Microsoft 365 roadmap roundup – 15th November 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (0)
  • Rolling out (1)
  • In development (3)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • SharePoint: New SharePoint site Usage reports for Government clouds – Microsoft are making additional SharePoint Site Usage reports available in Government clouds. The reports include “time spent report”, “popular platforms”, “news page analytics” and “ability to download site usage data to excel”. Roadmap ID: 82096

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Viva: SharePoint Integration – The Knowledge Admin provides a site URL for where the Learning Service can create an empty centralized location – Learning App Content Repository – in the form of a structured SharePoint List. This list can be used by the organization to house links to cross-company SharePoint folders containing learning content. Admins are responsible for collecting and curating a list of URLs for folders. These folders should only include content that can be made available in the Learning app. Roadmap ID: 82174

Release – December 2021

  • 🆕 SharePoint: Improvements to the authoring experience in SharePoint Pages – This change will make it easier for users to understand where they are in a page by adding labels to each content area. These changes also reduce clutter by consolidating web part editing actions into a single toolbar and placing authors into focus mode by default to remove visual distractions while editing. Roadmap ID: 82177
  • Microsoft Viva: Praise History in Microsoft Viva Insights – The Praise app in Microsoft Teams is designed to help recognize the effort that goes into the wide-ranging, collaborative work that Teams users do. Users can send Praise to their colleagues through the messaging extension pinned to the Teams messaging bar for most users or through the Microsoft Viva Insights app in Teams. With Praise history, users will be able to view their sent and received praise over the past six months. Roadmap ID: 85639

Tales of a Microsoft 365 migration – file shares

It’s been 10 months since the last instalment of my tales of a Microsoft 365 migration series! In that time I’ve had a new son, moved house, again and again, plus migrated a boat load of data (pun intended). In this post I’ll detail how we migrated over 20TB of data into SharePoint Online from on-premise file shares.

If you want to take a look back at my other posts documenting my organisations migration journey you can find them below:

Contents

Background
Discovery
Analysis
Migration
Issues & resolutions + things of note

Background

I’ve used this before, but the graphic below highlights the phases of our migration efforts, what we have completed thus far (green) and where we are currently are at (yellow):

  • Exchange email migration

  • Home drive migration

  • File share migration

  • SharePoint migration

Our aim was to migrate all of the file share data server by server into SharePoint Online, making the on-premise file servers read-only and finally decommissioning the servers. These new SharePoint sites were to act as temporary, bridging location- allowing the organisation to continue working as normal, but over a longer period of time review the sites contents and move the data into existing organisational Teams.

Work had been done previously to reduce the volume of content and also identify locations that would require more granular permissions changes.


Discovery

As with the home drive migration project, we needed to ascertain:

  • How many file servers + individual shares are there?
  • What is the total volume size of each server combined?
  • How do users gain access the data once its migrated to SharePoint Online?

Early on we realised the Microsoft Migration Manager would not be suitable for this project, mainly as we saw a significantly higher level of errors when running pre-scans in Migration Manager that were reduced by up to 90% running the exact same pre-scan in ShareGate. This led us to purchase additional ShareGate licenses to ramp up our migration efforts, which honestly was the best thing we ever did!

The pre-scan migrations using ShareGate gave us a great baseline for understanding our data, but we also purchased Treesize pro which we used to generate reports against each file server that made it much easier to understand what we were migrating and interactive (you can drill down through folders using this method, which comes in handy – more on this later).


Analysis

With all the above tooling at our disposal we went to work using Treesize to generate reports for each file server and shared with data owners pre-migration. We also kept an active scan of each location open within in the Treesize application to refer back to, plus an export of each migration task from Sharegate for the first pass and final incremental migration.

Using the above reports we were able to break down each server into tasks that would be within ShareGates software limitations:

  • We found that migrating over 1TB or 1 million items in one task would generally cause issues. The tasks would either not complete or once completed we would be unable to open or export the task reports.
  • We decided to stick to creating tasks that contained no more than 500GB of data, spread across multiple VM’s to also avoid throttling – we highlighted each task in a block of colour in each Treesize spreadsheet to help identify

Migration

Based on the volume of data and the number of files/ folders we had to migrate we ran a two-stage migration for all our file share data:

  • First pass – this was the big migration, we ran it silently in the background to allow longer migration tasks to run and shift all the data across during this first migration.
  • Incremental – this was the migration we made public to our users. We published migration schedules for the entire organisation to see and scheduled tasks in ShareGate to run over the weekends to ensure no loss in service following the migration.

In SharePoint Online, at the site level we opened up access to everyone except external users. We then created document libraries within each SharePoint site and mapped each existing on-premise domain group to the corresponding file share library. Due to the sheer size of the folders structures within our file server environment, we decided to only publish the 2nd and 3rd level of each file share structure as part of the Tree size pre-migration scans. Data owners for each area of the business reviewed the reports we produced using Treesize and identified folders that would require further permission changes to be made.

In some cases we were required to break down ShareGate migration tasks into several parts. We would have to do this where the file share would contain over 1TB data or more than 1 million files/folders, as mentioned above. To do this we would need to drill-down further into the file share structure using Treesize until we got to the position of being under 1TB or 1 million files/ folders.


Issues & workarounds + things of note

#1 Migration Manager vs ShareGate

As mentioned above, when we ran pre-scans of our file share locations using Migration Manager the tool reported thousands of errors that largely related to invalid characters, blocked file types or filenames or paths being too long – meaning we were unable to use the tool for our migration efforts.

Workaround: ShareGate works best for your file share migrations

After running an identical pre-scan using ShareGate, our error reports reduced by as much as 90% in some cases, mainly due to ShareGate’s built in capability of replacing invalid characters. It’s also worth noting that the ShareGate UI is much more feature rich and allows you to do way more migration configuration

ShareGate has an inbuilt illegal character replacement feature that will reduce the amount of potential errors in your migrations.

#2 50,000 unique item permissions limit

When migrating file share data using ShareGate we noticed this error message when migrating files/ folders with more than 50K permissions:

The custom permission associated with the item could not be copied since it would exceed the list limit. The maximum number of permission scope for this list has been reached.

https://support-desktop.sharegate.com/hc/en-us/articles/360001453523-The-custom-permission-associated-with-the-item-could-not-be-copied-since-it-would-exceed-the-list-limit

SharePoint has a limit of 50k permission scopes within a list or library.  A scope is either an item, document or folder with broken inheritance. The documentation provided by Microsoft refers to SharePoint Server, but this limitation also applies to SharePoint Online.

If the 50K unique item permission limit is met, all items scheduled for migration after the 50K unique permission is met will fail.

Workaround: Don’t migrate permissions as part of the migration

Let’s face it, if you have file shares with more than 50K unique item permissions you likely have bigger problems that just trying to migrate the data! In my case we made the decision to not include permissions as part of each migration task. This was a big decision that required senior management backing, but ultimately was the right one as it allowed us to migrate the data.

As we already and created reports for the top-level file share structure, we mapped the permissions for the top-level from the file shares for each library in each SharePoint site. Having published the same spreadsheet, we gave our data owners the chance to highlight any other locations that would require additional unique permissions adding and included them as part of the migration effort.

#3 Breaking permissions inheritance in document libraries

I’ve already wrote a separate article on how to break permissions inheritance on large libraries/ lists in SharePoint. However, I’ll summarise the key areas to watch out for and how to workaround them:

  • 5,000 list view threshold for libraries in SharePoint Online
  • 100,000 item limit for breaking permissions inheritance for document libraries in SharePoint Online

Workaround: Delete items to get library under 100,000 items > break permissions inheritance > then restore the deleted items

Also if you read this before starting, just stop inheriting permissions for each library before doing anything else!

#4 Using on-premise Active Directory domain groups to manage document libraries

We decided to use the existing on-premise domain groups to manage our document libraries in SharePoint Online as we felt it would be an easier task to troubleshoot issues if you can trace back where users originally had permissions using the same domain group. However, we found that you cannot add or manage the membership of a synced on-premise domain group in Microsoft 365. As explained in this article from Microsoft:

If the group is synced from on premises Windows AD they cannot be managed in Azure AD. They must be managed on-prem with tools like the Active Directory Users and Computers.

https://docs.microsoft.com/en-us/microsoft-365/community/all-about-groups

Workaround: Create your own Azure Active Directory security groups

As we want to be able to manage everything in Microsoft 365, having to manage the membership of our SharePoint Online libraries using on-premise active directory just wasn’t going to work. So we decided to create our own security groups in Azure Active Directory, following a similar naming convention and use these groups to manage the document library permissions instead.

#5 Syncing and accidental deletion

Once we started to go live with our new SharePoint file server replacement sites, it didn’t take long before users started to figure out they had the ability to sync or create shortcuts to the libraries/ folders. The first issue we faced was that when users starting syncing these large file shares it would kill their OneDrive. It would take a very long time to complete the sync and it many scenarios the synced location would contain blocked file types that would cause the users OneDrive to error and stop syncing.

We also observed that the nature of syncing confused some of our users, meaning they thought the syncing had actually created a local copy on their machines and began deleting files not realising it was an active connection to the SharePoint document library!

Workaround: Switch off syncing on large document libraries

Greg Zelfond over at SharePoint Maven came to the rescue for me here! He has a great article on how you can disable sync in SharePoint and OneDrive that allowed us to stop our users syncing large libraries and accidentally deleting items.

6# Moving files creates duplicates in the recycle bin

Something I did not know before hand was that when you move files in SharePoint Online it actually creates a copy in the destination location and then deletes from source once completed. Here’s what Microsoft say about it:

When a file is moving, it continues to appear in the source directory until it’s fully moved to the destination and then it will be deleted. The file remains in the source sites Recycle Bin after the Move is complete and is subject to the normal recycle schedule unless a user recovers it from the Recycle Bin.

https://support.microsoft.com/en-us/office/move-or-copy-files-in-sharepoint-00e2f483-4df3-46be-a861-1f5f0c1a87bc

Workaround: Consider the destination of files/folders before moving

I think in hindsight had we realised this before we would have either planned ahead for it and bought more storage space to prepare for having duplicates in our environment for 93 days at a time, or worked with the data owners to better identify files/ folders to be migrated into there final organisational Team home, rather than sit in a file server replacement SharePoint site.


Microsoft 365 roadmap roundup – 8th November 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (12)
  • Rolling out (1)
  • In development (85)

🍾 LAUNCHED

  • Microsoft Viva: Sync learning management systems with Learning – Configure learning management systems (Saba, SuccessFactors, Cornerstone On demand) as a learning content source to make your organization’s own content available in Viva Learning. Roadmap ID: 85670
  • Microsoft Viva: Connect third party learning providers to Learning – Configure various learning sources in Viva Learning app to make the global or tenant specific content from those learning sources available within your Viva Learning app. The content is available for search and discovery and can be browsed by the employees who use Viva Learning. Global sources available by GA include EdX, Coursera, Pluralsight, LinkedIn, JBA, Infosec; Tenant specific sources include Skillsoft, Udemy, and Go1. Roadmap ID: 85671
  • Microsoft Viva: Add Viva Learning app to Microsoft Teams – Viva Learning will be shipped as a pre-installed app in Microsoft Teams. Users will be able to add the Viva Learning app to Microsoft Teams to discover, share, track, and consume learning content. Roadmap ID: 85672
  • Microsoft Viva: Search for learning content in Learning app in Microsoft Teams – Search for learning content from Microsoft and partner providers inside Viva Learning Teams app. Roadmap ID: 85673
  • Microsoft Viva: Social learning features – Share learning courses from Teams chat using Learning App compose extension. Curate a list of courses for a Chat/Channel by creating a learning tab in a chat and pinning Learning Objects within it. Roadmap ID: 85674
  • Microsoft Viva: Recommend learning content and track completion progress – Recommend a learning course to one or more individuals, with options to set a due date for completion and capture additional information via the ‘notes’. Roadmap ID: 85675
  • Microsoft Viva: Feature learning content to organization – Knowledge admins can highlight content within their organization to appear in banner carousel in the Viva Learning app. Roadmap ID: 85676
  • Microsoft Viva: Learning – My Learning view – In the My Learning view, users will be able to view and track learning content assigned and recommended to them, bookmarked content, recently viewed courses, and completed courses on this page. Roadmap ID: 85677
  • Microsoft Viva: Viva Learning for mobile – Access Viva Learning on the go, anytime, anywhere on your Mobile device. Roadmap ID: 85678
  • Microsoft Viva: Learning content discovery based on user’s interests – Users will be able to discover engaging learning opportunities by picking and saving their interests. Roadmap ID: 85679
  • Microsoft Viva: Content consumption in Viva Learning – User can consume learning content from Microsoft Learn, and Microsoft 365 training within the Viva Learning app. Roadmap ID: 85680
  • Microsoft Lists: Enabling commenting to Lists app in Teams – Bringing web commenting experience to Lists app in Teams. Add/delete a comment on list items to collaborate and share better within the Teams canvas. Roadmap ID: 70707

🚂 ROLLING OUT

  • SharePoint spaces: Embed Web Part and Annotation – Show SharePoint pages or HTML embed content as an interactable overlay on a SharePoint space. Roadmap ID: 70732

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Viva: Manager insights in Microsoft Viva Insights app, Outlook and Office.com – To empower managers to foster productivity and wellbeing for teams – large or small – new insights and tools are being introduced in the “My team” tab of the Microsoft Viva Insights app in Teams, as well as in manager cards in the daily briefing and monthly digest emails from Microsoft Viva. Roadmap ID: 85622
  • 🆕 Microsoft Viva: Supporting four additional languages for Headspace in Viva Insights- French, German, Portuguese, and Spanish – Guided meditations and mindfulness exercises from Headspace in the Viva Insights app in Microsoft Teams will be available in additional languages – French, German, Portuguese, and Spanish – to foster mindfulness and wellbeing throughout the workday.  Roadmap ID: 88518
  • 🆕 Microsoft Viva: Admin controls for preview features – This feature in the Admin Center delivers a control to let you select specific users to see preview features for customers enrolled in our Early Adopter Program. Roadmap ID: 88698
  • 🆕 SharePoint Syntex: Flow template to send customized email after file classification – Flow template to send customized email when file is classified by a Syntex model. Roadmap ID: 88709
  • 🆕 SharePoint Syntex: Rules engine for alerts – We’re also adding a no-code rules engine to drive content alerts.  Based on the rules wizard in Microsoft Lists, alerts use a simple, no-code wizard to send updates when documents are added or deleted, or when someone edits metadata. Roadmap ID: 88710
  • 🆕 SharePoint: SharePoint admin center- Tenant rename – You’ll be able to change the SharePoint domain name for your organization in Microsoft 365. For example, if the name of your organization changes from “Contoso” to “Fabrikam,” you can change contoso.sharepoint.com to fabrikam.sharepoint.com.   Roadmap ID: 82162
  • SharePoint: New vertical site templates – Nonprofit, Retail and Healthcare – New vertical site templates coming to SharePoint including nonprofit volunteer center, retail management, store collaboration and healthcare hospital collaboration. Roadmap ID: 85659
  • SharePoint: Microsoft 365 Lists entry point in the SharePoint app bar – An entry point to Microsoft 365 Lists will appear in the SharePoint app bar after the files icon. Content in the Microsoft 365 lists panel is driven by Microsoft Graph and is personalized to user activity. Roadmap ID: 85641
  • SharePoint Syntex: Modern site-level term store – A modern experience to create and manage site-level taxonomies for your sites. Roadmap ID: 85638
  • Microsoft Stream: Video viewer retention analytics – See which parts of a video are watched – Additional analytics for video files uploaded to SharePoint and OneDrive, allowing video owners to analyze the viewership retention of a video and determine which parts were watched the most or least. Roadmap ID: 85643
  • SharePoint: Private drafts for SharePoint pages and news – We’re adding the ability to create private drafts for pages and news posts. A private draft is visible only to the page author, the people the author chooses to share it with, and site admins. Roadmap ID: 85629
  • SharePoint: Hub to hub site association – We are adding the ability to associate a SharePoint hub site to another hub site to expand search results across multiple hubs in your organization. Roadmap ID: 85613
  • Microsoft Viva: Draft support in Topic Pages – With this feature, topic editors and curators can save a page edit as a draft which is a feature parity to SharePoint page authoring. Roadmap ID: 85593
  • Microsoft Stream: Updated Web player for video & audio files in SharePoint, Teams, Yammer, and OneDrive for Government Clouds – The web player for audio and video files that are stored in OneDrive and SharePoint (including when those files are embedded in Teams, Yammer, and SharePoint), is updated with a new user look and feel, and adheres to greater levels of accessibility for keyboard navigation and screen readers. Roadmap ID: 87204
  • Microsoft Viva: Viva Insights homepage with personal insights – A new Viva Insights homepage will be discoverable at insights.viva.office.com as well as via the Microsoft 365 app launcher on Office.com in place of MyAnalytics. Roadmap ID: 85559
  • SharePoint: Navigation Switcher – With the new Nav Switcher feature, users can easily customize their team site by changing navigation’s orientation and visibility to achieve different look and feel, layouts, and alignment styles. Roadmap ID: 85568
  • SharePoint: Document Library ‘View in File Explorer’ support in Microsoft Edge – With this change, you can enable the View in File Explorer capability on SharePoint Online. For this experience to be visible and work for your users, you will need to enable a Microsoft Edge policy “Configure the View in File Explorer feature for SharePoint pages in Microsoft Edge” and update your SharePoint Online tenant configuration. Roadmap ID: 82123
  • Microsoft Viva: User opt-in as suggested experts – To meet some customer governance and privacy standards, we now allow users to control being displayed as potentially associated with the topic. For these circumstances, you’ll be able to empower users to opt-in to be added to topic pages and cards. Roadmap ID: 82103
  • SharePoint: Applied filters in Microsoft Lists – As you apply and adjust filters to narrow or expand what appears in the current view, you’ll now see which filters have been applied and you can remove them without going back into the column filter pane – you will now do this at the top-left portion of the list. Roadmap ID: 82069
  • Microsoft Viva: Select sensitivity label to exclude sites from topic discovery – Use Microsoft Information Protection (MIP) sensitivity labels to control which sites should not be included in topic discovery. Roadmap ID: 82048
  • SharePoint: Migration Manager content discovery – Before you move any file or folder from on-premises into Microsoft 365, you need to discover content and plan for the migration. The Migration Manager, from within the SharePoint admin center, will provide content discovery so admins can best understand what content they have, decide what to migrate and what to remediate. Roadmap ID: 82000
  • Microsoft Viva: Updates to multi-geo support – We can process content that is in all regions and query from all regions. We support region moves. We keep the data in the corresponding regions according to data sovereignty. Roadmap ID: 82044
  • Microsoft Viva: Integrate Microsoft Search bookmarks with topic cards and pages – With this new feature, you’ll be able to integrate the search bookmarks into topic cards and pages – allowing users to continue to find those sources augmented with the topical content on the page or card. Roadmap ID: 82046
  • Microsoft Viva: Exclude content from topic discovery based off applied sensitivity labels – Use Microsoft Information Protection (MIP) sensitivity labels to control which files should not be included in topic discovery. Roadmap ID: 82047
  • OneDrive and SharePoint for Business: Library Dropdown – We’re adding a dropdown that allows you to easily switch between multiple document libraries associated with a Team or Site. Roadmap ID: 81990
  • Microsoft Lists: Export Microsoft Lists to Excel – You’ll now have the option to open the list as an Excel Workbook or CSV file – giving you the ability to analyze your data in Excel no matter your OS platform – Windows or macOS. Roadmap ID: 81962
  • OneDrive and SharePoint: Adjusting version retention for PST files – PST files are a type of Outlook Data File which can consume a lot of storage – especially when versions are considered. The service will now limit the number of PST versions retained, often resulting in less storage consumption. Roadmap ID: 72237
  • Microsoft Viva: Topics in Microsoft Search in Bing – Display topic cards in search results when Microsoft Search is invoked from a Bing search. Roadmap ID: 72180
  • Microsoft Viva: Improvements for Topic Management – This update will empower Knowledge Managers, providing additional metadata for sorting and filtering through the list of topics, including additional quality and usage columns, and segmentation to help manage topics at scale. Roadmap ID: 72182
  • SharePoint and Microsoft Teams: Rich previews for pages and news articles – When users paste links to SharePoint news posts and modern pages in Teams chat/channels, those links will convert into rich cards displaying the page title, image, author and published date. Roadmap ID: 70808
  • SharePoint: People cut out tab for stock images – The stock images tab inside the image file picker will now include images of people without a background. Roadmap ID: 70720
  • SharePoint: Scoping Control for SharePoint Online – Scoping control is available for SP page, site, list and library, for users to search faster with specified scope. Roadmap ID: 70792
  • Microsoft Lists app in Teams: Rules – Create simple if/then rules, based on changes to list information, to set reminders and send notifications directly from within Microsoft Teams. Users with edit permissions on the list can create and manage rules. Users with read-only permissions can’t create or manage rules. Roadmap ID: 70749
  • SharePoint: Calendar view in Lists web part – The List web part for SharePoint in Microsoft 365 allows you to display a list from your team or site on a page and customize it with your own title, view, and even size. And now, if you have created a Calendar view for your list, it will show properly in the List web part. Roadmap ID: 70750
  • SharePoint: Events web part will display event images – Page authors in SharePoint who use the Events web part will be able to turn on an option to show event images within the web part. Roadmap ID: 70791
  • SharePoint: Page Analytics – View rich page analytics on SharePoint Pages, including page views, page viewers and page traffic. Roadmap ID: 70635
  • SharePoint Syntex: Extended language support – form processing – Support for processing documents using form processing in French, German, Italian and Spanish. Roadmap ID: 70611
  • Microsoft Lists: Grid view keyboard improvements – When you edit in grid view (previously ‘Quick edit’), you will have a faster editing experience that adheres to greater levels of accessibility. Navigate across rows and columns using the tab key. Roadmap ID: 70670
  • Microsoft Lists: Number column symbols – When leveraging a Number column, select common number symbols (dollar, euro, yen, percentage) or create a custom symbol, plus decide if you want the symbol to be on the left or right of the number. Roadmap ID: 70671
  • Microsoft Lists: visual UI for read-only fields – Lists fields will show people when a field is edit-only and screen reader support when a field is read-only. Roadmap ID: 70672
  • Microsoft Lists: Configure Person column profile pictures – When using a Person column (for individuals or groups), you will have more control to show as text-only or using available user’s profile pictures with the visual ‘pill’ formatting. Roadmap ID: 70673
  • SharePoint: Updated Tag column for images – Image tags are automatically created and includes descriptive labels when they are uploaded into SharePoint within Microsoft 365. Roadmap ID: 68902
  • SharePoint: Microsoft Lists – column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714
  • SharePoint: Microsoft Lists – Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists: offline mode – Similar to taking files offline, people will have the ability to take Microsoft Lists offline – so you can work with your information in scenarios where you may have low-to-no internet access. Roadmap ID: 68809
  • SharePoint admin center:  site creation source – SharePoint admins will now be able to see where sites were created from – be it PowerShell, via the SharePoint admin center, from Teams, from SharePoint “Create site” – and to be able to see more clearly who created the site. Roadmap ID: 68813
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format. Roadmap ID: 67119
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Microsoft Lists: forms customization – built on SharePoint – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – built on SharePoint – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • Microsoft Lists: mobile app (iOS) – built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161

Release – December 2021

  • 🆕 Microsoft Viva: Simple topic segmentation – Create segments of topics based on sites and information architecture.  Roadmap ID: 88694 Microsoft Viva: Automatic topic relationships – AI suggests relationships between topics, and the topic page and card reflects these connections in the knowledge graph (first degree).  Roadmap ID: 88695
  • 🆕 Microsoft Viva: Topic discovery analytics – Transparency through analytics on topic discovery for organizations (Stage 1) to support ROI and understanding of progress of topic discovery. Roadmap ID: 88696
  • 🆕 SharePoint Syntex: Prebuilt models for invoices & receipts – Analyze and extract structured information from sales invoices or receipts using prebuilt models. Roadmap ID: 88703
  • 🆕 SharePoint Syntex: Provide a document card view for applied Syntex document understanding models – A new library view setting to display extracted model information in a tile view. Roadmap ID: 88704
  • 🆕 SharePoint Syntex: Content center site design available in Look Book – A Syntex content center site design will be available for provisioning from the SharePoint look book online. Roadmap ID: 88705
  • 🆕 SharePoint Syntex: Automatically build visualization of library metadata with Power BI – Enables customers to visualize the metadata in a document library in a Power BI report. They can also save that report so that future visitors to the document library can view it. Roadmap ID: 88706
  • 🆕 SharePoint Syntex: Import sample contracts library – This feature enables customers to import a sample contracts library with a document understanding model already applied.  They can use this library as is or explore and adapt it for their scenario. Roadmap ID: 88707
  • 🆕 SharePoint Syntex: Responsible AI guardrails for Image Tags (editable column and feedback UX) – “Tags” column changes from read only to a new editable “Image Tags” column so that customers can add and remove tags at their discretion.  It also incorporates a way for users to provide feedback on the quality of AI generated tags from within the details pane. Roadmap ID: 88708
  • 🆕 SharePoint Syntex: Contract management accelerator – Manage contracts in Syntex with automatic tagging and approval workflows, automatic clause generation and lifecycle management. Roadmap ID: 88713
  • 🆕 SharePoint Syntex: Image tagging – Automatically recognize thousands of standard objects and automatically tag the file with recognized items. Roadmap ID: 88715
  • 🆕 SharePoint Syntex: Quick chart webpart for doc libraries – Enables customers to create charts in the quick chart webpart leveraging metadata in a SharePoint document library. Roadmap ID: 88716
  • 🆕 SharePoint Syntex: Content assembly – Convert your existing docs into templates and generate new docs from list data or manual entries.  Roadmap ID: 88717
  • 🆕 SharePoint: SharePoint admin center- Manage Teams and channel connected team sites – With growing adoption of Teams and Channels we heard your feedback to simplify management of Teams and Channel connected sites. So now, when you go to a teams-connected site in SharePoint admin center, you see all corresponding channel sites and can ensure that right optional security policies are inherited from the parent site. Roadmap ID: 82161
  • 🆕 Microsoft Viva: Use Syntex taxonomy to generate topics – Select terms from the taxonomy service to initiate creation of Viva topics, using the term definitions and tagged files. Roadmap ID: 82049

Release – January 2022

  • 🆕 SharePoint Syntex: Metadata search – Find content with precision using automatic forms to query any metadata fields on the library. Roadmap ID: 88714
  • 🆕 SharePoint: Microsoft 365 connected templates – We are combining the best of Microsoft Teams templates with SharePoint site templates – into the same flow of creation. When we create a new team using a default template – for example the “Manage a Project” template, the project management channels and apps, and the connected SharePoint template gets applied automatically. Critically, the pages, lists, and Power Platform integrations are pinned as tabs in Teams automatically, and best of all these pages and lists are fully editable right in Teams. Roadmap ID: 82158
  • 🆕 SharePoint: SharePoint pages and news authoring in Microsoft Teams – Create SharePoint pages and news as tabs in Teams, without leaving the Teams app. This includes the ability to create a pages, to This includes the ability to create a page or news post. Roadmap ID: 82159
  • 🆕 SharePoint: Create from the SharePoint app bar – Now you ‘ll be able to start creating sites, files, and lists as an action from within the SharePoint app bar. This means, no matter where you are in SharePoint you can jump right into the content creation process and stay in the flow of work. Roadmap ID: 82160
  • 🆕 SharePoint: Security- Data access governance – With our new Data Access Governance insights, you can monitor sharing activity to detect oversharing. You can review and monitor sites based on the type of sharing. You can quickly see essential information about the sites like sensitivity, level of access from unmanaged devices or if the site can be shared externally. Roadmap ID: 82164

Release – March 2022

  • 🆕 Microsoft Viva: Effective meetings in Viva Insights – A new “Effective meetings” experience is being introduced in the Microsoft Viva Insights app in Microsoft Teams. Meeting organizers will be able to view personalized insights and suggestions to help improve their meeting habits. Users will also be able to create and share meeting plans to set team meeting norms such as shorter meetings by default and always including Teams links. Roadmap ID: 85660
  • 🆕 Microsoft Stream: Comment on a video or audio file in SharePoint and OneDrive – This feature builds on top of the already existing comments found in OneDrive and SharePoint Online but presents these comments with a new Office look and feel within the player. This feature allows users with view permissions to leave a comment and users with edit permissions to @ mention, which are both default changes in behavior in terms of permissions for video and audio files.  Roadmap ID: 88521
  • 🆕 Microsoft Stream: Add chapters to help viewers find the right part of a video – Users with edit access to a video uploaded to SharePoint, OneDrive, Teams, and Yammer can now add chapters to help viewers identify information in the video. For each chapter you can specify a point in time in the video and title of that chapter which will show up in the table of contents side pane for the video as well as on the video timeline. Roadmap ID: 88525
  • 🆕 Microsoft Viva: Topic engagement analytics – This update will introduce usage and engagement analytics on topics (views, edits, etc.) to the Microsoft Admin Center. Roadmap ID: 88699
  • 🆕 Microsoft Viva: Topic Management – Metadata – You’ll be able to sort ad filter on additional usage data in the topic center, including metrics, usage, quality, and more. Roadmap ID: 88700 Microsoft Viva: Topic Management – Navigation – We’re integrating all stages of topic lifecycles into a unified list with filtering and sorting my lifecycle stage and other data.  Combined with search, this will help you find specific topics when the volume of topics in the system is large. Roadmap ID: 88701
  • 🆕 SharePoint: Security- Granular conditional access policies – Continuing our investment in sensitivity labels by adding more policy controls, like my favorite one – granular Conditional Access. For example, the Top-Secret label, can now have a conditional access policy that requires multi-factor authentication when accessing a site. Roadmap ID: 82163

Release – April 2022

  • 🆕 Microsoft Viva: Display connected topics on people profile cards – Profile cards displayed through Outlook will display Topics associated to an individual. Roadmap ID: 88697
  • Microsoft Viva: Support for types of topics – Support for categories or types of topics, such as projects, products or organizations. Roadmap ID: 72181
  • Microsoft Viva: Resolve topic name similarities – Allows users to select a topic among several when they share similar or matching names (disambiguation). Roadmap ID: 72183

Release – May 2022

  • 🆕 Microsoft Stream: Preview of new video start page on Office for GCC-H and DOD – The new video start page in Office web brings together all your videos uploaded to Microsoft Teams, SharePoint, OneDrive, Yammer, and across the suite and enables you to easily create new videos and get to videos shared with and recommended for you. Roadmap ID: 88524

Release – June 2022

  • 🆕 Microsoft Viva: Support bookmarks with topic answers in Microsoft Search – You’ll be able to see both bookmarks and topic answer cards in Microsoft Search if both exist and are relevant to your query. Roadmap ID: 88702

Microsoft 365 roadmap roundup – 1st November 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (2)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

  • New SharePoint admin center home page – Updates to the SharePoint admin center to align it to the Microsoft admin center, including more tiles and graphs. Roadmap ID: 57318
  • Microsoft Viva: Accelerated publishing for topic curation – Edits on topics or new, manually added topics will appear in Manage Topics view and for end users to discover within minutes. Roadmap ID: 82045

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – November 2021

  • SharePoint spaces: Embed Web Part and Annotation – Show SharePoint pages or HTML embed content as an interactable overlay on a SharePoint space. Roadmap ID: 70732
  • OneDrive and SharePoint: Improved Move or Copy user experience – Microsoft are refreshing the Move/Copy user experience in OneDrive and SharePoint to make it easier for you to choose where to move or copy your files and folders. Roadmap ID: 85567

Microsoft 365 roadmap roundup – 25th October 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (2)
  • Rolling out (0)
  • In development (6)

🍾 LAUNCHED

  • SharePoint Syntex: Advanced metadata search – Users licensed for Syntex will soon be able to select an icon in the search box that will unlock a metadata-based search experience in Syntex & SharePoint document libraries. In the first release, this search experience will have 5 fixed fields – keyword, people, name, type, and modified. Roadmap ID: 85549
  • SharePoint: Updates to options for disabling subsite creation –This new update will improve the options for subsite creation settings in the SharePoint admin center. Roadmap ID: 82122

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – November 2021

  • SharePoint: SharePoint site template admin controls in PowerShell – PowerShell cmdlets that allow Microsoft-provided SharePoint site templates to be displayed or hidden in the site template gallery in your tenant. Roadmap ID: 85566

Release – January 2022

  • Microsoft Viva: Quiet time settings in Teams and Outlook – To help create better boundaries and protect your personal time, later this year Viva Insights will offer the ability to configure quiet time to silence mobile notifications from Outlook and Teams outside your working hours as well as provide personalized insights on how well you are disconnecting. You will also be able to set quiet time directly from Teams and Outlook mobile. Roadmap ID: 85627
  • Microsoft Viva: Focus time experiences in Viva Insights app in Microsoft Teams – Viva Insights will be rolling out a new experience that expands on the focus time feature in Viva Insights enabling Microsoft 365 users to work uninterrupted with Teams notifications silenced. Focus mode will enrich the focus time experience by helping users make progress on important work, with focus music from Headspace. This immersive experience includes a notification, and a new focus mode page in the Viva Insights Teams app. Users will be able to enroll or modify their focus plan settings, or book ad-hoc focus time in the Viva Insights Teams app. Roadmap ID: 85661
  • Microsoft Viva: Briefing email for Government Community Cloud – The daily briefing email- a personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will be available for Government Community Cloud (GCC). Roadmap ID: 85681

Release – February 2022

  • Microsoft Lists: Mobile App (Android) – Access all lists you own and that have been shared with you – all on the go. You’ll be able to create new lists, edit list items and easily share with other people. Roadmap ID: 70704
  • Microsoft Lists: Commenting (iOS) – Bringing web commenting experience to Lists iOS mobile app. Add/delete a comment on list items to collaborate and share better. Roadmap ID: 70705

Microsoft 365 monthly update – September 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: video playback updates, text web part improvements, navigation switcher, share list as a link, applied filters, Viva Connections – mobile

Video playback updates for videos in OneDrive and SharePoint

Updates to the universal video playback experience across Microsoft 365 apps and services, includes skip forward/backwards, playback speeds and pop out:

  • Pop out – Allows you to launch the player from any embed video for a more immersive viewing experience.
  • Playback speeds – Great for Teams meeting recordings saved to OneDrive & SharePoint; you’re able to change the playback speed between 0.5x up to 2x.
  • Skip forward and back buttons – Buttons that allow the user to go 10 seconds forward / 10 seconds backward.
thumbnail image 3 captioned Updates to the universal video playback experience across Microsoft 365 apps and services, includes skip forward/backwards, playback speeds and pop out. Above is a recent team meeting recording for Ignite planning with my team members. I then used the File web part to put it on a SharePoint page for on-demand alongside our walking deck (PowerPoint).
Video playback updates for videos in OneDrive and SharePoint.

Find out more: Using videos on SharePoint pages

Text web part improvements for SharePoint pages and news

Microsoft have added the ability to paste images directly into the Text web part so it minimizes distance between the image and related text, plus you can wrap around images like you can do in other Office apps.

thumbnail image 4 captioned Copy/paste images directly into the SharePoint Text web part and choose how the image blends with the text.
Copy/paste images directly into the SharePoint Text web part and choose how the image blends with the text.

Find out more: Add text, tables, and images to your page with the Text web part

SharePoint navigation switcher for teams sites

Team site owners will be able to switch the team site navigation orientation from vertical to horizontal or turned off completely. Achieve a different look and feel, layouts, and alignment styles.

thumbnail image 5 captioned On your team site, click the Settings button and then click Change the look > Navigation.
SharePoint navigation switcher for team sites.

Find out more: Change the look of your SharePoint site

Share a list as a link

You now have more options for how you share Microsoft Lists, elevating the abilities closer to what you can do with Files and folders – view, edit, varying levels of who you share to, and the ability to establish defaults. The same admin controls that apply to sharing files and folders also apply to lists and list items.

thumbnail image 6 captioned Share a list as a link - here from the Microsoft Lists home page.
Share a list as a link – here from the Microsoft Lists home page.

Find out more: Share a list or list item

Applied filters in Lists

As you apply and adjust filters to narrow or expand what appears in the current list view, you’ll now see which filters have been applied and you can remove them without going back into the column filter pane – you will now do this at the top-left portion of the list.

thumbnail image 7 captioned See which filters have been applied and you can remove them without going back into the column filter pane. Above is one example as we plan for the Microsoft 365 Collaboration Conference – filtered down to only review workshops, breakouts – 60-minute sessions, and breakouts – 25-minute sessions.
See which filters have been applied and you can remove them without going back into the column filter pane. 

Find out more:  Create a list from the Lists app

Microsoft Viva Connections –  mobile (Public Preview)

The Viva connections app incorporates a customizable dashboard, the feed, and relevant resources all in one experience in the Microsoft Teams desktop and mobile apps. Now in public preview, this release includes:

  • Set a SharePoint home site from the SharePoint admin center
  • Create, author, and manage a dashboard from the home site
  • Use Video news links to communicate announcements
  • Use the new Dashboard and Feed web parts on the home site
  • Brand the Viva Connections app for the desktop and mobile experiences for Android and iOS
thumbnail image 2 captioned Viva Connections mobile showing the dashboard, feed, and resources screens.
Viva Connections mobile showing the dashboard, feed, and resources screens.

Find out more: Viva Connections Public Preview


Teams

In Teams: Present from PowerPoint, Apple CarPlay, new assignment experience for Breakout Rooms, 2×2 video in Safari, restart live event, Peer5 eCDN support, 100K live events, share feedback in mobile app, pin messages, reply to specific message, new default office settings, Power Automate templates, navigation/ external access/ login improvements to admin center, Teams Rooms updates

Teams (Education)

Teams (Government)

Teams

Present from PowerPoint to Teams

Now, clicking the Present in Teams button in PowerPoint is the only step you need to present the deck in your Teams meeting! Available now in PowerPoint web, Windows, Mac, and Microsoft 365 Apps for Business license.

Present from PowerPoint to Teams.

Find out more: Present from PowerPoint in Microsoft Teams

Teams meetings now available on Apple CarPlay

Microsoft Teams meetings are now available on Apple CarPlay. You can find a Teams icon on your Apple CarPlay screen. Simply use voice command through Siri to join your next meeting hands-free. You can also look up call history, make a call or send messages to one or more Teams contacts. Please note that this feature only supports audio mode to avoid distractions while driving.

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							What’s New in Microsoft Teams | September 2021
Teams meetings now available on Apple CarPlay.

Find out more: Place Teams calls with Apple CarPlay

New assignment experience for Breakout Rooms

Participant assignment is now moved from the Breakout Rooms’ right panel to a separate window that pops up when selecting Assign Participants. The enhanced interface allows you to sort by participants or rooms. You can also select multiple participants and assign them to rooms by using the check boxes next to the participants’ names.

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							What’s New in Microsoft Teams | September 2021
New assignment experience in a separate window for Breakout Rooms.

Find out more: Use breakout rooms in Teams meetings

2×2 video in Gallery view for web meetings in Safari

Safari browser users are now able to change the Teams meeting layout to 2×2 Gallery view. Users can choose to show up to 4 participant videos during a Teams meeting.

Find out more: Safari browser support

Restart Live Event

This new feature allows you to restart your live event after you have ended it. Now, there’s a way to start fresh if you accidentally end your event or run into an error. Only the Producer of the live event can restart by clicking … and selecting Restart Event.

Find out more: Live events FAQ

Peer5 eCDN support for Teams Live Events

You can now work with Peer5, a certified eCDN partner, to optimize your network for live events held within your organization.

Find out more: Microsoft Acquires Peer5 to Enhance Live Video Streaming in Microsoft Teams

Scale Teams Live Events to 100k attendees

Teams Live Events now support up to 100k attendees. This feature is available when you engage the Microsoft LEAP team for assistance in producing and delivering your event.

Find out more: Microsoft 365 Live Events Assistance (Public Preview)

Share Feedback in mobile app

Share your feedback directly from the Help & Feedback option in Settings, without the need to send an email message. Admins will now be able to control elements such as sharing email addresses and logs from the mobile app.

Pin a message

You can now easily pin chat messages to drive awareness and provide your chat members quick access to important content. Pinning will help your team stay in sync on what’s relevant in a timely manner.

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							What’s New in Microsoft Teams | September 2021
Pin a message in Microsoft Teams.

Reply to a message

When chatting in Teams, you will be able to reply to a specific message. The original message will be quoted in the reply text box, helping everyone in the chat to understand the message’s context more easily. Quoted replies will be available in 1:1, Group and Meeting chats.

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							What’s New in Microsoft Teams | September 2021
Reply to a specific message in Microsoft Teams.

Choose new default settings when opening Office documents in Microsoft Teams

Now, users can better control how their Office documents open in Microsoft Teams. Choose your preferred way to open all of your Office documents with a new setting — either in Teams, the browser, or the Office desktop apps.

NOTE: The option to open in the Office desktop apps is only available for users who have an Office version 16 or newer installed and activated. 

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							What’s New in Microsoft Teams | September 2021
New default settings when opening Office documents in Microsoft Teams.

Find out more: Edit an Office file in its desktop or web app

Power Automate templates to be added to Teams templates

With Teams templates users can more easily create the right team, leveraging predefined channels and preinstalled apps. Now, select Microsoft provided templates will curate a selection of Power Automate flow templates that are specific to your team scenario. For example, Manage a Project team template will include Manage a Project Power Automate flow templates.

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							What’s New in Microsoft Teams | September 2021
Power Automate templates to be added to Teams templates.

Navigation updates in Teams Admin Center

This change to left navigation organizes the Teams admin center into more closely related features. Plus, it makes it easier for Teams admins to find relevant and related tasks to complete set up and deployment within Teams admin center.

Simplified External access management in Teams Admin Center

Teams administrators can now easily select one of the four external access configurations that best fits their organization’s needs. Please note that this is a usability improvement and doesn’t impact your organization’s existing External access settings.

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							What’s New in Microsoft Teams | September 2021
Simplified External access management in Teams Admin Center.

Login improvements to Teams admin center

Teams admin center login improved experience to work without third-party cookies and login popups. IT administrators can now use Teams admin center in all modern browsers including the following.

  • InPrivate browsing or Strict tracking prevention of Edge
  • Incognito mode in Chrome
  • Safari

In addition, we have increased the timeout period for inactive sessions in Teams admin center to 24 hours, allowing Teams admins to reuse their existing browser sessions.

Teams Rooms udpates

Updates for Microsoft Teams Rooms on Windows:

  • Dynamic view on single and dual displays – Dynamic view intelligently arranges elements of a meeting for an optimal viewing experience. As people join, turn on video, start to speak or present, Teams automatically adjusts the layout in the room.
  • Spotlight multiple participants – A Teams Room can now spotlight multiple participants during a Teams meeting, universally showing participants on the front of room display and in the gallery to all meeting attendees. 
  • Pin multiple participants – You can now pin multiple participants to the front of a Teams Room display
  • Meetings roster experience update – The meeting room roster experience on the Teams Room console has been updated to more closely align with the experience users are familiar with on the Teams desktop application.
  • Support for large meeting controls – A Teams Room meeting now supports large meetings with a full set of controls, available from the center of room console. 
  • Lock meeting support – Users in a Teams Rooms can now lock a meeting and prevent additional attendees from joining once a meeting has started.
  • Live reactions – Participants in a Teams Room now can send live reactions from the meeting room, sharing sentiments on the front of room display similar to the Teams desktop app. 
  • Chat bubbles – Teams Rooms lets you view chat bubble notifications for messages sent by participants in a Teams meeting on the front of room displays.
  • Presenter mode support – Microsoft Teams Rooms adds support for presenter mode layout on the front of room display.
  • Teams casting for Teams Rooms on Windows & Android – Users can broadcast their screen and cast content stored locally on their device or accessible via Office 365
  • Redesigned Teams Rooms on Surface Hub experience – With a new meeting stage, a robust set of meeting controls, and popular features including Together Mode scenes, background noise suppression, chat bubbles, and live reactions, Teams Rooms on Surface Hub enriches collaboration for the hybrid workplace. 
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							What’s New in Microsoft Teams | September 2021
Dynamic view on single and dual displays.

Teams (Education)

Here are the latest updates rolling out for Microsoft Teams for Education customers:

Reading Progress in Teams updates
Reading Progress, a free reading fluency and practice tool built into Teams Assignments, has now rolled out globally, with Auto-detect support in 37 languages. To try out Reading Progress today, just click the Attach button when creating a new Assignment and choose Reading Progress. Learn more about getting started with Reading progress here.

  • Sample content from ReadWorks – To help educators get up and running quickly with Reading Progress, we’ve partnered with ReadWorks, a leading non-profit with thousands of high-quality reading passages across various reading levels. These passages cover a breadth of grade levels. To get started, just select Browse sample library after launching Reading Progress.
  • Swap camera – To allow students to quickly swap their camera from rear-facing to front-facing before recording, we’ve added a button they can push before starting to swap between cameras.

All new Microsoft Whiteboard

Visual collaboration through new features in Microsoft Whiteboard
When you open the new Whiteboard, you’ll notice a brand-new user interface that combines a clean, modern look with improved functionality. The new visual refresh makes features easier to access and discover. It’s also built to support the ever-growing capabilities of the app, which now include:

  • 40+ new templates – Expand and strengthen your whiteboarding sessions with templates for common scenarios like brainstorming, problem solving, group projects, and many more.
  • 12 new sticky notes & note grids – Enhance visual collaboration and encourage student participation through the beauty of color.
  • Reactions – Student expression is a cornerstone of group work in class. Students can now provide lightweight contextual feedback with a set of fun, engaging, and meaningful reactions.
  • Insert images – Images can help with learning and conveying abstract and complex concepts. Bring your whiteboard session to life by adding photos and images. 

Replying to specific chat messages in Teams
Microsoft Teams public preview now lets users reply to specific chat messages. Quoted reply allows you to select messages in chat that you want to include in your response. It’s a great way to add context and clarity to conversations in class or staff teams.

Assign students to breakout rooms in a separate window
Now when you assign students to breakout rooms, a separate window pops up when selecting Assign participants. You can select multiple students and assign them to rooms by using the checkboxes next to the students’ names. 

Teams (Government)

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

Include device audio when sharing on iOS and Android
Now you can include audio when sharing on iOS and Android devices during a Teams meeting. For example, when sharing a video with voiceover and music, you and your colleagues can watch it simultaneously without echoes or sync issues. You can find this setting under More actions, Share screen with audio It is available to devices with Android 10+ or iOS 13+. Available in GCC, GCC-High, and DOD. 

Network planner for Government clouds
Network planner is now available to our GCCH, DoD customers. Network Planner can help you determine and organize network requirements for connecting Microsoft Teams users across your organization. When you provide your network details and Teams usage, the Network Planner calculates your network requirements for deploying Teams and cloud voice across your organization’s physical locations.

New assignment experience in modal window for Breakout Rooms
Participant assignment is now moved from the Breakout Rooms’ right panel to a separate window that pops up when selecting Assign Participants. The enhanced interface allows you to sort by participants or rooms. You can also select multiple participants and assign them to rooms by using the check boxes next to the participants’ names. This helps you quickly find your participant or room, speeding up the assignment process. Available in GCC. 

Improved experience for sharing content in a meeting
The new share content experience helps presenters find their desired content more quickly and easily. Windows are consolidated into a single bucket to provide a concise view, and all PowerPoints are automatically organized to present with PowerPoint Live. Now you can focus on the content of what you’re sharing instead of rummaging through the correct content to share in your meeting. Available in GCC-High. 

Teams meetings now available on Apple CarPlay
In addition to calling, your Microsoft Teams meetings are now available on Apple CarPlay. You can find a Teams icon on your Apple CarPlay screen. Simply use voice command through Siri to join your next meeting hands-free. You can also look up call history, make a call or send messages to one or more Teams contacts. Please note that this feature only supports audio mode to avoid distractions while driving. Available in GCC, GCC-High, and DOD.

Large gallery and Together Mode views for Teams Rooms on Windows
Large gallery and Together Mode views have been implanted for GCC-H in Teams Rooms. It allows Teams Rooms to support different video gallery layouts, including in large gallery and Together mode, in GCC High clouds.

Guest access support on mobile for GCC-High and DoD
Teams now supports Guest Access between tenants inside the GCC-H Cloud and the DoD Cloud.

New default for Teams notification style for GCC
Teams notification style will be defaulted to native notifications for new users. Currently the default style is Teams purple. With this change to native notifications, the user will benefit from support for assist mode, action center, accessibility and more. Available now in GCC.

Follow/Mute conversations for GCC
Control the number of notifications you get and select which chats you would like to mute or follow. Once you mute a chat you will no longer receive notifications from it, however you will still be included in the conversation. You can change your mind at any time and unmute the conversation to continue getting notifications. Available in GCC. 


Power Apps

In Power Apps: Updated solution explorer experience, Power Platform developer tools, programming by example, respect Azure AD Conditional Access policies, Text, Integer, or DateTime API, app side panes, Maintenance Window Management, new DLP capabilities

Updated solution explorer experience (public preview)

The Power Aps team have announced the public preview release of an updated solution explorer experience, which provides richer tooling to manage your solution as well as a myriad of updates that mean most makers will have all the tools they need to be successful, without ever needing to switch to the classic solution explorer.

The updated solution explorer experience in Power Apps.

NOTE: This experience will soon become the default experience on the maker portal, but whilst we’re in preview if you run into any issues, you can disable the preview experience by toggling the switch on the solution list.

Find out more: Managing solutions has a new look (public preview)

Power Platform developer tools – August refresh

The latest set of changes are across the Power Platform Command Line, VS Code Extension, Power Platform Build Tools, and GitHub actions and include:

  • Ability to delete solutions via the command line with the new command: pac solution delete
  • Pac admin command that either require an environment id or url can now pass either on with the –environment flag and the system does the appropriate action (and yes, you can mix and match for options like environment copy as you could provide the url for the source environment and the id for the target environment)

Plus lot’s more.

Find out more: AUGUST UPDATE: Power Platform Developer Tools

Programming by example

With Power Apps Ideas – Programming by example, you can just tell Power Apps what is the desired output and Power Apps will work out the formulas to get you there. This feature is powered by PROSE (Programming by Examples and Natural Language), researched and developed by the Microsoft PROSE team. And the same technology is already used in other Microsoft products as well, e.g. Flash fill in Excel, Intellicode suggestions in Visual Studio and Table extraction in Power Query, etc. Now it is also available in Power Apps, currently for US region only. Make sure you have turned on the “Enable Ideas panel” flag if you cannot see it in your apps in a US environment.

Generate formulas from examples
Programming by example under Power Apps Ideas.

NOTE: It currently supports label controls within a gallery and works best for dates and strings. You can refer to this document for more details.

Find out more: Generating Power Fx formulas from examples

Power Apps respecting Conditional Access on individual apps (public preview)

This latest addition of Power Platform governance capabilities allows organizations using Azure Active Directory (AAD) to secure resources with finer granularity in Power Apps. For instance, apps with sensitive data can enforce one or more Conditional Access policies. You can decide additional apps that would need to enforce any Conditional Access policies based on your organizations policies. Conditional Access no longer needs to be an all-or-nothing-application across all Power Apps.

Announcing Public Preview of Power Apps respecting Conditional Access on individual apps.

Find out more: Announcing Public Preview of Power Apps respecting Conditional Access on individual apps

New API for changing the format of existing Text, Integer, and DateTime data types to compatible formats

A new API has been made public that will allow users to change the format of a Text, Integer, or DateTime data type to any of the compatible formats for the type (UI functionality will be available in the fullness of time). This will not make any changes to the data of these columns, it will simply instruct the client to display the content in the selected format.

Find out more: Change the format of existing Text, Integer, and DateTime data types to compatible formats+ 2 “new” formats.

App side panes with model-driven apps (public preview)

With the app side panes public preview, developers can open one or more panes on the right/far side of the model-driven app using the Client API.  The panes can contain model-driven app pages like views or forms as well as the new custom page.

App side panes available for public preview with model-driven apps.

Find out more: App side panes available for public preview with model-driven apps

Maintenance Window Management (public preview)

Not all customers operate within the strict definition of day-time business hours; shifting the Maintenance from the default settings today to a time that best suits business needs for a given Environment will lend customers desired flexibility in scheduling Application and Database updates – this can now be done with Maintenance Window Management via the Power Platform admin center.

Maintenance window administration via Power Platform admin center.

Find out more: Announcing Public Preview of Maintenance Window Management!

New Data Loss Prevention policies for enhanced Power Platform governance (public preview)

Microsoft have announced new DLP capabilities are now available for you to use worldwide in Public Preview:

  • Connector Action Control enables admins to easily allow/block specific connector actions for each connector. For example, you could block the Delete row (V2) action for the SQL Server connector.
  • Endpoint Filtering enables admins to properly secure connection endpoints by configuring an ordered list of endpoint patterns to allow/block. Continuing the SQL Server connector example above, you could configure a policy to allow only connections to testserver.contoso.com endpoint, and block everything else.
  • Custom Connector Parity allows tenant admins to apply DLP classification on custom connector URL patterns and allows environment admins to apply DLP on custom connectors in their environment. For example, admins can create an additional rule for a custom connector by creating a new pattern for https://*.contoso.com URL and associate it with the connector.
Graphical user interface, text, application Description automatically generated
The connector action control is one of the new DLP capabilities available as part of the enhanced Power Platform governance.

Find out more: New Data Loss Prevention policies for enhanced Power Platform governance available for Public Preview


Power Automate

In Power Automate: Machine runtime, desktop update, co-presence, 15 independent publisher connectors

Power Automate machine runtime

The Power Automate team have announced a new machine-runtime app dedicated to manage your machine settings. This new app provides you with many advantages:

  • clearer and easier user interface to register and manage your machine
  • The capability to create your machine group directly from the machine-runtime app
  • An independent app that redefines roles between the Power Automate Desktop app (for the creation and testing of your desktop flows) and the machine-runtime app (for machine configuration to trigger desktop flows through Power Automate). You can decide to install only one of these apps or both depending on your needs.
  • A direct access to the troubleshoot tool (preview) to get your logs and change the user account your machine connectivity is running as.
Power Automate machine runtime.

Find out more: Introducing Power Automate machine runtime

Power Automate Desktop September 2021 update

The September 2021 release of Power Automate Desktop is out now and contains the following new features and updates:

  • New getting started experience – provides an in-product guided walkthrough experience, to make it easier for new users to onboard and get started creating desktop flows quickly.
  • Introduction of ‘Invoke SOAP web service’ action – A new dedicated action has been added, which allows users to invoke SOAP web services.
Invoke SOAP web service action
Introduction of ‘Invoke SOAP web service’ action in the Power Automate Desktop September 2021 update.

Find out more: Power Automate Desktop September 2021 update

Co-presence in Power Automate

With co-presence within Power Automate, each user can know in near real-time which other users are currently editing the flow. The user avatars are refreshed periodically to show the updated slate of concurrent editors in the flow. If multiple users make changes to the flow simultaneously, we detect conflicts during the flow save operation, and present appropriate options to the user to minimize conflicts. A user can choose to refresh the flow definition or save a copy of the flow to not lose the changes.

Co-presence in Power Automate.

Find out more: Announcing co-presence in Power Automate

15 new Independent Publisher connectors

The Power Automate team have announced that 15 new Independent Publisher connectors were published in July and August. Here’s a look at the new connectors:

  • Airtable by Woong Choi – Connector to read and write data in Airtable. Airtable is a cloud-based spreadsheet-like service that enables users to collaborate and manage different types of data.
  • CQC Data by Martyn Lesbirel – Reports & ratings for health & social services regulated by the CQC in England.
  • Discord by Daniel Laskewitz | Sogeti & Michal Guzowski – Discord is a voice, video and text communication service used by over a hundred million people to hang out and talk with their friends and communities.
  • Etsy by Troy Taylor, Hitachi Solutions – This connector uses your API key to access various Etsy.com features. It supports actions for inventory, sales orders, and shop management. All actions are based on Etsy Open API v3 which does have endpoints that are still in beta.
  • Hashify by Troy Taylor, Hitachi Solutions – Hashify is a basic web application and public-accessible hashing API to generate hash digests of plain-text input or small file input to various output encodings such as hex, base32, and base64.
  • HubSpot CMS by Hitachi Solutions – This connector is used to retrieve and make changes to HubSpot CMS. HubSpot CMS is a SaaS CMS designed to help businesses grow their web presence with a special emphasis on enabling marketers. 
  • HubSpot CRM by Hitachi Solutions – HubSpot CRM is a system for managing customer relationships and storing data. The CRM custom connector provides access to CRM objects or groups of objects, which are represented as a map of property names to values.
  • HubSpot Marketing by Hitachi Solutions – This connector is used to retrieve and make changes to HubSpot Marketing. HubSpot Marketing helps you attract the right audience, convert more visitors into customers, and run complete inbound marketing campaigns at scale.
  • JIRA Search by Paul Culmsee – This connector provides access to the v2 Jira issue search API which is not exposed using the built-in JIRA connector. You can searches for JIRA issues using JQL expressions.
  • Secure Code Warrior by Hitachi Solutions – Secure Code Warrior makes secure coding a positive and engaging experience for developers as they increase their software security skills. 
  • Spotify by Daniel Laskewitz – The Spotify connector will give you access to your Library, Artists, Albums, Tracks and more!
  • Toggl Plan by Daniel Laskewitz | Sogeti – Plan, collaborate, and get projects done with Toggl Plan.
  • UK Bank Holidays by Martyn Lesbirel – A JSON object containing the bank holidays of the four kingdoms of the United Kingdom supplied by H.M. Government.
  • What3Words by Matt Beard – What3Words divides the world into 3 metre squares and this connector will help you translate from conventional methods like latitude and longitude to their respective words and vice versa.
  • Yelp by Ahmad Najjar – The Yelp connector allows you to get the best local content, points of interest, and user reviews from millions of businesses across 32 countries.

Find out more: 15 Independent Publisher Connectors in July and August


Security Group Support for Log Analytics Integration (Preview)

Azure Log Analytics for Premium workspaces now support AD Security Groups. This can be set in the Tenant Settings page. We follow the same design pattern with other tenant settings, so with this update Tenant Administrators can control the groups of Workspace administrators that are allowed to connect with Log Analytics.

Azure Log Analytics Power BI integration now support AD Security Groups.

Find out more: Security Group Support for Log Analytics Integration (Preview)

Power BI Report Server September 2021 Feature Summary

With the September 2021 update of Power BI Report Server comes a whole host of updates, including line charts improvements, new formatting options for buttons, small multiples new feature, plus lot’s more!

Representation of a bar chart using small multiples functionality
Small multiples new feature in Power BI Report Server for September 2021.

Find out more: Power BI Report Server September 2021 Feature Summary

Get User Artifact Access As Admin API

The Get User Artifact Access As Admin API takes the graph ID of a user and returns lists of assets that the user has access to. The results are paginated by a continuation token, with each page corresponding to one type of asset.

  • If a user has access to multiple types of artifacts, the response will be separated into different artifact types, each of which requires a new API call using a continuation token at the end of each result payload. This is the same pattern used in the Get Activity Events API
  • This API supports reports (including paginated reports), dashboards, datasets, dataflows, personal workspaces, shared workspaces (both classic and new), capacities, and apps. The graph ID can be that of an AAD user or AAD guest user, a Distribution Group, a Security Group, or a Microsoft 365 Group
  • This API can also be called via Service Principal, along with all other read-only Admin APIs

Find out more: A New Admin API to determine who has access to what (Public Preview)

Power BI Desktop September 2021 Feature Summary

In this month’s Power BI Desktop update there are lot’s of new capabilities, including line charts, and DAX functions, plus many, many more:

Find out more: Power BI September 2021 Feature Summary

On-premises data gateway September 2021

The September update for the On-premises data gateway (version 3000.96.1) is out now! Included in September’s release:

  • Azure Active Directory-based Single Sign-On for Amazon Redshift
  • Kerberos-based Single Sign-On for Hive LLAP and Tibco Data Virtualization
  • Compatible with the September PBI desktop

Find out more: On-premises data gateway September 2021 update is now available

Insights (public preview)

The Insights feature helps users easily find and explore insights such as anomalies, trends, and KPI analysis in their data as they interact and consume their reports. It proactively notifies a user if there are interesting insights in their reports and provides explanations for the insights. It works out of the box on any report so consumers can automatically get insights without any setup or configuration by the creators. 

Insights (public preview).

Find out more: Announcing public preview of Insights

Power BI Embedded Analytics Playground Updates

Earlier this year, the Power BI team released an embedded analytics playground, a one-stop shop for Power BI embedded analytics. Since then, the team have introduced the following updates:

  • Use your own embed token – You can now embed a report in our developer sandbox by using your own embed token.
  • Localization – You can now view and interact with the Power BI embedded analytics playground in multiple different languages.
Use your embed token in the developer sandbox
Power BI Embedded Analytics Playground Updates.

Find out more: Power BI Embedded Analytics Playground Updates

Automatic Installation of the Power BI app for Microsoft Teams

Power BI is making it easier for organizations to roll-out Power BI experience in Teams, so users get can discover and use data where they work. This helps people get notified faster, get richer link sharing experiences, and access all their data without leaving Microsoft Teams. To enable organizations to easily roll-out of Power BI in Teams:

  • Power BI will begin automatically installing the Power BI app for Teams for users when they visit the Power BI service
  • Power BI admins can choose not to auto-install through a new Power BI tenant setting
  • The tenant setting has started to roll-out now, giving admins time to opt-out if desired
  • The automatic installation will start to take effect in November 2021, for organizations with the setting enabled.

Find out more: Pre-Announcing Automatic Installation of the Power BI app for Microsoft Teams

Export Power BI report to file API (preview)

Export Power BI report to file API (preview) allows you to export Power BI reports to the following file formats: PDF, PPTX (PowerPoint) and PNG, by using a REST call. This API also includes the introduction of Premium/Embedded Gen2 capacities, which has the following modifications:

  • The number of Power BI exports per hour will not be limited to 50 per hour per capacity, but only to 50 report pages per minute per capacity
  • There will be no maximum concurrent report pages limitation
  • An export API operation load will be evaluated as a slow-running/background operation as described in Premium Gen2 capacity load evaluation. The workload under which export API operations will appear is called ‘InteractiveReportExports’.

Find out more: Export Power BI report to file API – Preview Update


BONUS! Even more updates!

Congratulations if you have made it this far through the monthly update! For getting to the end you will be rewarded with other related titbits from around Microsoft 365…

Discover knowledge with Topics integration between Yammer and Viva

Yammer is integrating with and adopting Viva Topics to make community-sourced knowledge easily accessible across an organization and support a consistent experience in Microsoft 365. With this new integration, Topics will refer to the same thing whether in Yammer, Viva, or elsewhere in Microsoft 365. For example, users will see topics in Yammer enhanced with Viva Topics experiences, such as Viva Topic cards, and Viva Topics experiences like pages and cards will include content from Yammer—such as questions and answers and conversations.

Users will see topics in Yammer enhanced with Viva Topics experiences, such as Viva Topic cards, and Viva Topics experiences like pages and cards will include content from Yammer—such as questions and answers and conversations.
Yammer is integrating with and adopting Viva Topics.

Find out more: Yammer Topics API changes

Easily change the case of your text in Word for Android and iOS

Being able to change the sentence case is a core editing capability and we want to increase your confidence in editing while on your phone. You can now change the capitalization of selected text with just a few taps. This feature already existed on iOS, but it’s now available on Android, too.

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							Increase productivity with new features on Word for Android and iOS
Easily change the case of your text in Word for iOS and Android.

Find out more: Increase productivity with new features on Word for Android and iOS

Move tasks to any of your plans in Planner

Until recently, you could only move tasks between plans in the same Microsoft 365 Group. With this new feature, you can move tasks to any plan you’re a member of, regardless of group. To move tasks in the Planner web app, tap the ellipses (…) that will appear in the upper right corner when hovering over your task and select Move task.

thumbnail image 2 captioned Image description: A screenshot of a Planner board that shows the ellipses (three dots) in the upper right corner of a task and a drop-down with the words Move task highlighted
Move tasks to any of your plans in Planner.

Find out more: Two new Microsoft Planner features to help you surface and organize your tasks

Filtering in Project for the web

You now have more granular control of task filtering in Project for the Web. Tasks in Grid, Board, and Timeline view can now be filtered by:  

  • Keyword
  • Finish Date (new)
  • Progress
  • Bucket (new)
  • Assigned to (new)

To filter your tasks, simply press the Filters button on the top right within a project in any view, and select filters you’d like to apply in the Filter Tasks pane:

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							New Filtering in Project for the web
New Filtering in Project for the web.

Find out more: New Filtering in Project for the web

Power Virtual Agent Employee FAQ bot template

Since Power Virtual Agents in Teams integration launched last year, chatbots are being used beyond HR, IT functions to cover facility hours, tech troubleshooting, employee training and other functions to keep their employees informed.

Power Virtual Agents Employee FAQ bot template is available at https://aka.ms/PVAEmployeeFAQ.  By following the instructions, you will be able to have your own Employee FAQ bot in just a matter of minutes with no-coding required.

Find out more: PVA Employee FAQ bot template

Manage your forms with Collections

Forms Collections is a new feature that enables you to create and manage online archives for your Microsoft Forms without leaving the Forms site. To get started, go to the Forms start page (forms.office.com) and click “All my forms”. You’ll see a “New Collection” option at the top right of the page.

Click the button to create your first Collection and you’re ready to start organizing. Then you can easily drag and drop any form or quiz into the newly created collection, or you can also click the More Options “…” on the form and move it into any collection.

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							Manage your forms with Collections
Manage your forms with Collections.

Find out more: Manage your forms with Collections


Microsoft 365 roadmap roundup – 18th October 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (2)
  • Rolling out (0)
  • In development (19)

🍾 LAUNCHED

  • Microsoft Lists: new ‘Integrate’ drop-down menu – Introduction of a new top-level menu item: ‘Integrate.’ To start, existing command buttons for Power Apps and Power Automate will move into Integrate – as they are integrated technologies and experiences. Roadmap ID: 64869
  • SharePoint Syntex: Content type synchronization enhancements – Changes to the way content type publishing works in SharePoint, moving from a “push everywhere” model to a “pull as needed” model to help improve reliability and performance of the service. Roadmap ID: 70795

🚂 ROLLING OUT

  • Microsoft Lists: calendar view – Visualize any list with items that use date column information in a calendar view. Roadmap ID: 64167
  • SharePoint lists and libraries: New calendar picker – Microsoft are replacing the legacy calendar control with the latest Office Fabric calendar for Gregorian calendars. Roadmap ID: 63277
  • SharePoint: SharePoint spaces 360° image annotations and tours – 360° tour web part in SharePoint spaces allows creation of immersive virtual tours for SharePoint sites. Roadmap ID: 65072

⌛ IN DEVELOPMENT

Release – October 2021

  • 🆕 SharePoint: New vertical site templates – Nonprofit, Retail and Healthcare – New vertical site templates coming to SharePoint including nonprofit volunteer center, retail management, store collaboration and healthcare hospital collaboration. Roadmap ID: 85659
  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161
  • Microsoft Lists: Enabling commenting to Lists app in Teams – Bringing web commenting experience to Lists app in Teams. Add/delete a comment on list items to collaborate and share better within the Teams canvas. Roadmap ID: 70707
  • Yammer and SharePoint for Business: Yammer Conversations Web Part V3 – 3 new configurations to the Yammer Conversations SharePoint Web Part: new horizontal layout, new filter option to show only Questions or All Conversations, and a new configuration option to show or hide the Yammer publisher. Roadmap ID: 81998

Release – November 2021

  • 🆕 SharePoint: Updated site creation experience – We’ve updated the site creation experience to make it easier for site creators to select the right type of SharePoint site, understand roles, and site permissions. Updates to this experience include refreshed graphics, expanded site descriptions, and more context for different permission levels in the Site permissions panel. Roadmap ID: 85683
  • 🆕 Microsoft Viva: Focus time experiences in Viva Insights app in Microsoft Teams – Viva Insights will be rolling out a new experience that expands on the focus time feature in Viva Insights enabling Microsoft 365 users to work uninterrupted with Teams notifications silenced. Focus mode will enrich the focus time experience by helping users make progress on important work, with focus music from Headspace. This immersive experience includes a notification, and a new focus mode page in the Viva Insights Teams app. Users will be able to enroll or modify their focus plan settings, or book ad-hoc focus time in the Viva Insights Teams app. Roadmap ID: 85661
  • 🆕 Microsoft Viva: Sync learning management systems with Learning – Configure learning management systems (Saba, SuccessFactors, Cornerstone On demand) as a learning content source to make your organization’s own content available in Viva Learning. The content is available for search and discovery and can be browsed by the employees who use Viva Learning. Roadmap ID: 85670
  • 🆕 Microsoft Viva: Connect third party learning providers to Learning – Configure various learning sources in Viva Learning app to make the global or tenant specific content from those learning sources available within your Viva Learning app. The content is available for search and discovery and can be browsed by the employees who use Viva Learning. Global sources available by GA include EdX, Coursera, Pluralsight, LinkedIn, JBA, Infosec; Tenant specific sources include Skillsoft, Udemy, and Go1. Roadmap ID: 85671
  • 🆕 Microsoft Viva: Add Viva Learning app to Microsoft Teams – Viva Learning will be shipped as a pre-installed app in Microsoft Teams. Users will be able to add the Viva Learning app to Microsoft Teams to discover, share, track, and consume learning content. Roadmap ID: 85672
  • 🆕 Microsoft Viva: Search for learning content in Learning app in Microsoft Teams – Search for learning content from Microsoft and partner providers inside Viva Learning Teams app. Roadmap ID: 85673
  • 🆕 Microsoft Viva: Social learning features – Share learning courses from Teams chat using Learning App compose extension. Curate a list of courses for a Chat/Channel by creating a learning tab in a chat and pinning Learning Objects within it. Share a Learning object from Learning app to Teams via Share- Share to teams option. Share a Learning Object to any other surface by copying the link to the object via Share-Copy Link. Roadmap ID: 85674
  • 🆕 Microsoft Viva: Recommend learning content and track completion progress – Recommend a learning course to one or more individuals, with options to set a due date for completion and capture additional information via the ‘notes’. For all recommendations, the recommender can view reported completion progress of each of the recommendees. Recomendees can view recommendations made to them along with information of who recommended, notes from the recommender and Due date. As content is consumed, recomendees can update status of the recommendation to in-progress or Completed. Users get notifications for new recommendations, notifications for recommendations approaching due date and notifications for overdue recommendations. Roadmap ID: 85675
  • 🆕 Microsoft Viva: Feature learning content to organization – Knowledge admins can highlight content within their organization to appear in banner carousel in the Viva Learning app. Roadmap ID: 85676
  • 🆕 Microsoft Viva: Learning – My Learning view – In the My Learning view, users will be able to view and track learning content assigned and recommended to them, bookmarked content, recently viewed courses, and completed courses on this page. Roadmap ID: 85677
  • 🆕 Microsoft Viva: Viva Learning for mobile – Access Viva Learning on the go, anytime, anywhere on your Mobile device. Roadmap ID: 85678
  • 🆕 Microsoft Viva: Learning content discovery based on user’s interests – Users will be able to discover engaging learning opportunities by picking and saving their interests. Once interests are saved, learning content based on those interests will show in the Home page in ‘Based on your interest’ section and in the ‘Your interests’ tab in the ‘Browse courses’ section as well. Users will also be able to use their interests to filter learning content in the search results page. Roadmap ID: 85679
  • 🆕 Microsoft Viva: Content consumption in Viva Learning – User can consume learning content from Microsoft Learn, and Microsoft 365 training within the Viva Learning app. Roadmap ID: 85680

Release – December 2021

  • Microsoft Viva: Graph connected content indexed into topic card – Preview – Include content from Microsoft Graph Connectors MediaWiki and ServiceNow for topic discovery. Roadmap ID: 72187
  • Microsoft Viva: Briefing email for Government Community Cloud – The daily briefing email- a personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will be available for Government Community Cloud (GCC). Roadmap ID: 85681

How to break permissions inheritance on large libraries/ lists in SharePoint

This post describes a long-standing issue with managing permissions for large libraries or lists in SharePoint Online and gives a workaround for how you can break permission inheritance.

Intro

If you have ever tried to migrate a large volume of data into SharePoint libraries or lists you will have likely encountered an issue with trying (and failing) to break permissions inheritance on lists/ libraries following the migration.

I was recently dealing with this limitation myself as part of a migration project. We had migrated terabytes of data from on-premise file servers into SharePoint Online libraries and as we were beginning to break permissions inheritance on the library saw this error:

The issue

Faced with the problem of needing to secure lots of data that, based on the error above didn’t seem possible – I decided to refresh my memory on just what the limits of lists/ libraries are in SharePoint Online:

A list can have up to 30 million items and a library can have up to 30 million files and folders. When a list, library, or folder contains more than 100,000 items, you can’t break permissions inheritance on the list, library, or folder. 

Microsoft docs – SharePoint limits

With the above being true, the error mentions the list view threshold – which is the way SharePoint throttles and limits resources that govern the amount of data and throughput that can be managed. The list view threshold is set to approximately 5000 items by Microsoft and cannot be changed.

Now the issue with not being able to change the list view threshold, although unique to SharePoint Online isn’t a new thing – in fact it seems to have been a problem for lots of people for a long time. So if we are unable to change the list view threshold, what options do we have?

Well as it turns out the list view threshold error appears to be a bit of a red herring. I had taken a look at Microsoft guidance for managing large lists and libraries – creating indices within the library, but this had no affect as the total number of items in my library exceeded 100,000.

An example of a library that had over 100,000 files/ folders in SharePoint Online.

Workaround

The answer for me came from an inspired post on the SharePoint Stack Exchange! I give full credit for the simple, yet brilliant way to get this to work to Kasper Bo Larsen, who suggested that you should just delete enough stuff to get under 100,000 > break permissions inheritance > then restore the deleted items.

This works a treat!

Now it’s not perfect, nor would I call this a fix but if you have already migrated your data then this certainly will work for you.

Things to note

#1 Remember to break inheritance before any migration tasks begin!

I know this is a super obvious one and hindsight is always 20/20, but I’ve learnt from this mistake and built it into any future migration runbooks to break permissions inheritance before starting any migration tasks. It will save you a lot of hassle I promise…

#2 Trying to break permissions inheritance via PowerShell will yield same results

I had the thought during my investigations of this that maybe trying to break permissions inheritance via PowerShell might supersede some of the restrictions deployed to us mere GUI administrators – this was not the case and the PowerShell route fails just the same.

#3 There are no service limits or boundaries for the SharePoint recycle bin

I tried to find out if there were any limits to how much data you can restore from the SharePoint recycle bin in one go – I couldn’t find anything. With that said, I was able to restore over 60,000 files/ folders in one sitting back to it’s original location after breaking permissions inheritance so I don’t believe that will be a blocker.


Microsoft 365 roadmap roundup – 11th October 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (3)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

  • SharePoint: Editing Modern Pages in Teams Experience – Edit Modern SharePoint Pages that are pinned to Teams channels & conversations. Roadmap ID: 82969
  • Microsoft Stream: Updated Web player for video & audio files across Microsoft 365 – The web player for audio and video files that are stored in OneDrive and SharePoint (including when those files are embedded in Teams, Yammer, and SharePoint), is updated with a new user look and feel, and adheres to greater levels of accessibility for keyboard navigation and screen readers. Roadmap ID: 82039
  • Microsoft Viva: Control visibility of suggested topics – This update will empower knowledge managers to enable or prevent general visibility of AI-suggested topics. Roadmap ID: 82050

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – October 2021

  • 🆕 SharePoint: Microsoft 365 Lists entry point in the SharePoint app bar – An entry point to Microsoft 365 Lists will appear in the SharePoint app bar after the files icon. Content in the Microsoft 365 lists panel is driven by Microsoft Graph and is personalized to user activity. Roadmap ID: 85641

Release – December 2021

  • SharePoint: Display images from Microsoft Lists in Power Apps – Power Apps image controls will now display images that are stored in Microsoft Lists Image columns. They can be displayed in four sizes: small, medium, large, or full. Roadmap ID: 81986

Microsoft 365 roadmap roundup – 3rd October 2021

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (12)
  • Rolling out (4)
  • In development (58)

🍾 LAUNCHED

  • SharePoint Syntex: Dynamic explanation templates in document understanding models – A set of explanations with dynamic phrase lists based on the labeled entities or the tokens before/after. Roadmap ID: 70607
  • SharePoint Syntex: Availability for GCC – General availability for SharePoint Syntex in GCC. Roadmap ID: 70610
  • SharePoint spaces: 360° tour annotation icon customization – Customize icons in 360° image tours with choice of icons, colours and size. Roadmap ID: 70733
  • SharePoint Syntex: Form processing – support for custom Power Platform environments – When using Form Processing model, you’ll be able to specify that AI Builder and Dataverse storage can be hosted in custom Power Platform environments. Previously, this was limited to the default tenant environments. Roadmap ID: 72176
  • Microsoft Viva: Send feedback to Microsoft – With this feature, users can send feedback to Microsoft directly on the topic page, manage topics page and my topics page in Viva Topics. Roadmap ID: 85572
  • SharePoint Syntex: Automatically set sensitivity labels in document understanding models – You can now tag documents automatically with MIP sensitivity labels in document understanding models. Roadmap ID: 81975
  • SharePoint Syntex: Use regular expressions to match patterns for extracting metadata in document understanding models – You can now use regular expressions (RegEx) in explanations, allowing model trainers to provide more complex metadata extractor and recognition patterns. This addition includes a set of regex explanation templates that can be used or edited like the other templates. Roadmap ID: 81976
  • Microsoft Lists: Support for Progressive Web App (PWA) – You can now install the web version of Microsoft Lists as a Progressive Web App (PWA) in Microsoft Edge, Google Chrome, Firefox or other browser that supports Progressive Web Apps. Roadmap ID: 82041
  • Microsoft Viva: Refinements to related sites displayed on topic pages – Differentiate between sites that have been pinned by a person, and those that have been suggested for the Topic. Roadmap ID: 82042
  • SharePoint Syntex: Collect related layouts in a single form processing model – A new experience to support collections (a named group of documents sharing a similar layout – a new feature in preview allowing one to compose several models into a single one) and extractable table item data. Roadmap ID: 82064
  • SharePoint Syntex: Tenant-wide model publishing and discovery – Models will be able to be published more broadly – to a site or whole tenant. This makes them available for viewing and selection directly from the document library. You’ll also be able to evaluate several models against your content to aid in selecting the most appropriate one. Roadmap ID: 82065
  • SharePoint Syntex: Content Center site template for non-licensed users – The Content Center is a new site template that provides the creation and management interface for SharePoint Syntex document understanding models. To increase awareness of these product capabilities and the time to train and evaluate a model’s effectiveness with your own content, we’re enabling this site template to all licensed SharePoint tenants.   Users without a Syntex license will be able to build and test models in the Content Center but will not be able to publish models for live usage. Roadmap ID: 82080

🚂 ROLLING OUT

  • Microsoft Lists: Custom list templates – Microsoft have announced that they will be supporting custom list templates – the ability for organizations to define custom list templates. Note, you will be able to manage which templates are available to which people, based on their job role. Roadmap ID: 70753
  • SharePoint: Viewing reviews in the SharePoint Store – Viewing reviews is supported in the SharePoint Store. The experience is modernized and aligned with AppSource now. Roadmap ID: 85615
  • SharePoint: Recommending apps from partners – We recommend more apps from the same publisher when user is viewing the app details in the store. We will also recommend top-rated apps from partners when there is no searching results. Roadmap ID: 85616
  • SharePoint: Microsoft List creation from Office.com – Now you will be able to create a Microsoft Lists list directly from Office.com. Click the ‘Create new’ ‘plus sign’ button and select “List”. Roadmap ID: 82068

⌛ IN DEVELOPMENT

Release – October 2021

  • 🆕 OneDrive and SharePoint: Improved Move or Copy user experience – Microsoft are refreshing the Move/Copy user experience in OneDrive and SharePoint to make it easier for you to choose where to move or copy your files and folders. Roadmap ID: 85567
  • 🆕 SharePoint Syntex: Modern site-level term store – A modern experience to create and manage site-level taxonomies for your sites. Roadmap ID: 85638
  • 🆕 Microsoft Stream: Video viewer retention analytics – See which parts of a video are watched – Additional analytics for video files uploaded to SharePoint and OneDrive, allowing video owners to analyze the viewership retention of a video and determine which parts were watched the most or least. Roadmap ID: 85643
  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume. Roadmap ID: 67119
  • SharePoint: Text web parts automatically added to new sections in modern pages – Microsoft are now adding text web parts automatically for you when you add new sections to a modern page. Roadmap ID: 67146
  • Microsoft Lists: column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714
  • Microsoft Lists: Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists app in Teams: Rules – Create simple if/then rules, based on changes to list information, to set reminders and send notifications directly from within Microsoft Teams. Roadmap ID: 70749
  • SharePoint: Calendar view in Lists web part – The List web part for SharePoint in Microsoft 365 allows you to display a list from your team or site on a page and customize it with your own title, view, and even size. Roadmap ID: 70750
  • SharePoint: Events web part will display event images – Page authors in SharePoint who use the Events web part will be able to turn on an option to show event images within the web part. Roadmap ID: 70791
  • SharePoint: Scoping Control for SharePoint Online – Scoping control is available for SP page, site, list and library, for users to search faster with specified scope. Roadmap ID: 70792
  • Microsoft Viva: Topics in Microsoft Search in Bing – Display topic cards in search results when Microsoft Search is invoked from a Bing search. Roadmap ID: 72180
  • Microsoft Viva: Support for types of topics – Support for categories or types of topics, such as projects, products or organizations. Roadmap ID: 72181
  • Microsoft Viva: Improvements for Topic Management – This update will empower Knowledge Managers, providing additional metadata for sorting and filtering through the list of topics, including additional quality and usage columns, and segmentation to help manage topics at scale. Roadmap ID: 72182
  • SharePoint: Editing Modern Pages in Teams Experience – Edit Modern SharePoint Pages that are pinned to Teams channels & conversations. Roadmap ID: 82969
  • SharePoint Syntex: Advanced metadata search – Users licensed for Syntex will soon be able to select an icon in the search box that will unlock a metadata-based search experience in Syntex & SharePoint document libraries. In the first release, this search experience will have 5 fixed fields – keyword, people, name, type, and modified. Roadmap ID: 85549
  • Microsoft Viva: Viva Insights homepage with personal insights – A new Viva Insights homepage will be discoverable at insights.viva.office.com as well as via the Microsoft 365 app launcher on Office.com in place of MyAnalytics. Roadmap ID: 85559
  • SharePoint: Navigation Switcher – With the new Nav Switcher feature, users can easily customize their team site by changing navigation’s orientation and visibility to achieve different look and feel, layouts, and alignment styles. Roadmap ID: 85568
  • SharePoint: Updates to options for disabling subsite creation –This new update will improve the options for subsite creation settings in the SharePoint admin center. Roadmap ID: 82122
  • Microsoft Lists: offline mode – Similar to taking files offline, people will have the ability to take Microsoft Lists offline – so you can work with your information in scenarios where you may have low-to-no internet access. Roadmap ID: 68809
  • SharePoint admin center: site creation source – SharePoint admins will now be able to see where sites were created from – be it PowerShell, via the SharePoint admin center, from Teams, from SharePoint “Create site” – and to be able to see more clearly who created the site. Roadmap ID: 68813
  • SharePoint: Page Analytics – View rich page analytics on SharePoint Pages, including page views, page viewers and page traffic. Roadmap ID: 70635
  • Microsoft Lists: Grid view keyboard improvements – When you edit in grid view (previously ‘Quick edit’), you will have a faster editing experience that adheres to greater levels of accessibility. Roadmap ID: 70670
  • Microsoft Lists: Number column symbols – When leveraging a Number column, select common number symbols (dollar, euro, yen, percentage) or create a custom symbol, plus decide if you want the symbol to be on the left or right of the number. Roadmap ID: 70671
  • Microsoft Lists: visual UI for read-only fields – Lists fields will show people when a field is edit-only and screen reader support when a field is read-only. Roadmap ID: 70672
  • Microsoft Lists: Configure Person column profile pictures – When using a Person column (for individuals or groups), you will have more control to show as text-only or using available user’s profile pictures with the visual ‘pill’ formatting. Roadmap ID: 70673
  • Microsoft Lists: Commenting (iOS) – Bringing web commenting experience to Lists iOS mobile app. Add/delete a comment on list items to collaborate and share better. Roadmap ID: 70705
  • Microsoft Lists: Enabling commenting to Lists app in Teams – Bringing web commenting experience to Lists app in Teams. Add/delete a comment on list items to collaborate and share better within the Teams canvas. Roadmap ID: 70707
  • SharePoint: People cut out tab for stock images – The stock images tab inside the image file picker will now include images of people without a background. Roadmap ID: 70720
  • SharePoint spaces: Embed Web Part and Annotation – Show SharePoint pages or HTML embed content as an interactable overlay on a SharePoint space. Roadmap ID: 70732
  • Microsoft Lists: Export Microsoft Lists to Excel – You’ll now have the option to open the list as an Excel Workbook or CSV file – giving you the ability to analyze your data in Excel no matter your OS platform – Windows or macOS. Roadmap ID: 81962
  • OneDrive and SharePoint for Business: Library Dropdown – We’re adding a dropdown that allows you to easily switch between multiple document libraries associated with a Team or Site. Roadmap ID: 81990
  • Yammer and SharePoint for Business: Yammer Conversations Web Part V3 – 3 new configurations to the Yammer Conversations SharePoint Web Part: new horizontal layout, new filter option to show only Questions or All Conversations, and a new configuration option to show or hide the Yammer publisher. Roadmap ID: 81998
  • SharePoint: Migration Manager content discovery – Before you move any file or folder from on-premises into Microsoft 365, you need to discover content and plan for the migration. The Migration Manager, from within the SharePoint admin center, will provide content discovery so admins can best understand what content they have, decide what to migrate and what to remediate. Roadmap ID: 82000
  • Microsoft Viva: Updates to multi-geo support – We can process content that is in all regions and query from all regions. We support region moves. We keep the data in the corresponding regions according to data sovereignty. Roadmap ID: 82044
  • Microsoft Viva: Accelerated publishing for topic curation – Edits on topics or new, manually added topics will appear in Manage Topics view and for end users to discover within minutes. Roadmap ID: 82045
  • Microsoft Viva: Integrate Microsoft Search bookmarks with topic cards and pages – With this new feature, you’ll be able to integrate the search bookmarks into topic cards and pages – allowing users to continue to find those sources augmented with the topical content on the page or card. Roadmap ID 82046
  •  Microsoft Viva: Exclude content from topic discovery based off applied sensitivity labels – Use Microsoft Information Protection (MIP) sensitivity labels to control which files should not be included in topic discovery. Roadmap ID: 82047
  • Microsoft Viva: Select sensitivity label to exclude sites from topic discovery – Use Microsoft Information Protection (MIP) sensitivity labels to control which sites should not be included in topic discovery. Roadmap ID: 82048
  • Microsoft Viva: Use Syntex taxonomy to generate topics – Select terms from the taxonomy service to initiate creation of Viva topics, using the term definitions and tagged files. Roadmap ID: 82049
  • Microsoft Viva: Control visibility of suggested topics – This update will empower knowledge managers to enable or prevent general visibility of AI-suggested topics. Roadmap ID: 82050
  • SharePoint: Show and remove active filters in Microsoft Lists – As you apply and adjust filters to narrow or expand what appears in the current view, you’ll now see which filters have been applied and you can remove them without going back into the column filter pane – you will now do this at the top-left portion of the list. Roadmap ID: 82069
  • Microsoft Viva: User opt-in as suggested experts – To meet some customer governance and privacy standards, we now allow users to control being displayed as potentially associated with the topic. For these circumstances, you’ll be able to empower users to opt-in to be added to topic pages and cards. Roadmap ID: 82103

Release – November 2021

  • 🆕 Microsoft Viva: Praise History in Microsoft Viva Insights – The Praise app in Microsoft Teams is designed to help recognize the effort that goes into the wide-ranging, collaborative work that Teams users do. Users can send Praise to their colleagues through the messaging extension pinned to the Teams messaging bar for most users or through the Microsoft Viva Insights app in Teams. With Praise history, users will be able to view their sent and received praise over the past six months. Roadmap ID: 85639
  • Microsoft Viva: Quiet time settings in Teams and Outlook – To help create better boundaries and protect your personal time, later this year Viva Insights will offer the ability to configure quiet time to silence mobile notifications from Outlook and Teams outside your working hours as well as provide personalized insights on how well you are disconnecting. You will also be able to set quiet time directly from Teams and Outlook mobile. Roadmap ID: 85627

Release – December 2021

  • SharePoint and OneDrive: New capabilities in Microsoft 365 Information barriers for SharePoint, OneDrive, and M365 Groups – Bringing in new capabilities in Microsoft 365 Information barriers which will further help administrators and end users to ensure they can collaborate and communicate within information barriers policies. Roadmap ID: 85635

Release – June 2022

  • 🆕 Microsoft Stream: Generate captions for a video uploaded to SharePoint and OneDrive for GCC and GCC High – Users with edit permissions to a video file uploaded to SharePoint and OneDrive can click a button in the player to generate closed captions in English. Roadmap ID: 85644

Release – December 2022

  • 🆕 Microsoft Stream: Generate captions for a video uploaded to SharePoint and OneDrive for DoD – Users with edit permissions to a video file uploaded to SharePoint and OneDrive can click a button in the player to generate closed captions in English. Roadmap ID: 85645