, across all sites. The Organization assets libraries are available when you add images to page headers, galleries, or other web parts.
A hub site brings together numerous other sites, and now the number of hub sites you can create in your tenant has increased. As announced at SPC19, the number of SharePoint hubs that you can create per tenant will go up from 100 to 2000.
Adobe Document Cloud also now supports single sign-on with Azure Active Directory, dramatically the simplifying log-in process. Now you’ll be able to work with PDF files on the web and in the context of SharePoint & OneDrive, with features like inline commenting and drawing.
Easily tell if a SharePoint document library folder is connected to Teams channel
It’s now easier to tell which folders within your library have an associated Teams channel. Chat capability associated to it is visible and actionable right from within the SharePoint user interface. SharePoint helps users understand that actions like delete or renaming a channel-connected folder need to happen through the Teams app.
Teams desktop rolling out toO365 ProPlus & Microsoft/Office 365 Business/Business Premium
Starting in July 2019, if you’re using Monthly Channel, then Teams will be added to existing installations of Office 365 ProPlus (and Office 365 Business) on devices running Windows when you update your existing installation to the latest version.
If Teams is already installed in a user’s machine, they are not impacted by this change.
Information barriers will help avoid conflicts of interest within your organization. This can help limit the disclosure of information by controlling communication between the holders of information and colleagues representing different interests.
Admins and team owners can now control whether they want to allow private teams to be discovered by Teams users. When a private team is discoverable, it shows up in search results and is included in suggestions in the team gallery alongside public teams.
Launched in June, Microsoft releasued the Teams app for Azure pipelines. Azure pipelines allows you to automate customer builds and deployments, so you can spend less time with the nuts and bolts and more time being creative.
You now have even more control over the design of your meetings in Teams! Meeting organizer’s can now control the lobby setting of any scheduled meeting. Settings can be found in the “Meeting options” link from the “Meetings” tab.
Single toolbar for controls in Meetings and Calling
Teams session controls will now be unified into one toolbar at the bottom of the screen. This will affect Windows, Mac, and web clients. There is no impact for mobile or Microsoft Teams Room (MTR) devices.
While joining Teams Meetings on the Chrome browser, you can now share your own video and receive video of others.
Now in OneDrive, you are able to set custom passwords while sharing a file or folder with anyone links to their colleagues within or outside their organization.
You can share the password separately with your intended recipients and they will be required to enter the password in order to access the shared content. If they accidentally forward or re-share the shared link, anyone without the password will not be able to gain access.
The Azure Active Directory Business to Business (B2B) platform enables external users to exist in your Azure AD directory as “Guests” and can be managed in the way you are already familiar with.
External sharing with B2B integration joins external sharing in SharePoint and OneDrive with Azure AD B2B. It includes external sharing of files, folders, list items, document libraries and sites. The integration also expands the one-time passcode authentication experience to SharePoint sites and lists when sharing with external recipients who don’t already have a work, school or a Microsoft account (MSA).
With the integration turned on, when a user shares an item in SharePoint or OneDrive with an external user, a “Guest” account is immediately created for that external user (if one does not already exist). As a result, any sign-in or conditional access policies in place in your organization will take effect on those external users as well.
Mirosoft are adding capabilities to the OneDrive sync client that lets users sync libraries or folders that have been shared from other organizations. You can now can sync content shared not only by peers within your own organization, but also by partners outside your organization that you regularly collaborate with.
This feature works in tandem with the external sharing with B2B integration feature and requires recipients to have a “Guest” account in Azure AD to make B2B collaboration possible.
Microsoft Search is now in OneDrive. A new search box will appear at the top of the page in the OneDrive suite header and provide a consistent place to access the search functionality making it easy to discover all files and folders.
There are a few new features being rolled out as part of the improved File Card experience. Now you will see a “time to read” estimate, plus the “at a glance” feature which will show key sentences from within the Word document.
Automatically sync your SharePoint team site shared libraries with OneDrive team site automount
This feature offers admins the ability to automatically connect and synchronize specific SharePoint team site document libraries as part of a OneDrive deployment. To help configure a team site to sync automatically, Microsoft provide a new group policy (“Configure team site libraries to sync automatically”) for admins to deploy.
NOTE: these are the document libraries within group-connected team sites that appear under the “Shared libraries” list within a person’s OneDrive user interface.
Question and answer in Yammer enables you to start a conversation in the question format from the browser or mobile app. Unique styling helps everyone identify which posts need answers. In the coming weeks, you’ll also be able to filter to see only questions and unanswered questions.
Discover the apps and services that are running on top of your IaaS and PaaS subscriptions, whether they are running on Microsoft Azure, Amazon Web Services, or Google Cloud Platform. Gain visibility into those apps and services, including which users are accessing them, transactions, IP addresses, and how much traffic is being transmitted.
Annouced in June, Azure AD Conditional Access policies help you maintain control over your Office 365 environment and how your company resources are accessed. For example, you can define a conditional access policy that evaluates sign-in connections from mobile devices to Exchange Online, and requires employees use Outlook for iOS or Android to successfully access their work email and calendar.
Version History is coming to Office for the web, enabling you to see what changes have occurred and revert to an earlier version if necessary. Version History is rolling out now, starting with PowerPoint on the web.
One of the most requested features of the modern experience for SharePoint is the ability to have the default or ‘root’ SharePoint site in the full modern experience. Home sites can be any commication site in your environment, that come with ‘superpowers’ such as:
News from home sites becomes organisational news
Search from home sites becomes tenant wide
Shared branding with the SharePoint start page
Unique mobile app experience
SharePoint home sites are being targeted to be rolled out around Q3 2019.
Currently in private preview, Sensitivity Labels allow you to apply consistent security and access policies to SharePoint sites based on the sensitivity of the site.
Sensitivity labels with protection now supported
You can now experience the same collaborative capabilities for Office files protected with sensitivity labels in Microsoft 365 in SharePoint and OneDrive as files with no protection applied. Files with labels applied will be encrypted on upload by Azure Information Protection and understand the policies applied to the document by the label.
External access expiration
Tenant-scoped external sharing expiration allows admins to specify how long external users can have access to sites and their contents. Once the maximum period of time for external sharing links has been met, access if revoked unless extended by the administrator.
A new security control (in private preview) that blocks external sharing of files in OneDrive and SharePoint until a DLP scan has been completed. This prevents overexposure of sensitive information and compliance with policies set by the tenant administrator.
DLP for restricted sharing
Another new security control (coming to private preview Q3 2019), that coincides with easy sharing with anonymous links, but once files are scanned by DLP and flagged as sensitive, anonymous access to the file is blocked.
Now in GA with SharePoint Framework 1.8, app pages make it possible to add full-page tools in SharePoint. Available through a new create page experinece, team members can add application pages to existing sites.
You can also add more Teams tabs directly into your SharePoint sites.
Out of the box sites (sites not utilising any code or 3rd party tools)
Navigation & icons
SharePoint web parts (see supported web parts here)
Pages (including site asset library pages)
Managed metadata (including content types and term stores)
Additional language support
The migration tool is now localised for 11 different languages, support for Chinese (Simplified and Traditional), French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish & English.
SharePoint 2010 migration support
Huge news for those of us still toiling away on SP2010 😀 with end of extended support for SharePoint 2010 less than 15 months away, you can now start to migrate content from SharePoint 2010 to Office 365.
Announced at SPC2019, SharePoint Server 2019 provides more flexible deployment options to include support for Azure Stack and SQL Managed Instances.
A managed instance in Azure SQL Database is a fully managed SQL Server Database Engine Instance hosted in Azure cloud. Support is also being extended for deploying SharePoint Server 2016 (SharePoint Server 2019) on Azure Stack so you can build and run SharePoint environments using consistent Azure services on-premises.
Proximity-based meeting join for Microsoft Teams Rooms means that the Teams app on your desktop or mobile will find a Teams-enabled room for you to use that is nearby and available. Available now for your desktop and mobile clients, and will start working automatically.
“Meeting started” notifications on your phone
You can now receive “meeting started” notifications on your phone when someone joins a Teams meeting on your calendar. You can join the meeting right from the notification, and skip searching for the correct meeting in your calendar.
Busy on Busy is a feature that allows callers to know a user’s status when contacting them. When a user is already in a call or meeting, this setting alerts the caller that they are on another call by playing a busy signal. This feature is automatically available in your Teams experience.
New Calls App
Voice over IP (VOIP) enabled users will now see the Calls App in the App bar in the Desktop and Web Clients, with voicemal coming soon. There is no change in functionality for existing users or calling policy configuration.
Call Me functionality
You can now join meetings through a “Call me” functionality both from pre-join screen and during the meeting. To use this feature, you need to provide a phone number where you can receive a phone call.
Manage your team and add new members straight from the Teams app on your phone. Invite guests from outside your organization via their email address using your mobile app.
Export reporting data from the admin center
You can now export Teams usage reports to CSV files for offline analysis. After selecting a report in the Analytics and reports section of the Microsoft Teams admin center, click Export to Excel.
Full-fidelity experience for shared libraries
You can now view shared libraries with full-fidelity from the OneDrive UI on the web. This means you can create new documents, pin important ones to the top, create views, manage metadata, share and more.
You can now use native connectors to import non-Microsoft 365 data, like data from Facebook and Twitter into the 365 cloud for archival purposes. A new records management solution helps you easily manage business, legal, and HR records in a single location.
You can now add quizzes, forms, or polls directly into Microsoft Stream videos. The Forms integration into Microsoft Stream helps presenters interact with their audience and gives them a way to solicit feedback.
You can also now securely record, upload, and share video from the Microsoft Stream mobile app.
The new question and answer feature allows you toask a question, then you or a group admin can mark the best answer – making the knowledge easier to share and reuse in the future. Additionally, a group can feature intelligent, bot-like responses to frequently asked questions.
Geo-data storage capabilities in Yammer
Microsoft are accelerating availability of in-geo data storage for Yammer in the EU, available now. This means that now Yammer messages and files attached to Yammer messages will be stored at-rest in our EU datacenters, for new Yammer networks in the EU.
Microsoft search is now generally avalible, offering a unified, consistent search experience to help you discover relevant people, content, commands, and activities across all the Microsoft 365 experiences you use daily.
The sharing links feature that blocks downloads is being updated. The updated feature will block downloads, disallow printing, or copying of a file. Block download is now available when using the “Specific people” sharing link type.
Users will be able to create “block download” links from File Explorer, Office apps, and the rest of the apps which use the common Office 365 file sharing experience.
You can now see all your tasks across Microsoft 365 in To-Do, including flagged emails in Outlook and tasks assigned in Planner. View your tasks, deadlines, and details, and plan to get more done throughout your days.
Announced this month, the general availabity of Microsoft Graph data connect. This service helps bring together productivity data from the Microsoft Graph with business data and derive deep insights about effective work patterns.
If you’ve made it this far…wow well done! Apologies this was such a long update, I wanted to make sure I included all of the updates from the SPC19, plus the various pitstops and what’s new blog posts for each of the products we cover in our monthly update.
Finally, the main inspiration for this monthly update, Jim Naroski’s new in 365 video series seems to have changed – with no more Jim. This change for me is definately for this worst, as expressed in the comments section too by the looks of it. Hopefully its a one time thing, but if not Jim’s personal touch to delivering all the latest 365 news spurs me on to continue my own series.
Files restore offers a self-service recover solutionthat allows administrators and site owners to restore files from any point in time during the last 30 days. Look for a new “Restore this library” option within the library settings panel.
Long awaited modern document sets will update the user interface to bring them inline with modern sharepoint. Document sets allow you to group related documents together using shared metadata. Modern document sets also unlock the same intuitive user actions like drag and drop content, link to content that lives outside the document set, pin files and much, much more.
Audience targeting is a new feature within the news and highlighted content web parts that enables authors and site owners to tag news articles with Azure Active Directory groups to filter content through web parts to people within those groups.
Author reply emails for comments, replies and likes
Now when someone comments on your page or news post, SharePoint notifies you via email. Multiple comments will be batched so that you receive a single email. This feature will start rollout to targeted release in April, with worldwide rollout currently scheduled to be completed in mid-June 2019.
Coming soon are three new connected web parts for SharePoint Online that allow you to display data from list and library web parts. With the List Properties, File Viewer and Embed web parts you can now connect to a data source and interact with lists and libraries in new ways.
Multi-Geo in SharePoint Online and Office 365 Groups
SharePoint Online and Office 365 Groups now joins Exchange Online and OneDrive in having the ability to enable where SharePoint sites and their content is stored.
Multi-Geo in SharePoint and Office 365 Groups enables global businesses to control the country or region where shared resources like SharePoint Team Sites, Office 365 Groups content (associated SharePoint Sites and Groups mailboxes) are stored at-rest.
Autodesk AutoCAD integration for SharePoint and OneDrive
New integrations with Autodesk connect OneDrive and SharePoint to the drafting tools available through AutoCAD. As you work with DWG files across these applications, you can open and edit them in the AutoCAD desktop application, the AutoCAD mobile app, and the new AutoCAD web app.
Flexible image types for company logo’s in the Office 365 navigation bar
You can now use larger, more flexible image types to upload your company logo in the Office 365 navigation bar. You will be able to upload a custom logo of any file size/ format via a URL in order to improve the clarity of the logo image that your users see.
Improvements to the Office 365 group “hover cards” so that you can act on the group within the context of what you’re doing, rather than going to a separate page. You can search through all group members, renew the group per any set expiry, and approve pending members.
You can now request on behalf of someone else to join a private team. Teams can be created as either private, where admins control membership, or public, where anyone in the organization is welcome to join.
Increased member limits
Organisation wide teams now have higher size limits, so they can have up to 5000 members in a team. Global administrators can easily create a public team that pulls in every user in the organisation and keeps the membership up to date with Active Directory as users join and leave.
Show/ hide teams
It’s now much easier to keep your teams list tidy. What used to be Favorite and Remove from favorites is now Show and Hide. Choose which teams and channels you want to show in your teams list and hide the rest. You’ll still get notified when @mentioned, they just won’t clutter your teams list.
OneDrive is introducing golden folders with subtle, yet noticeable clues emblazoned on the icon to remind you of the contents and sharing status of each folder. Golden folders are being rolled out across mobile and web in OneDrive, SharePoint and connected experiences in other apps.
The OneDrive sync client lets you can access and share all your files directly from your desktop in Windows File Explore or macOS Finder. Some new updates for the sync client include:
Self-help option: “Illegal files names not syncing” A new in-app resolution to sync errors – like when using an Asterix “*” symbol or any file name starting with “~$” – to help avert and solve naming blockers, to then rename the file and continue with upload
Request assistance Look for a new “Get Help” option in the OneDrive activity center on your desktop. This enables people to initiate a support ticket.
Prompt for pending uploads And one last “wait, before you go” feature… the OneDrive sync client will also notify users when they have pending uploads when the computer is shutting down or going into standby
Block download option for specific people sharing link
You are now able to use the “Block download” functionality that allows people to block recipients from downloading, copying and pasting shared content when using the “Specific people” style sharing links.
Users will now be able to save Office files with missing required properties. This change only applies to the Office files synced by the OneDrive sync client. Additionally, users can add, or update required properties for a document by navigating to the file in the SharePoint document library and entering the appropriate value.
The Yammer conversations wep part enables you to integrate topics, groups or users into SharePoint. This combines the social nature of learning across organizations with the content and knowledge management powers of SharePoint.
The Yammer Highlights web part, provides a quick overview of active conversations and a targeted portal to specific groups or conversations in Yammer.
Microsoft Search in Bing Preview includes Yammer conversations
Yammer conversations or conversations between co-workers will now start appearing Microsoft Search in Bing. Microsoft Search will only return information and files that you have permission to see.
Microsoft have updated their available icon set, with nearly 350 new icons being added to choose from. You are able to rotate, resize, and recolor the icons without any loss in the quality of the image. You can also separate the icon into its components and use only the pieces you want.
The Power BI web by example connector allows customers to scrape data from HTML pages. It supports ingesting any data element on the page, beyond just HTML tables. You can now automatically suggest Power BI tables based on HTML element repetition patterns.
Compliance Manager now allows you to create custom risk assessments of any application used in your organization. This customised assessments capability enables IT to import their own security and compliance controls into Compliance Manager, including those for corporate policy, local law, and industrial standards.
Office Security Policy Advisor is a new intelligent
service, now available in preview, that uses behavior-based analysis to help IT
admins to quantify the risks and benefits of applying a tailored policy, and
monitor policy health over time, for their Office clients.
Admins can now deploy policies with a single click and easily update, or even roll back, policies.
SharePoint news allows you to broadcast stories and announcements across the organization. Now, within the news web part you can apply a custom order to your news, meaning you can highlight key content to be more visible among other news items.
Also coming in March 2019 is the ability to make a SharePoint site an authoritative news site. When you post news from these sites, it will propagate throughout SharePoint home in Office 365 or via the news tab on the SharePoint app. You can tell an authoritative news post from others by a color badge on the title.
One that I’ve been personally waiting for…page templates! Templates are a really great way of ensuring a consistent design for your intranet or team sites. Initially there will be three page templates – basic, text-centric and visual, but you can also create your own template from an existing page and it will be displayed in the template gallery.
New sharing page in the SharePoint admin center
A new sharing page has been released within the SharePoint admin center. The new SharePoint admin center has been in preview for some time, and more management capabilities are being updated throughout March and April 2019.
List and library sticky headers
SharePoint list and libraries will now have the column headers pinned at the top of the page. This will prove extremely useful when dealing with large lists and libraries! Column headers will also remain in place when inside web parts.
As mentioned in the November 2018 Office 365 update, background blur enables you to remove any unwanted distractions from video calls to keep colleagues focused. Later this year you will not only be able to blur but completely change your background.
Live captions/ subtitles
Live captions and subtitles make meetings in Teams more inclusive for attendees who are deaf or hard of hearing, having different language proficiency levels or connect from a noisy location.
Secure private channels
This one is great 🙂 secure private channels are coming to Teams later this year. This will allow you to restrict channel participation and channel visibility without having to create an entirely separate Team.
Yammer in Teams
You can now add a Yammer tab to a Teams channel that will load a specific topic or group feed from Yammer.
Copy a plan…in planner
You can now duplicate an existing plan to create a new one based off of a previous creation. From the Planner hub, select the Copy plan option in the ellipsis menu.
Microsoft Whiteboard in Teams meetings allows attendees in the same tenant to participate in the conversation on any device. The board is automatically shared with all meeting attendees.
Intelligent ink grab and beautification improvements
You can now easily take content from a physical whiteboard and convert it to digital using Ink Grab. Ink Grab converts images of your whiteboard notes into digital ink, making them easier to read and share with others.
Then this is where Ink Beautification comes in. Ink Beautification takes the written notes and makes them easier to understand, erasing a common problem with whiteboard notes – bad handwriting!
Live events in Microsoft 365 is now generally available, meaning anyone can create live or on-demand events using video and interactive discussion across Teams, Stream or Yammer.
Attendees will receive notifications and are able to participate in real time, with high-def video and interactive discussion across all devices. Live Events also allows you to connect with attendees whether they are in Yammer, Teams or Stream.
Once a live event has finished, you can easily make the recording available to access on-demand and catch up quickly, with AI features that automatically transcribes the content and detects who the speakers are to make it simple to search for content later.
Forms Pro has just been announced in public preview, this new solution allows you to professionally distribute surveys (including custom forms), with extensive capabilities to collect feedback and analyze data.
The also new Microsoft 365 admin center simplifies how you manage Microsoft 365 and Office 365 services. The admin center is tailored based on the roles within your organisation, improving task efficiency and providing insights deliver a better experience to users.
Drag and drop to re-order the left-hand site navigation
You can now re-arrange the order of your site navigation elements with a nice, user friendly drag and drop gesture. This removes the multiple clicks involved in he ellipsis, move up or down options of old. This new gesture also works for dragging/dropping into a sub-navigation location.
Bulk check in/out
This one I’ve been waiting for awhile for! You will soon be able to check in/out multiple files at the same time form the modern ribbon in a document library.
File signals or status icons are being added into SharePoint to add visual clues regarding the status of a file, such as check-out status, sharing, DLP blocks or missing metadata. This applies to modern lists and libraries.
A revamp of an old favorite, column totals and subtotals are coming to modern lists and libraries. These totals and subtotals are displayed in the footer. This is a welcome change from the old total count in classic views!
Add columns between columns and drag and drop
You can now insert new columns in place between existing in and modern list or library view, plus move a column around by simply dragging the header to a new location in the view.
Smarter file hover cards
The file hover card gives you a sneak peek into your most important files. Now, as soon as your hover over a file you will be able to see important stats like number of views, who’s viewed and who’s modified. This functionality is now being extended to almost all file types.
This new experience will also appear for files listed in your Shared by Me view.
Microsoft Authenticator allows you to receive security notifications for important events on your personal Microsoft Account. When you receive a notification, you can quickly view your account activity to take action if needed.
Microsoft Authenticator can be used to add two-step verification for added security if needed. It supports fingerprint, face ID or PIN authentication.