Office 365 updates for October 2018

I’ve decided to start creating a roundup of all of the Office 365 news and updates that are released monthly by The Office 365 Guy on YouTube. I thought I would start by summerising those that relate to SharePoint Online, SharePoint on prem, OneDrive, Teams and other associated apps and services from the transcript provided for each monthly video.

Please get in touch if you would like to see a complete roundup of the news 🙂

October 2018

SharePoint: New file template management for document library content types

At long last Microsoft have announced the ability to add document templates to SharePoint document library content types. With this new capability, you can maintain the default templates for things like Word, Excel, and PowerPoint along with any newly added templates and content types specific to your requirements.

Also included is the ability to edit the New menu – to add, hide or reorder the new file options. You can configure the New menu by selecting (or deselecting) which templates you wish to see and by using drag and drop to re-order the templates in the menu.

DocTemplates

You can edit the template directly in the Office client, change the template’s content type or delete the template.

At present this is scoped to a single document library, Microsoft are looking to expand this capability to allow you to distribute and publish content types, with associated templates and metadata definitions, to multiple site collections and libraries in a single transaction – content type hub re-work anyone?

Find out more: Announcing new file template management for document library content types

OneDrive files on-demand for Mac

Microsoft recently announced a preview for an enhancement to OneDrive called Files On-Demand. Files On-Demand for Mac makes it easy to have access to all your files, but only have files you need to be stored locally on the device, thereby reducing the amount of local storage space consumed. Files On-Demand is available to consumer and commercial OneDrive customers, and works across all your personal, work, and shared files in Office 365.

Status icons in Finder make it easy to know whether your files are locally available or online. You can easily make files or folders always available, even when you don’t have an Internet connection, by right-clicking and selecting Always keep on this device.

OneDriveForMac

Files On-Demand for Mac is now available for Office Insiders on macOS Mojave and can also be enabled by running a simple script. Be sure to check out the blog post we link to in the transcript and resources guide for additional information if you’d like to try it out.

Find out more: OneDrive Announcements at Ignite 2018

OneDrive: Super Zoom on iOS

The new Super Zoom feature enables OneDrive on iOS users to use a pinch gesture to zoom in and out of the Photos view. Zoom out to easily scroll many photos at a time or zoom in to get a larger preview of your photos as you browse. This feature is supported on both OneDrive for Business as well as consumer accounts on iOS.

OneDriveSuperZoom

For those of you using OneDrive on Android devices, Super Zoom is already available, but only for OneDrive consumer accounts and should be coming to OneDrive for commercial accounts later this year.

Find out more: OneDrive Message Center Updates August 16th-August 31st

Thats it for this month, but I’ll be back with a full roundup of the news next time!

Ways around the 10 item number order limit in choice columns

I was recently updating a view in a SharePoint List, the view was set up to use metadata fields to sort and group the content…lovely stuff. What I was required to do was to implement a choice field with a numerical order within it (i.e. 1. First step, 2. Second step, 3. Third step).

With sort order in List/Library views, it works with either alphabetical or numerical options ascending or descending. What I found was with choice fields operating as the number order, once you hit 10 the numbering system went out the window!

What you end up with is something like this:

1) First choice
11) Eleventh choice
12) Twelfth choice
2) Second choice
3) Third choice

and so on…

By default, SharePoint interperates the choice field as alphabetical so the way I got around this was to just use:

a)
b)
c)

This gets around any issues with numerical values over 10 or having to create lookup lists or anything else 🙂