Multilingual page publishing –Create, publish and consume modern SharePoint pages/news in multiple languages.Roadmap ID: 50217
Home sites – This feature lets you designate a communication site as the “home site” for your intranet.Roadmap ID: 26842
🚂 ROLLING OUT
SharePoint admin center: migration manager – Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
⌛ IN DEVELOPMENT
Microsoft Lists: home page – The Microsoft Lists home page is your home for all your lists across Microsoft 365. Roadmap ID: 64160
Microsoft Lists: rules – Create simple if/then rules based on changes to list information to set reminders and send notifications. Roadmap ID: 64163
Microsoft Lists: sharing – Share entire lists, or list items with individuals or groups with view or edit permissions and the ability to manage access. Roadmap ID: 64164
Microsoft Lists: ready- made templates – Create a new list from ready-made templates that accelerate list creation, structure, forms and flows. There will be 8 templates at initial launch. Roadmap ID: 64166
Bulk edit list items and file properties in the form – Soon you will be able to select multiple items and edit their list items or documents properties all at once in the default form. Roadmap ID:64228
Save a view in Quick Edit – Soon you will be able to save a view in Quick Edit for any list or document library. When saved, the list or library will always render in quick edit for easy inline editing. Roadmap ID: 64229
Open a list or library item within the view form from Quick Edit – Users will see their list and document library view forms inside of the Quick Edit experience. Roadmap ID: 64230
Quick Edit page size expanding from 30 items to 101 – People will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232
I’ve decided to compliment my Microsoft 365 monthly updates with a closer look at the Microsoft 365 roadmap. I will focus mainly on the core technology I personally keep an eye on (SharePoint, Teams, OneDrive, Power Platform), but will add other roadmap updates where they fit in.
I’m going to try to do this weekly roundup to track the new additions and changes to the 365 roadmap as items enter development, roll out and launch.
This first roadmap roundup will cover from 4 May through to 17 May 2020, but i’ll leave out anything that was covered in last month’s update:
Auto-save column operations in lists – Show, hide or reorder columns in a SharePoint list without explicitly saving the current view or creating a new one. Roadmap ID: 59732
Format list and library JSON using Monaco code editor – Use Visual Studio code editor as the preferred coding tool when formatting JSON. “Monaco Editor” is what powers Visual Studio code. Roadmap ID: 59733
Per site sharing links can now default to People with Existing Access Links – Microsoft are introducing support to set the default sharing link to “People with Existing Access”. Roadmap ID: 60335
Image resize – Page editors are able to resize images in the image web part. Roadmap ID: 57812
Page Difference Visualization – As well as the existing version history you can already see, you can now compare changes visually on a page. Roadmap ID: 57813
Root site swap – Swap the location of a source site with another target site using the new Swap site button in the SharePoint admin center. Roadmap ID: 57309
Mover migration worldwide availability – Microsoft have announced that new service Mover is available to customers worldwide. Roadmap ID: 61190
Next steps panel – Expanding on the in-service help that appears at the top of a team site – where the actions that are suggested are driven more and more by the use of the site itself. Roadmap ID: 46832
Integrations for GCC Tenants – SharePoint Integrations with Power Automate and Power Apps to GCC Tenants: Roadmap ID: 33770
Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
“Flow” renamed “Automate” in lists – The flow button in SharePoint lists now reads “Automate”. Roadmap ID: 62855
Automate flows can run on individual items – Automate flows that can run on individual items contained within a document library or list. Roadmap ID: 62856
URL rename – You can now rename the SharePoint site URL from within the admin center. Roadmap ID: 56205
Support for sensitivity labels with protection – SharePoint & OneDrive now support sensitivity labels with Microsoft Information Protection-based encryption. Roadmap ID: 57311
Lists/ library web parts consume dynamic data – You will be able to configure list web parts to send its property values to the List Properties web part. Roadmap ID: 57307
🚂 ROLLING OUT
Updated Yammer Conversations web part for SharePoint – The Yammer conversations web part is being updated to contain the new Yammer experience. Roadmap ID: 63385
Multilingual page publishing – Create, publish and consume modern SharePoint pages/news in multiple languages. Roadmap ID: 50217
Home sites – This feature lets you designate a communication site as the “home site” for your intranet. Roadmap ID: 26842
Increased site collection limit – You can now have up to 2,000,000 site collections per tenant, up form 500,000. Roadmap ID: 57316
Global reader role in SharePoint admin – SharePoint admin center now supports the Azure Active Directory built-in “Global Reader” role. Roadmap ID: 59984
People cards for SharePoint list and library web parts – Now, when you see a person’s name or face within a SharePoint List or Library web part, you can hover over it and reveal their people card. Roadmap ID: 57814
Information barriers (private preview) – Now in private preview, Information barriers are policies that can be configured to prevent individuals or groups from communicating with each other. Roadmap ID: 57313
Conditional formatting rule builder with new rich-text capabilities in lists – You will have the ability to use If/Then logic to format rows and columns based on attributes like numerical, date, etc. Roadmap ID: 57305
Updating modern home pages for classic team sites – Classic homepages will be automatically updated to a modern home pages if they have not been customized. Roadmap ID: 60405
Edit metadata from within the Document Library/ List View web parts – Now you will be able to edit the metadata properties on items displayed in a library or a list from within their corresponding web parts. Roadmap ID: 61030
Updates to sharing page in Admin center – Admin sharing settings from the classic sharing page are being added to the modern sharing page. Roadmap ID: 61116
Easy page and news publishing experience from sitepages library – Adding the ability to easily publish and republish a page or news post from the sitepages library in a site via the command bar or the file card experience. Roadmap ID: 61191
SharePoint Migration Tool supports SharePoint Server 2016 migrations (Public Preview) – Migration support from the SPMT now covers SharePoint server 2010, 2013 and 2016. Roadmap ID: 63258
Query alterations using SPFx for custom results page – Allows for query alterations in Microsoft Search for custom results pages with the SharePoint Framework. Roadmap ID: 57135
⌛ IN DEVELOPMENT
Enable modern communication site experience on classic sites – Using PowerShell, admins can now enable the modern communication site experience on any classic team site, including the root site. Roadmap ID: 46338
Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519
Create all column types directly within Quick Edit – Replacing the legacy column creation in Quick Edit, this feature will allow you to create all column types directly from Quick Edit. Roadmap ID: 64171
Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776
Fluent design coherence updates for SharePoint – Fluent will be applied to modern SharePoint which will result in some visual changes i.e. larger/ bolder typefaces, opacity etc. Roadmap ID: 63777
Conditional show or hide columns in a form – This feature allows users in lists and libraries to show or hide columns in a list form based on another column’s value by specifying a formula. Roadmap ID: 63518
Improved page/ news publishing experience – A new pre-publish panel that gives authors an overview of key information about their pages or news posts. Roadmap ID: 63257
Schedule page/ news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
Saved for later web part – New web part to display a user’s saved for later items. Roadmap ID: 57810
Even though this is November’s 365 update, it’s most definitely a Christmas edition so happy holiday’s everyone 🙂 I’ve included the round-up of the announcements from Microsoft Ignite in this month’s update that are either generally available or scheduled for release this year.
The diagnostic tool is a browser extension for Chrome and Microsoft Edge that helps identify modern/ classic Site Pages in SharePoint Online that may not be delivering optimal performance.
By comparing characteristics of a site page to known best practices, the tool provides remediation guidance, leading to suggested fixes across three analysis results: Attention required, Improvement opportunities and No action required.
Manage sharing/ access request settings from site permissions panel
Sharing and access requests for a SharePoint site have moved. Now located in the “Change sharing settings” link, site owners can use the new panel to allow only owners to share files, folders, and the site – restricting everyone else from sharing.
Admins will now be able to customize the expiration length on a per-site basis for Anyone or anonymous sharing links. Admins can now override the tenant policy and set a more or less restrictive expiration policy for specific sites.
Note: This functionality will only be available via the SharePoint Online Management Shell.
Site owners can now get a CSV file report to see all the items in their site that have been shared with any user, both inside and outside the organization. Useful for providing external sharing reports, the export can be filtered to only show content from the “Shared with External Users” option to view every unique user, permission, link, and item that has been shared externally.
Differential sync brings the ability to sync only the parts of large files that have changed, not the entire file. The ability to leverage differential sync to all file types, stored in OneDrive and SharePoint is being rolled out this month.
Note: differential sync is already available for Office file types.
The OneDrive mobile app already has built-in scanning capabilities for scanning documents, whiteboards, business cards to name a few, as well as converting them into an easy-to-read PDF format. Scans taken for iOS 11.1.5 or later are now available for optical character recognition.
You can now directly transfer a call to Cloud Voicemail. You can also now configure call answer rules, choose the greeting language, customize the TTS for the standard greeting and the ‘out of office’ greeting, and choose when you want your ‘out of office’ greeting to be played.
Now when you receive a call, Teams will display the PSTN Caller’s name based on Azure Active Directory data and/or the Telco provided display name. Available now on the desktop, and coming soon to Teams mobile.
Calling in Chrome
If You use Teams on the web, you can now add Google Chrome to your list of browsers that support making calls from your web browser.
Several updates are coming to Microsoft Government Community Cloud (GCC) this month, such as:
Call Handling Enhancements, Teams Calling improvements for VOIP users, Group Call Pickup (GCP), phone number blocking, Multiparty Calling without Conference License, Call Park (CP), and Shared Line Appearance (SLA).
The “Meet Now” feature on desktop allows you to skip the invitation and instead go straight to in a new meeting. All you need to do is go to Calendar on the left side of Teams, then select Meet now in the top right corner and add the people to the meeting.
Pin a meeting participant
You can now choose which meeting attendees to “pin” to create your own personal view. Right-click on a meeting participant and select “pin” (or unpin) to create your own custom layout of meeting participants. Note that this view is your own and does not impact other meeting participants.
Missed meeting-add notifications
Now you will see a notification in the Teams activity feed to notify you that someone tried to add you to a meeting, and if the meeting is still going on you can join directly from there.
Light weight meeting capabilities for Internet Explorer, Firefox & Safari
With the new light-weight meeting join capabilities, users can jump straight into a Teams Meeting in Internet Explorer 11, Safari, and Firefox browsers. Meeting audio is delivered via Audio Conferencing, so meeting organizers will need the respective license.
Microsoft unveiled a new version of To Do this month with a new look and new features. You can change the experience and background (includes dark mode) to suit your needs. To Do can now integrate with other Microsoft 365 apps to create a central view of your tasks.
Now you can easily create new flows in Visio and export them as a fully functioning workflow to Microsoft Flow. Built-in Business Process Model and Notation (BPMN) stencils have sharing and commenting capabilities, simplifying development and collaboration.
You can now create and use a template to save time when adding multiple users. Templates are particularly useful if you have users who share many properties, like those who work in the same role and the same location.
SharePoint news allows you to broadcast stories and announcements across the organization. Now, within the news web part you can apply a custom order to your news, meaning you can highlight key content to be more visible among other news items.
Also coming in March 2019 is the ability to make a SharePoint site an authoritative news site. When you post news from these sites, it will propagate throughout SharePoint home in Office 365 or via the news tab on the SharePoint app. You can tell an authoritative news post from others by a color badge on the title.
One that I’ve been personally waiting for…page templates! Templates are a really great way of ensuring a consistent design for your intranet or team sites. Initially there will be three page templates – basic, text-centric and visual, but you can also create your own template from an existing page and it will be displayed in the template gallery.
New sharing page in the SharePoint admin center
A new sharing page has been released within the SharePoint admin center. The new SharePoint admin center has been in preview for some time, and more management capabilities are being updated throughout March and April 2019.
List and library sticky headers
SharePoint list and libraries will now have the column headers pinned at the top of the page. This will prove extremely useful when dealing with large lists and libraries! Column headers will also remain in place when inside web parts.
As mentioned in the November 2018 Office 365 update, background blur enables you to remove any unwanted distractions from video calls to keep colleagues focused. Later this year you will not only be able to blur but completely change your background.
Live captions/ subtitles
Live captions and subtitles make meetings in Teams more inclusive for attendees who are deaf or hard of hearing, having different language proficiency levels or connect from a noisy location.
Secure private channels
This one is great 🙂 secure private channels are coming to Teams later this year. This will allow you to restrict channel participation and channel visibility without having to create an entirely separate Team.
Yammer in Teams
You can now add a Yammer tab to a Teams channel that will load a specific topic or group feed from Yammer.
Copy a plan…in planner
You can now duplicate an existing plan to create a new one based off of a previous creation. From the Planner hub, select the Copy plan option in the ellipsis menu.
Microsoft Whiteboard in Teams meetings allows attendees in the same tenant to participate in the conversation on any device. The board is automatically shared with all meeting attendees.
Intelligent ink grab and beautification improvements
You can now easily take content from a physical whiteboard and convert it to digital using Ink Grab. Ink Grab converts images of your whiteboard notes into digital ink, making them easier to read and share with others.
Then this is where Ink Beautification comes in. Ink Beautification takes the written notes and makes them easier to understand, erasing a common problem with whiteboard notes – bad handwriting!
Live events in Microsoft 365 is now generally available, meaning anyone can create live or on-demand events using video and interactive discussion across Teams, Stream or Yammer.
Attendees will receive notifications and are able to participate in real time, with high-def video and interactive discussion across all devices. Live Events also allows you to connect with attendees whether they are in Yammer, Teams or Stream.
Once a live event has finished, you can easily make the recording available to access on-demand and catch up quickly, with AI features that automatically transcribes the content and detects who the speakers are to make it simple to search for content later.
Forms Pro has just been announced in public preview, this new solution allows you to professionally distribute surveys (including custom forms), with extensive capabilities to collect feedback and analyze data.
The also new Microsoft 365 admin center simplifies how you manage Microsoft 365 and Office 365 services. The admin center is tailored based on the roles within your organisation, improving task efficiency and providing insights deliver a better experience to users.
Drag and drop to re-order the left-hand site navigation
You can now re-arrange the order of your site navigation elements with a nice, user friendly drag and drop gesture. This removes the multiple clicks involved in he ellipsis, move up or down options of old. This new gesture also works for dragging/dropping into a sub-navigation location.
Bulk check in/out
This one I’ve been waiting for awhile for! You will soon be able to check in/out multiple files at the same time form the modern ribbon in a document library.
File signals or status icons are being added into SharePoint to add visual clues regarding the status of a file, such as check-out status, sharing, DLP blocks or missing metadata. This applies to modern lists and libraries.
A revamp of an old favorite, column totals and subtotals are coming to modern lists and libraries. These totals and subtotals are displayed in the footer. This is a welcome change from the old total count in classic views!
Add columns between columns and drag and drop
You can now insert new columns in place between existing in and modern list or library view, plus move a column around by simply dragging the header to a new location in the view.
Smarter file hover cards
The file hover card gives you a sneak peek into your most important files. Now, as soon as your hover over a file you will be able to see important stats like number of views, who’s viewed and who’s modified. This functionality is now being extended to almost all file types.
This new experience will also appear for files listed in your Shared by Me view.
Microsoft Authenticator allows you to receive security notifications for important events on your personal Microsoft Account. When you receive a notification, you can quickly view your account activity to take action if needed.
Microsoft Authenticator can be used to add two-step verification for added security if needed. It supports fingerprint, face ID or PIN authentication.
Teams is introducing a new app called Shifts, which allows managers to plan, create and adjust their team’s schedules. Team members can also update their availability, review schedules, and request time off. Shifts replaces much of the functionality in Microsoft StaffHub, which is scheduled to be retired in October of 2019.
Custom navigation options
Everyone likes to use the tools within Teams differently. Now with the new customizable navigation experience Teams users on mobile devices, you can edit the navigation menu to prioritise the most important features that suit you. You will also soon be able to share you location information and record audio messages through the Teams app.
Stream is becomming more closely integrated with Forms which will allow you to seemlessly add quizzes, surveys, and polling right into the video. The results from these forms would be available to analyze to help improve the video content.
Stream will also be available to embed within PowerPoint presentations, along with all other video platforms such as YouTube and Vimeo.
The Stream app for iOS is now available along with the android version.
New to the long list of readily available webparts in SharePoint is Yammer Conversations. You can include conversations from any Yammer group, topic, user or home feed onto just about any SharePoint page, news article, or site.