The Microsoft 365 monthly update includes updates and recently recent features across Microsoft 365. The free version includes updates to SharePoint, Teams and OneDrive, whilst subscribers get all of the updates, plus Power Platform, Copilot and more.
You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.
SharePoint
SharePoint quick steps to automate common tasks and workflows
SharePoint users will be able to create customized quick steps from the Automate menu for common tasks such as composing an email or starting a Microsoft Teams chat to specified People columns, sending an approval request, executing a flow, and setting a column value on one or more items. Targeted Release will start in early April 2025 and conclude by late April 2025. General Availability for Worldwide, GCC, and GCC High will commence in early May 2025, finishing by late May 2025. General Availability for DoD will begin in mid-May 2025 and end by late June 2025.
Find out more: Create a quick step for your list or library – Microsoft Support
Create pages with Copilot in SharePoint
Copilot offers built-in templates and design ideas to help create engaging pages that align with your organization’s standards; simply select the +New button on your SharePoint site and choose Page with Copilot to use curated templates or enter specific instructions for a customizable experience.
Find out more: Create pages with Copilot in SharePoint | Microsoft Community Hub
New usage reports through PowerShell for the SharePoint agents trial
As of March 1, 2025, SharePoint and Global Admins can use the PowerShell cmdlet Get-SPOCopilotPromoUsage to access tenant-level usage data for the SharePoint agents trial, including total trial queries used, left, and available. This report, starting from January 2025, requires the 16.0.25813.12000 version of SharePoint PowerShell for current SharePoint admins.
Find out more: Manage trial access to SharePoint agents with PowerShell – SharePoint in Microsoft 365 | Microsoft Learn
Table toolbar in SharePoint
A new Table toolbar in SharePoint enables authors to access table functionality and styles that were previously found in the text web part. This toolbar presents a focus menu for working with tables and adjusts based on section layout, with options compressing into an overflow button when needed. Users can insert tables in the text web part and utilize the Table toolbar for editing and formatting, including layout changes and row/column adjustments, while also accommodating future features.
Find out more: Microsoft 365 Roadmap ID 394278
New annotation layout and tools for editing PDFs in SharePoint/ OneDrive
SharePoint and OneDrive will introduce a new PDF annotation layout with tools in a single row, starting in late March 2025 and completing by mid-April 2025, requiring no admin action but recommending user notifications and documentation updates.
Find out more: Microsoft Roadmap ID: 483156
SharePoint Online Management Shell will replace IDCRL authentication protocol with OAuth
Starting with the March 28, 2025 release of the SharePoint Online Management Shell (SPO Admin PowerShell), Microsoft will replace the IDCRL (Identity Client Run Time Library) Authentication protocol with OAuth (modern authentication protocol). This update does not change existing admin flows and no other admin action is required. Microsoft will also display a warning message about this change in the March 28, 2025 or later releases of SharePoint Online Management Shell.
Find out more: Download SharePoint Online Management Shell from Official Microsoft Download Center
Performance update for requesting an eSignature on a PDF
SharePoint will update its eSignature service in mid-April to late May 2025, allowing users to create additional eSignature requests without waiting for previous ones to complete. New toast notifications will inform users of request statuses. No admin action is required, but user notification and documentation updates are advised.
Find out more: Create a signature request using SharePoint eSignature – Microsoft Syntex | Microsoft Learn
Changes to the API access page in the SharePoint admin center
The API access page in the SharePoint admin center will soon display additional pre-authorized permissions required for SharePoint Online. This change will roll out in March 2025, with no impact on customers and no admin action needed. The API access page is available if the application catalog is provisioned.
Find out more: Manage access to Microsoft Entra ID-secured APIs – SharePoint – SharePoint in Microsoft 365 | Microsoft Learn
Manage SharePoint pages using the left navigation pane
You are now able to manage pages using the left navigation pane, create new pages, navigate to recently edited sites, and duplicate existing pages. To view all SharePoint sites you’ve contributed to, go to View all sites at the bottom of the Recently edited list. The SharePoint Start page shows only the sites you’ve created, edited, shared, or published pages on. It helps users manage their pages by allowing authors and collaborators to find drafts or published pages under My pages or My pages on this site, with options for Duplicate, Share, and More actions available on hover, leading to further actions like Open, Share, Duplicate, Copy link, Manage access, and Delete.
Additional clarification on the other listed actions is provided below:
- Open lets users view the selected page in canvas mode.
- Share lets users create a link to share the page with collaborators.
- Duplicate enables users to create an exact copy of the selected page.
- Manage access restricts user access.
- Delete moves the selected page to the recycle bin.
Find out more: Discover content with the SharePoint start page – Microsoft Support
Teams
New user setting to view incoming calls in a small window
Teams will introduce a new setting to view incoming calls in a small window, reducing disruptions. This feature will be available on various platforms and will roll out from May to June 2025. It will be enabled by default, with no admin action required.
Find out more: Roadmap ID 482747
Room Recommender for Teams Meetings
With this rollout, AI-generated room suggestions will be sent an hour before meetings for attendees in the same building, based on participant location, room availability, and capacity, only if no room is reserved. Suggestions will be made if at least two attendees are in a building, and updates will occur if the meeting changes or the room is unavailable when ‘Reserve’ is clicked. For room suggestions to be generated, a meeting must:
- Between two to seven attendees with at least two attendees that are co-located
- Teams meeting link
- Organizer has Teams premium
- No room is already booked for the meeting
- No external attendees
- Not an all-day event
A Teams Premium license is required for the meeting organizer to enable this feature, which is available in Teams Mobile on iOS.
Find out more: Roadmap ID 482191
Copilot-generated summaries for call transfers on Android devices for Teams Phone
Microsoft Teams Phone will soon support Copilot-generated summaries for call transfers on Android devices, available mid-May 2025. This feature requires a Microsoft 365 Copilot license and transcription enabled in calling policies. Ensure your Teams phone devices are updated to access these new features.
Find out more: Roadmap ID 475855
Flexible layouts in the Teams app
Teams now offers customizable window and pane sizes to improve workflows and visibility, adapting to individual workstyles. This flexibility enhances productivity by molding to each user’s needs, and the new capabilities will soon be available on Windows, Mac, and Web.
Find out more: Organize your digital environment and boost your focus with flexible Teams layouts | Microsoft Community Hub
New translated recap after multilingual meetings in Teams Premium/ Copilot
Microsoft Teams is enhancing communication in multilingual meetings by allowing Teams Premium and Copilot users to select their spoken and translation languages. Participants will receive an automatically translated meeting recap in their chosen translation language, facilitating inclusivity and productivity. Admins can implement these features effortlessly, ensuring a collaborative experience for diverse teams. A Microsoft 365 Copilot license or a Teams Premium license are required to use this feature.
Find out more: Roadmap ID 481144
Meeting transcription supports multiple spoken languages in Teams Premium/ Copilot
Teams Premium and Microsoft 365 Copilot will soon allow users to select their spoken language during meetings, enabling communication in preferred languages. Previously, a common language was needed for transcripts, but now Teams will provide transcripts in each participant’s chosen language, enhancing inclusivity for multilingual teams without extra setup. A Microsoft 365 Copilot license or a Teams Premium license are required to use this feature.
Find out more: View live transcription in Microsoft Teams meetings – Microsoft Support
New calendar feature in opt-out experience
The new Teams calendar integrates productivity features like Copilot and Places, providing a unified calendar experience across Outlook and Teams. Users can enable or disable the “New calendar” option from the top right of the calendar app, with the new version set as the default. This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.
Find out more: Get started with the new calendar in Microsoft Teams – Microsoft Support
Enhanced spell checking will support multiple languages in Teams
Teams will soon have enhanced spell checking with multi-language support, rolling out from April to July 2025. Users can choose languages in settings, and features include advanced spell checking, multi-language support, and a custom dictionary. This update applies to Teams on Windows desktop and Teams on Mac desktop.
Find out more: Roadmap ID 470600
Share Teams apps and agents from their profile or the side panel
Users will soon be able to share Microsoft Teams apps and agents from their profile or the Teams side panel on Windows, Mac, and web. This feature will roll out in May 2025 and does not require a Microsoft 365 Copilot license. No admin action is required before the rollout.
Find out more: Roadmap ID 483355
Resize Teams window and slots
Teams is introducing an update that enables the Teams main window to be usable down to 360x502px or 502x360px, compared to the current minimum supported dimensions of 720px. Additionally, the width of the side panels can be adjusted and personalized based on user preferences. This update enhances application accessibility, creates new multitasking opportunities, supports efficient window management on Windows 11 and macOS, and offers greater zooming capabilities for low-vision users while scrolling in one dimension.
Find out more: Organize your digital environment and boost your focus with flexible Teams layouts | Microsoft Community Hub
Share contact information for people in Teams channels
Users can now share the contact information in the Teams channel to make it easy for others to reach out to collaborators. Users can now easily obtain contact information for users in Teams channels by simply hovering over the contact to view their details in the Profile Card.
Find out more: Share a contact in a chat or channel – Microsoft Support
Simplified Notes pane in meetings
The Notes pane in Teams meetings will be updated for a clearer design and improved features. Collaborative notes will be available for scheduled meetings but not for instant meetings or Teams calls. This update will roll out in phases: starting in early April 2025 for Targeted Release, mid-April 2025 for General Availability, and early May 2025 for GCC. Key changes include renaming the meeting pane from Meeting notes to Notes, adding controls like Open in new window and Copy component to the three-dot menu, and including the Open in Loop option there.
Find out more: Take meeting notes in Microsoft Teams – Microsoft Support
Control when shared content is visible to attendees in “Manage what attendees see”
The “Manage what attendees see” feature in Microsoft Teams enhances event organization by simplifying the attendee view and focusing on on-screen participants. A new update allows organizers and presenters greater control over when shared content is visible, with the content appearing in the left panel and requiring manual display on screen. This ensures a smoother attendee experience and reduces interruptions, while presenters now see their content instead of a sharing message. Mobile users will only see what’s on screen, rather than all organizers and presenters.
Find out more: Manage what attendees see in Microsoft Teams – Microsoft Support
Retirement announcement: Graph connector management from Teams admin center
Due to low usage, Microsoft will retire the Graph connector management feature from the Teams admin center starting April 14, 2025. Admins should transition to the Search & Intelligence feature in the Microsoft 365 admin center. Existing settings will be maintained, and app functionality will not be impacted.
Find out more: Deploy Microsoft Graph connectors in Teams admin center | Microsoft Learn
Files tab becomes Shared and will have new capabilities
Microsoft will rename the “Files” tab to the “Shared” tab in channels, merging shared post content and document library files, effective mid-April 2025 for targeted release and mid-May 2025 for general availability, without requiring admin action. The existing functionality will remain, and new keyword search will be introduced.
Users can continue to access files and folders in the Microsoft SharePoint document library linked to the channel, with all current features available in the “In library” view of the “Shared” tab, while the “In posts” view will show all files and links shared in channel posts.
Find out more: Microsoft 365 Roadmap | Microsoft 365
Transitioning from OneDrive to SharePoint for Teams Channels Whiteboards
Microsoft are relocating the storage for Whiteboards from the Teams Channel Tab App from the initiator’s OneDrive to the relevant SharePoint site of the Teams Channel, addressing access issues and ensuring seamless access for all channel members while complying with existing policies.
Find out more: Getting started with Microsoft Whiteboard – Microsoft Support
Updated retention policy for meeting attendance reports
A one-year retention policy for meeting attendance reports is being introduced in Teams, effective immediately. Reports will be stored for one year post-meeting date, and those created before November 1, 2024, will be accessible until late August 2025. The updated policy affects Microsoft Graph API requests, with data availability consistent with the retention period. Users are advised to download attendance data via the Attendance tab, as there is no bulk download option. The rollout will occur automatically, requiring no admin action, but organizations should review configurations and inform users.
Find out more: Manage meeting attendance reports in Microsoft Teams – Microsoft Support
Frontline Workers
- Enhancing the default experience: The default experience is being updated for frontline workers by making it easier to connect with their organization and introducing more intuitive app names. Changes include renaming the Connections app to ‘Home’ and adding the Engage app to default pinned apps. Rollout begins mid-April 2025 and completes by late April 2025.
OneDrive
OneDrive: New empty state images
You will see new and improved images and text in various views on OneDrive for Web when there are no files associated with those views. These images will appear in new OneDrive accounts that have no stored files, and they may appear in existing OneDrive accounts that have no recent, favourited, shared, or recycled files. As an example, if you have no favourited files, you will see an image of a star with text that reads “items you favourited will show up here.”
Find out more: https://www.microsoft.com/en-gb/microsoft-365/roadmap?searchterms=380177
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