SharePoint Stuff

In this post we look at the myriad of issues the new lists experience in SharePoint is causing people, documenting what they are and signposting to any forums to raise awareness.

Intro

Way back in January 2024, Microsoft added MC709979 to the message center regarding updated Lists in Team Sites, Lists progressive web app (PWA), and Teams. The message states:

The update for Microsoft SharePoint Lists enhances performance and adds features like ratings, direct image uploads, real-time collaboration visibility, and view switching. Rollout begins in February 2024, with completion by June 2024. No preparation is needed, but informing users is suggested. Lists with certain configurations will not be updated yet.

No preparation is needed, famous last words right?

Starting in May 2024, the updated lists experience started appearing in tenants worldwide. I saw it myself at the end of May and at the time, didn’t think too much of it. Since then, there have been complaints about the new experience…and lot’s of them. So many issues are being raised, I have found it hard to keep track of them all.

So that is what inspired me to dig a little deeper myself into the issues, plus catalogue them here for future reference.

The issues

These issues I have found reported by others online, plus through my own research. Where possible, I will link to the original source that raised the issue:

• New Item Form: The new item form no longer opens in the preview pane but instead as a popup – Microsoft answers
• New UI in Customized Libraries: The new UI is not supported in customized libraries if the SharePoint Server Publishing feature and SharePoint Server Publishing Infrastructure feature are activated in the site collection – Microsoft answers
• PowerApps Forms: Lists that have been configured with PowerApps forms are not seeing the Lists feature updates – Petri
• Approvals: Lists that have been configured with Approvals are not seeing the Lists feature updates – Petri
• Double Clicking on Items: Double clicking on items to open them no longer works on lists that are grouped by two or more columns – Microsoft tech community
• Loss of JSON formatting: When users “Save As” a JSON-formatted view, essentially copying it within a list the new version does not retain any JSON formatting – Microsoft answers
• Formatting not applying: JSON-formatting doesn’t appear to “take” on certain views. This could be a bug and has been recommended to be reported to Microsoft Online Support – Microsoft answers
• Inline editing issues: Users have reported that inline edits for certain columns do not save in the grid view. For instance, the tick and cross do not appear to save/cancel edits. Also, when trying to update any of the JSON code, it appears to save but when you exit and go back in, changes appear to have been discarded – Microsoft tech community
• CustomRowActions: Problems have been reported with a button in a column with customRowActions which updates the status of the job when complete – Microsoft tech community
• SharePoint Framework Extensions: Lists that have been configured with SharePoint Framework extensions are not seeing the Lists feature updates – Petri
• Views as tabs: Views now appear as tabs within the real estate of a list. Each view tabs across the list but is capped at 7 total views. The views are sorted alphabetically, so if you have any more than 7 views, they are hidden under an ellipsis menu. There is no way to change the order, or show/hide views like with columns
• Inconsistency across tenants: I’ve tested the new lists UI in 3 different tenancies since it’s arrival last month. 2 of the tenants are behaving as expected, with the lists UI displaying for all SharePoint lists. However, in one tenancy the new UI flashes up for a second, then reverts back to the SharePoint lists UI
• Filters missing columns: The column filters pane doesn’t show all columns, which requires you to manually add columns to the filters pane
• Playlist Template: Lists that have been configured with the Playlist template are not seeing the Lists feature updates – Petri
• Grid View Editing: Some users have reported issues with the grid view editing feature. For instance, a text box with random data keeps popping up in random places when it shouldn’t be – Microsoft answers
• Grid View Loading: There have been reports of the grid view feature not working in different browsers and devices – Microsoft answers
• Scrolling in Grid View: Users have reported that they can’t scroll the columns via the Quick Edit in the SharePoint list, except for the leftmost column – Microsoft answers

There is an open item in the SharePoint feedback portal about this, which can be voted on to try to garner attention to the above issues. Otherwise, if you come across any issues I’ve missed, leave a comment and ill add it in.