(this post was written using a SharePoint online environment and SharePoint Designer 2013)
So here’s the scenario, there is a central list where users add items and once submitted a workflow runs that assigns tasks to separate task lists. No big deal right?
Task actions in SharePoint 2013 workflows are a pretty standard thing, the example above just assigns tasks to different lists (think HR, IT, Pensions) for work to be completed. The additional requirement I had was for these tasks to notsend any system generated assignment emails when the tasks are assigned.
This one really had me pulling my hair, but in a nutshell there is no obvious way to turn on/ off the emails that are system generated at the point which a task is assigned.
When you double-click on a task, an “Assign a Task” window opens. Within this window there is an “Email options” drop down, but this only has the email editor for the task creation email and the ability to turn on/ off the task overdue email(s). It doesn’t have any settings for switching on/ off the initial emails themselves.
The hidden task properties pane
So at this point I began thinking there is no way to do this and the design for this process is now fundamentally flawed…until I right-clicked!
If you right-click on the list within the assign task action (the ICT Task List Members bit underlined in the example below) a menu will appear. Normally this menu contains some simple options like moving an action up or down. However, with task actions there is an additional option called “properties”.
After clicking on the “Properties” button, you’ll find an additional “Assign a Task Properties” window which contains the following, hidden properties:
PreserveIncompleteTasks: set to true if you want non-completed tasks to be deleted when the task process is complete.
WaiveAssignmentEmail: set to false if you want to have an email sent out to the assignee when a task is created
WaiveCancelationEmail: set to false if you want to have an email sent out to the assignee when a task is canceled.
By default, all of these properties that are set to “no” or “false”, so will send emails based on the above parameters. To change, just click on the drop down next to each option and update to “yes” or “true” and the emails will stop sending!
This feature gives admins or site owners the ability to build a custom search results page. Custom search results pages can be built using open-source search web parts from the SharePoint Patterns and Practices community or any custom web parts developed using the SharePoint Framework (SPFx).
Read receipts in private chats allow senders to know when their message was read by the recipient. Read receipts are powerful, because they also allow the recipient to communicate implicitly that they are not ignoring the sender, they may just be busy and haven’t gotten a chance to read their message.
Voice Administration has been added to the Teams Admin Center. If you have a Microsoft Calling Plan you will be able to search, acquire, and assign phone numbers to users. Admins will also be able to set the emergency addresses for those end-users.
Lenovo ThinkSmart View is a dedicated personal business communications device that allows users to manage their audio and video calls through a dedicated desktop device. It will now allow for conducting Microsoft Teams audio and video calls.
Teams installed as part of Office 365 ProPlus for customers on the semi-annual channel
The desktop Teams client will be downloaded by default for existing users with Office 365 ProPlus, Microsoft 365 Business, and Microsoft 365 Business Premium apps for customers on the semi-annual channel. With this change your users will no longer need to do a separate installation of Microsoft Teams.
Office 365 ATP Safe Links is now available in Teams to help protect you from accidental or malicious unsafe links by providing time-of-click verification of web addresses (URLs) in email messages and Office documents.
Users in the GCC High and DOD tenants can now add a website tab in Teams. Leveraging this tab, users will have the ability to pin URLs as well as SharePoint links etc. for easy access to their content.
Power Platform Center of Excellence starter kit update
Updates have been announced for the Center of Excellence (CoE) Starter Kit – a set of templates that are designed to help get started with developing a strategy for adopting and supporting the Power Platform, with a focus on Power Apps and Power Automate.
The starter kit is now split into three components: Core Components, Compliance (Audit and Report) Components and Nurture Components.
Microsoft have announced that all regional endpoints for the Discovery Service and the Discovery APIs in the Organization Service (SOAP endpoint) will be deprecated and shut down. They are replaced by a single global discovery service accessed through the existing ‘discovery’ OData V4 RESTful endpoint.
Test Studio provides a way to add and manage test cases, organize them into test suites, and run them to validate that changes in the apps did not break the expected functionality described in the tests. Tests can also be run outside of the test studio in a web browser which allows you to build the automated tests into your app deployment processes.
You can now showcase Microsoft Stream videos and channels, all inside canvas apps. Note, the Stream content is authenticated, so the users will need to have had the videos shared before being able to view them inside the canvas app.
Released in January, AI Builder introduced a new and simplified way to use AI Models in Power Automate. It is now easier to provide your data to the AI Model, and to use the output without the need to manually transform data.
The second iteration of Adaptive Cards actions was introduced last month, which enables you to post adaptive cards as forms, and also to wait for a response which you can use dynamically in subsequent actions.
There is a new gallery available in the Power Automate Community where you can download flows that other people have built. Similar to the Power Apps App Gallery, the Power Automate Cookbook allows you to upload a .zip file of your flow, with screenshots and extra information.
The Power BI team announced last month that you will be able to export data from a visual the same way you can do it today in the Power BI service. To export the data, just like in Power BI, select More options (…) from the upper right corner of the visualization and then choose Export data.
O365 video is being retired with the iOS video app retiring on April 1 2020 for customers in all regions, then the web portal for all regions (except Government Community Cloud, & national cloud regions Germany & China) will be retired on March 1, 2021.
Microsoft confirm that most regions can migrate O365 video to Stream using the administration tool, find out which regions can migrate below.
Currently, when people go into the Office 365 app launcher, pinned apps can be managed on an individual basis. However, these apps will not necessarily be the same from Office.com. This change unifies this, meaning users will see the same set of apps through both the app launcher and Office.com.
Windows 7 is now out of support as of January 14, 2020. Because Office 365 is governed by the Modern Lifecycle Policy, customers are required to stay current as per the servicing and system requirements for the product or service. This includes using Office 365 ProPlus on a Windows operating system that is currently in support.
Using Office 365 ProPlus on older, unsupported operating systems may cause performance and reliability issues over time. If your organization is using Office 365 ProPlus on devices running Windows 7, it’s recommend your organization move those devices to Windows 10.