Microsoft 365 roadmap roundup – w/c 1 June 2020

Microsoft 365 roadmap roundup

Here’s all the new and changed roadmap items from the past week:

SharePoint

🍾 LAUNCHED

  • Migration manager Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
Migration manager is now generally available.
  • Move SharePoint sites to a new location – This feature will allow administrations to move a site to the location of an existing site. Roadmap ID: 51259
  • Connect sites to a Team in one click – A new Connect to Teams button in bottom-left corner of your sites. Roadmap ID: 30685
Connect SharePoint sites to Teams in just one click.
  • SharePoint news notification configuration – Configure personal email notification settings for SharePoint news updates. Roadmap ID: 49604

🚂 ROLLING OUT

  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • Modern term store – Use the updated term store to create and manage terms and term sets in SharePoint. Roadmap ID: 57315
  • SharePoint Integrations with Power Automate and Power Apps to GCC-High Tenants – Enables you to create/manage custom flows and forms/apps with Power Automate and Power Apps. Roadmap ID: 62437

⌛ IN DEVELOPMENT

Release – June CY2020

  • Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
  • Set Default Page Templates – This feature will allow site owners to set a page template as the default when a user creates a new page or news post on the site. Roadmap ID: 64529
  • Schedule SharePoint pages & news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892

Release – Q4 CY2020

  • Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776

Microsoft 365 roadmap roundup – w/c 25 May 2020

Microsoft 365 roadmap roundup

There are 4 launched, 6 rolling out and 13 new developments in this week’s update! Take a look…

SharePoint

🍾 LAUNCHED

  • Multilingual page publishing – Create, publish and consume modern SharePoint pages/news in multiple languages. Roadmap ID: 50217
Multilingual page publishing in SharePoint.
  • Home sites – This feature lets you designate a communication site as the “home site” for your intranet. Roadmap ID: 26842
SharePoint home sites.

🚂 ROLLING OUT

  • SharePoint admin center: migration manager – Admins can now add and manage multiple migration machines, and use task view to track progress of migrations. Roadmap ID: 57308
  • Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063

⌛ IN DEVELOPMENT

  • Microsoft Lists: home page – The Microsoft Lists home page is your home for all your lists across Microsoft 365. Roadmap ID: 64160
  • Microsoft Lists: rules – Create simple if/then rules based on changes to list information to set reminders and send notifications. Roadmap ID: 64163
  • Microsoft Lists: sharing – Share entire lists, or list items with individuals or groups with view or edit permissions and the ability to manage access. Roadmap ID: 64164
  • Microsoft Lists: ready- made templates – Create a new list from ready-made templates that accelerate list creation, structure, forms and flows. There will be 8 templates at initial launch. Roadmap ID: 64166
  • Bulk edit list items and file properties in the form – Soon you will be able to select multiple items and edit their list items or documents properties all at once in the default form. Roadmap ID:64228
  • Save a view in Quick Edit – Soon you will be able to save a view in Quick Edit for any list or document library. When saved, the list or library will always render in quick edit for easy inline editing. Roadmap ID: 64229
  • Open a list or library item within the view form from Quick Edit – Users will see their list and document library view forms inside of the Quick Edit experience. Roadmap ID: 64230
  • Quick Edit page size expanding from 30 items to 101 – People will now see up to 100 items per page on their document library or list when using Quick Edit. Roadmap ID: 64231
  • Create a new list item via a form in Quick Edit – Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form. Roadmap ID: 64232

Microsoft 365 roadmap roundup – w/c 18 May 2020

Microsoft 365 roadmap roundup

I’ve decided to compliment my Microsoft 365 monthly updates with a closer look at the Microsoft 365 roadmap. I will focus mainly on the core technology I personally keep an eye on (SharePoint, Teams, OneDrive, Power Platform), but will add other roadmap updates where they fit in.

I’m going to try to do this weekly roundup to track the new additions and changes to the 365 roadmap as items enter development, roll out and launch.

This first roadmap roundup will cover from 4 May through to 17 May 2020, but i’ll leave out anything that was covered in last month’s update:

SharePoint

🍾 LAUNCHED

  • Auto-save column operations in lists – Show, hide or reorder columns in a SharePoint list without explicitly saving the current view or creating a new one. Roadmap ID: 59732
Make changes to the current view without explicitly saving in SharePoint.
  • Format list and library JSON using Monaco code editor – Use Visual Studio code editor as the preferred coding tool when formatting JSON. “Monaco Editor” is what powers Visual Studio code. Roadmap ID: 59733
  • Per site sharing links can now default to People with Existing Access Links – Microsoft are introducing support to set the default sharing link to “People with Existing Access”. Roadmap ID: 60335
  • Image resize – Page editors are able to resize images in the image web part. Roadmap ID: 57812
Resize an image from within a modern page.
  • Page Difference Visualization – As well as the existing version history you can already see, you can now compare changes visually on a page. Roadmap ID: 57813
You can now compare changes visually when editing SharePoint pages.
  • Root site swap – Swap the location of a source site with another target site using the new Swap site button in the SharePoint admin center. Roadmap ID: 57309
Click on the current root site to replace it with another.
  • Mover migration worldwide availability – Microsoft have announced that new service Mover is available to customers worldwide. Roadmap ID: 61190
  • Next steps panel – Expanding on the in-service help that appears at the top of a team site – where the actions that are suggested are driven more and more by the use of the site itself. Roadmap ID: 46832
  • Integrations for GCC Tenants – SharePoint Integrations with Power Automate and Power Apps to GCC Tenants: Roadmap ID: 33770
  • Auto classification with sensitivity labels – Now in public preview, auto classification with sensitivity labels is now available in OneDrive, SharePoint and Exchange Online. Roadmap ID: 57312
  • “Flow” renamed “Automate” in lists – The flow button in SharePoint lists now reads “Automate”. Roadmap ID: 62855
  • Automate flows can run on individual items – Automate flows that can run on individual items contained within a document library or list. Roadmap ID: 62856
  • URL rename – You can now rename the SharePoint site URL from within the admin center. Roadmap ID: 56205
Rename a SharePoint site URL from the admin center.
  • Support for sensitivity labels with protection – SharePoint & OneDrive now support sensitivity labels with Microsoft Information Protection-based encryption. Roadmap ID: 57311
  • Lists/ library web parts consume dynamic data – You will be able to configure list web parts to send its property values to the List Properties web part. Roadmap ID: 57307

🚂 ROLLING OUT

  • Updated Yammer Conversations web part for SharePoint – The Yammer conversations web part is being updated to contain the new Yammer experience. Roadmap ID: 63385
  • Multilingual page publishing – Create, publish and consume modern SharePoint pages/news in multiple languages. Roadmap ID: 50217
  • Home sites – This feature lets you designate a communication site as the “home site” for your intranet. Roadmap ID: 26842
  • Increased site collection limit – You can now have up to 2,000,000 site collections per tenant, up form 500,000. Roadmap ID: 57316
  • Global reader role in SharePoint admin – SharePoint admin center now supports the Azure Active Directory built-in “Global Reader” role. Roadmap ID: 59984
  • People cards for SharePoint list and library web parts – Now, when you see a person’s name or face within a SharePoint List or Library web part, you can hover over it and reveal their people card. Roadmap ID: 57814
  • Information barriers (private preview) – Now in private preview, Information barriers are policies that can be configured to prevent individuals or groups from communicating with each other. Roadmap ID: 57313
  • Conditional formatting rule builder with new rich-text capabilities in lists – You will have the ability to use If/Then logic to format rows and columns based on attributes like numerical, date, etc. Roadmap ID: 57305 
  • Updating modern home pages for classic team sites – Classic homepages will be automatically updated to a modern home pages if they have not been customized. Roadmap ID: 60405
  • Edit metadata from within the Document Library/ List View web parts – Now you will be able to edit the metadata properties on items displayed in a library or a list from within their corresponding web parts. Roadmap ID: 61030
  • Updates to sharing page in Admin center – Admin sharing settings from the classic sharing page are being added to the modern sharing page. Roadmap ID: 61116
  • Easy page and news publishing experience from sitepages library – Adding the ability to easily publish and republish a page or news post from the sitepages library in a site via the command bar or the file card experience. Roadmap ID: 61191
  • SharePoint Migration Tool supports SharePoint Server 2016 migrations (Public Preview) – Migration support from the SPMT now covers SharePoint server 2010, 2013 and 2016. Roadmap ID: 63258
  • Query alterations using SPFx for custom results page – Allows for query alterations in Microsoft Search for custom results pages with the SharePoint Framework. Roadmap ID: 57135

⌛ IN DEVELOPMENT

  • Enable modern communication site experience on classic sites – Using PowerShell, admins can now enable the modern communication site experience on any classic team site, including the root site. Roadmap ID: 46338
  • Configure header, footer and body of a form for lists/ libraries – This feature allows users in SharePoint lists and libraries to add a custom header and a footer to the associated form. Roadmap ID: 63519
  • Create all column types directly within Quick Edit – Replacing the legacy column creation in Quick Edit, this feature will allow you to create all column types directly from Quick Edit. Roadmap ID: 64171
  • Site header updates – You will be able to choose to show/ hide the site title and a choice between a square site logo thumbnail or a non-square site logo. Roadmap ID: 63776
  • Fluent design coherence updates for SharePoint – Fluent will be applied to modern SharePoint which will result in some visual changes i.e. larger/ bolder typefaces, opacity etc. Roadmap ID: 63777
  • Conditional show or hide columns in a form – This feature allows users in lists and libraries to show or hide columns in a list form based on another column’s value by specifying a formula. Roadmap ID: 63518
  • Improved page/ news publishing experience – A new pre-publish panel that gives authors an overview of key information about their pages or news posts. Roadmap ID: 63257
  • Schedule page/ news posts – You will be able to schedule a page or news post to be published at a specific date and time in the future. Roadmap ID: 62892
  • Extended layout for site footer – Modern communication sites will now include a new layout option, extended, to show more content in the footer section. Roadmap ID: 61063
  • Default site theme color is changing from blue to teal – SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Roadmap ID: 60592
  • Saved for later web part – New web part to display a user’s saved for later items. Roadmap ID: 57810

Microsoft 365 update for September 2019

A look back at all the latest updates and releases in the past month. in this months update:

SharePointpage diagnostic tool, new web parts, CAD file preview in GA, activity highlights, site permissions panel, per site anyone link expiration policy, sharing reports

OneDrivepersonal storage options, differential sync for all files, OCR scan support in iOS

Teamsfilter chats, mute conversations, secondary ringer, cloud voicemail, reverse number lookup, calling in Chrome, phone updates for GCC, meet now with no invite, pin participant, missed meeting, meeting capabilities for more browsers

RelatedTo Do updates, multi-language support for Forms, Visio-Flow export, user templates in M365

SharePoint

Updated Page Diagnostic Tool

The diagnostic tool is a browser extension for Chrome and Microsoft Edge that helps identify modern/ classic Site Pages in SharePoint Online that may not be delivering optimal performance.

By comparing characteristics of a site page to known best practices, the tool provides remediation guidance, leading to suggested fixes across three analysis results: Attention required, Improvement opportunities and No action required.

Adding the Page Diagnostics browser extension, to seeing it work in action
Find out more:

New/ updated web parts

Lots of new and updated web parts are coming to SharePoint Online, here’s a look at them:

  • Button & Call To Action – engage your page viewer by providing focused text on and above a button
  • World Clock & Weather – add individual cities or a group of locations to highlight local times and weather
  • Divider – put a line in between sections and web parts, choosing the width and thickness
  • Highlighted Content adds Custom Query – use custom CAML or KQL queries to display precise sets of content, with the ability to combine filters using AND, OR, and NOT operators
Find out more:

CAD file preview enters GA

Utilising AutoCAD technology, you can now preview rich DWG files inline for OneDrive, SharePoint and Microsoft Teams.

Autodesk AutoCAD for file previews in OneDrive, SharePoint and Teams
Find out more:

Activity highlights in the file card

The file card now shows relevant file activities, like if someone you work with edits, comments, or @mentions you, that activity is displayed with a link to take action.

Find out more:

Manage sharing/ access request settings from site permissions panel

Sharing and access requests for a SharePoint site have moved. Now located in the “Change sharing settings” link, site owners can use the new panel to allow only owners to share files, folders, and the site – restricting everyone else from sharing.

Find out more:

Per site anyone link expiration policy

Admins will now be able to customize the expiration length on a per-site basis for Anyone or anonymous sharing links. Admins can now override the tenant policy and set a more or less restrictive expiration policy for specific sites.

Note: This functionality will only be available via the SharePoint Online Management Shell.

Find out more:

Sharing reports

Site owners can now get a CSV file report to see all the items in their site that have been shared with any user, both inside and outside the organization. Useful for providing external sharing reports, the export can be filtered to only show content from the “Shared with External Users” option to view every unique user, permission, link, and item that has been shared externally.

From the site usage page, you can see recently shared items, with an option to run a report
Find out more:

OneDrive

More personal storage options

You can now add more storage to your existing Office 365 subscription (Personal or Home) in 200 GB increments, starting at $1.99 per month.

Note: the 200GB incremental additional storage plans are only available for Office 365 subscribers. The Basic plan is free and offers 5GB, and non-subscription paid is $1.99USD/mo. and offers 100GB.

Overview of OneDrive storage plans
Find out more:

Differential sync for all file types

Differential sync brings the ability to sync only the parts of large files that have changed, not the entire file. The ability to leverage differential sync to all file types, stored in OneDrive and SharePoint is being rolled out this month.

Note: differential sync is already available for Office file types.

Find out more:

iOS app OCR in scan support

The OneDrive mobile app already has built-in scanning capabilities for scanning documents, whiteboards, business cards to name a few, as well as converting them into an easy-to-read PDF format. Scans taken for iOS 11.1.5 or later are now available for optical character recognition.

Find out more:

Teams

Filter chats

Newly released filters added in Chat and Teams help you filter more than just your activity. In chat, type a person’s name to filter for every group, meeting, or one-on-one chat you have with them.

Fitler Chat in Teams
Find out more:

Mute conversations

Now you can mute a conversation in a channel. Alternatively, when you want to follow a conversation in a channel you’ve hidden from your list, all you need to do is turn on notifications.

Turn off notifications in Teams
Find out more:

Secondary ringer

With the secondary ringer functionality, if you wear plugged in headsets you will still be able to hear an incoming call ring from your computer.

Find out more:

Cloud voicemail improvements

You can now directly transfer a call to Cloud Voicemail. You can also now configure call answer rules, choose the greeting language, customize the TTS for the standard greeting and the ‘out of office’ greeting, and choose when you want your ‘out of office’ greeting to be played.

Find out more:

Reverse number lookup

Now when you receive a call, Teams will display the PSTN Caller’s name based on Azure Active Directory data and/or the Telco provided display name. Available now on the desktop, and coming soon to Teams mobile.

Calling in Chrome

If You use Teams on the web, you can now add Google Chrome to your list of browsers that support making calls from your web browser.

Find out more:

Telephony updates for Microsoft GCC

Several updates are coming to Microsoft Government Community Cloud (GCC) this month, such as:

Call Handling Enhancements, Teams Calling improvements for VOIP users, Group Call Pickup (GCP), phone number blocking, Multiparty Calling without Conference License, Call Park (CP), and Shared Line Appearance (SLA).

Find out more:

No invite required for Meet Now

The “Meet Now” feature on desktop allows you to skip the invitation and instead go straight to in a new meeting. All you need to do is go to Calendar on the left side of Teams, then select Meet now in the top right corner and add the people to the meeting.

Pin a meeting participant

You can now choose which meeting attendees to “pin” to create your own personal view.  Right-click on a meeting participant and select “pin” (or unpin) to create your own custom layout of meeting participants.  Note that this view is your own and does not impact other meeting participants.

Pin a meeting participant in Teams

Missed meeting-add notifications

Now you will see a notification in the Teams activity feed to notify you that someone tried to add you to a meeting, and if the meeting is still going on you can join directly from there.

Find out more:

Light weight meeting capabilities for Internet Explorer, Firefox & Safari

With the new light-weight meeting join capabilities, users can jump straight into a Teams Meeting in Internet Explorer 11, Safari, and Firefox browsers. Meeting audio is delivered via Audio Conferencing, so meeting organizers will need the respective license.

Find out more:

New version of Microsoft To Do

Microsoft unveiled a new version of To Do this month with a new look and new features. You can change the experience and background (includes dark mode) to suit your needs. To Do can now integrate with other Microsoft 365 apps to create a central view of your tasks.

Microsoft To Do
Find out more:

Microsoft Forms now offers the option to create surveys in multiple languages without having to merge separate documents.

Multi-language support for Microsoft Forms
Find out more:

Export Visio diagrams to Flow

Now you can easily create new flows in Visio and export them as a fully functioning workflow to Microsoft Flow. Built-in Business Process Model and Notation (BPMN) stencils have sharing and commenting capabilities, simplifying development and collaboration.

Find out more:

New user templates to create users in M365

You can now create and use a template to save time when adding multiple users. Templates are particularly useful if you have users who share many properties, like those who work in the same role and the same location.

Find out more:

Resources

Microsoft 365 update for March 2019

Here are some of the latest improvements and new features in Microsoft 365 for March 2019:

What’s new this month:

SharePoint

SharePoint organizational news

SharePoint news allows you to broadcast stories and announcements across the organization. Now, within the news web part you can apply a custom order to your news, meaning you can highlight key content to be more visible among other news items.

Also coming in March 2019 is the ability to make a SharePoint site an authoritative news site. When you post news from these sites, it will propagate throughout SharePoint home in Office 365 or via the news tab on the SharePoint app. You can tell an authoritative news post from others by a color badge on the title.

Page templates

One that I’ve been personally waiting for…page templates! Templates are a really great way of ensuring a consistent design for your intranet or team sites. Initially there will be three page templates – basic, text-centric and visual, but you can also create your own template from an existing page and it will be displayed in the template gallery.

New sharing page in the SharePoint admin center

A new sharing page has been released within the SharePoint admin center. The new SharePoint admin center has been in preview for some time, and more management capabilities are being updated throughout March and April 2019.

Intrazone_Roadmap-Pitstop_Mar-2019_006_sharing-admin-page.jpg

List and library sticky headers

SharePoint list and libraries will now have the column headers pinned at the top of the page. This will prove extremely useful when dealing with large lists and libraries! Column headers will also remain in place when inside web parts.

Find out more:

Microsoft Teams

Customized backgrounds in video chats

As mentioned in the November 2018 Office 365 update, background blur enables you to remove any unwanted distractions from video calls to keep colleagues focused. Later this year you will not only be able to blur but completely change your background.

Live captions/ subtitles

Live captions and subtitles make meetings in Teams more inclusive for attendees who are deaf or hard of hearing, having different language proficiency levels or connect from a noisy location.

Secure private channels

This one is great 🙂 secure private channels are coming to Teams later this year. This will allow you to restrict channel participation and channel visibility without having to create an entirely separate Team.

Yammer in Teams

You can now add a Yammer tab to a Teams channel that will load a specific topic or group feed from Yammer.

Intrazone_Roadmap-Pitstop_Mar-2019_007_Yammer-in-Teams_pt1.jpg

Copy a plan…in planner

You can now duplicate an existing plan to create a new one based off of a previous creation. From the Planner hub, select the Copy plan option in the ellipsis menu.

Intrazone_Roadmap-Pitstop_Mar-2019_009_Planner_copy-plan.jpg

Find out more:

Microsoft Whiteboard

Teams meeting integration

Microsoft Whiteboard in Teams meetings allows attendees in the same tenant to participate in the conversation on any device. The board is automatically shared with all meeting attendees.

Intelligent ink grab and beautification improvements

You can now easily take content from a physical whiteboard and convert it to digital using Ink Grab. Ink Grab converts images of your whiteboard notes into digital ink, making them easier to read and share with others.

Then this is where Ink Beautification comes in. Ink Beautification takes the written notes and makes them easier to understand, erasing a common problem with whiteboard notes – bad handwriting!

Find out more

LinkedIn

Co-author with first-degree connections

Documents being shared in Outlook on the web, OneDrive, SharePoint, Word Online, PowerPoint Online and Excel Online can now be co-authored with first-degree connections from LinkedIn.

This feature is available for targeted release customers now.

Find out more:

Live events in Microsoft 365

Live events in Microsoft 365 is now generally available, meaning anyone can create live or on-demand events using video and interactive discussion across Teams, Stream or Yammer.

Attendees will receive notifications and are able to participate in real time, with high-def video and interactive discussion across all devices. Live Events also allows you to connect with attendees whether they are in Yammer, Teams or Stream.

Once a live event has finished, you can easily make the recording available to access on-demand and catch up quickly, with AI features that automatically transcribes the content and detects who the speakers are to make it simple to search for content later.

Forms Pro

Forms Pro has just been announced in public preview, this new solution allows you to professionally distribute surveys (including custom forms), with extensive capabilities to collect feedback and analyze data.

You can try the preview at https://formspro.microsoft.com/

Security Center

The new Microsoft 365 security center is the place to monitor and manage security across your Microsoft identities, data, devices, apps, and infrastructure.

Some of the new tools include:

  • View security trends and track the protection status of your environment
  • Analyze and take actions to improve your security posture with the all-new Microsoft Secure Score
  • Hunt for intrusion attempts affecting your e-mail, data, devices, and identity

Find out more:

Admin Center

The also new Microsoft 365 admin center simplifies how you manage Microsoft 365 and Office 365 services. The admin center is tailored based on the roles within your organisation, improving task efficiency and providing insights deliver a better experience to users.

Find out more:

Links and resources

Microsoft 365 update for February 2019

Take a look at some of the best bits for the improvements and enhancements to Microsoft 365 throughout February:

SharePoint

SharePoint Migration Tool updates

The SharePoint migration tool now supports migrating content types and managed metadata term stores for SharePoint Server 2013. Global tenant admin permissions are required to do so.

Also, many of the on-premises SharePoint web parts can be migrated into Microsoft 365. Examples being blogs, chart viewer, content search, list form, list view media plus many more.

You can now pretty much migrate every element of a SharePoint site that is most important to you such as web parts, pages and site navigation.

Find out more: full list of supported web parts 
Find out more: new and improved features of the SharePoint Migration Tool

Drag and drop to re-order the left-hand site navigation

You can now re-arrange the order of your site navigation elements with a nice, user friendly drag and drop gesture. This removes the multiple clicks involved in he ellipsis, move up or down options of old. This new gesture also works for dragging/dropping into a sub-navigation location.

Drag and drop the left-hand site navigation

Bulk check in/out

This one I’ve been waiting for awhile for! You will soon be able to check in/out multiple files at the same time form the modern ribbon in a document library.

Bulk check-in/out documents from a modern library

File signals

File signals or status icons are being added into SharePoint to add visual clues regarding the status of a file, such as check-out status, sharing, DLP blocks or missing metadata. This applies to modern lists and libraries.

File signals give visual clues regarding the status of a file

Column totals

A revamp of an old favorite, column totals and subtotals are coming to modern lists and libraries. These totals and subtotals are displayed in the footer. This is a welcome change from the old total count in classic views!

Modern column totals

Add columns between columns and drag and drop

You can now insert new columns in place between existing in and modern list or library view, plus move a column around by simply dragging the header to a new location in the view.


Adding a column between an existing column in a modern SharePoint list or library

Smarter file hover cards

The file hover card gives you a sneak peek into your most important files. Now, as soon as your hover over a file you will be able to see important stats like number of views, who’s viewed and who’s modified. This functionality is now being extended to almost all file types.

This new experience will also appear for files listed in your Shared by Me view.

Find out more: file hover cards are getting smarter and is now available for all file types!

Hover over a file in a SharePoint library or OneDrive folder to see more information about a file

Microsoft Teams

Priority notifications and message delegation

Priority notification alerts will notify a recipient to an urgent message on their mobile and desktop devices and repeat the alert every two minutes for up to 20 minutes, until a response is received.

Priority notifications in Teams

Also coming soon is message delegation. Message delegation enables a recipient to delegate messages to another colleague when they are unavailable.

Message delegation in Teams

Priority notifications are currently in private preview.

Find out more: New capabilities in Microsoft 365 empower healthcare professionals

Microsoft Authenticator

Microsoft Authenticator allows you to receive security notifications for important events on your personal Microsoft Account. When you receive a notification, you can quickly view your account activity to take action if needed.

Microsoft Authenticator can be used to add two-step verification for added security if needed. It supports fingerprint, face ID or PIN authentication.

Microsoft Authenticator

Find out more: Microsoft Authenticator app now sends security notifications

Links and resources

Microsoft 365 update for January 2019

After a brief hiatus here’s all the best bits of the Microsoft 365 update covering all the latest enhancements and updates to Microsoft Office 365.

Make sure you watch the video in full here: https://aka.ms/m365update-youtube

Improvements to Microsoft Teams

Shifts in Teams

Teams is introducing a new app called Shifts, which allows managers to plan, create and adjust their team’s schedules. Team members can also update their availability, review schedules, and request time off. Shifts replaces much of the functionality in Microsoft StaffHub, which is scheduled to be retired in October of 2019.

New Shifts app in Microsoft Teams

Custom navigation options

Everyone likes to use the tools within Teams differently. Now with the new customizable navigation experience Teams users on mobile devices, you can edit the navigation menu to prioritise the most important features that suit you. You will also soon be able to share you location information and record audio messages through the Teams app.

left: customising the navigation, centre: share location, right: record audio in Teams app

Find out more

Microsoft Stream plus forms integration

Stream is becomming more closely integrated with Forms which will allow you to seemlessly add quizzes, surveys, and polling right into the video. The results from these forms would be available to analyze to help improve the video content.

Stream will also be available to embed within PowerPoint presentations, along with all other video platforms such as YouTube and Vimeo.

The Stream app for iOS is now available along with the android version.

Stream with forms integration

Find out more

New Yammer conversations webpart for SharePoint

New to the long list of readily available webparts in SharePoint is Yammer Conversations. You can include conversations from any Yammer group, topic, user or home feed onto just about any SharePoint page, news article, or site.

Yammer conversations webpart

Find out more

SharePoint Migration Tool generally available

The SharePoint Migration Tool is now in general availability, which along with the SharePoint Migration Assessment Tool, these free tools are key to helping move forward the journey to Microsoft 365.

This free solution migrates content from on-premises SharePoint sites and file shares to SharePoint Online or OneDrive in Office 365.

How to share and co-author in Sway

If you start to use Sway within your organisation, you will likely want to be able to co-author and collaborate on each Sway much like normal documents and files within your O365 environment.

The good news is this is very much possible in Sway and the steps below will show you how to do it:

Share your Sway

  1. Before you can see who has co-author abilities on your Sway, you need to first share it with those people and decide what sort of permissions they have
  2. You have the choice of 3 options: specific people or groups, those in your organisation and anyone with a link
  3. To enable people to co-author the Sway with you, select edit
  4. Select the recipients or share the link with those you wish to edit the Sway
    sway-permissions

Under more options, you can optionally choose to set a password for people to access a Sway. This can be required for everyone or only those with edit access.

sway-moreoptions

NOTE: You can share your sway with people outside of your organisation and allow them to edit by selecting the anyone with a link option.

Look who’s authored

Now that you have sucessfully shared your Sway, you will now be able to see who has co-authored it with you:

  1. Open your Sway, click on the Share button
  2. Under the link section you will see a list of authors for this Sway
sway-authors

BONUS

You can also see who is co-authoring your Sway in real time! If you open your Sway whilst others are editing you will notice a little 1 in the Share button.

sway-authors-realtime