Edit in grid view button missing – how to resolve

In this post we take a look at the common causes for the edit in grid view button to not be visible in SharePoint Online & Microsoft Lists.

The problem

Edit in grid view was made generally available to all Microsoft customers in February 2021 and is available for lists and document libraries in SharePoint Online or Microsoft Lists. I recently had an issue reported to me that the edit in grid view button was missing from the ribbon in a SharePoint Online document library.

After taking a look myself, sure enough this was the case and the option wasn’t present. The first thing to note about this particular document library was that the default view had grouping enabled on a particular column. In trying to replicate the issue, at first when I created a new document library the edit in grid view button was present:

I noticed that when I applied the same grouping to the view the edit in grid view button disappeared!

Applying a grouping to a library view causes the edit in grid view button to disappear.

The solution

The solution for this is more of a workaround as this appears to be a Microsoft bug. I decided the best way to get around this was to create a specific view that defaults into grid view mode when selected. To do this:

  • With your library open > press the cog > library settings
  • Scroll down to views > press create view
  • Select datasheet view
  • Give the view a name > select the columns you wish to display > press OK

Now you have a view that defaults to grid view without users having to select it!

Other ways around this issue would be to:

  • Remove the grouping for the view in question to allow edit in grid view
  • Create a new view with the grouping removed and show users how to find it to edit in grid view

Unfortunately this seems to be an bug that although it has been raised with Microsoft, the SharePoint UserVoice has since been shut down so it’s unclear if it is being worked on or not. You can raise feature requests through the Microsoft feedback portal.

Bonus – free history lesson!

Out of curiosity I wanted to see if this was an issue in SharePoint 2010 as I was sure I would have come across it by now. As expected, it wasn’t and datasheet view works fine when views have groupings within them.


Microsoft 365 roadmap roundup – 6th December 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (4)
  • Rolling out (4)
  • In development (26)

🍾 LAUNCHED

  • Microsoft Teams: Operator Connect Conferencing – Operator Connect Conferencing allows you to add telecom operator dial-in numbers to a Microsoft Audio Conferencing bridge. Roadmap ID: 70760
  • Microsoft Teams: New assignment experience in modal window for Breakout Rooms for DoD – Enhanced UX for participant assignment. This includes new capabilities such as sorting participants and rooms and performing multiple selections and assignments to rooms. Roadmap ID: 85324
  • Microsoft Teams: Content from camera – “Content from camera” in Teams enables you to share content from physical artefacts such as whiteboards and documents in a high quality and legible way during meetings. All you need is a laptop or PC with an in-built camera or with an attached USB camera. Educators can also share content directly from a document camera. Roadmap ID: 86062
  • Microsoft Teams: Live Captions for Teams Live Events in GCC-H and DoD – Teams Live Events held in GCC-H and DoD government clouds will have Live Captions available. Roadmap ID: 84486

🚂 ROLLING OUT

  • Microsoft Teams: Teams device management for Surface Hubs – Administrations will be able to setup, manage, and monitor their Surface Hubs through the Teams admin center.  Roadmap ID:84536
  • Microsoft Teams: Up to 25K members per team in GCCH – You can now add up to 25,000 members per team in GCCH. Roadmap ID: 85339
  • Microsoft Teams: Cortana now available for EDU customers in international markets – Cortana voice assistance in the Teams mobile app and Microsoft Teams display is now available for EDU customers in international markets to help you streamline communication, collaboration, and class-related tasks in school using spoken natural language. The initial release will be to UK, India, Canada, and Australia. This is in addition to the prior release to EDU customers in the US. Roadmap ID: 85395
  • Microsoft Teams: Sign out from Teams Admin Center on Teams displays  – Tenant admins can remotely provision, sign-in and sign-out of a Teams device that has previously not been provisioned from the Teams Admin Center.  Roadmap ID: 88480

⌛ IN DEVELOPMENT

Release – December 2021

  • Microsoft Teams: New guest user usability improvements enabling pending invitation decline and show/hide guest tenant list from Teams app account setting – A guest user can now leave an org from Teams app account settings. A guest user can also choose to hide/show guest tenants from the Teams account settings. Feature ID:88430
  • Microsoft Teams: Configure your activity feed notifications – Users will be able to control the type of notifications that appear in their activity feed. Right click on the feed item, and you will be able to turn on or off all reactions or stop specific app notifications from surfacing in the activity feed.  Feature ID:88400
  • Microsoft Teams: Isolated audio feed capabilities – When using NDI or hardware-out in Microsoft Teams, users will be able to get the isolated audio feed along with the isolated video feed from any Teams meeting.  Feature ID:86757
  • Microsoft Teams: 2×2 video in Gallery view for web meetings in Safari for GCC High and DoD – Gallery view now can show up to 4 participant videos during a meeting in Safari browser. Feature ID:86906
  • Microsoft Teams: Breakout Room Presenter support for GCC-High – Extend the management of Breakout Rooms to specific presenters. Feature ID:85325
  • Microsoft Teams: Teams webinar capabilities for GCC – Schedule and deliver 1,000 person webinars with the same Teams app you use for meetings! Webinar capabilities support registration page creation, email confirmation for registrants, host management for attendee video and audio, attendance report, plus interactive features like polls, chat and reactions. Feature ID:83611
  • Microsoft Teams: Video Streams Out via AJA or Blackmagic Design Hardware – Isolated video streams can be sent out of Teams meetings via AJA and Blackmagic Design hardware devices. Feature ID:82812
  • SharePoint and Microsoft Teams: Rich previews for pages and news articles – When users paste links to SharePoint news posts and modern pages in Teams chat/channels, those links will convert into rich cards displaying the page title, image, author and published date. Feature ID:70808
  • Microsoft Teams: View switcher – The new view switcher in the top bar of a Teams meeting allows participants to control how they prefer to see the meeting content. Choose between Together mode, Focus, Gallery at top, and Full screen. Feature ID:70754
  • Microsoft Teams and Forms: Word Cloud for Polls in Teams – When users have collected responses for an open text poll in a Teams meeting, word cloud data insight will be available to help them get a quick view on the top text phrases people answered. Feature ID:79497
  • Outlook for Windows:  Every meeting online for GCC-High and DoD – Update your settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting option.  Feature ID:80365
  • Outlook for Windows:  Every meeting online for GCC – Update your settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting option.  Feature ID:80164
  • Microsoft Teams: Transcription for 1:1 Calls – Transcription captures the text version of your Call and saves it for later use. This can be enabled via the control bar within the Call window. Feature ID:68774
  • Whiteboard: Additional facilitation features – Participants in Teams and on Web will have additional facilitation features. Feature ID:66766

Release – January 2022

  • 🆕 Microsoft Teams: Microsoft Teams for Education Career Coach – Admin feature enabling – IT admin will have controls in Teams Admin Center for enabling new Career Coach features for their school. Feature ID:87995
  • 🆕 Microsoft Teams: Microsoft Teams for Education Career Coach – Connection messages – Students can now select a message to include with their LinkedIn connection invitation to school alumni. Feature ID:87996
  • 🆕 Microsoft Teams: Local time added to people profile – You can easily find out the local time of the people you collaborate with by checking their profile card.  Feature ID:54254
  • Microsoft Teams: Share specific parts of the App to meeting stage – We have introduced new API’s within the Teams Client SDK that will provide developers the ability to share specific content within their app to the meeting stage from the app side panel experience. Feature ID:87799
  • Teams: Breakout Room Presenter support for DoD – Extend the management of Breakout Rooms to specific presenters. Feature ID:85326
  • Microsoft Teams: Music Mode for Teams – In music mode, we support up to 32 kHz sampling rate mono audio at 128 kbps, and optimize our internal audio processing settings for reproducing music with high fidelity. Teams will automatically adjust the audio bitrate based on the available bandwidth, going down to 48 kbps while still delivering good music quality. Feature ID:83520
  • Microsoft Teams: RTMP Streaming Support – Enables support for your users to stream their Teams meetings to large audiences through Real Time Messaging Protocol (RTMP), including endpoints outside your organization. Feature ID:83562

Release – February 2022

  • Microsoft Teams: New Fluent Emoji style coming to Teams emojis and reactions – Teams is joining M365 and Windows in updating all emojis and reactions to the new Microsoft Fluent emoji style, bringing users a more vibrant and expressive emoji experience.  Feature ID:88277
  • Microsoft Teams: New Lobby Setting: Only Invited Users join directly for GCC – A new lobby setting is coming to Teams Meeting Options. We are adding “People I Invite” as an option to the “Who can bypass lobby?” setting. Once enabled, only the participants invited by the organizer in meeting invite will be able to join the meeting directly. Everyone else will be sent to the lobby. Feature ID:86069

Release – March 2022

  • 🆕 Microsoft Teams: Expanded Reactions – Expanded reactions allows users to apply any emoji as a reaction to chat messages! Pick from 800 plus Teams emojis to react the way you want. Feature ID:88080

Release – June 2022

  • Microsoft Teams: Paging on Video Gallery – When you are in Gallery view and there are more than 9 videos, navigation controls  will appear below the Gallery. You can use these controls to view more video participants. Feature ID:86480
  • Microsoft Teams: Paging on Video Gallery for Web – When you are in gallery view, and there are more videos than what can be shown at once on the meeting stage (the maximum number can vary depending on your device configuration and internet bandwidth), navigation controls and will appear below the Video Gallery to see additional videos of the attendees. You can use these controls to view more video participants.  Feature ID:84629

Microsoft 365 roadmap roundup – 29th November 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (1)
  • Rolling out (0)
  • In development (6)

🍾 LAUNCHED

  • Microsoft Teams: Anonymous user join policy – Teams meeting policy that controls allowing anonymous users on meeting organizer level. Roadmap ID: 87503

🚂 ROLLING OUT

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Teams: New guest user usability improvements enabling pending invitation decline and show/hide guest tenant list from Teams app account setting – A guest user can now leave an org from Teams app account settings. A guest user can also choose to hide/show guest tenants from the Teams account settings. Roadmap ID: 88430

Release – December 2021

  • Microsoft Teams: Split video layout across multiple screens for Teams Rooms on Windows – Ability to split the video gallery across all available displays in a Teams Room, when content isn’t being shared, maximizing screen space and bringing greater attention to the people joining remotely. Roadmap ID: 85821

Release – January 2022

  • Microsoft Teams: Mirror my video – Mirror my video feature provides the user the option to un-mirror their video and thereby have the same view as the other users(s) in the meeting. By un-mirroring their video, the user will see the text correctly. No more flipped text in backgrounds or while holding a small whiteboard while teaching primary school kids. This feature is helpful in gallery, large gallery, ppt-content only sharing, and ppt-live scenarios. Roadmap ID: 89015

Release – March 2022

  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment for GCC-High – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID: 85436
  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment for DoD – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID: 85437

Microsoft 365 monthly update – October 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Hub to hub site association, new templates, modern term store, edit images, calendar view in List web part

Hub to hub site association

Microsoft are adding the ability to associate a SharePoint hub site to another hub site, with a primary benefit to expand search results across multiple hubs in your organization. When hubs are associated with each other, content can be searched for and displayed on hubs up to three levels of association.

thumbnail image 2 captioned SharePoint hub sites can be associated to other hubs (up to three levels of association) and what site content will appear in search for users searching on any of these sites.
SharePoint hub sites can be associated to other hubs (up to three levels of association) and what site content will appear in search for users searching on any of these sites.

Find out more: Associate a SharePoint hub site to another hub to connect search experiences

New SharePoint Site templates – for retail, healthcare and non-profit

This update will bring four new SharePoint site templates to retail customers, non-profits, and healthcare organizations. All allow organizations to better track, manage information, and collaborate.

thumbnail image 3 captioned Select your template during site creation to customize your site to align with your business objectives and desired outcomes. Shown above, Volunteer site (left) and Retail (right).
New SharePoint Site templates – for retail, healthcare and non-profit.

Find out more: SharePoint Look Book

Modern SharePoint site-level term store

Microsoft have updated the experience when creating and managing site-level taxonomy terms; this matches the previously updated, central term store in the SharePoint admin center. It’s now easier to navigate your taxonomies and create and edit terms when classifying & discovering your Syntex and SharePoint content.

thumbnail image 4 captioned Updated SharePoint site-level term store.
Updated SharePoint site-level term store.

Find out more: Create, configure, and manage groups and term sets

Edit images in SharePoint and OneDrive

You are now able to

rotate, crop (both freeform crop and fixed aspect ratio crop) and flip your images – horizontally and vertically. This update also includes options to adjust the light and color saturation of your images. Now it’s easy to make those transformations with adjustments for brightness, exposure, contrast, highlights, shadows, and color saturation.

thumbnail image 5 captioned Trim out unwanted parts of an image to bring more focus to your subject
Edit images in SharePoint & OneDrive.

Find out more: OneDrive’s new photo editing features and more

Calendar view in the List web part

The SharePoint List web part in Microsoft 365 allows you to display a list from your team or site on a page and customize it with your own title, view, and even size. And now, if you have created a Calendar view for your list, it will show properly in the List web part.

thumbnail image 6 captioned Use the List web part with Calendar view to showcase upcoming information as a calendar - as shown above for The Intrazone team site home page for upcoming episodes.
Use the List web part with Calendar view to showcase upcoming information as a calendar.

Find out more: Use the List web part


Teams

In Teams: New features for teams meetings, all New Whiteboard, live transcript unscheduled meetings, breakout room manager support, breakout room pre-meeting room creation/ participant assignment, Presenter Mode ‘Standout’, Visio viewer, purchase apps, 1:1 Calling Safari, operator connect, calling plan expansion, chat supervisors delete messages, admin center updates

Teams (Education)

Teams (Government)

Teams

New features for Teams meetings

Users can now assign roles from the scheduling form and see the order of raised hands to ensure that all the voices are heard. Also, we’re revamping the mobile overflow menu to prioritize key actions, like viewing chat and adding a notification drawer for in-meeting system messages, so users can preview, collapse, and clear all notifications with one tap.

Teams client showing updated user interface and experiences. Meeting attendee can use the scheduling form, order raised hands, use mobile overflow menu.
Assign roles from the scheduling form, see order of raised hands, plus hide your own video.

Find out more: What’s new in Microsoft 365

All-New Whiteboard in Microsoft Teams

The Microsoft Whiteboard in Teams has been completely rebuilt to provide a rich visual collaboration workspace. With 40+ new customizable templates, ability to insert images and shapes, and 8 new reactions, you can bring people together in a rich visual collaboration workspace. Available now in Teams desktop, web, and mobile. 

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							What’s New in Microsoft Teams | October 2021
The All-New Whiteboard in Microsoft Teams.

Find out more: Welcome to the new Whiteboard!

Live Transcript in unscheduled meetings using Meet Now and Channel meetings

Live Transcript is now available for unscheduled (ad hoc) and Channel Teams meetings. For ad hoc meetings, you will be able to download the transcript from the chat screen after the meeting. For Channel meetings, you can view the transcript under the Recordings & Transcripts tab. To enable this feature, make sure the Allow Transcription policy is turned on.

thumbnail image 2 captioned Live transcript of an ad-hoc meeting
Live Transcript in unscheduled meetings using Meet Now and Channel meetings.

Find out more: View live transcription in a Teams meeting

Breakout Room managers support

Microsoft have added the ability for a meeting organizer to extend the management of breakout rooms to presenters. By taking control from breakout rooms management panel, appointed presenters will be able to perform breakout room operations as managers or meeting organizers, and join rooms as a breakout room manager. Only participants who are named as presenters can be appointed as breakout room managers.

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							What’s New in Microsoft Teams | October 2021
Breakout room managers in Microsoft Teams.

Find out more: Presenter support in breakout rooms

Breakout room pre-meeting room creation and participant assignment

Organizers can now perform breakout room configurations and participant assignment tasks before the meeting starts via Teams desktop app. You can create rooms in bulk, add or delete individual rooms, configure meeting options, adjust session settings like timer, and pre-assign participants via both manual and automatic assignment options.

NOTE: At this time, only invited attendees – up to 300 participants, will be available for pre-assignment.

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							What’s New in Microsoft Teams | October 2021
Breakout room pre-meeting room creation and participant assignment.

Find out more: Pre-meeting room creation and participant assignment in breakout rooms

Presenter mode ‘Standout’ in PowerPoint Live

Presenter mode “Standout” allows you to overlay your video feed on the PowerPoint presentation slide during a Microsoft Teams meeting. The experience works for both PowerPoint Presenter View and PowerPoint SlideShow view. Now you can easily direct your audiences’ attention with hand gestures and facial cues, while leveraging features such as notes, slide view, and inking.

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							What’s New in Microsoft Teams | October 2021
Presenter mode ‘Standout’ in PowerPoint Live.

Find out more: Presenter Mode ‘Standout’ for PowerPoint Live

Visio Viewer in Microsoft Teams

his capability enables both users with and without a Visio license to complete simple tasks on Visio files stored in Teams, like commenting, sharing, printing, downloading their Visio diagram as an image or PDF, and more—all from within Teams.

thumbnail image 11 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | October 2021
Comment, share, print, and more with Visio Viewer in Microsoft Teams.

Find out more: free visio viewer

Enable Teams users to purchase Teams apps through the Teams store

Microsoft Teams users have now the ability to purchase third-party Teams app subscriptions from the Teams store.

Screenshot of purchase licenses manage apps page.
Purchase third-party apps for Teams.

Find out more: Purchase third-party apps for Teams

1:1 Calling in Safari Web Browser

Users can now initiate a 1:1 call with another Teams user while using Teams on Safari. Users can initiate a 1:1 call from the Calls App or from the Call button in the header of a 1:1 chat.

Find out more: Safari browser support

Operator Connect general availability

Enabling PSTN services on Teams becomes simpler and seamless with the general availability of Operator Connect. You can bring your existing operator PSTN service and phone numbers from a growing list of operators. Save on hardware and management costs and benefit from shared support and reliability. 


	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | October 2021
Operator Connect in Teams Calling.

Find out more: Operator Connect general availability and new Microsoft Teams Phone features to modernize calling

Microsoft Teams Calling Plans expansion

With Microsoft Teams Calling Plans you can make Microsoft your operator and provide PSTN service to your users without on-premises equipment. We are expanding our coverage by adding five new calling plan markets – Estonia, Latvia, Lithuania, Slovenia, and Croatia – bringing our total to 33 markets.

Find out more: Microsoft Teams Calling Plans

Admin Center improvements

Admin notifications for Custom app submissions – When a developer submits a custom app for IT admin approval, admins will receive a notification in a dedicated Teams channel, so they can review and take next steps to publish the app.

Admins can use cloud shell from Teams admin center – Admins can open Azure cloud shell from Teams admin center inline and run powershell scripts from browser.

Export Teams list from Teams Admin Center – Administrators can export Teams list as a csv file from Teams admin center.

Teams Admin Center interface Improvements

Microsoft have introduced 4 new improvements to the interface to make IT admin work more simple and intuitive. The left navigation bar is important for admin to navigate and easily find the things they are looking for, and the new left navigation bar organizes the Teams Admin Center into more closely related features, making it easier to find relevant and related tasks.

Also the home page got much more customized to admins immediate needs, enabling them now to drag and drop important items in the home page. Microsoft have also improved the login to work without third-party cookies and login popups and we have increased the timeout period for inactive sessions to 24 hours allowing admin to reuse existing browser sessions. An additional improvement is the simplification of the ‘User interface for External access’ page as admins can now easily select one of the four external access configurations that best fits their organizational needs: Allow all domains, or specific domains, Block specific domains while allowing everything else, and Block all domains

Teams (Education)

Chat supervisors can delete messages

Learning online can be personal, engaging, and socially enriching when educators and teachers use Teams chats, channels, and meetings to stay in touch. However, online learning can also present unique student safety challenges. This feature, designed with our Teams for Education users in mind, allows chat supervisors to delete inappropriate, off-topic, or other messages in a Teams chat.

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							What’s New in Microsoft Teams | October 2021
Chat supervisors can now delete messages.

Find out more: Chat, teams, channels, & apps in Microsoft Teams

Suggested Replies in chats – suggested replies presents users with up to three recommended responses to choose from in the context of a chat. This functionality will be enabled by default for teachers and faculty, and completely disabled for all students.

Data reports after Teams meeting class – If a teacher has used Forms polls in a Teams meeting class, a summary report for all the polls used in this meeting will be generated and shared with teacher.

Teams (Government)

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

New assignment experience in modal window for breakout rooms – Participant assignment is now moved from the breakout rooms’ right panel to a separate window that pops up when selecting Assign Participants. 

Presenter mode in desktop or window sharing – Standout, Reporter and Side-by-side Presenter modes are now available when sharing your desktop or window in the Teams desktop app.

Present from PowerPoint to Teams – ow, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to present the deck in your Teams meeting! 

Prompt to set Meeting Options for Large Teams Meetings in Outlook for Windows – Teams users in Outlook for Windows will now be prompted to set meeting options when creating a Teams meeting with 40 or more participants or 10 or more distribution lists. 

Together mode – Together mode reimagines meeting experiences to help participants feel closer together even when you are apart.

Improved experience for sharing content in a meeting – The new share content experience helps presenters find their desired content more quickly and easily. Windows are consolidated into a single bucket to provide a concise view and all PowerPoints are automatically organized to present with PowerPoint Live.

Live Transcript in unscheduled meetings using Meet Now and Channel meetings – Live Transcript is now available for unscheduled (ad hoc) and Channel Teams meetings. For ad hoc meetings, you will be able to download the transcript from the chat screen after the meeting.

Guest access support on mobile for DOD – Teams now supports Guest Access between tenants inside the DoD Cloud.

Guest access support on mobile for GCC-High – Teams now supports Guest Access between tenants inside the GCC-H Cloud.

Guest Access – Teams now supports Guest Access between tenants inside the GCC-High Cloud. You can invite users in other GCC-High tenants to collaborate on documents in Teams channels, resources, chats, and applications while still maintaining control over your data.

Teams device management in DoD – Tenants in the DoD environment can also manage their Teams devices from the Teams admin center. Admins can now control the entire lifecycle of their Teams devices which include an increasing variety of supported device types – IP Phones, Collaboration bars, Teams displays, Teams Meeting Room devices.


Power Apps

In Power Apps: icons rollback, multiple portals in Dataverse, custom help pane GA, App.StartScreen, large file/ image support, Dataverse search

As part of 2022 Release Wave 2, the Power Apps team had deprecated business recommended icon and tooltips as they were not discoverable and didn’t provide a modern usability experience for viewing extended field information.

Based on customer feedback, we’ve reverted this change and it continues to work today as it did in 2022 Release Wave 1. The team are working to enable makers the ability to show / hide descriptions for a particular field and customize the description per form by way of icon button and callout.

Business Recommended Icon and Tool Tip Icon rollback.

Find out more: Business Recommended Icon and Tool Tip Icon Rollback

Create multiple portals in your Dataverse environment

The Power Apps team have announced they are lifting the 1 portal type limit per environment, allowing the creation of multiple portals of the same type within an environment (no per language limit). This feature provides the following capabilities :

  1. Dataverse starter portal and portal from blank
  2. Customer self-service, Partner portal, Employee self-service, Community, Customer Portal – Coming soon!
Create multiple portals in your Dataverse environment.

Find out more: Create a Dataverse starter portal

Custom help pane in model-driven apps generally available

Custom help pane feature gives your model apps a custom in-product help experience that is tailored to your app. It is now announcing general availability. With this update, there will be better stability and permanence of the experience. 

Custom help pane in model-driven apps generally available.

Find out more: Create guided help for your Unified Interface app

App.StartScreen: a new declarative alternative to Navigate in App.OnStart

The Power Apps team are going to provide new declarative alternatives for all the things you do in App.OnStart.  Not only will your apps load faster and give a better user experience, but it will be easier to write and debug them too.  Declarative means that you continue to tell us what you want to happen, but you don’t need to tell us when or how

For example, an Excel spreadsheet describes a set of dependencies between cells (what), it doesn’t say when they should be recalculated or in what order (when and how), that is Excel’s job.  Going declarative relieves a lot of the tedium of keeping state variables up to date.

Find out more: App.StartScreen: a new declarative alternative to Navigate in App.OnStart

Large file and Image support in Power Apps canvas and UCI generally available

The Power Apps team have announced GA support in Power Apps for Dataverse large File and Image data types.  Files up to 128MB and Images up to 30MB are supported.   The File and Image data types have been widely used during the preview period.  However, there were various limitations on the size of files and images and scenarios supported in Power Apps. 

The sizes supported by Dataverse and Power Apps were different and the mobile scenario was not supported.  Those limitations are now removed and Power Apps (canvas and UCI) now align with the sizes available in Dataverse.  Large files and images now work in mobile scenarios as well.

GA release of Large file and Image support in Power Apps canvas and UCI.

Find out more: GA release of Large file and Image support in Power Apps canvas and UCI

Relevance search is now Dataverse search to emphasize that all data within Dataverse is searchable. The new Dataverse search name is visible in the Power Platform Admin Center. Dataverse search is enabled by default for all production environments. Dataverse search remains an opt-in feature for non-production environments and environments using their own encryption key.

Dataverse search enabled by default.

Find out more: Configure Dataverse search for your environment


Power Automate

In Power Automate: Power Virtual Agent chat bot in Power Automate, copy to clipboard, Desktop update, Process advisor Application Analytics & Automation Recommendation GA, 21 new connectors

Power Virtual Agent Chat bot available across all pages in Power Automate

Power Virtual Agent Chat bot has been such a popular addition to Power Automate enabling users to ask questions in natural language to get help right in the product. The bot can answer your general questions like How do I share a flow or even specific questions like Why is my flow running slow. With this change, the bot is made visible across all the pages in Power Automate (for e.g. Flow, Process Insights, AI Builder) and you can engage the bot from anywhere in the product.

Power Virtual Agent Chat bot available across all pages in Power Automate.

Find out more: Power Automate Cloud Flows October Updates

Copy To Clipboard for solution flows

Copy to Clipboard is a really useful feature on the designer while you are building your flows, especially when you are creating control logic (for example switch, conditions) and wish to duplicate the actions or set of actions in branches easily. The flow designer now has a streamlined experience for solution flows that enables copying and pasting actions for flows across solutions.

Copy To Clipboard for solution flows.

Find out more: Power Automate cloud flows update

Power Automate desktop – October 2021

The October 2021 update of Power Automate for desktop (version 2.14) has been released, take a look at the updates below:

Sensitive variables in Power Automate for desktop – With this feature, users are now able to mark any variable as sensitive. The values of sensitive variables will not be visible in the flow designer during debugging, while they will also not be logged in the desktop flow logs, for runs triggered by the portal or the console. Find out more.

Data loss prevention policies are now applicable to Power Automate for desktop (Preview) – Administrators will be able to apply data loss prevention policies to desktop flows, in order to secure their organization’s data. Find out more.

DLP policies in Power Automate for desktop

Support older versions of Internet Explorer – Power Automate for desktop will be able to support web automation with Internet Explorer v5 to v8, apart from v9 and above which were already supported so far. Find out more.

New capability to save an Excel workbook as XML Data – Users will now be able to save their Excel workbook as XML data (.xml), either through the ‘Save Excel’ or the ‘Close Excel’ action, via defining an XML map within the Excel file. Find out more.

Save Excel as XML Data

Breaking forward compatibility of older versions of Power Automate for desktop – New desktop flows that will be created (or past flows that will be saved) in the new release, will not be able to be run or opened by older installations of Power Automate for desktop. Find out more.

Process advisor Application Analytics & Automation Recommendation now generally available

Gain deeper insights and take action in optimizing and automating your process with Process advisor Application Analytics and Automation Recommendation features, which are now generally available.

Find out more: Process advisor Application Analytics and Automation Recommendation features are now generally available

New 21 connectors in August and September

21 new connectors were released for Power Automate throughout August/ September. They include solutions and tools for inventory management, IT operations, document management, threat identification, gamification and much more. 

Find out more: New 21 connectors in August and September


Power BI and Azure Purview now generally available

Azure Purview is a unified data governance service that enables organizations to easily create a holistic, up-to-date map of their data landscape, including on-premises, software as a service (SaaS), and multi-cloud platforms­, with automated data discovery.

With Power BI integrations, data consumers are empowered to find valuable, trustworthy, sensitive data, and provide end-to-end data lineage for analytics users to build and trace key business metrics to the origins of the data.  Recent integrations between Azure Purview and Power BI are now generally available.

Search and browse Power BI assets with Power BI and Azure Purview.

Find out more: Microsoft Power BI and Azure Purview better together – now Generally Available

On-premises data gateway October 2021 update

The Power BI team have just released the October update for the On-premises data gateway (version 3000.101.16). This version of the gateway will ensure that the reports that you publish to the Power BI Service and refresh via the Gateway will go through the same query execution logic/run-time as in the October Power BI Desktop version.

Find out more: On-premises data gateway October 2021 update is now available

Power BI October 2021 desktop feature summary

This month’s Power BI desktop feature summary includes additional functionality and performance improvements for DirectQuery, optimization for the SWITCH function, new Bitwise DAX functions, and general availability of the Premium Gen2 platform for premium capacities, plus lots more.

Find out more: Power BI October 2021 Feature Summary

Power BI Streaming Dataflows October Update

Streaming dataflows allow authors to connect to, ingest, mashup, model, and build reports but based on continuous streaming, near real-time data. This is done directly in the Power BI service with beautiful, drag and drop, no-code experiences. Two new features were announced this month:

  • Streaming support for Azure blobs
  • Using static data with streaming dataflows
Streaming support for Azure blobs.

Find out more: Power BI Streaming Dataflows October Update

New authentication option facilitates migrations to Power BI Premium

The Power BI team have announced that XMLA endpoints on Premium Per User (PPU) now support Azure Active Directory (AAD) authentication with service principals. This authentication option enables administrative applications to perform automated maintenance tasks and unattended service-level operations by using their own app identities, which is often a requirement for migration of existing tabular data models from Azure Analysis Services and SQL Server Analysis Services to Power BI Premium.

Power BI Streaming Dataflows October Update

Streaming dataflows allow authors to connect to, ingest, mashup, model, and build reports but based on continuous streaming, near real-time data. This is done directly in the Power BI service with beautiful, drag and drop, no-code experiences. Two new features were announced this month:

  • Streaming support for Azure blobs
  • Using static data with streaming dataflows
Streaming support for Azure blobs.

Find out more: Power BI Streaming Dataflows October Update

New authentication option facilitates migrations to Power BI Premium

The Power BI team have announced that XMLA endpoints on Premium Per User (PPU) now support Azure Active Directory (AAD) authentication with service principals. This authentication option enables administrative applications to perform automated maintenance tasks and unattended service-level operations by using their own app identities, which is often a requirement for migration of existing tabular data models from Azure Analysis Services and SQL Server Analysis Services to Power BI Premium.

Find out more: New authentication option facilitates AAS migrations to Power BI Premium at a low price point

Power BI Unused Artifacts API (preview)

As part of the Power BI teams ongoing focus to enhance visibility at the tenant level, they have announced the preview availability of the new Unused Artifacts API, which enables Power BI Admins to uncover potentially unused artifacts in order to more efficiently manage resources. The initial version of this API returns a list of datasets that have not been used within 30 days for a specified workspace. Successive revisions will include additional artifact types such as reports and dashboards.

Find out more: Power BI Unused Artifacts API (preview)

General Availability of next-gen Premium Platform

The Power BI have announced the general availability of the platform that powers Power BI Premium experiences. With this release, Power BI Premium meets a milestone in its evolution, becoming a world-class capacity-based Analytics SaaS product powering mission-critical, enterprise-grade analytics solutions.

After a year in preview, the next-gen platform is now battle-proven to meet the demands of the widest range of analytics solutions: from self-service business datasets to centrally curated and distributed pixel-perfect reports and anything in between.

Find out more: General Availability of next-gen Premium Platform


BONUS! Even more updates!

Congratulations if you have made it this far through the monthly update! For getting to the end you will be rewarded with other related titbits from around Microsoft 365…

Microsoft Loop

Microsoft Loop is a new app that combines a powerful and flexible canvas with portable components that move freely and stay in sync across applications—enabling teams to think, plan, and create together. Microsoft Loop has three elements: Loop components, Loop pages, and Loop workspaces.

Find out more: Introducing Microsoft Loop

All-in-one digital contact center solution

A new all-in-one digital contact center solution, powered by Microsoft Dynamics 365 Customer Service and Teams, brings together traditional contact center, unified communications, and customer service capabilities into a single, integrated software as a service (SaaS) solution.

Microsoft expands Dynamics 365 Customer Service to an all-in-one digital contact center solution leveraging the power of Microsoft Teams.
Streamline the contact center experience.

Find out more: What’s new in Microsoft 365

Official communities are now available in Yammer

Now you can designate your most important communities as “Official” to show that they are company-endorsed within the network. Official communities offer a way to guide employees to the correct communities when they are searching for answers by using a familiar ‘verified’ icon represented by a check mark. Network admins designate official communities in your organization, and the benefits of clarity and trust follow for end users.

thumbnail image 8 captioned Official Yammer community – the “Leadership Connection” with blue checkmark icon showing.
Official Yammer community – the “Leadership Connection” with blue checkmark icon showing.

Find out more: Official communities are now available in Yammer


Microsoft 365 roadmap roundup – 22nd November 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (4)
  • Rolling out (5)
  • In development (26)

🍾 LAUNCHED

  • Microsoft Teams: Branch Office Survivability on Teams phones – Teams phone users in a Branch Office can make PSTN Calls to other users even if Branch office loses internet connectivity. Roadmap ID: 68944
  • Microsoft Teams: Fluid components in Teams chat – Fluid components in Teams chat allow end users to send a message with a table, action items or a list that can be co-authored and edited by everyone in line. Roadmap ID: 82779
  • Microsoft Teams: Integrated CART Captioning in Meetings – Users will now be able to view captions coming from a CART provider (real-time captioning) within the Microsoft Teams meeting window. Roadmap ID: 70588
  • Microsoft Teams: Restart Live Event – With this new feature, you will be able to restart your live event after you have ended it or if you have encountered a problem during it. Roadmap ID: 82953

🚂 ROLLING OUT

  • Microsoft Teams: Download Attendance report for GCC – Download and review attendee reports following a meeting or webinar. Roadmap ID: 87518
  • Microsoft Teams: Tab actions are moving – Microsoft Teams tab actions are moving out of the tab header bar and into the tab dropdown to help declutter the user experience. This impacts all application tabs such as Assignments, Grades, Planner or the Website tab. These tab actions will be found by clicking on the tab name to show a dropdown menu and include: Reload tab, Go to website, Copy link to tab, Pop-out tab, and About this tab. Roadmap ID: 88341
  • Microsoft Teams: Approvals eSignature DocuSign integration – To complement our existing Adobe Sign integration, users will now be able to choose DocuSign as their e-Sign provider when creating an eSignature request within Approvals. Admins will have the ability to turn off this connector within the Teams Admin Center. Roadmap ID: 81674
  • Microsoft Teams: Apps in Assignments – Educators and students rely on a variety of tools to support learning. With this new feature, educators can include links to content from other learning and resource tools directly into a Teams assignment. Roadmap ID: 82019
  • Microsoft Teams: Whiteboard integration with Assignments – Digital whiteboards give educators and students a canvas to spark creativity and collaboration. Now, educators can include a Whiteboard as reference material or the content type of a Teams assignment. Roadmap ID: 82020

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Teams: New Fluent Emoji style coming to Teams emojis and reactions – Teams is joining M365 and Windows in updating all emojis and reactions to the new Microsoft Fluent emoji style, bringing users a more vibrant and expressive emoji experience.  Roadmap ID: 88277
  • Microsoft Teams: Transcription for 1:1 Calls – Transcription captures the text version of your Call and saves it for later use. This can be enabled via the control bar within the Call window. Roadmap ID: 68774

Release – December 2021

  • Microsoft Teams: Chat with Teams personal account users – Teams users will be able to chat with team members who are outside their work network and have a Teams personal account. This is expanding on external access capabilities, enabling Teams users to invite for a 1:1 or group chat any other federated Teams users using an email address or phone number and remain within the security and compliance policies of their organization. Roadmap ID:88381
  • Microsoft Teams: Microsoft Teams panels Check in notifications to Microsoft Teams Rooms – For Teams panels deployment with Microsoft Teams Rooms, when this feature is enabled, checking in on Teams panels will send a notification to the Teams Rooms front of room display to inform the people in the room that their meeting room reservation is over and others are waiting for the room outside. Roadmap ID: 86719
  • Microsoft Teams: Dynamic Emergency Calling for Work From Home – This feature enables users to validate (and if necessary, edit) the address that will be communicated to emergency responders in the event that an emergency call is placed by an individual working from home. Roadmap ID: 82956
  • Microsoft Teams: Answer Meeting Nudges with Video for iOS – This feature brings the ability for iOS devices to automatically answer incoming meeting nudges with their video on. The feature availability is controlled through AutoAnswerwithVideo. Roadmap ID: 82325
  • Microsoft Teams: Co-organizer Meeting Role – Organizers will now be able to share control by assigning the new “Co-organizer” role to people they invite. Roadmap ID: 81391
  • Microsoft Teams: End-to-end encryption option for Teams 1:1 VoIP Calls – Teams will support an option to use end-to-end encryption (E2EE) for ad hoc 1:1 Teams VoIP calls, providing an additional option for conducting sensitive online conversations. Roadmap ID: 70780
  • Microsoft Teams: Task publishing editing – Corporate teams can now edit published tasks without having to recall the entire task list. Roadmap ID: 70785
  • Microsoft Teams: Role based Access scoping on devices category – This feature allows you to delegate admin roles to specific members. Roadmap ID: 70676
  • Video filters – Before joining a meeting, you can use the filters to subtly adjust lighting levels and soften the focus of the camera to customize your appearance. Roadmap ID: 65944

Release – January 2022

  • Microsoft Teams: Search in Teams Admin Center (Preview) – Admins can search for users, teams, pages and settings using a common search box in Teams admin center.  Roadmap ID:83671
  • Microsoft Teams: Home page customization for Teams admin center – IT admins can drag and drop widgets to customize their Home page in Teams admin center. Roadmap ID:85703
  • Microsoft Teams: Updated companion mode for iOS users – For a better hybrid meeting experience, Teams users on their iPhone can use a single tap to join a meeting on both their device and Microsoft Teams Room. Audio on their device will be automatically turned off to ensure echo doesn’t happen. Roadmap ID:87869
  • Microsoft Teams: Support Application screen sharing for Teams on VDI for Citrix – Citrix users will be able to share application during Teams meeting once the feature is available. This will help user to share an application instead of sharing a complete desktop screen. Roadmap ID: 83116
  • Microsoft Teams: Multi-Window support for VDI – Azure Virtual Desktop – Users will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Additionally, meeting and call controls such as mute, video, chat, leave and others will now be located at the top of the meeting window so that they are always available and never block the underlying content. Roadmap ID: 86548
  • Microsoft Teams: Multi-Window support for VDI – VMware – Multi-Window is available for VMware. Users will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Roadmap ID: 85691
  • Microsoft Teams: Live Captions in all available languages on Teams Meetings on Web – Live Captions in all available languages are now available for web users of Teams Meetings. Roadmap ID: 84001
  • Microsoft Teams: Teams casting for Microsoft Teams Rooms on Windows – For quick ad-hoc sessions that don’t necessarily require setting up a formal meeting, people can use Teams casting to wirelessly connect to a Teams Room running on Windows, and display content from their mobile phone. Roadmap ID: 68739

Release – February 2022

  • 🆕 Microsoft Teams: Changes to Microsoft Teams apps’ native permissions in the browser – In order to better secure Microsoft Teams third-party applications that request native device permissions – such as camera, microphone or location access – we will be requiring users to manually opt-in for these permissions per app in the Microsoft Teams web browser experience. We are already doing this on the Teams desktop and mobile clients.  Roadmap ID: 83656
  • Microsoft Teams: Export Teams list from Teams Admin Center – Administrators can export Teams list as a csv file from Teams admin center. Roadmap ID: 85704
  • Microsoft Teams: New default for Teams notification style for DoD- Currently the default style is Teams purple, with this change to native notifications the user will benefit from support for assist mode, action center, accessibility and more. Roadmap ID: 86088

Release – March 2022

  • Microsoft Teams: Anonymous meeting join across clouds – Microsoft are enabling anonymous meeting join in other clouds anonymously from your Teams desktop app (across clouds). First, Commercial and GCC customers will be able to join meetings in GCC-High and DOD clouds. Roadmap ID: 86311

Release – April 2022

  • Microsoft Teams: Live reactions in Teams Meetings for DoD – React during a meeting using emojis that will appear to all participants. Roadmap ID: 83251
  • Microsoft Teams: Branded Lobby – Admins will now be able to add a custom logo to the Teams experience, for display in the lobby and meeting pre-join experience. The logo will be displayed for meetings where the organizer has the Advanced Comms SKU. Roadmap ID: 79957

Microsoft 365 roadmap roundup – 15th November 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (0)
  • Rolling out (2)
  • In development (20)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • Microsoft Teams: Search results page in Teams – A new search experience in Teams will make finding messages, people, answers, and files faster and more intuitive. A redesigned search results page provides better context and faster results, with AI-powered relevance based on the people and content you engage with most in Teams and other Microsoft 365 services. Roadmap ID: 66583
  • Microsoft Teams: Shared channels now supports tabs for third-party/custom apps – Microsoft Teams Connect shared channels now support tabs built by 3P/custom apps. Developers will be able to configure their apps to support this capability in advance of the public rollout of Teams Connect, which is slated for release later this year. Roadmap ID: 83131

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Teams: Share specific parts of the App to meeting stage – We have introduced new API’s within the Teams Client SDK that will provide developers the ability to share specific content within their app to the meeting stage from the app side panel experience. Roadmap ID: 87799
  • 🆕 Microsoft Teams: Mirror my video – Mirror my video feature provides the user the option to un-mirror their video and thereby have the same view as the other users(s) in the meeting. By un-mirroring their video, the user will see the text correctly. No more flipped text in backgrounds or while holding a small whiteboard while teaching primary school kids. This feature is helpful in gallery, large gallery, ppt-content only sharing, and ppt-live scenarios. Roadmap ID: 89015

Release – December 2021

  • 🆕 Microsoft Teams: Redesigned Teams Store – With the redesigned Teams Store, you’ll find a landing page optimized for ease of discoverability with rotating banners at the top that spotlight interesting apps and scenarios. You’ll also get intelligent recommendations – like featured apps and those popular amongst your colleagues. And editorial articles that surface collections of apps that address common scenarios from apps to get you started in Teams to those best for educators.  Updated app categories to make it easier to find the apps you’re searching for – from those built by your org and colleagues to those built for certain functions and industries. Roadmap ID: 86186
  • 🆕 Microsoft Teams: Configure your activity feed notifications – Users will be able to change the type of notification that appear in their activity feed. Right click on the feed item, and you will be able to turn on/off all reactions and select the apps you would like to get notifications from. Roadmap ID: 88400
  • Microsoft Teams: Video Streams Out via AJA or Blackmagic Design Hardware for GCC-High and DoD – Isolated video streams can be sent out of Teams meetings via AJA and Blackmagic Design hardware devices. Roadmap ID: 83486
  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment for GCC-High – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID: 85436
  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment for DoD – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID: 85437
  • Microsoft Teams: Multi-Window support for VDI – VMware – Multi-Window is available for VMware. Users will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Roadmap ID: 85691
  • Microsoft Teams: Introducing background effects on web – When you use Teams on the web, you can either blur your background or replace it entirely with the images provided in your video meeting or call. Note: Blurring or replacing your background might not prevent sensitive information from being visible to other people in the call or meeting. Roadmap ID: 85738
  • Microsoft Teams: New default for Teams notification style for DoD- Currently the default style is Teams purple, with this change to native notifications the user will benefit from support for assist mode, action center, accessibility and more. Roadmap ID: 86088
  • Microsoft Teams: Pin your own video in Teams meetings – Currently, users can pin video feeds to increase the size of the desired video on their own screen. Now, we have expanded the ability for users to pin their own video on the stage as well. This way, users can also see their own video in the increased size on their screen. Roadmap ID:86342

Release – January 2022

  • 🆕 Microsoft Teams: Integrated CART captioning in meetings on Web – Users will now be able to view captions coming from a CART provider (real-time captioning) within the Microsoft Teams meeting on Chrome and Edge. Meeting organizers and participants will be able to ask their captioning providers to stream captions to Microsoft Teams. Roadmap ID: 84906
  • 🆕 Microsoft Teams: Switch between multiple video cameras in Microsoft Teams Rooms on Windows – Ability for participants in a Microsoft Teams Room to switch between multiple video cameras during a Teams meeting. Roadmap ID: 85818
  • 🆕 Microsoft Teams: Manage What Attendees See – Attendees will only see shared content and presenters that you bring on screen. Roadmap ID: 86818
  • 🆕 Microsoft Teams: Enriching the App detailed page with more descriptive App information In Teams admin center – The app detail page will provide greater description for each app, including images and product videos. Roadmap ID: 88306
  • 🆕 Microsoft Teams: New Tag Management Settings – This feature will update default tag management settings in the Teams Admin Center to include ”Team owners and members” and not just “Team owners.” You can still update this to only “Team owners” at the tenant level and override the default. Roadmap ID: 88318
  • 🆕 Microsoft Teams: Detect Music Automatically – To avoid suppressing music and to allow users to enable the new high-fidelity music mode, we have built an ML-based music detector which will inform the user whenever music is present through a notification. This will give the end user the choice whether music is indeed an unwanted background noise, such as when calling into a meeting from a coffee shop, or if music is a desired signal, such as when participating in a music lesson. Roadmap ID: 89016
  • 🆕 Microsoft Teams: Roaming bandwidth control – Admins will now be able to set a bandwidth control policy to disable video calls when users are working in bandwidth constrained areas – this protects the reliability of the connection, automatically just based on where the users are located.  Once users return to a location with better bandwidth, their video calling is restored. Initially two settings from the Teams Meeting Policy will be included – AllowIPVideo, and MediaBitRateKb. Roadmap ID: 89064

Release – March 2022

  • Microsoft Teams: Enhancement to app usage report  –  support for Line of Business apps – Line of business type of Apps were added to the Teams Admin center App usage reports. Roadmap ID: 70677
  • Microsoft Teams: Teams device management in DoD – Tenants in the DoD environment can also manage their Teams devices from the Teams admin center. Admins can now control the entire lifecycle of their Teams devices which include an increasing variety of supported device types – IP Phones, Collaboration bars, Teams displays, Teams Meeting Room devices. Roadmap ID: 85264

Tales of a Microsoft 365 migration – file shares

It’s been 10 months since the last instalment of my tales of a Microsoft 365 migration series! In that time I’ve had a new son, moved house, again and again, plus migrated a boat load of data (pun intended). In this post I’ll detail how we migrated over 20TB of data into SharePoint Online from on-premise file shares.

If you want to take a look back at my other posts documenting my organisations migration journey you can find them below:

Contents

Background
Discovery
Analysis
Migration
Issues & resolutions + things of note

Background

I’ve used this before, but the graphic below highlights the phases of our migration efforts, what we have completed thus far (green) and where we are currently are at (yellow):

  • Exchange email migration

  • Home drive migration

  • File share migration

  • SharePoint migration

Our aim was to migrate all of the file share data server by server into SharePoint Online, making the on-premise file servers read-only and finally decommissioning the servers. These new SharePoint sites were to act as temporary, bridging location- allowing the organisation to continue working as normal, but over a longer period of time review the sites contents and move the data into existing organisational Teams.

Work had been done previously to reduce the volume of content and also identify locations that would require more granular permissions changes.


Discovery

As with the home drive migration project, we needed to ascertain:

  • How many file servers + individual shares are there?
  • What is the total volume size of each server combined?
  • How do users gain access the data once its migrated to SharePoint Online?

Early on we realised the Microsoft Migration Manager would not be suitable for this project, mainly as we saw a significantly higher level of errors when running pre-scans in Migration Manager that were reduced by up to 90% running the exact same pre-scan in ShareGate. This led us to purchase additional ShareGate licenses to ramp up our migration efforts, which honestly was the best thing we ever did!

The pre-scan migrations using ShareGate gave us a great baseline for understanding our data, but we also purchased Treesize pro which we used to generate reports against each file server that made it much easier to understand what we were migrating and interactive (you can drill down through folders using this method, which comes in handy – more on this later).


Analysis

With all the above tooling at our disposal we went to work using Treesize to generate reports for each file server and shared with data owners pre-migration. We also kept an active scan of each location open within in the Treesize application to refer back to, plus an export of each migration task from Sharegate for the first pass and final incremental migration.

Using the above reports we were able to break down each server into tasks that would be within ShareGates software limitations:

  • We found that migrating over 1TB or 1 million items in one task would generally cause issues. The tasks would either not complete or once completed we would be unable to open or export the task reports.
  • We decided to stick to creating tasks that contained no more than 500GB of data, spread across multiple VM’s to also avoid throttling – we highlighted each task in a block of colour in each Treesize spreadsheet to help identify

Migration

Based on the volume of data and the number of files/ folders we had to migrate we ran a two-stage migration for all our file share data:

  • First pass – this was the big migration, we ran it silently in the background to allow longer migration tasks to run and shift all the data across during this first migration.
  • Incremental – this was the migration we made public to our users. We published migration schedules for the entire organisation to see and scheduled tasks in ShareGate to run over the weekends to ensure no loss in service following the migration.

In SharePoint Online, at the site level we opened up access to everyone except external users. We then created document libraries within each SharePoint site and mapped each existing on-premise domain group to the corresponding file share library. Due to the sheer size of the folders structures within our file server environment, we decided to only publish the 2nd and 3rd level of each file share structure as part of the Tree size pre-migration scans. Data owners for each area of the business reviewed the reports we produced using Treesize and identified folders that would require further permission changes to be made.

In some cases we were required to break down ShareGate migration tasks into several parts. We would have to do this where the file share would contain over 1TB data or more than 1 million files/folders, as mentioned above. To do this we would need to drill-down further into the file share structure using Treesize until we got to the position of being under 1TB or 1 million files/ folders.


Issues & workarounds + things of note

#1 Migration Manager vs ShareGate

As mentioned above, when we ran pre-scans of our file share locations using Migration Manager the tool reported thousands of errors that largely related to invalid characters, blocked file types or filenames or paths being too long – meaning we were unable to use the tool for our migration efforts.

Workaround: ShareGate works best for your file share migrations

After running an identical pre-scan using ShareGate, our error reports reduced by as much as 90% in some cases, mainly due to ShareGate’s built in capability of replacing invalid characters. It’s also worth noting that the ShareGate UI is much more feature rich and allows you to do way more migration configuration

ShareGate has an inbuilt illegal character replacement feature that will reduce the amount of potential errors in your migrations.

#2 50,000 unique item permissions limit

When migrating file share data using ShareGate we noticed this error message when migrating files/ folders with more than 50K permissions:

The custom permission associated with the item could not be copied since it would exceed the list limit. The maximum number of permission scope for this list has been reached.

https://support-desktop.sharegate.com/hc/en-us/articles/360001453523-The-custom-permission-associated-with-the-item-could-not-be-copied-since-it-would-exceed-the-list-limit

SharePoint has a limit of 50k permission scopes within a list or library.  A scope is either an item, document or folder with broken inheritance. The documentation provided by Microsoft refers to SharePoint Server, but this limitation also applies to SharePoint Online.

If the 50K unique item permission limit is met, all items scheduled for migration after the 50K unique permission is met will fail.

Workaround: Don’t migrate permissions as part of the migration

Let’s face it, if you have file shares with more than 50K unique item permissions you likely have bigger problems that just trying to migrate the data! In my case we made the decision to not include permissions as part of each migration task. This was a big decision that required senior management backing, but ultimately was the right one as it allowed us to migrate the data.

As we already and created reports for the top-level file share structure, we mapped the permissions for the top-level from the file shares for each library in each SharePoint site. Having published the same spreadsheet, we gave our data owners the chance to highlight any other locations that would require additional unique permissions adding and included them as part of the migration effort.

#3 Breaking permissions inheritance in document libraries

I’ve already wrote a separate article on how to break permissions inheritance on large libraries/ lists in SharePoint. However, I’ll summarise the key areas to watch out for and how to workaround them:

  • 5,000 list view threshold for libraries in SharePoint Online
  • 100,000 item limit for breaking permissions inheritance for document libraries in SharePoint Online

Workaround: Delete items to get library under 100,000 items > break permissions inheritance > then restore the deleted items

Also if you read this before starting, just stop inheriting permissions for each library before doing anything else!

#4 Using on-premise Active Directory domain groups to manage document libraries

We decided to use the existing on-premise domain groups to manage our document libraries in SharePoint Online as we felt it would be an easier task to troubleshoot issues if you can trace back where users originally had permissions using the same domain group. However, we found that you cannot add or manage the membership of a synced on-premise domain group in Microsoft 365. As explained in this article from Microsoft:

If the group is synced from on premises Windows AD they cannot be managed in Azure AD. They must be managed on-prem with tools like the Active Directory Users and Computers.

https://docs.microsoft.com/en-us/microsoft-365/community/all-about-groups

Workaround: Create your own Azure Active Directory security groups

As we want to be able to manage everything in Microsoft 365, having to manage the membership of our SharePoint Online libraries using on-premise active directory just wasn’t going to work. So we decided to create our own security groups in Azure Active Directory, following a similar naming convention and use these groups to manage the document library permissions instead.

#5 Syncing and accidental deletion

Once we started to go live with our new SharePoint file server replacement sites, it didn’t take long before users started to figure out they had the ability to sync or create shortcuts to the libraries/ folders. The first issue we faced was that when users starting syncing these large file shares it would kill their OneDrive. It would take a very long time to complete the sync and it many scenarios the synced location would contain blocked file types that would cause the users OneDrive to error and stop syncing.

We also observed that the nature of syncing confused some of our users, meaning they thought the syncing had actually created a local copy on their machines and began deleting files not realising it was an active connection to the SharePoint document library!

Workaround: Switch off syncing on large document libraries

Greg Zelfond over at SharePoint Maven came to the rescue for me here! He has a great article on how you can disable sync in SharePoint and OneDrive that allowed us to stop our users syncing large libraries and accidentally deleting items.

6# Moving files creates duplicates in the recycle bin

Something I did not know before hand was that when you move files in SharePoint Online it actually creates a copy in the destination location and then deletes from source once completed. Here’s what Microsoft say about it:

When a file is moving, it continues to appear in the source directory until it’s fully moved to the destination and then it will be deleted. The file remains in the source sites Recycle Bin after the Move is complete and is subject to the normal recycle schedule unless a user recovers it from the Recycle Bin.

https://support.microsoft.com/en-us/office/move-or-copy-files-in-sharepoint-00e2f483-4df3-46be-a861-1f5f0c1a87bc

Workaround: Consider the destination of files/folders before moving

I think in hindsight had we realised this before we would have either planned ahead for it and bought more storage space to prepare for having duplicates in our environment for 93 days at a time, or worked with the data owners to better identify files/ folders to be migrated into there final organisational Team home, rather than sit in a file server replacement SharePoint site.


Microsoft 365 roadmap roundup – 8th November 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (11)
  • Rolling out (2)
  • In development (45)

🍾 LAUNCHED

  • Microsoft Teams: IP Based audio/video support for Microsoft Teams Rooms on Windows – IP based audio and video devices can be selected as sources in Teams Rooms making device installation and deployment easier, by avoiding long USB cable runs and use of USB extenders. Roadmap ID: 68737
  • Microsoft Teams: Share to Microsoft Teams from Outlook – Send a copy of email messages or conversations, including attachments, into Teams chats and channels or start a Teams chat related to a specific email message. Share to Teams supports Outlook on the web, Outlook for Windows, and the new Outlook for Mac Preview. Roadmap ID: 70598
  • Microsoft Teams: Suggested Replies in chats – Suggested replies presents users with up to three recommended responses to choose from in the context of a chat. This functionality will be enabled by default for teachers and faculty, and completely disabled for all students. Roadmap ID: 82877
  • Microsoft Teams: Direct app purchases and invoice billing support in Teams Admin Center – Admins can complete orders for paid app licenses directly within Teams Admin Center. In addition, invoice billing is a new supported payment method. Roadmap ID: 83144
  • Microsoft Teams: Chat bubbles during Teams Meeting for Teams Rooms on Windows – Ability to view chats sent during a Teams meeting on the front of room display in a Teams Room, calling attention to the chat conversation happening alongside the meeting. Roadmap ID: 85810
  • Microsoft Teams: Share to Teams from Outlook – Share to Teams from Outlook allows you to send a copy of email messages or conversations, including attachments, into Teams chats and channels. Find the Share to Teams option in the Outlook ribbon or the action menu for an email. Share to Teams supports Outlook on the web, Outlook for Windows, and the new Outlook for Mac Preview. Roadmap ID: 80721
  • Microsoft Teams: Breakout Room Presenter support – Extend the management of Breakout Rooms to specific presenters. Roadmap ID: 81118
  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID: 81390
  • Microsoft Teams: Live Transcript in unscheduled Teams meetings – Now unscheduled/ad hoc Teams Meetings are supported by Live Transcript. Roadmap ID: 81808
  • Microsoft Teams: Live Transcript in Channels Teams Meetings – Channel meetings in Teams are now supported by Live Transcript. Roadmap ID: 81809
  • Microsoft Teams: Large gallery layout update on Teams mobile – To provide a better experience for our Large Gallery for meetings on Teams mobile, we are introducing a mobile-optimized layout that let you swipe through all the participants in a meeting. Roadmap ID: 82959

🚂 ROLLING OUT

  • Microsoft Teams: Branch Office Survivability on Teams phones – Teams phone users in a Branch Office can make PSTN Calls to other users even if Branch office loses internet connectivity. Roadmap ID: 68944
  • Microsoft Teams: Teams support of guest users with credentials managed by the host tenant – Support internal guest users with credentials managed by the resource tenant (formerly known as State 3 and State 4 guests accounts). Roadmap ID: 87830

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Teams: Anonymous user join policy – Teams meeting policy that controls allowing anonymous users on meeting organizer level. Roadmap ID: 87503
  • 🆕 Microsoft Teams: Sign out from Teams Admin Center on Teams displays  – Tenant admins can remotely provision, sign-in and sign-out of a Teams device that has previously not been provisioned from the Teams Admin Center.  Roadmap ID: 88480
  • 🆕 Microsoft Teams: Search in Teams Admin Center (Preview) – Admins can search for users, teams, pages and settings using a common search box in Teams admin center.  Roadmap ID:83671
  • 🆕 Microsoft Viva: Manager insights in Microsoft Viva Insights app, Outlook and Office.com – To empower managers to foster productivity and wellbeing for teams – large or small – new insights and tools are being introduced in the “My team” tab of the Microsoft Viva Insights app in Teams, as well as in manager cards in the daily briefing and monthly digest emails from Microsoft Viva. These will help managers explore and improve their personal habits and team culture. Roadmap ID:85622
  • 🆕 Microsoft Teams: Home page customization for Teams admin center – IT admins can drag and drop widgets to customize their Home page in Teams admin center. Roadmap ID:85703
  • 🆕 Microsoft Teams: Isolated audio feed capabilities – When using NDI or hardware-out in Microsoft Teams, users will be able to get the isolated audio feed along with the isolated video feed from any Teams meeting. Roadmap ID:86757
  • 🆕 Microsoft Teams: Expanded Reactions – Expanded reactions allows users to apply any emoji as a reaction to chat messages! Pick from 800 plus Teams emojis to react the way you want. Roadmap ID:88080
  • 🆕 Microsoft Teams: Chat with Teams personal account users – Teams users will be able to chat with team members who are outside their work network and have a Teams personal account. This is expanding on external access capabilities, enabling Teams users to invite for a 1:1 or group chat any other federated Teams users using an email address or phone number and remain within the security and compliance policies of their organization. Roadmap ID:88381

Release – December 2021

  • 🆕 Microsoft Teams: Check-in and room release for Teams panels – Allow users to “check in” to a meeting room from a Teams panel. If no users check in to the room, the scheduled meeting is removed from the room’s calendar. The room is then returned to the room inventory and available for other users to reserve and use.  Roadmap ID:86731
  • 🆕 Microsoft Teams: Teams devices dashboard for device analytics providing health and usage metrics – Health and usage insights surfaced on a dashboard for Teams devices being managed through the Teams admin center including the ability to export and auto share the insights and set alerts on key metrics to be  notified when attention is required.  Roadmap ID:84533
  • 🆕 Microsoft Teams: Teams device management for Surface Hubs – Administrations will be able to setup, manage, and monitor their Surface Hubs through the Teams admin center.  Roadmap ID:84536
  • 🆕 Microsoft Teams: Hot Desking on Teams Display – Hot desking on Teams display allows employees to quickly locate and reserve temporary workspaces to touch down and make calls, set up ad-hoc meetings, or sign in to access their personalized Teams experience. Hot desking can be reserved in advance through Teams and Outlook, or right from the device if they’re already in the office. Roadmap ID:85444
  • 🆕 Microsoft Teams: Manage What Attendees See – Attendees will only see shared content and presenters that you bring on screen. Roadmap ID:86818
  • 🆕 Microsoft Teams: Mute Notifications During Meetings – Users will be able to mute notifications during meetings thereby helping focus during meetings. A user can choose to mute notifications for all meetings or per meeting basis.    Roadmap ID:87452
  • Microsoft Teams: Updated companion mode for iOS users – For a better hybrid meeting experience, Teams users on their iPhone can use a single tap to join a meeting on both their device and Microsoft Teams Room. Audio on their device will be automatically turned off to ensure echo doesn’t happen. Roadmap ID:87869
  • Microsoft Teams: Pin your own video in Teams meetings – Currently, users can pin video feeds to increase the size of the desired video on their own screen. Now, we have expanded the ability for users to pin their own video on the stage as well. This way, users can also see their own video in the increased size on their screen. Roadmap ID:86342
  • Microsoft Teams: Hide your own video in Teams meeting – Currently, the user’s video is displayed at the bottom right corner of the meeting screen. This feature allows users to hide their own video during a meeting. This will help reduce distractions during the call while still having your video available for other participants.  Roadmap ID:86370
  • Microsoft Teams: Breakout Room Presenter support for DoD – Extend the management of Breakout Rooms to specific presenters. Roadmap ID:85326
  • Microsoft Teams: Walkie Talkie on Teams phones – Like traditional walkie talkies, the Walkie Talkie app on your Teams phones provides an instant push-to-talk (PTT) communication for your team. It allows you to press and hold a button to speak to your team, and release the button to listen. Users can connect with their team using the Teams channels. Roadmap ID:83653
  • Microsoft Teams: 1:1 VOIP and PSTN Call Recording and Transcription In Call App V2 – 1:1 VOIP and PSTN Call Recording and Transcription will now show in the Calls App, in the “call details” panel.  This feature permits users to view call recordings and transcriptions for both PSTN and VoIP calls.  Users have the option to delete call recordings, removing them from the call history in “call details” panel. If there are multiple recordings of a call, each call recording will appear in a list in call history, in the “call details” panel.  Roadmap ID:83497
  • Microsoft Teams: Transcription for 1:1 Calls – Transcription captures the text version of your Call and saves it for later use. This can be enabled via the control bar within the Call window. Roadmap ID:68774

Release – January 2022

  • 🆕 Microsoft Teams: Chat density  – Customize the number of chat messages you see on the screen. Use the compact setting to fit 50 percent more messages on the screen. Comfortable setting keeps the chat display as it is in Teams today.    Roadmap ID:88064
  • Microsoft Teams: Admin notifications for Custom app submissions – When a developer submits a custom app for IT admin approval, admins will receive a notification in a dedicated Teams channel, so they can review and take next steps to publish the app. Roadmap ID:82512
  • Microsoft Teams: Pin chat messages – Pin a Teams chat message to drive awareness and provide the chat members with quick access to important content. Pinning will help your team stay in sync on what’s and relevant in a timely manner. Roadmap ID:82584
  • Microsoft Teams: Parent connection in Teams for Education – With Parent connection in Teams for Education, educators can easily connect and engage with the parents and guardians of their class using Teams chat. All parent and guardian data is provisioned using School Data Sync, saving educators and IT staff valuable time. Roadmap ID:83593

Release – February 2022

  • 🆕 Microsoft Teams: Chat with self – Users can send themselves notes, messages, files and images/videos; helping them stay organized.  Roadmap ID:88066
  • 🆕 Microsoft Teams: Delay delivery of chat messages  – You can send out a chat message in a time that is convenient to you, and the message will arrive to its destination at the time you scheduled.  Roadmap ID:88281
  • 🆕 Microsoft Teams: Workspace Management – Workspace Management is a new feature within Teams Admin Center that provides an integrated view of Teams devices and peripherals based on their location, along with relevant insights. This capability provides IT admins the ability to manage connected devices, and monitor workspace health, utilization and conformance to standards at any location. Roadmap ID:88326

Release – March 2022

  • 🆕 Microsoft Viva: Effective meetings in Viva Insights – A new “Effective meetings” experience is being introduced in the Microsoft Viva Insights app in Microsoft Teams. Meeting organizers will be able to view personalized insights and suggestions to help improve their meeting habits. Users will also be able to create and share meeting plans to set team meeting norms such as shorter meetings by default and always including Teams links.  Roadmap ID:85660
  • Microsoft Teams: Global sign in and sign out – Teams iOS app will support Global sign-in and sign-out to simplify the experience for Frontline Workers. Employees can now use any device from the shared device pool to sign in with their credentials and sign out of it at the end of the shift. This will remove all their personal and company information from the device. Roadmap ID:85736
  • Microsoft Teams: Direct guest join for Zoom and Webex meetings on video-enabled certified Teams Android devices – Direct guest join (aka Third-party meeting join) is an ability to join meetings of other meeting providers from Microsoft Teams. Third-party meetings will appear on the Teams calendar and users will be able to join them the same way they join any other Teams meeting. This functionality will be limited to video-enabled certified Teams Android devices and will support only Zoom and Webex meetings. Roadmap ID:81482
  • Microsoft Teams: Microsoft Teams Connect – With Microsoft Teams Connect we are making it easier to collaborate with anyone outside your organization. You can use Team’s full suite of collaboration capabilities with external partners in other Azure AD orgs the same way you use them with colleagues from your organization.  Shared channels enables people from different orgs to work together as one team in a shared space for a more structured, deeper and longer-term collaboration.  Roadmap ID:70766
  • Microsoft Teams: Microsoft Teams Connect in Teams Admin Center – With Microsoft Teams Connect we are making it easier to collaborate with anyone outside your organization. Admins can manage the Shared channel lifecycle and membership from the Teams admin center.  They can also use a Teams policy to decide who can create shared channels and who can invite external users to a shared channel.  Roadmap ID:70779

Release – July 2022

  • Microsoft Teams: Join a meeting by digital code – User can join a meeting by entering a digital code. Roadmap ID:80668

Microsoft 365 roadmap roundup – 1st November 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (4)
  • Rolling out (3)
  • In development (15)

🍾 LAUNCHED

  • Microsoft Teams: Guest Access in GCC – High – Teams now supports Guest Access between tenants inside the GCC-H Cloud. Roadmap ID: 82803
  • Microsoft Teams: Enable Teams users to purchase Teams apps through the Teams store – Microsoft Teams users have now the ability to purchase third-party Teams app subscriptions from the Teams store. Roadmap ID: 83502
  • Microsoft Teams: New assignment experience in modal window for Breakout Rooms for GCC-High – Enhanced UX for participant assignment. This includes new capabilities such as sorting participants and rooms and performing multiple selections and assignments to rooms. Roadmap ID: 85323

🚂 ROLLING OUT

  • Top hits in Search Autosuggest – Top Hits introduces a new section at the top of the autosuggest suggestions where the most relevant results, across domains, for a given query are represented. Roadmap ID: 70563
  • Microsoft Teams: Live Transcript in unscheduled Teams meetings – Now unscheduled/ad hoc Teams Meetings are supported by Live Transcript. Roadmap ID: 81808
  • Microsoft Teams: Live Transcript in Channels Teams Meetings – Channel meetings in Teams are now supported by Live Transcript. Roadmap ID: 81809

⌛ IN DEVELOPMENT

Release – November 2021

  • 🆕 Microsoft Teams: Answer Meeting Nudges with Video for iOS – This feature brings the ability for iOS devices to automatically answer incoming meeting nudges with their video on. The feature availability is controlled through AutoAnswerwithVideo. Roadmap ID: 82325
  • 🆕 Microsoft Teams: Updated companion mode for iOS users – For a better hybrid meeting experience, Teams users on their iPhone can use a single tap to join a meeting on both their device and Microsoft Teams Room. Audio on their device will be automatically turned off to ensure echo doesn’t happen. Furthermore, the landing experience on the iPhone will be optimized for engagement activities to make it easier to raise hand or react, chat, see all participants, and more. Roadmap ID: 87869
  • 🆕 Microsoft Teams: New Tag Management Settings – This feature will update default tag management settings in the Teams Admin Center to include ”Team owners and members” and not just “Team owners.” You can still update this to only “Team owners” at the tenant level and override the default. Roadmap ID: 88318
  • 🆕 Microsoft Teams: Tab actions are moving – Microsoft Teams tab actions are moving out of the tab header bar and into the tab dropdown to help declutter the user experience. This impacts all application tabs such as Assignments, Grades, Planner or the Website tab. These tab actions will be found by clicking on the tab name to show a dropdown menu and include: Reload tab, Go to website, Copy link to tab, Pop-out tab, and About this tab. Roadmap ID: 88341
  • 🆕 Microsoft Teams: Approvals eSignature DocuSign integration – To complement our existing Adobe Sign integration, users will now be able to choose DocuSign as their e-Sign provider when creating an eSignature request within Approvals. Admins will have the ability to turn off this connector within the Teams Admin Center. Roadmap ID: 81674
  • Microsoft Teams: Pin chat messages – Pin a Teams chat message to drive awareness and provide the chat members with quick access to important content. Roadmap ID: 82584
  • Microsoft Teams: Video Streams Out via AJA or Blackmagic Design Hardware – Isolated video streams can be sent out of Teams meetings via AJA and Blackmagic Design hardware devices. Roadmap ID: 82812
  • Microsoft Teams: Live reactions in Teams Meetings for DoD – React during a meeting using emojis that will appear to all participants. Roadmap ID: 83251
  • Microsoft Teams: Teams webinar capabilities for GCC – Schedule and deliver 1,000 person webinars with the same Teams app you use for meetings! Webinar capabilities support registration page creation, email confirmation for registrants, host management for attendee video and audio, attendance report, plus interactive features like polls, chat and reactions. Roadmap ID: 83611
  • Microsoft Teams: New default for Teams notification style for DoD- Currently the default style is Teams purple, with this change to native notifications the user will benefit from support for assist mode, action center, accessibility and more. Roadmap ID: 86088
  • Microsoft Teams: Download Attendance report for GCC – Download and review attendee reports following a meeting or webinar. Roadmap ID: 87518

Release – December 2021

  • 🆕 Microsoft Teams: Embedded CART captioning support for Teams meetings for GCC-High and DOD – Teams meetings now support integration with real-time captioning providers and CART writers (Communication Access Real-Time Transcription) so that users who utilize CART captions can view the captions in the same window as their meeting. Roadmap ID: 83614
  • Microsoft Teams: Teams Q&A – Question & Answer application for Teams webinars & meetings. By adding this application to any Teams Webinars or Meetings, users will be able to create either moderated or unmoderated Q&A experience. Roadmap ID: 84027
  • Microsoft Teams: Multi-language meeting invite control – IT administrators can apply a new policy to set multiple languages in Teams meeting invites. Roadmap ID: 81521

Release – January 2022

  • Microsoft Teams: Roaming bandwidth control – Roaming bandwidth control is a new capability that allows admins to set dynamic bandwidth policies which are based upon the geographic location of users’ Teams clients. Roadmap ID: 81350

Microsoft 365 roadmap roundup – 25th October 2021

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (3)
  • Rolling out (7)
  • In development (11)

🍾 LAUNCHED

  • Revised in-meeting Share experience in DoD – The user interface for the in-meeting Share feature in Microsoft Teams has been redesigned to help presenters find their desired content more quickly and easily. Roadmap ID: 70562
  • Microsoft Teams: Pilot and deploy Teams for frontline with the FLW onboarding wizard – This wizard allows admins to streamline team creation, license assignment, and policy package assignment in a few simple steps. Roadmap ID: 84468
  • Microsoft Teams: Present slides from PowerPoint app for Mac – Present your slides directly from the PowerPoint app to a Teams meeting via PowerPoint Live in Teams. Roadmap ID: 82712

🚂 ROLLING OUT

  • Microsoft Teams: Pairing the channel and the corresponding SharePoint folder name – When renaming a Teams’ channel, the corresponding SharePoint folder will be renamed and reflect the new name. This new feature will be available for all Standard and Private channels. For Standard channels – The corresponding folder in SharePoint will be renamed. For Private channels – The corresponding site name and the folder in SharePoint will be renamed. For legacy Teams channels that were renamed prior to this rollout, there will be no change in experience. When a legacy channel is renamed after this release, it will simultaneously rename the corresponding SharePoint folder. Roadmap ID: 72211
  • Microsoft Teams: Enable Teams users to purchase Teams apps through the Teams store – Microsoft Teams users have now the ability to purchase third-party Teams app subscriptions from the Teams store. Roadmap ID: 83502
  • Microsoft Teams: New assignment experience in modal window for Breakout Rooms for GCC-High – Enhanced UX for participant assignment. This includes new capabilities such as sorting participants and rooms and performing multiple selections and assignments to rooms. Roadmap ID: 85323
  • Microsoft Teams: Team Templates maintenance – Enhancements to Team Templates content with additional apps and channels in the Microsoft-provided predefined team structure. Roadmap ID: 85917
  • Microsoft Teams: Breakout Room Presenter support – Extend the management of Breakout Rooms to specific presenters. Roadmap ID: 81118
  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID: 81390
  • Microsoft Stream: Variable playback speed (0.5-2x) for Microsoft Teams meeting recordings – For Teams meeting recordings saved to OneDrive & SharePoint you’ll now be able to change the playback speed (0.5x – 2x) while watching the video. Roadmap ID: 82002

⌛ IN DEVELOPMENT

Release – November 2021

  • Microsoft Teams: Branch Office Survivability on Teams phones – Teams phone users in a Branch Office can make PSTN Calls to other users even if Branch office loses internet connectivity. Roadmap ID: 68944
  • Microsoft Teams: Introducing background effects on web – When you use Teams on the web, you can either blur your background or replace it entirely with the images provided in your video meeting or call. Note: Blurring or replacing your background might not prevent sensitive information from being visible to other people in the call or meeting. Roadmap ID: 85738
  • Microsoft Teams: Anonymous meeting join across clouds – Microsoft are enabling anonymous meeting join in other clouds anonymously from your Teams desktop app (across clouds). First, Commercial and GCC customers will be able to join meetings in GCC-High and DOD clouds. Roadmap ID: 86311

Release – December 2021

  • Microsoft Teams: Interoperability with Azure Communication Services – Use Azure Communications Services to deliver a better customer experience by easily connecting users of a custom-built app with users on Microsoft Teams via voice, video, or chat. Roadmap ID: 70770
  • Microsoft Teams: Automation templates in Teams app store – A new “Automation” category will be added to the Teams app store full of new Power Automate templates, providing an easy starting point for your automation workflows. Roadmap ID: 70771
  • Microsoft Teams: Press “Ctrl Spacebar” to speak – Introducing the capability to allow meeting participants to temporarily unmute by press “Ctrl Spacebar” to speak. Roadmap ID: 83419
  • Microsoft Teams: Microsoft Teams panels Check in notifications to Microsoft Teams Rooms – For Teams panels deployment with Microsoft Teams Rooms, when this feature is enabled, checking in on Teams panels will send a notification to the Teams Rooms front of room display to inform the people in the room that their meeting room reservation is over and others are waiting for the room outside. Roadmap ID: 86719

Release – January 2022

  • 🆕 Microsoft Teams: Press “Ctrl Spacebar” to speak for GCC-High and DoD – Introducing the capability to allow meeting participants to temporarily unmute by press “Ctrl Spacebar” to speak. Roadmap ID: 83610

Release – February 2022

  • 🆕 Microsoft Teams: Dynamic Emergency Calling for Work From Home for VDI – VMware – This feature enables users on VMware on Virtual Desktop Infrastructure (VDI) to make an emergency call while working from home. It will allow users to validate (and if necessary, edit) the address that will be communicated to emergency responders. Roadmap ID: 86858
  • Microsoft Teams: Dynamic Emergency Calling for Work From Home for VDI on Azure Virtual Desktop – This feature enables users on Azure Virtual Desktop on VDI to make an emergency call while working from home. It will allow users to validate (and if necessary, edit) the address that will be communicated to emergency responders.  Roadmap ID: 83555
  • Microsoft Teams: Dynamic Emergency Calling for Work From Home for VDI – Citrix – This feature enables users on Virtual Machine to validate the address that will be communicated to emergency responders in the event that an emergency call is placed by an individual working from home. Roadmap ID: 86810