Microsoft 365 roadmap roundup – w/c 25 January 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (0)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – March 2021

  • 🆕 SharePoint: Scenario-Based Site Templates – Use scenario-based site templates that leverage existing SharePoint capabilities (e.g. pages, lists, libraries, branding) to build your own sites faster and get inspired. Roadmap ID: 70574
  • 🆕 SharePoint: App Bar – The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed. Roadmap ID: 70576

Data loss prevention policy tips not showing in Outlook

This post describes an issue that surfaced late in 2020 with policy tips not showing within emails in Outlook where data loss presentation policy rules are matched.

Full disclosure, I’ve got a series of posts planned on my experiences of Microsoft 365 compliance that I had hoped to publish last year, but other things have got in the way so apologies for the lack of any background I’d hoped to have in place – but it is coming!

For the past twelve months or so I’ve been creating, testing and tuning data loss prevention rules in Microsoft 365 in my organisation. We’ve published several of the Microsoft standard data loss prevention policies as well as creating our own custom sensitive information types and policies.

Data loss prevention policy tips showing within Outlook emails.

Data loss prevention (DLP) policies allow you to enable policy tips to be shown with custom text when a policy match occurs. Going through user acceptance testing in Autumn 2020 there no were no major issues – DLP rules were matching correctly and the policy tips were displaying consistently throughout Microsoft 365 from SharePoint to Outlook.

In November 2020, I noticed that policy tips that had been showing in Outlook had stopped appearing all together. It was around this time I came across this article from Microsoft that says:

This issue occurs because the compatible version criteria that’s processed by the policy evaluator is based on the version of mso20win32client.dll, not the version of Outlook. In many cases, the version of mso20win32client.dll is not the same as the version of Outlook and Office.

For example, an administrator may configure a very restrictive policy that applies only to version 16.0.11727.20244 or a later version of Outlook. However, the policy evaluator uses version 16.0.11727.20222 of mso20win32client.dll and determines that the rule should not be applied. In this example, the rule would have to indicate the minimum required version of 16.0.11727.20222 to have the policy tip appear in Outlook.

From <https://docs.microsoft.com/en-us/outlook/troubleshoot/security/can’t-display-dlp-policytip>

Now I’ve interpreted, plus also had it confirmed by Microsoft support that effectively means the policy ips will not work if the version of Office/ Outlook you are running is newer than the version the policy evaluator is using. It doesn’t say that specifically in the excerpt above, but it is most definitely the case.

I’ve tested using Outlook on the web as the article describes and the policy tips still show. I’ve also deleted the registry value as suggested in the resolution section of the article to no avail too.

Microsoft support tell me this is a known bug that is being worked on by the product team, so as soon as I have an update on this ill add it to this post.

Has anyone else come across this issue? Let me know in the comments as it can’t just be me can it!


Microsoft 365 roadmap roundup – w/c 18 January 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (1)
  • Rolling out (0)
  • In development (24)

🍾 LAUNCHED

  • Microsoft Lists: Updated Person column experience: built on SharePoint – Items within a Person column, in and out of Quick Edit mode, will appear using the new “pill” design format when a person’s photo is displayed. Roadmap ID: 67095

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – February 2021

  • 🆕 SharePoint: Video Webparts and Templates – New SharePoint video webparts and templates to enable users combine video with messaging and other media to tell their story on any page or news post. Roadmap ID: 68715
  • 🆕 250 GB file size support in Microsoft 365 – Users will be able to upload large file sizes up to 250 GB in OneDrive, SharePoint and Teams. Roadmap ID: 70558

Tales of a Microsoft 365 migration – OneDrive

Wow it was over a year ago I wrote the first part in what was intended to be a series documenting my experiences of migrating to Microsoft 365! Better late than never I guess…well in this post we will explore the process of migrating “home” drives or personal user data to OneDrive in Microsoft 365.

Background

The key tenants to the migration approach are fairly commonplace in most organisations, with four distinct phases:

  • Exchange email migration

  • Home drive migration

  • File share migration

  • SharePoint migration

The plan was migrate all users home drives from on-premise file servers into OneDrive, making the home drives read-only in the process and then finally removing the mapping once all migrations were completed.

Discovery & analysis

Discovery of home drive data

So naturally to start to flesh out how we would migrate all users home drive data to OneDrive we needed to do a little digging to understand our estate and figure out:

(L-R) How many home drives are there? What is the total volume size of all the home drive data? Do all the users have OneDrive to move to?

Also during this discovery phase we began working with Microsoft FastTrack. If you don’t know much about the service, it is something Microsoft offer to assist customers with their migration projects and best of all it’s FREE!

So once you are set up with the FastTrack service, you still need to do all the discovery and analysis as described above before you can provide the migration tracks to them, in order for them to schedule and run the migrations.

Fast Track also require that you create virtual machines (VM’s) to run the migrations. They calculate the number of VM’s you need based on:

  • The total file count of your file share data or SharePoint environment (if supported)
  • The total volume of your home drive data

We wanted to multi-purpose our VM’s to also run migrations for other parts of the M365 project. So we had to take the metrics above and provide an average based on what little we knew at the time in order to create enough VM’s (we ended up creating six).

In order to find answers to the above questions, I used the SharePoint Migration Manager. The Migration Manager can be used to create scan-only tasks that will output reports on all your home drive sources and basically enable you to begin scheduling the migrations.

I’ve wrote a separate post on the Migration Manager here, which has full step-by-step instructions (and a video) on how to set up a scan-only task.

Analysis of home drive data

The analysis part of the migration included looking at how we could effectively answer the three main questions above. For the first two questions; how many home drives are there, and how much data do they contain – running the scan-only tasks answered those questions.

How many home drives are there? and how much data do they hold?

To summarise what I did, I created tasks for each top-level home drive folder on each file server that contained the home drive data (for example: \\yourserver\home) and collated the answers to the questions above in one, master spreadsheet.

Example spreadsheet that I created to collate all the home drive info.

The scan-only reports included much more granular information about each home drive within the top-level file share, which I downloaded from Migration Manager into a working folder for further analysis if required.

I also found that the summary reports, or key information provided by Migration Manager around failures to be a bit misleading. For example, if the accounts used to read the home drives don’t have access to a particular folder, that doesn’t flag as a failure. You have to open the ItemFailureReport from each task to find out if there were any issues with access or files/ folders themselves.

Coming from on-premises? Be prepared to compare user data

As mentioned earlier, you are expected to provide FastTrack with a list of home drive locations and OneDrive URL destinations in a migration track in order for them to begin the migration.

Because our estate still has an on-premise Active Directory (AD) that didn’t have all users synced, we had to do some checks to make sure all the users from our on-premise AD had O365 accounts and also had OneDrive sites to migrate to.

We used an export of AD on-premise data, compared against Azure AD data and a OneDrive usage report that you can download from here. We used this to flag any accounts that either didn’t have Microsoft 365 accounts, or OneDrive sites, or both.

Use the usage reports in OneDrive to get a list of total and active accounts in OneDrive.

Migration

Once you get to this point there is no turning back! Well, that’s probably a bit dramatic but I sure wouldn’t want to after doing all the discovery and analysis on the home drive data…

Migration process

When it comes to FastTrack they are the one’s running the migrations for you. So with that there are some limitations that they set out up front:

  • FastTrack cannot complete more than 50,000 tasks
  • FastTrack cannot migrate more than 1TB of data in a 24 hour period

The migration process itself was a relatively simple one once your migration spreadsheet has been created for each batch of migrations and provided to the FastTrack team via their portal. With your migration dates scheduled with FastTrack, your role then becomes 1) making sure the user base is informed as to when they are being migrated and what to do, 2) liaise with FastTrack as the migrations complete, 3) then handover to the users after they’ve been migrated and finally 4) remediate any post-migration issues. Easy right?

Inform: make sure users know when they are being migrated. Migrate: work with FastTrack to migrate the date. Handover: handover to the users once migrated. Remediate: post-migration support of any issues.

Lessons learned

Aside from the issues and resolutions described below, the biggest thing I took away from the entire process is not to underestimate how much support your user base will require post-migration. We received lots of queries post migration around the change from home drives to OneDrive, some of which may of been addressed by more training, champions etc. but largely was just reacting to the change and not knowing what to do next.

Issues & resolution steps

#1 Not all users had OneDrive

As mentioned earlier in this post, during the analysis of the user data before migrating to OneDrive we discovered several users did not have OneDrive set up.

I’ve wrote a separate post on how to provision OneDrive for Microsoft 365 users that goes through this in more detail.

#2 Migration tasks keep failing

Before the OneDrive migration started in anger, we ran a few pilot migrations just to test the process out more thoroughly. We had setup the migration VM’s and migration agents some months earlier, so when we came to run the pilot migrations, all the migration tasks failed – pretty much immediately. In the logs for the failed tasks we received this error:

Error, the source file share does not exist.

Suggestion, Ensure the source file is an existing network file share and shared with the current user

SharePoint Migration Manager task error

Microsoft have an article on troubleshooting the Migration Manager here, but in this case the issue was actually related to do with expired account credentials running the migration agents. Although the error logs didn’t tell us this, once we re-ran the migration agent setup and “repaired” the agent, re-authenticating the accounts meant the migration tasks ran successfully thereafter.

#3 Permissions issues with files don’t show as “files scanned with issues”

Again, something I’ve touched on earlier but another issue we encountered during the migration was that any permissions issues that occur during the migration are not highlighted in the summary information for a given migration task.

So in the scenario post-migration, if a user gets in touch to say some files/ folders are missing you need to find the migration task, download the task report then comb through the ItemFailureReport to discover what data hasn’t been migrated due to permissions issues.

#4 “Missing” files and the hidden CSC folder

Kind of related to #3, we also encountered issues when switching off Windows Sync Center as part of our migration process. In some cases we had users who had files/ folders that hadn’t successfully synced from their local machine to their home drive, so following the migration and switch off of Sync Center it appeared their files had gone “missing”.

We resolved this by locating the hidden Windows CSC (client side cache) folder C:\\Windows\CSC, which is a location where Windows keeps offline copies of files and folders. Getting access into this location was a bit of a nightmare for us, but once you get access into the location we were able to find all of the reported “missing” files and copy them over to the users OneDrive.

Navigating to C:\\Windows\CSC with hidden folders enabled shows you this folder, which contains offline copies of files and folders.

Microsoft 365 roadmap roundup – w/c 11 January 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (1)
  • Rolling out (1)
  • In development (24)

🍾 LAUNCHED

  • SharePoint: Migration Manager: Teams and OneDrive destinations in Migration Manager – SharePoint Migration Manager now lets you select a Teams channel or a OneDrive username when setting your migration destination. Roadmap ID: 68884

🚂 ROLLING OUT

  • SharePoint and Teams: updated Add a Team to a site wizard – Choose the SharePoint content that you want to add as tabs in Teams when you first connect them via the “Add a Team” flow from your site. Roadmap ID: 46990

⌛ IN DEVELOPMENT

Release – January 2021

  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • Microsoft Lists: new ‘Integrate’ drop-down menu – Introduction of a new top-level menu item: ‘Integrate.’ To start, existing command buttons for Power Apps and Power Automate will move into Integrate – as they are integrated technologies and experiences. Roadmap ID: 64869
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Microsoft Lists: rules – Create simple if/then rules based on changes to list information to set reminders and send notifications. Roadmap ID: 64163
  •  Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519
  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161
  • Microsoft Lists: Updated Person column experience: built on SharePoint – Items within a Person column, in and out of Quick Edit mode, will appear using the new “pill” design format when a person’s photo is displayed. Roadmap ID: 67095
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume. Roadmap ID: 67119
  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963
  • SharePoint: Text web parts automatically added to new sections in modern pages – Microsoft are now adding text web parts automatically for you when you add new sections to a modern page. Roadmap ID: 67146
  • SharePoint: new experience to add content types to lists and libraries – Custom content types that are available to your SharePoint sites can easily be added to lists & libraries that allow multiple content types. In those SharePoint lists & libraries that allow multiple content types, a new ‘Content type’ option will be available in the ‘Add column’ menu. Roadmap ID: 67164
  • Microsoft Lists: Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists: offline mode – Similar to taking files offline, people will have the ability to take Microsoft Lists offline – so you can work with your information in scenarios where you may have low-to-no internet access. Roadmap ID: 68809
  • Microsoft Lists: @mentions in comments – Get a colleague’s attention to an item in a list by @mentioning them within list comments. That person will receive a notification and a link that takes them directly back to the item, to review the comment and take the requested action. Roadmap ID: 68811
  • SharePoint admin center: updated homepage dashboard – Update for the homepage in the SharePoint admin center with more and more cards and graphs appear over time – so you can see insights on files, usage security, recommendations, training and so on. Roadmap ID: 68812
  • SharePoint admin center: site creation source – SharePoint admins will now be able to see where sites were created from – be it PowerShell, via the SharePoint admin center, from Teams, from SharePoint “Create site” – and to be able to see more clearly who created the site. Roadmap ID: 68813
  • SharePoint admin center – Migration Manager: Box migrations (public preview) – With their recent Mover acquisition, Microsoft are excited to expand capabilities to allow moving content from third-party cloud storage providers starting with Box.com. Roadmap ID: 68816
  • Microsoft Teams: Improvements to the “Create a Microsoft Team from SharePoint” experience – Enhance existing Microsoft 365 Groups with Teams functionality, directly from SharePoint team sites. Roadmap ID: 68861
  • New leadership connection site template – The template brings together conversations from Yammer, news, resources, and showcases upcoming events. Roadmap ID: 71752
  • SharePoint: Share a page to Yammer – The ability to share a modern SharePoint Online (SPO) page to a Yammer community will be available in the page actions bar. Roadmap ID: 66183

Release – February 2021

  • Microsoft Lists: column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714

Microsoft 365 monthly update – December 2020

Happy Holidays everyone! The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365.

Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.



SharePoint

In SharePoint: updates to site header, send Pages to Yammer, “SharePoint success” site template, new destinations in Migration manager, add Teams to SharePoint updates, Microsoft Lists adoption center

SharePoint site header updates

The SharePoint team have made some changes to the site header in modern sites, including changing the default to the compact header instead of the standard header.

Additional header options are also available within “Change the Look”, including minimal and extended header options. Minimal header has a reduced height and extended includes an optional background image, expanded site logo widths, and options for logo alignment – left, middle, right.

New header layout options under “Change the Look”.
Extended header
Example of the extended header layout in a modern SharePoint site.

Find out more:

Send SharePoint pages to Yammer

You can now send articles from SharePoint directly into Yammer and include questions, polls, praise, and rich text. It’s also possible to upload images and files to the post linked to the share.

thumbnail image 3 captioned The SharePoint Send-to-Yammer dialog provides a rich preview for media and the ability add text to the post.

Find out more:

“SharePoint Success” site template

The “SharePoint Success” site template is another great offering from the Microsoft Look Book. The “SharePoint Success” site template is a ready to deploy, customizable SharePoint communication site that comes pre-populated with site creation inspiration and training on how to create high quality and purposeful SharePoint sites. You’ll find Microsoft maintained SharePoint training content feed, success stories, and site creation guidelines.

thumbnail image 4 captioned Make this site your own to establish a learning destination to help everyone make SharePoint a success for your organization.
“SharePoint Success” site template

Find out more:

New destinations in the SharePoint Migration Manager

The Migration Manager now has been updated to include OneDrive & Teams as migration destinations. SharePoint admins can enter OneDrive usernames or URLs and/or select various Teams team and channels as migration destinations.

thumbnail image 5 captioned When moving files and folders into Microsoft 365 from on-premises file shares, admins choose OneDrive, SharePoint, and Teams as destinations.
Select a destination in Migration Manager has been updated to include OneDrive & Teams.

Find out more:

Add Microsoft Teams to a SharePoint site – wizard updates

Microsoft wants to make it easier to use the connected value of SharePoint and Teams. When you connect SharePoint to Teams, you can choose what lists, libraries, and pages you want to bring into Teams as tabs in the new, default General channel.

NOTE: By default, your team site home page will be selected, but you can change it to suit your needs. You can fully navigate the primary document library from the Files tab – just follow the new folder breadcrumbs from the channel folder up to the root of the library.

thumbnail image 6 captioned Choose what SharePoint lists, libraries, and pages to bring into Microsoft Teams as tabs in the new, default General channel when adding Teams to your SharePoint team site.
Choose what SharePoint lists, libraries, and pages to bring into Microsoft Teams as tabs in the new, default General channel when adding Teams to your SharePoint team site.

Find out more:

Microsoft Lists adoption center

Microsoft have created adoption materials to help onboard employees at scale while being confident that you are improving the employee experience. In the adoption center there is an adoption playbook, day-in-the-life guides, a quick start guide, a look book, internal communication templates, pointers to documentation and training, plus materials to help build an internal Lists champion program within your organization.

Find out more:


Teams

Microsoft Teams (all), Teams (Education), Teams (Government)

Microsoft Teams

Virtual breakout rooms

Breakout rooms are now generally available in Microsoft Teams! Breakout rooms allow organizers to divide the meeting into sub-groups to facilitate discussions and brainstorming sessions.

Meeting organizers can create up to 50 breakout rooms and choose to automatically or manually assign participants into rooms. Breakout rooms can be started within a Teams meeting or a Teams channel meeting.

Master virtual breakout rooms in Microsoft Teams meetings.

Find out more:

End-of-meeting notifications

Now, Microsoft Teams notifies the participants in a meeting when there are five minutes remaining in the scheduled meeting time. The notification appears on screen for 10 seconds and disappears without any user action. Notifications are triggered for all scheduled private and channel meetings and does not cause the meeting to end automatically.

thumbnail image 1 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | December 2020
End-of-meeting notifications in Microsoft Teams Meetings.

Find out more:

Teams meeting pre-join experience

The Teams pre-join meeting experience has been updated to including easier discovery of audio, video, and device configurations before joining a meeting. Previously, you had to go to settings to change meeting devices, but now these can be easily adjusted prior to the meeting in the pre-join experience.

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							What’s New in Microsoft Teams | December 2020
Teams meeting pre-join experience.

Find out more:

New languages supported for real-time translation in live events

Live event attendees can view live captions and subtitles in up to six languages in addition to the language being spoken. Event organizers can select the languages from a list of over 50. New languages supported include: Japanese, Korean, French, French-Canadian, Spanish, Spanish-Mexican, Traditional Chinese, Swedish, Dutch, Italian, Hindi-Indian, Portuguese-Brazilian, and Russian.

Find out more:

Live events limit increases extended until June 30, 2021

Microsoft have extended limit increases for live events through to June 30, 2021. Increases include:

  • Event support for up to 20,000 attendees
  • 50 events can be hosted simultaneously across a tenant
  • Event duration of 16 hours per broadcast
Live events in Microsoft 365.

Additionally, events for as many as 100,000 attendees can be planned through the live events assistance program.

Find out more:

Multiple Number Dialing

With Teams Calling, you are now able to see a split button in the chat header for audio/video calling. This displays multiple numbers for a single contact making it easier to view available numbers to initiate a call.

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							What’s New in Microsoft Teams | December 2020
Multiple Number Dialing in Teams Calling.

Find out more:

Live Captions for 1:1 Calls

Live Captions display the text version of the audio in a Teams call. Admins can disable this capability if desired, and users have control to turn these off. For the most accurate captions possible, it is recommended to speak clearly into the microphone and avoid having multiple people speaking at the same time.

Live Captions for 1:1 Calls.

Find out more:

Microsoft Teams Rooms on Windows updates

Microsoft Teams Rooms on Windows version 4.7.15.0 is now available in the Teams Admin Center. The latest update includes the following new capabilities:

  • Cortana Voice Assistance (Preview): In-room meeting attendees can now use voice assistance powered by Cortana to join and end their meetings without touch. Using natural language, people can simply state “Cortana, join/end my meeting” for a seamless hands-free experience.
  • Control Spotlight from console: People in the meeting room can now control the Teams meeting Spotlight feature from the Teams Rooms console control. Once enabled, the individual identified as the spotlight will be the main video shown to all participants in the Teams meeting.
  • Share HDMI audio: Users connecting to a Teams Room via HDMI can now share their PC audio into the Teams meeting.
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							What’s New in Microsoft Teams | December 2020
Microsoft Teams Rooms on Windows version 4.7.15.0 is now available in the Teams Admin Center.

Find out more:

Enhanced meeting experiences on Teams phones

Teams phones now support new video layouts such as 3×3 gallery view, large gallery view for more participants and Together mode. Several other updates have been released for Teams phones including meet now, screen sharing and spotlight.

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							What’s new in Teams Phones | December 2020
3×3 gallery view on Teams phones.

Find out more:

Improved Search relevance in Teams messages

Now when searching for messages in Microsoft Teams, the top 3 messages are generated and ordered by a newly developed relevance model – previously messages were ordered chronologically with the most recent messages at the top of the search results.

Keyword search results in Teams
Improved Search relevance in Teams messages

Find out more:

Offline files on iOS

The Teams mobile app for iOS now allows you to access files even when you are offline or in bad network conditions. Simply select the files you need access to, and Teams will keep a downloaded version to use in your mobile app. You can find all your files that are available offline in the files section of the app.

Find out more:

Improvements to video playback experience

Now included in Teams is a faster-loading experience for embedded videos. You will now experience up to 25% reduction in the time it takes a Stream embedded video to load, and up to a 90% reduction in the time it takes for the video to start playing. This means a much faster Stream video playback experience within Teams.

Find out more:

Restricting Windows and Mac managed device sign-in to specific tenants

You can now restrict Teams sign-in for Windows and Mac managed devices to help ensure that employees cannot sign-in to another organization’s tenant using the other tenant’s credentials from the device they are authorized to use for work. This policy can also be used to configure access to personal accounts.

Find out more:

Manage Teams displays in Team Admin Center

Teams Displays are the latest device you can manage from the Teams Admin Center. You can view and manage the device inventory for your organization and do tasks such as update, restart, and monitor diagnostics for devices.

Find out more:

New lobby setting – People I Invite

A new lobby setting – called “People I invite” is being added as an option to the “Who can bypass lobby?” setting. Once enabled, only the participants invited by the organizer in the meeting invite can join the meeting directly. Everyone else is sent to the lobby.

New lobby setting – People I Invite.

Find out more:

Customer Key for Teams (public preview)

Customer Key is built on service encryption and provides an added layer of encryption at the application level for data-at-rest and allows you as the organization to control the encryption keys. Already available in Exchange Online, SharePoint Online, and OneDrive, Customer Key is now available in Microsoft Teams as a preview.

Find out more:


Teams (Education)

Virtual breakout rooms

As mentioned above, Breakout rooms are now generally available in Microsoft Teams! Read more about breakout rooms here.

Teams for Education policy wizard

With the new Microsoft Teams for Education policy wizard, T admins can now easily apply education tailored policies for a safe learning environment.

With the policy wizard you can easily apply the most relevant set of policies for students at a global (Org-wide default) level and apply a custom policy set to a group of educators and staff tailored to their needs. Expected availability, along with more details, will be available on January 7th.

Teams for Education policy wizard.

Find out more:

Classroom Drop-in app

The new Classroom Drop-in app template for Microsoft Teams lets school leaders create “drop ins” to add a user to a Team without the need to bother IT or the instructor. The dropped in user can then check in on conversation, assignments, grades, class meetings and more!

IT admins can setup and install the Classroom Drop-in app from GitHub.

Classroom Drop-in app.

Find out more:

mConnect app

The mConnect app by Skooler lets you use Moodle inside Teams to organize your courses and use Teams to learn and work together. The mConnect app allows you to:

  • Have one workspace with access to Moodle courses, topics, assignments, and calendar in Teams
  • Stay organized with collaborative Learning tabs in Teams channels
  • Save time and be more in control with automated team and membership creation
mConnect app in Microsoft Teams.

Find out more:


Teams (Government)

Virtual breakout rooms

As mentioned above, Breakout rooms are now generally available in Microsoft Teams! Read more about breakout rooms here.

Teams meeting pre-join experience

The improved meeting pre-join experience is now available for GCC customers. Find out more about the updated experience here.

PowerPoint file sharing

Available for GCC and GCC-High, PowerPoint file sharing in Teams allows you to share a PowerPoint file within a Teams Meeting without having to use Desktop or Window sharing. Participants can view the presentation at their own pace, navigate through slides on their own and sync back to the presenter at any time. 

Find out more:

Multiple number dialing

As mentioned above, GCC customers can now see a split button in the chat header for audio/video calling. Find out more here.

Inline message translation (DoD)

Inline message translation is now available for DoD customers so that people who speak different languages can fluidly communicate with one another by translating posts in channels and chat.

Set presence status duration (GCC)

Let others know when you are available in Teams by managing your presence status. GCC customers can now change their presence status for a specific period.

New offline presence status (GCC)

GCC customers can now change your presence to “Offline”. This allows you to have full access to Teams while signaling to colleagues that you are unavailable.

Linux Client available (GCC-High)

The Microsoft Teams Linux client is now available in GCC-High.

Data loss prevention for Microsoft Teams

Data loss prevention (DLP) capabilities in Microsoft 365 government clouds is now extended to include Microsoft Teams chat and channel messages, including private channel messages. 

GCC support for devices management in Teams Admin Center

Device management support in Teams Admin Center is now available in the GCC cloud environment. Admins can now control the entire lifecycle of their Teams devices, which include an increasing variety of supported device types – IP Phones, Collaboration bars, Teams displays, and Teams Meeting Room devices, all from one place.


OneDrive

In OneDrive: Live photos in iOS, Add to OneDrive GA

Live Photos for OneDrive iOS

The OneDrive team have announced that the OneDrive iOS app now uploads and supports Live Photos. When you take a Live Photo, you capture a still image along with several seconds of before and after video.

OneDrive now stores and plays back the full motion and sound of your Live Photos, bringing your memories to life.


	
	 
	
	
	
				
		
			
				
						
							Live Photos come to OneDrive

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Add to OneDrive generally available

The Add to OneDrive feature is now generally available. Add to OneDrive makes it easy to add a shortcut to the shared folders directly to our OneDrive. Shared folders include content that others have shared with us through their OneDrive, which surfaces in the “Shared with me“ view or content that is a part of a shared library in Microsoft Teams or SharePoint.

thumbnail image 1 captioned Add to OneDrive makes it easy to add a shortcut to the shared folders directly to our OneDrive
Add to OneDrive makes it easy to add a shortcut to the shared folders directly to our OneDrive.

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Power Apps

In Power Apps: AI Builder capabilities now GA, Dataflows Power Automate Connector preview, Power BI dashboard in a model-driven app GA, Power Apps portals capacity consumption reporting, Dataverse support for Power BI Direct Query GA, new way to configure Azure AD B2C provider for portals

AI Builder capabilities now generally available

The Power Apps team have announced that two AI builder preview capabilities are now generally available; multiple outcome prediction and numerical prediction. Both are children of the Prediction model card in AI Builder, but enhance the model substantially. For example, multiple outcome prediction can be used it to predict more than 3 outcomes, like will a shipment arrive early, on-time or late. You can also predict a number, like how many days it would take to close a customer ticket.

Multiple outcome prediction in AI Builder.

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Dataflows Power Automate Connector public preview

Now in preview, the Power Automate Dataflow connector comes with templates and sample scenarios that let you get started right away. The new connector provides a new way to react to dataflow events to take action on dataflows.

Dataflows are a self-service, cloud-based, data preparation technology available in Power Apps, Power BI and Dynamics Customer Insights products and portals. ataflows keep your data up to date, so it can be leveraged by Power Apps applications, Power BI reports and Dashboards, Dynamics Customer Insights and many more products and solutions that leverage Data stored in Dataverse or Azure Data Lake Storage Gen2 accounts. 

Trigger dataflows and Power BI datasets sequentially with the Dataflows Power Automate Connector.

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Power BI dashboard in a model-driven app now generally available

The Power Apps team have announced the general availability of Power BI reports as system dashboards in model-driven apps.

System and user dashboards in model driven apps support specific reporting features with predefined visualization and are more suited for transactional data that needs to be updated directly on the report, an action occurs on a record or fields are updated on a record in real time.

Power BI reports bring a host of visualization and data manipulation that we have all become accustomed to using with a Power BI report. The ability to quickly build reports using the Power BI tools, publish those reports and extend them to model-driven apps makes it easy to provide your organization with data in one place, removing the need to go outside your model driven or Dynamics application.

Power BI embedding in Power Apps builds on existing capabilities giving users access to shared reports governed by you through standard Power Bi practices that include who you share the report with and licensing.

Power BI report in model driven app.

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Power Apps portals capacity consumption reporting

Power Apps admins can now get visibility of their Power Apps portals logins and page views consumption by downloading new reports from the Power Platform admin center. These Excel-based reports allow you to look at the capacity consumed in a 30-day period preceding the selected date.

Power Apps portals capacity consumption reporting is now available.

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Microsoft Dataverse support for Power BI Direct Query

The Power Apps team have announced that Microsoft Dataverse support for Power BI Direct Query is now generally available. With the combination of the new Dataverse connector for Power BI and tabular data stream (TDS) endpoint Power BI users have more options when connecting to Dataverse environments, including Dataverse for Teams.

The new connector supports Direct Query providing real-time data and support for the Dataverse security model. In addition, complex data types, such as lookups, choices, and currency are flattened for easy consumption in the model.

Microsoft Dataverse support for Power BI Direct Query is now generally available.

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New way to configure Azure AD B2C provider for portals (preview)

Now in preview, A unique preview experience is available now to setup Azure AD B2C with portals using a wizard for a quick and complete configuration directly from the Power Apps portals authentication settings. With the new configuration wizard you are able to choose to add an Azure Active Directory login provider, create or select existing Azure AD B2C tenant, register your portal as an application (new or existing) with the selected tenant and Configure Sign-up & sign-in and Password reset user flows (new or existing).

Configure Sign-up & sign-in and Password reset user flows (new or existing) in the new experience.

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Power Automate

In Power Automate: Process advisor (preview), RPA enhancements to Power Automate Desktop, planning a Power Automate project, Power Automate Desktop December release, invoice processing in AI Builder (preview), 8 new connectors

Process advisor (preview)

Process advisor is a process mining capability in Power Automate that provides a deeper understanding of how people work and provides insights about time-consuming processes best suited for automation. With process advisor, you can visualize, identify bottlenecks, and gain insights into the various processes being created across your organization.  

In process advisor you can run simple process recorders, create rich process maps and get in-depth analytics simply and easily.

Analysis of a process with Process advisor
Introducing process advisor (preview).

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RPA updates to Power Automate Desktop

With Power Automate Desktop becoming generally available, several robotic process automation enhancements have also been released, including:

  • Role-based sharing: Organizations can share desktop flows across multiple users to derive value from RPA. 
  • Lifecycle management: Manage end-to-end creation and movement of desktop flows across any tenant environment.  
  • Setting execution priorities: Prioritize which desktop flows to run on your machines first based on importance. 
  • Real-time run and queue monitoring: Oversee the health and success of your desktop flow runs with real-time monitoring. 
Priority can be configured at the Desktop flow connector level.
Set execution priority for desktop flows—in preview.

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Planning a Power Automate project

The Power Automate team have launched a series of documents to help understand how to automate business processes with Power Automate. In the articles, you’ll learn about the five basic steps of automating with Power Automate, using the best practices and knowledge from Power CAT (Customer Advisory team).

The articles focus on the non-technical aspects of automating business processes with Power Automate, such as how to plan your Power Automate project, how to discover automation areas, how to assess business value, etc.

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Power Automate Desktop December 2020 release update

The December 2020 release of Power Automate Desktop is now generally available. This month’s update has several updates including; Execution logs are now available for console runs, input variables of sensitive text type availability, password fields now support the use of variables plus lots more!

Sensitive text input variables
Input variables of sensitive text type are now available to be used in Power Automate Desktop (December 2020 release).

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Invoice processing with AI Builder (preview)

The Power Automate team have announced the introduction of a new prebuilt AI model in AI Builder: Invoice processing. With the new AI Builder invoice processing prebuilt model, you can minimize pain points usually found in traditional invoice processes and speed up your invoice processing time, delivering real value back to your business. 

AI Builder Invoice Processing samples
Invoice processing with AI Builder (preview)

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8 new connectors released in November 2020

November 2020 saw the launch of eight new connectors to the platform that cover a wide range of industries, from communications, security, and more. 

Find out more:


Power BI

In Power BI: Quickly create reports in Power BI service (preview), Datasets Hub (preview), Anomaly detection (preview), Power BI December 2020 feature summary, DirectQuery for Power BI datasets and Azure Analysis Services (preview), Small Multiples (preview), Information Protection Sensitivity Labels in Power BI Desktop (Public Preview), Admin APIs and Service Principal authentication, on-premises data gateway December 2020, large model support in Power BI Premium GA, Full report attachment subscriptions in Power BI Premium, upgrade classic workspaces, Automate configuration of a template app installation

Quickly create reports in the Power BI service (preview)

The Power BI team have announced there is a new way to quickly create reports in the Power BI service. Rather than downloading Power BI Desktop and importing the data, you’ll now be able to paste data straight into Power BI on the web and have visuals automatically generated for you.

Gif showing the enter quick create process. Steps are described in text in the below blog post.
Quickly create reports in the Power BI service (preview).

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Datasets Hub (preview)

The new datasets hub makes it easy to find, explore, and use the datasets in your organization. It provides information about the datasets as well as entry points for creating reports on top of those datasets or for using those datasets with Analyze in Excel.

You can now open Datasets directly from Teams.

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Anomaly detection (preview) now supported in Power BI mobile apps

Report consumers can now view and understand anomalies directly from the Power BI mobile app. This capability is available on all apps (iOS, Android, Windows), in all supported form factors (phone, tablet, iPad, and laptop/desktop, including Surface Hub).

When you view a report that has anomaly detection enabled, you’ll see the same detected anomaly indications on the visual that you see in the Power BI service and in Power BI Desktop.

Anomaly detection (preview) is now supported in Power BI Mobile apps.

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Power BI December 2020 feature summary

This month’s Power BI feature summary is out now and includes updates in data preparation, data connectivity as well as some new visuals and template apps.

Power BI December 2020 feature summary.

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DirectQuery for Power BI datasets and Azure Analysis Services (preview)

The Power BI team have announced that DirectQuery for Power BI datasets and Azure Analysis Services is now in preview. This new feature allows report authors to use DirectQuery to connect to Azure Analysis Services or Power BI Datasets and, if they want to, combine it other DirectQuery and imported data.

There is also an updated Power BI Desktop version 2.88.702.0, released on December 18, 2020 that addresses some common issues.

Introducing DirectQuery for Power BI Datasets.

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Small multiples (preview)

Small multiples, or trellising, splits a visual into multiple versions of itself, presented side-by-side, with its data partitioned across these versions by a chosen dimension (e.g., splitting a “sales by category” column chart across product lines or country). This feature is now available in preview.

Small multiples (preview).

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Microsoft Information Protection Sensitivity Labels in Power BI Desktop (Public Preview)

The Power BI team have announced that they have extended Power BI’s sensitivity label capabilities by bringing Microsoft Information Protection sensitivity labels into Power BI Desktop, allowing creators to apply sensitivity labels just as they start building their datasets and reports in Power BI Desktop.

Apply a sensitivity label in Power BI Desktop.

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New Admin APIs and Service Principal authentication

The Power BI team have announced that now release new Power BI Admin APIs along with a .NET SDK that enable administrators to create their own custom-made solutions based on Power BI metadata and lineage.

They have also added service principal support for the scanner Admin APIs. Service principal is an authentication method that can be used to let an Azure AD application access Power BI APIs. With this authentication method, you no longer have to maintain a service account with an admin role. Rather, to allow your app to use the Admin APIs, you just have to give your approval once as part of the tenant settings configuration.

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On-premises data gateway December 2020 now available

The on-premises data gateway December 2020 update is now available for Power BI. This months release includes; Azure Cosmos DB connector on Gateway, December Version of the mashup engine, .Net Framework Update plus lots more.

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Large model support in Power BI Premium generally available

Power BI Premium support for large models is now generally available. With large model support, a dataset in Power BI Premium is limited in size only by the Premium capacity that hosts the dataset. Excluding memory for query execution and processing, this typically means a dataset can grow up to 70-80% of the capacity’s total memory.

Enable large dataset slider
Enable large datasets in Power BI.

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Full report attachment for subscriptions for Power BI Premium

You can now now subscribe to any Power BI report in a premium workspace or app and choose to include the full report as a PowerPoint or PDF attachment. You can either create a new subscription for your report or simply update an existing one. 

Subscription mail with attachment
Full report attachment for subscriptions for Power BI Premium reports now available.

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Upgrade classic workspaces in Power BI

Earlier this year the Power BI team announced a roadmap for upgrading classic workspaces to the new workspace experience. Now, Workspace upgrade has reached general availability, with tools being rolled out to Power BI admins to upgrade classic workspaces. The Power BI team are also providing a roadmap, including dates for removing the ability to create, update, and use content packs in classic workspaces.

Power BI Admins can upgrade workspaces.

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Automate configuration of a template app installation

A  a new capability is coming to Power BI that enables template app publishers to automate the configuration of a template app installation for their customers. Template app publishers can preconfigure the template app installation, making life much easier for your customers by eliminating that frequently encountered source of frustration.

Automate configuration of a template app installation.

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Microsoft 365 roadmap roundup – w/c 4 January 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!

Use these buttons to switch between each product’s roadmap updates.

SharePoint

  • Launched (2)
  • Rolling out (1)
  • In development (0)

🍾 LAUNCHED

  • SharePoint spaces: Touch device support – SharePoint spaces will enable users to interact with a space using touch interactions in addition to the mouse and keyboard based interactions currently supported. Roadmap ID: 67107
  • Microsoft Lists: undo / redo – As you work across rows and columns within Microsoft Lists, mistakes will happen and it needs to be easy to recover information. Similar to how you can remove sentences and phrases in a Word document, you will be able to do this in Lists by using the undo button. The same is true in reverse with the redo button. Roadmap ID: 68810

🚂 ROLLING OUT

  • Information barriers – Information barriers are policies that can be configured to prevent individuals or groups from communicating with each other. Roadmap ID: 57313

⌛ IN DEVELOPMENT

N/A