Two ways to grant access to someone else’s OneDrive

In this post we will look at two ways you can grant access to another individual’s OneDrive.


Here’s the scenario – a line manager requests access to employee’s OneDrive during a long-term absence or as they are leaving the company. The steps below highlight two different ways in which you can grant access to another individuals OneDrive to access all files:

Grant access via Microsoft 365 admin center

  • Navigate to the the Microsoft 365 admin center: https://admin.microsoft.com, under Users > Active Users > select the individual who’s OneDrive you wish to grant access too
  • Under the OneDrive tab > Press create link to files

NOTE: To create a link to a user’s OneDrive, you will need to be an administrator or have the user admin role enabled.

  • Click on the link to get access to the users OneDrive
  • Press the Cog > OneDrive settings
  • Under More Settings > Manage access > Press Site collection administrators
  • Enter the name of the person you wish to grant access for
  • Press OK

The person specified above will now have full control access over the user’s OneDrive. You will need to remember to remove this permission to revoke the access.


Grant access via SharePoint admin center

  • Navigate to the SharePoint admin center
  • Under Advanced > More features > Open User Profiles
  • Under People > Press Manage User Profiles
  • Enter the user principal name (UPN) of the individual (or the first part of their email address before the @) and press Find
  • Hover next to the account name of the individual, a drop down button will appear, press it and select Manage site collection owners
  • Under Site Collection Administrators, enter the name of the person you wish to grant access to
  • Press OK

As with the first option, you will need to remember to remove this permission to revoke the access to the individual’s OneDrive.

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