Microsoft 365 roadmap roundup – 27th June 2022

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (5)
  • Rolling out (11)
  • In development (9)

🍾 LAUNCHED

  • Microsoft Teams: Multi-Window support for Teams for VDI for Citrix – Users on virtual desktop infrastructure (VDI)  will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Additionally, meeting and call controls such as mute, video, chat, leave and others will now be located at the top of the meeting window so that they are always available and never block the underlying content. Roadmap ID:84192
  • Microsoft Teams: Multi-Window support for VDI for VMware – Users on virtual desktop infrastructure (VDI)will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Additionally, meeting and call controls such as mute, video, chat, leave and others will now be located at the top of the meeting window so that they are always available and never block the underlying content. Roadmap ID:85691
  • Microsoft Teams: Policy operations details in enhanced activity log – Admins can see group policy assignments in activity log along with other policy operations. Activity log has now enhanced details regarding a policy operation to give admins more visibility. Roadmap ID:90712
  • Microsoft Teams: Teams device store in Teams admin center – Teams device store provides direct procurement through Teams admin center, where admins can discover, purchase and provision Teams certified devices. The functionality will be available in US and Canada. This will be extended to more customers in the future. Roadmap ID:91090
  • Microsoft Teams: Mirror my video – Mirror my video feature provides the user the option to un-mirror their video and thereby have the same view as the other users(s) in the meeting. By un-mirroring their video, the user will see the text correctly. No more flipped text in backgrounds or while holding a small whiteboard while teaching primary school kids. This feature is helpful in gallery, large gallery, ppt-content only sharing, and ppt-live scenarios. Roadmap ID:89015

🚂 ROLLING OUT

  • Microsoft Teams: Manage meeting options for DoD – Organizers will now be able to modify the user experience, or customize the safety and security settings for their meetings using the new “Meeting Options” feature. Roadmap ID:72169
  • Microsoft Teams: Co-organizer Meeting Role – Organizers will now be able to share control by assigning the new “Co-organizer” role to people they invite. Co-organizers will have almost all of the capabilities of the organizer, including management of Meeting Options. Roadmap ID:81391
  • Microsoft Teams: Live Captions in all available languages on Teams Meetings on Web – Live Captions in all available languages are now available for web users of Teams Meetings. Roadmap ID:84001
  • Microsoft Teams: Live Transcript in all available languages in Teams Meetings on Web – Live Transcript is now available in all available languages for web users of Teams Meetings. Roadmap ID:84003
  • Microsoft Teams: Integrated CART captioning in meetings on Web – Users will now be able to view captions coming from a CART provider (real-time captioning) within the Microsoft Teams meeting on Chrome and Edge. Meeting organizers and participants will be able to ask their captioning providers to stream captions to Microsoft Teams. Roadmap ID:84906
  • Microsoft Teams: E-sign approvals fully embedded within Team Approvals for a streamlined experience – Users can now seamlessly create and review e-signature approval requests directly in Teams removing the need to access the e-sign provider website. Roadmap ID:92941
  • Microsoft Teams: Modern meeting experience on the web – The modern meeting and calling experience will be available for Teams on the web in Chrome and Edge browsers – including improved pre-join, dynamic view, and the updated control bar.  Roadmap ID:92928
  • Microsoft Teams: Attendee restriction to remove another attendee from chat for government clouds – Attendee removal from chat is now restricted to organizers. Roadmap ID:92937
  • Microsoft Teams: E-signature approvals creation on mobile – Users will now be able to create e-signature approvals on any mobile device. Roadmap ID:92940
  • Microsoft Teams: Moodle Learning Management System integration – In addition to integration with Canvas and Blackboard, Microsoft has now partnered with Moodle Learning Management System to deliver seamless integrated learning experiences. Microsoft Teams Meeting LTI and Classes LTI apps are now available within Moodle. Roadmap ID:95675
  • Microsoft Teams: Mandatory Comments for Approvals App in Teams – Teams Admins and Approval Template creators can enable mandatory comments for when an approver responds to a request. Roadmap ID:92911

⌛ IN DEVELOPMENT

Release – June 2022

  • Microsoft Teams: App Based Link Unfurling supported in ‘Share to Microsoft Teams’ – ‘App Based Link Unfurling’ will work exactly in ‘Share to Teams’ as it works today in normal Teams messaging.   Roadmap ID:91118

Release – July 2022

  • Microsoft Teams: Delete Call History – This feature will allow call history users to hide call history records from their call history view.  Roadmap ID:94200
  • Microsoft Teams: Bulk removal for individual policy assignments – Admins can cleanup individual policy assignments from users in bulk, so that those users can inherit the correct policy either via a group policy assignment or global org-wide default. Roadmap ID:90705
  • Microsoft Teams: Call control with bluetooth headsets and speakerphones  –  Use device buttons to control call (answer, end, hold) from Bluetooth audio devices without needing a USB dongle when connected to a Windows PC running Teams desktop client. For many headsets and speakerphones, this will work without requiring any user action to enable other than pairing the headset or speakerphone with the PC. Watch our certification page for additional information coming soon about devices tested to meet all certification criteria with native Bluetooth connections (w/o a USB dongle).    Roadmap ID:84309
  • Microsoft Teams: Home page customization for Teams admin center – IT admins can drag and drop widgets to customize their Home page in Teams admin center.  Roadmap ID:85703

Release – August 2022

  • 🆕 Microsoft Teams: View Together Mode for everyone for GCC-High and DOD – Meeting organizer and presenters will be able to start Together Mode in the meeting for all the participants. Roadmap ID:94390
  • Microsoft Teams: Approvals in integrated SharePoint Lists – List users will now be able to create and manage simple approval requests directly within integrated SharePoint Lists.  Roadmap ID:91417
  • Microsoft Teams: Enhancement to app usage report – support for Line of Business apps – An updated version of Teams app usage report with support for Live of business apps in alignment with Teams app usage in M365 admin center. This will help admins track all app usage metrics over time. Roadmap ID:70677

Release – September 2022

  • Microsoft Teams: Cameo in PowerPoint Live  – Cameo is a new PowerPoint experience that seamlessly integrates your Teams camera feed into your presentation, letting you customize how and where you want to appear on your slides and offering layout recommendations for optimal viewing. Roadmap ID:87725

Microsoft 365 monthly update – May 2022

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Site template history panel, page section templates, calendar view item drag and drop, Mover.io to be retired, view & edit video/ file info in Stream, Inspiration Library in Microsoft Viva Insights

SharePoint site template history panel

The site template history panel is new to site settings for site owners to view the history of any site templates applied to their site, along with the ability to review related site script actions. Site owners simply go to the Site information panel and then select View template history.

Click into Site information and then click “View template history” to view all templates that have been applied to your site.

Section templates for pages and news

Authors of SharePoint Pages and News will now be able to access section templates from the plus menu in a new tab next to the sections tab. Users will be able to choose and add templates at the section level instead of just at the page level. Although users will still have access to blank sections, there are six templates to make section design easier and faster.

When adding a new section to your SharePoint page or news article, you can now use predefined section templates to save time and better organize your posts.

Find out more: Make designing SharePoint pages easier with section templates

Microsoft Lists: Calendar view item drag and drop

Now it’s easy to reorganize list items in a calendar view. Users will be able to reschedule items – changing the date – by dragging and dropping them from one day to another, or by pulling an item from the ‘Unscheduled’ pane that appears on the right, within Calendar view.

Easily drag and drop list items when in Calendar view. Moving items updates the Date column to the date you drag to.

Mover.io legacy website to be retired

On July 1st, 2022, Microsoft will be retiring the legacy Mover tool’s ability to migrate from Google Drive, Dropbox, Box, and Egnyte. If you are currently in the middle of a Mover migration, you may continue using Mover until you finish your migration. However, you will not be able to create new moves. FastTrack led migrations are not impacted at this time.

The Microsoft Migration Manager now has the ability to move files and folders from third-party storage providers into Microsoft 365. This is Microsoft’s recommended tool for file migrations to OneDrive, SharePoint, and Teams.

Find out more: Mover.io retirement timeline

View and edit of video and/or audio file information in Stream

Now it’s even easier to adjust things like title, description, and thumbnails for people who have owner permissions for a video or audio file.

  • About will enable users, with edit permissions, to add and edit a title/description on their video or audio file. Viewers will be able to see this information along with non-editable fields like upload date, owner name, filename, and area path.
  • Custom thumbnail, located in Video Settings, will allow users with edit permissions to change the default thumbnail by uploading an image or selecting a frame from the video. This custom thumbnail will be used throughout Microsoft 365.
You can also add and/or update the thumbnail of a video or audio file.

Find out more: Current features and upcoming roadmap for Microsoft Stream (on SharePoint)

Inspiration Library in Microsoft Viva Insights

The Inspiration library is a new feature available in preview through the Viva Insights app in Teams. It turns insights into action with access to curated content and best practices from top sources like Harvard Business Review and Thrive.

The Inspiration library turns insights into action with access to curated content and best practices from top sources like Harvard Business Review and Thrive.

Find out more: 3 ways to meet new hybrid expectations with Microsoft Teams and Microsoft 365


Teams

In Teams: Choose your own status for a meeting, Mandatory Comments for Approvals App, Data export within Approvals App, additional language support for suggested replies, Together mode for everyone, brightness/ soft-focus video filters, VDI improvements, Direct Guest Join for Teams Rooms on Android, Horizontal participant gallery, enhancements to app usage report/ activity log

Government
Education
Front line workers

Choose your own status for a meeting

Organizers and participants of Teams meetings can choose a Calendar Show As status feature such as free, busy, or OOF to reflect their status for scheduled meetings. In addition, organizers can select private meeting functionality, which will allow users to hide meeting details from other users when their calendar is shared.

Choose your own status for a meeting.

Find out more: Change your status in Teams

Mandatory Comments for Approvals App

Teams admins and approval template creators can enable mandatory comments for when an approver responds to a request. Team admins can go through the Teams Admin Center under Managed Apps and select the corresponding setting.

Mandatory Comments for Approvals App in Teams.

Find out more: Teams Approvals app availability

Data export within Approvals App

Through the approvals app, you can now export your personal approval data easily into an Excel file within a selected time period.

Data export within Approvals App.

Find out more: Teams Approvals app availability

Additional language support for Suggested Replies for mobile

Suggested replies are now supported in Spanish, Dutch, Portuguese, Swedish, French, Finnish, German, Hungarian, Italian, Chinese, Hebrew, Japanese, Norwegian, Russian, Korean, Czech, Danish, Turkish, and Polish. The auto replies are on by default but can be turned off.

Find out more: Use suggested replies to respond to messages without typing

View Together mode for everyone

Together mode creates a virtual shared space in which attendees feel like they are sitting in the same room. Now, meeting organizer and presenters can start Together mode for all of a meeting’s participants. Previously, this view could only be enabled for your own personal view.

To enable this feature, simply check the Select Together Mode for Everyone option after you choose a scene. All meeting participants can then join this immersive experience together. This is currently only available for Teams Desktop users.

View Together mode for everyone.

Find out more: Select Together Mode for everyone

Adjust brightness and soft-focus video filters

Enhance the video quality when lighting is poor by turning on the Adjust brightness filter. You also can use Soft focus to apply a subtle smoothing effect. Both filters are now available before joining meetings, as well as during meetings. Simply navigate to the device settings to enable these filters. Currently, Soft focus is not available for EDU tenants.

Adjust brightness and soft-focus video filters.

Find out more: New Microsoft Teams Filters Enhance Personal Appearance in Video Meetings

VDI improvements

Multi-window support for Teams for VDI for Azure Virtual Desktop, Windows 365 and VMware – Teams multi-window support is available for virtual desktop infrastructure (VDI) for Azure Windows DesktopWindows 365 and VMware. 

Background Blur for VDI on Azure Virtual Desktop and Windows 365 – Background blur effects are now available for VDI on Azure Virtual Desktop and Windows 365. Users on Teams for VDI on Azure Virtual Desktop and Windows 365 can make meetings more personalized and avoid unexpected distractions by applying background effects. 

Give and Take Control for Teams on VDI for Citrix – Give and Take Control allows a meeting participant to control the presenter’s shared content during screensharing. 

Dynamic Emergency Calling for work from home on VDI for VMware – Dynamic Emergency Calling is now enabled for Teams on VDI for VMWare, allowing users to make emergency calls (E911) while working from home. It also lets users to validate (and if necessary, edit) the address that will be communicated to emergency responders. Learn more how to configure dynamic emergency calling.

Direct Guest Join for Microsoft Teams Rooms on Android

Zoom meetings can now be joined directly through Microsoft Teams Rooms on Android devices. To use this feature, simply schedule a new meeting on Zoom or forward an existing meeting to your Microsoft Teams Room, and it will appear on the calendar. Click on “Join” from your Teams Rooms device to enter the meeting.

At this time, support is limited to controls such as camera and microphone, but additional functionality will be integrated in the future. Supported devices are currently the Poly Studio X30 and Poly Studio X50, with support for additional device manufacturers coming soon. 

This feature is available as part of the May 2022 update (App version – 1449/1.0.96.2022051102).

Find out more: What’s new in Teams devices

Horizontal participant gallery

To increase the flexibility of the meeting stage, the orientation of participant video feeds can be displayed horizontally and located below the meeting stage when content is shared, or participants are spotlighted. You can change the location of the participant gallery through the layout chooser experience on the Teams Rooms console.

Horizontal participant gallery for Teams Rooms.

This feature is available as part of the May 2022 update (App version – 1449/1.0.96.2022051102).

Find out more: What’s new in Teams devices

Education

These features are currently launched, or rolling out to Microsoft Teams for Education customers:

Reading Coach –  Reading Coach builds on Reading Progress by identifying the five most challenging words for each individual student and presenting those words with tools to support the learner in practicing independently.

Setting Language or Locale for a Reading Progress passage – Microsoft have now added an Edit Language feature to make changing a language or locale from, for example, French (France) to French (Canada), as easy as a couple of clicks.

Fifteen new auto-detect languages – Microsoft have announced that we have added support for fifteen new auto-detect languages in Reading Progress, bringing our total to 116. To see the full list of supported languages, please visit this site.

Assignments and Grades support for up to 1000 students – The Assignments and Grades features, Teams has now added support for classes up to 1,000 students and has updated the functionality to allow educators to return all submissions to their students, without needing to wait for the work to be complete.

Rubrics updated for Educators & Students on mobile devices – With this new upgrade, you can now create and edit rubrics directly from your mobile devices, and students can more easily read rubrics on their mobile devices, as well.

Apps Support in Grading Pane – Microsoft have now updated the Grading pane in Assignments to also support apps. This allows the educator to launch the app directly from the Grading pane if there is work the student has done within that particular app. Whenever there is an app added to an assignment, it will now be shown in the Grading pane.

Improved Educator Dashboard navigation – To create an easier entry point for drilling into this student data and reports, Microsoft have created a more intuitive navigation bar to the Insights tab app. To learn more, please check out this video.

Moodle LMS integration with M365 – In addition to integration with Canvas and Blackboard, Microsoft has now partnered with Moodle to deliver more seamless integrated learning experiences. Microsoft Teams Classes LTI and Teams Meeting LTI apps are now available within Moodle.

Find out more: What’s New in Microsoft Teams for Education | June 2022

Government

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defence (DoD):

Together Mode in Teams Meetings on Web – Web users are now able to change the Teams meeting layout to Together mode by clicking the more options ellipsis […] in their meeting control bar. With Together mode, participants are digitally placed in a shared background, making it feel like you’re sitting in the same room even when you are apart. Available in DOD.

Anonymous meeting join across clouds – Join meetings in other clouds anonymously from your Teams desktop app. Previously, if you wanted to join a meeting hosted in a cloud different from your tenant’s, you were directed to use the Teams web experience. Now, DOD users will be able to join meetings in Commercial, GCC, and GCC-High clouds from your desktop, enabling an improved meeting experience. This feature leverages your existing Allow anonymous users to join meetings settings. If you already have these settings configured, no additional changes are required. Available in DOD. Learn more.

Presenter mode: Controls to move and resize presenter video – There is a new enhancement to the Presenter mode feature. Now, a presenter can choose whether to show up on the left or right side of the content and resize their video feed while automatically adjusting content size accordingly. This can be applied to all modes on Desktop or Window sharing, including standout, side-by-side, and reporter. Available in GCC and GCC-High.

Mirror my video – You no longer have to see the text in your video flipped. Imagine a primary school teacher with a small whiteboard in hand, or you have a virtual background with text in it. While the meeting audience sees the text correctly, you see the text flipped. By providing you with the option to un-mirror, you will be able to see the text correctly. Go to your Device Settings and toggle off “Mirror my video.” Available in GCC-High and DOD.

Music Mode – High-fidelity music mode enables Microsoft Teams users to experience richer sound experiences when sharing non-speech content such as live music, songs through other applications, or medical signals during a virtual appointment with a physician. High-fidelity music mode enables significantly improved audio quality in Teams calls and meetings. The optimized experience in Teams applies to signals captured by microphones, as well as audio played while sharing an application or desktop. Available in GCC-High. Learn more.

Support of Live Caption for Teams on VDI for Azure Virtual Desktop and Citrix – Live captions are now generally available in Teams on virtual desktop infrastructure (VDI) for Azure Virtual Desktop and Citrix. Teams on VDI for Azure Virtual Desktop and Citrix (pre-requisite required) can detect what’s being said and who is saying it with real-time captions. See use live captions in a Teams meeting on how to get started. Available in GCC and GCC-High.

New default settings when opening Office files For Government clouds – Users can set their default preference as Browser, Desktop, or Teams when opening Office (Word, Excel, and Power Point) files that are shared in Teams. Desktop setting can be selected if the latest Office clients are installed and activated. The process of updating default settings is fairly simple. Learn how to set it up here.


Power Apps

In Power Apps: Express Design, Power Pages, RTE for portals, Power Platform command line updates, modern app designer GA, Access migration GA, new data sources for the virtual connection provider

Express Design

The Power Apps team have announced the preview of express design in Power Apps: the ability to instantly generate low-code apps directly from design files and images. Power Apps express design is like an AI-powered co-pilot helping create apps alongside you. Here’s how it works:

  • Get going with a variety of content types: Start with a paper form, PowerPoint, PDF, a screenshot of a UI from a legacy app, or even a picture of a hand-drawn app that you’ve sketched out on paper. Or point to a design file in Figma. 
  • Advanced AI will scan your file: Using cognitive AI models that are trained to recognize common application elements, Power Apps will automatically generate an app with a working user experience and data schema in Microsoft Dataverse.
  • Tune the model to get exactly what you need: From the AI-generated starting point, make quick inline adjustments. Need a dropdown control, or maybe a date picker? No problem.
  • Seamlessly connect to all of your data: Easily adapt and configure the application using low code. Use more than 675 prebuilt connectors to integrate with your existing systems including SAP, Salesforce, and SQL.
  • Add as many screens as you like: If you want to add more screens to the app, simply upload additional files, or create them easily in the low-code Power Apps Studio.

Find out more: New: turn images and designs into apps using AI-powered express design

Power Pages (Preview)

The Power Apps team have announced the preview of Microsoft Power Pages, the fifth product in the Microsoft Power Platform family. Power Pages empowers anyone, regardless of their technical background, with an effective platform to create data-powered, modern, and secure websites.

In addition to being low-code, Power Pages extends far beyond portals former capabilities to enable organizations of any size to securely build websites with exciting new aesthetic features such as a versatile Template Hub, Design Studio, and other advanced capabilities for customization with pro-dev extensibility.

Find out more: Announcing the preview of Microsoft Power Pages

Rich text editor for Power Apps Portals

Rich text editor (RTE) can now be used with Power Apps portals starting with version 9.4.3.x. This feature provides the following capabilities:

  • Use the control with your text fields and allow your portal users to author and view rich formatted content.
  • The rich text editing capabilities are powered by the same code component that is available for Power Apps.
Announcing rich text editor for Power Apps portals.

Find out more: Announcing rich text editor for Power Apps portals

Power Platform command line updates (April refresh) v1.15.x

Here are the new and updated features as part of the April refresh of Power Platform command line:

  • Solution command updates – In this release pac solution unpack and pack will also unpack Canvas apps using the parameter –processCanvasApps.
  • Packaging updates – The packaging construct within Power Platform allows a user to bundle multiple solutions into a package and can be deployed all together as one unit.
  • Administration improvements – For the administration commands, you can now create, update, and delete Microsoft Teams environments.

Find out more: Power Platform Command Line: New Updates (April Refresh) v1.15.x

Power Apps modern app designer general availability

The Power Apps team have nnounced the general availability of the modern app designer, enabling a seamless, intuitive way to build robust model-driven apps with Dataverse grids, forms, and custom pages with just a few clicks. The modern app designer is now the default designer for model-driven apps and is at full feature parity with the classic designer.

Announcing the general availability of the Power Apps modern app designer.

Find out more: Announcing the general availability of the Power Apps modern app designer

Access Migration to Power Apps and Dataverse general availability

Microsoft Access users can migrate their data into Power Apps and Dataverse. Customers who have the current or monthly channel for Microsoft 365 and Office can update their Microsoft Access to build 16.0.15128.20248 or later to make use of the Dataverse Connector and migration tool.

The Access migration tool and connector provided within MS Access streamlines the process of migrating tables, relationships, and data with setup taking just a few minutes, and migration handled for you.

The workflow of migrating data from Access to Dataverse, with synchronous usage by Access forms and Power Apps.

Find out more: Access Migration to Power Apps and Dataverse is released to General Availability

New data sources for the Virtual Connection Provider

The Power Apps team have announced they are adding Excel and SharePoint to the virtual connection providers for virtual tables. Virtual tables connect to existing data outside of Dataverse allowing Power Apps and the Power Platform to treat it like local data. If you have a list that stores all of your product data in SharePoint, a virtual table lets you access that data within an app and also provide relationships between Dataverse tables and the SharePoint lists. 

Virtual Table Components.

Find out more: Announcing New Data Sources for the Virtual Connection Provider


Power Automate

In Power Automate: New capabilities for AI Builder, Power Automate pane, process advisor updates, restore deleted flow, doubled chatbot coverage, 14 new verified. 36 independent publisher connectors, desktop update May 2022, bulk resubmit & cancel for cloud flows

New capabilities for AI Builder

Announced during Microsoft Build 2022, the following new and upcoming capabilities are coming to AI Builder:

  • Unstructured document processing: Microsoft are expanding Intelligent Document Processing (IDP) capabilities for Power Automate by adding support for unstructured document processing.
  • Model performance metrics for structured documents: A re-designed and re-structured document model page to include a global accuracy score.
  • General availability of Image Classification: Now generally available, Lobe is a free, easy-to-use app from Microsoft that helps you build image classification models on your own computer.
  • To improve transparency of AI Builder credits and facilitate capacity management, the Power Platform Licensing guide has been updated to include individual credit consumption rates for each AI Builder scenario.
  • AI Builder learning and training materials have been updated in the AI Builder in a day Lab. New training courses come complete with sample code and data sets to get you started building your first AI models easily.
  • Text Recognition: Support for up to 164 languages. The pre-trained model allows you to extract printed or handwritten text from images, such as photos or street signs and products, as well as from documents.
  • AI Builder is now available in South Korea
Extracting key-value pairs from a contractual agreement.

Find out more: Exciting new capabilities for AI Builder

Power Automate pane in Power Apps

The new Power Automate pane in the Power Apps Canvas Studio is now available. Without leaving your app, you can now create, edit, view, or add an already built flow from the Power Automate pane.

Introducing the new Power Automate pane in Power Apps.

Find out more: Introducing the new Power Automate pane in Power Apps

Process advisor updates

Take a look at the following new and upcoming capabilities are coming to process advisor:

  • Seamlessly generate Cloud flow Insights: With a few easy clicks, you can visualize your flow’s performance, identify bottlenecks and optimization opportunities, and monitor for business drifts.
  • Easily onboard data with Templates: With templates like Azure Dev Ops, Power Apps and Desktop Flows you can now visualize and manage the processes that are central to running your organization in a matter of clicks.
  • Visualize your process and act with deeper insights: With the new time analysis report you can drill down into time bottlenecks to understand the root cause and take the best action to optimize and automate your process.
  • Collaborate to amplify impact from learnings: For data processes, the viewer role grants the invited user read access to the process analytics and the ability to invite others with the viewer role. Recording-based processes have roles focused on managing recordings.
  • Get to Insights faster with Auto generated grouping: Process advisor now supports auto creating activities from the recording.
Easily onboard data with Templates.

Find out more: Discover exciting new experiences and capabilities in process advisor

Restore deleted flow

The Power Automate team have announced the capability to restore a flow (outside of a solution) with the latest version of the PowerApps Administration cmdlet. As an admin, you can now use PowerShell to restore a flow you deleted or on behalf of someone in your company without having to file a support ticket with Microsoft.

Restore-AdminFlow -EnvironmentName Default-55abc7e5-2812-4d73-9d2f-8d9017f8c877 -FlowName 4d1f7648-ad60-4871-91cb-b77d7ef3c239
 //To view examples: Get-Help Restore-AdminFlow -Examples

Find out more: Restore deleted flows with PowerShell

Doubled Power Virtual Agent chatbot content coverage

The Power Virtual Agents chatbot in the left navigation of the web site can answer even more of your questions! With this update, if the chatbot cannot find the answers to the questions you asked, it now provides a dropdown with all the topics and scenarios in Power Automate for you to get help from. 

Doubled Power Virtual Agent chatbot content coverage.

Find out more: Doubled Power Virtual Agent chatbot content coverage

14 new verified and 36 new independent publisher connectors released in April 2022

In April 2022 there were 14 new verified connectors and a record breaking 36 new Independent Publisher connectors were published in April:

Verified connectors

  • App Power Forms – he easiest way to include external stakeholders in your business processes.
  • Autodesk Forge Data Exchange – connect design and make data between Revit and the tools of your choice.
  • BuildingMinds DigitalTwin Core – empowers customers to build a resilient and data-driven future for their real estate businesses.
  • CyberProof Actions – next generation incident management and response platform for building Security Operations Centers (SOCs).
  • IA-Connect JML – easy and robust automation solution for your Joiner, Mover, Leaver processes.
  • Jedox OData Hub – the world’s most adaptable planning and performance management solution.
  • Knowledgeone RecFind6 – RF6Connector, was designed specifically to integrate RecFind 6’s powerful EDRM functionality with SharePoint On-premises and Online
  • Lansweeper App For Sentinel – Integration of Lansweeper app on the MS Sentinel Platform implements the investigative actions.
  • nunify – nunify is a DIY Event Tech & Event App Builder Platform.
  • Replicon – self-driving professional services automation solution that uses advanced technology to analyze real-time data,
  • Revelation helpdesk – create and update items in your helpdesk such as tickets.
  • TrueDialog SMS – integrate text messaging (sending & receiving) into your business processes in a couple of clicks.
  • Verified – Automated and integrated solutions for e-signing enables smoother sales processes.
  • YakChat – Add SMS to your automated flows with the YakChat Power Automate Connector. 
  • Datamotion – bridges Power Automate’s capabilities with our secure message delivery API functionality.
  • SurveyMonkey – automate critical workflows for a wide range of use cases and flow feedback data into key business apps.
  • Timeghost – includes the option for users to set up time tags and project tags.

Independent publisher connectors

Power Automate for desktop update – May 2022

The May 2022 update of Power Automate for desktop (version 2.20) has been released. Take a look at some of the new features and updates below:

  • All types of clicks are now supported in browser automation
  • A timeout value is now available for all browser automation actions
  • Tabular data extracted from a PDF file can now maintain their structure
  • Enhanced experience in the console for users with limited permissions
  • GA of ‘Display custom form’ action
All types of clicks are now supported in browser automation.

Find out more: Power Automate for desktop – May 2022 update

Bulk resubmit and cancel for cloud flows

Now you can go to the Run history page, select the runs you would like to resubmit or cancel in the ribbon, and resubmit or cancel the runs. That’s it! Once you have resubmitted or canceled the flow run, you will be able to see your canceled and successful resubmitted flow runs.

Resubmitting or canceling your flows is easy.

Find out more: Introducing bulk resubmit and cancel for cloud flows


Power BI

In Power BI: On-prem data gateway, Power BI May 2022 feature summary, Report Server May 2022, ExecuteQueries REST API, automatic aggregations, Composite models on SQL Server Analysis Services, datamart, SQL Server 2022 Analysis Services CTP 2.0, Power BI integration for PowerPoint, Goals becomes Metrics, Exportable Formatted Data Tables (Preview), Action bar for interactive reports, SandDance Power BI Custom Visual updates, New Power BI Known Issue page, New data source and gateway management experience

On-premises data gateway May 2022 update

The Power BI team have announced the release of the May 2022 update for the On-premises data gateway (version 3000.126.8).

Find out more: On-premises data gateway May 2022 update is now available

Power BI Desktop feature summary – May 2022

Updates include the general availability of Canvas zoom and Data point rectangle select features, Field parameters and Error bars for columns and line combination charts new preview features, plus lots more.

Find out more: Power BI May 2022 Feature Summary

Power BI Report Server feature summary – May 2022

This May 2022 update brings a new version of Power BI Report Servery with a host of new & improved features, including:

Reporting

Other

Multi row card selection.

Find out more: Power BI Report Server May 2022 Feature Summary

ExecuteQueries REST API general availability

The ExecuteQueries REST API is now generally available. By using this REST API, you can query datasets in Power BI from practically any modern environment on any platform, as long as you can authenticate with Azure Active Directory (AAD) and construct a Web request. 

Find out more: Announcing general availability of the ExecuteQueries REST API

Automatic aggregations general availability

Automatic aggregations is now generally available. By using automatic aggregations in Power BI Premium, you can unlock cloud-scale data volumes for interactive analysis. The fundamental idea is to import data into the dataset only at the aggregated level while leaving the detail data at the source to minimize data duplication. 

Announcing general availability of automatic aggregations.

Find out more: Announcing general availability of automatic aggregations

Composite models on SQL Server Analysis Services

You can now create composite Power BI models by connecting to SQL Server 2022 Analysis Services tabular models. SQL Server 2022 is available now for public preview and when you upgrade or deploy tabular models to SQL Server 2022 Analysis Services. This DirectQuery connection becomes available in Power BI Desktop starting with May 2022 release. Existing or new tabular models hosted on SQL Server 2022 Analysis Services can be joined with other data in Power BI Desktop to create a composite model.

Composite models on SQL Server Analysis Services

Find out more: Composite models on SQL Server Analysis Services

Datamart in Power BI (Public Preview)

Datamart in Power BI is a new self-service capability included with Power BI Premium that enables users to uncover actionable insights through their own data without any help from IT teams. For the first time, we are empowering everyone with the right-sized ability to build a relational database for analytics using no code experiences for workloads up to 100GB, without compromising enterprise security and governance demands. 

Datamart in Power BI (Public Preview).

Find out more: Announcing public preview of datamart in Power BI

What’s new in SQL Server 2022 Analysis Services CTP 2.0

The public CTP 2.0 of SQL Server 2022 is now available at aka.ms/getsqlserver2022. This public preview includes the following enhancements for Analysis Services tabular:

  • Power BI support for SQL Server 2022 Analysis Services tabular models as a DirectQuery connection for composite models
  • Improved MDX query performance
  • Improved resource governance
  • Query interleaving now includes short query bias with fast cancellation

Find out more: What’s new in SQL Server 2022 Analysis Services CTP 2.0

Power BI integration for PowerPoint

The Power BI team have announced the preview of Power BI data storytelling in PowerPoint. The team are thrilled to be shipping an add-in that lets you add Power BI reports and bookmarks to your slides and enjoy the delightful interactive experience of Power BI inside your presentations. 

Power BI integration for PowerPoint.

Find out more: Tell a story with your data. Announcing the all-new Power BI integration for PowerPoint.

Goals in Power BI is becoming ‘metrics’ and is moving to general availability

Now generally available, metrics in Power BI (feature formerly known as ‘goals’) along with a ton of new features to make scorecarding in Power BI even more effective.

Power BI metrics.

Find out more: Goals in Power BI is becoming ‘metrics’ and is moving to GA!

Exportable formatted data tables (Preview)

The Power BI team have announced the public preview of a low-code web authoring experience for exportable formatted data tables.  You can use the formatted table feature to create paginated reports in any modern workspace, including workspaces that aren’t in a Power BI Premium capacity. 

Exportable Formatted Data Tables (Preview).

Find out more: Exportable Formatted Data Tables (Preview)

Action bar for interactive reports in the Power BI tab for Microsoft Teams

The Power BI tab in Microsoft Teams is getting a new action bar for interactive reports. The action bar enables users to use all the capabilities they have for interactive reports in the service when they’re added to channels, chats, or meetings as tabs in Microsoft Teams. 

New action bar for interactive reports in Microsoft Teams.

Find out more: Announcing: Action bar for interactive reports in the Power BI tab for Microsoft Teams

SandDance Power BI Custom Visual updates

SandDance is a data visualization tool developed by the VIDA (Visualization and Interactive Data Analysis) team at Microsoft Research and is available as a custom visual for Power BI. The VIDA team has made significant updates to the SandDance 2019 custom visual. The team have enhanced the ability to deliver richer and more compelling data-driven stories, both by adding support for Power BI bookmarks and making significant improvements to the rendering capabilities.

Find out more: SandDance Power BI Custom Visual updates

New Power BI Known Issue page

Microsoft have recently launched a new Power BI Known Issues page. This is an example of our continued effort to increase users’ confidence in our transparency, awareness of issues, and dedication to improve customers’ success.

Find out more: Power BI Known Issues page

New data source and gateway management experience

The Power BI team have announced a new data source and gateway management experience in Power BI! The team recently replaced the “manage gateway” experience with a new interface, making it easier to manage your gateways and data sources. With this new experience, you also get the ability to manage and create the Vnet gateway and use the recently released additional security roles.

New data source and gateway management experience.

Find out more: New data source and gateway management experience


Microsoft 365 roadmap roundup – 20th June 2022

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (7)
  • Rolling out (11)
  • In development (18)

🍾 LAUNCHED

  • Microsoft Teams: Dynamic Emergency Calling for Work From Home for VDI – VMware – This feature enables users on VMware on Virtual Desktop Infrastructure (VDI) to make an emergency call while working from home. It will allow users to validate (and if necessary, edit) the address that will be communicated to emergency responders. Roadmap ID:86858
  • Microsoft Teams: Virtual appointment SMS notifications for customers in the United Kingdom – SMS confirmations and reminders with Teams meeting link for virtual appointments created from Bookings app in Teams. Roadmap ID:94116
  • Microsoft Teams: Improved Meeting support in Firefox browser – Full audio and screensharing support for meetings in Firefox browser. Roadmap ID:83838
  • Microsoft Teams: Presenter mode: Controls to move and resize presenter video – Presenter mode video controls enable presenters to move and resize presenter video feed and automatically adjusts content size accordingly. This can be applied to all modes on Desktop or Window sharing including standout, side-by-side, and reporter. Roadmap ID:88566
  • Microsoft Teams: Auto-Expiration of Meeting Recordings stored on OneDrive and SharePoint –    Newly created Teams meeting recordings in OneDrive and SharePoint will be automatically deleted by the service based on a default Teams policy setting. Teams Admins will be able to modify the default meeting recording expiration time via a setting in the Teams Admin Portal or by modifying policy attributes using PowerShell scripts. Newly created meeting recordings in OneDrive and SharePoint will be automatically deleted after this point unless the meeting owner extends the expiration.  Meeting owners will be notified about expired recordings and may extend the expiration date in OneDrive/SharePoint. Roadmap ID:84580
  • Microsoft Teams: Chat density  – Customize the number of chat messages you see on the screen. Use the compact setting to fit 50 percent more messages on the screen. Comfortable setting keeps the chat display as it is in Teams today. Roadmap ID:88064
  • Microsoft Teams: Microsoft Teams Connect support for third-party and custom tab app configuration – With Microsoft Teams Connect we are making it easier to collaborate with anyone outside your organization. Developers will be able to configure their third-party or custom tab apps in context of shared channels through the Teams SDK.  Roadmap ID:83131

🚂 ROLLING OUT

  • Microsoft Teams: Pairing the channel and the corresponding SharePoint folder name – When renaming a Teams’ channel, the corresponding SharePoint folder will be renamed and reflect the new name. This will help create consistency across Microsoft 365 endpoints, making it easier on users to find their files from anywhere.  This new feature will be available for all Standard and Private channels. For Standard channels – The corresponding folder in SharePoint will be renamed. For Private channels – The corresponding site name and the folder in SharePoint will be renamed. For legacy Teams channels that were renamed prior to this rollout, there will be no change in experience. When a legacy channel is renamed after this release, it will simultaneously rename the corresponding SharePoint folder. Roadmap ID:72211
  • Microsoft Teams: Embedded CART captioning support for Teams meetings for GCC-High and DOD – Teams meetings now support integration with real-time captioning providers and CART writers (Communication Access Real-Time Transcription) so that users who utilize CART captions can view the captions in the same window as their meeting. Item has been delayed and is being rescheduled. Roadmap ID:83614
  • Microsoft Teams: Multi-language meeting invite control – Item has been delayed and is being rescheduled. IT administrators can apply a new policy to set multiple languages in Teams meeting invites. Roadmap ID:81521
  • Microsoft Teams: Multitasking panel for meetings on iPad – Optimized user experience for iPad. Users will now see a collapsible right panel during meetings, which enables richer experiences such as chat alongside the ongoing meeting, faster roster views and more.  Roadmap ID:86923
  • Microsoft Teams: Dynamic caller ID for call queue agents – Call queue agents can now place calls from the Calls app using a call queue phone number as their caller ID. This ensures the call is properly identified by the recipient and that the call back number is the call queue number rather than the agent’s personal line. Roadmap ID:86992
  • Microsoft Teams: Frictionless app re-install for users – Users will now be able to find the apps they use regularly more prominently via app flyouts, and just @mention their favorite bot to start using it seamlessly in a new chat/team. Users will not need to repeat installation of apps. One-time installation would ready the app for use for that user anywhere inside Teams.   Roadmap ID:87551
  • Microsoft Teams: Meeting Chat Bubbles on Android – When Chat bubbles is enabled, chat messages will surface on the mobile screen where you can preview the most recent two messages. Roadmap ID:89813
  • Microsoft Teams: Meeting Chat Bubbles on iOS – When Chat bubbles is enabled, chat messages will surface on the mobile screen where you can preview the most recent two messages. Roadmap ID:89817
  • Microsoft Teams: Disable chat write access for anonymous or unauthenticated users – IT admins can now disable chat write access at the policy level for non-federated users and unauthenticated users who join Teams meetings through a link that must be used in conjunction with disabled meeting chat policy to provide additional security against data exfiltration. Roadmap ID:91142
  • Microsoft Teams: Channel owner/s can delete meeting chat messages within channel meetings for government clouds – An IT admin can turn on “owners can delete sent messages” and assign this messaging policy to a user or group of users. This policy must be applied before channel owner/s can see “owners can delete sent messages” option on Member Permissions through Manage Team – Settings. If this option is enabled, channel owner/s who were assigned the policy will be permitted to delete chat messages in the main window and meeting window. Roadmap ID:91320
  • Microsoft Teams: Support of Live Caption for Teams on VDI for VMware – Teams users on virtual desktop infrastructure (VDI) will be able to use live captions. Live captions display the text version of the audio during the call. Roadmap ID:86070

⌛ IN DEVELOPMENT

Release – June 2022

  • 🆕 Microsoft Teams: Start a Teams Chat with Distribution Groups, Mail-enabled Security Groups, and O365 Groups – You will now be able to start a Teams Chat with Distribution Groups, Mail-enabled Security Groups, and O365 Groups. This feature will respect the limits on members in a group chat, currently set to 250 members.   Roadmap ID:62354
  • Microsoft Teams: Attendance Dashboard for GCC-High and DoD – Item has been delayed and is being rescheduled. Measure meeting and webinar registration and attendance data in the Attendance Dashboard. Roadmap ID:94856
  • Microsoft Teams: Bulk removal for individual policy assignments – Admins can cleanup individual policy assignments from users in bulk, so that those users can inherit the correct policy either via a group policy assignment or global org-wide default. Roadmap ID:90705

Release – July 2022

  • 🆕 Microsoft Teams: Admins can pin message extensions for GCC – Admins can manage the pin order of messaging extensions in the compose experience. Roadmap ID:96074
  • Microsoft Teams and Forms: Rating Poll – The Rating question type is being added to the Polls app within Microsoft Teams.  Meeting owners can easily create and launch Rating polls to increase engagement and collect input from their meeting attendees, as well as share the results live.  Roadmap ID:93991
  • Microsoft Teams: Data Export within Approvals App – Through the approvals app you can now export your approval data within a selected time period. Roadmap ID:92925
  • Microsoft Teams: Check out for Microsoft Teams panels – From a Microsoft Teams panel, users can “check out” of a room with the touch of a button, ending the room reservation and returning the room back to the room inventory. Roadmap ID:88047
  • Microsoft Teams: Extend Room reservations for Microsoft Teams panels – From a Microsoft Teams panel, users can extend their existing meeting room reservation. The reservation can only be extended if the room is available during that time.  Roadmap ID:88643
  • Microsoft Teams: Co-organizer Meeting Role for GCC-High – Organizers will be able to share control by assigning the new “Co-organizer” role to people they invite. Co-organizers will have almost all of the capabilities of the organizer, including management of Meeting Options. Roadmap ID:81676

Release – August 2022

  • 🆕 Microsoft Teams: User request configuration to external systems (URL redirect)  – Customize the instructions users receive when they request apps and configure the external systems where requests should be placed. Roadmap ID:89288
  • Microsoft Teams: Language Interpretation – Language interpretation will allow language interpreters to translate what the speaker says into another language in real time without disrupting the original flow of delivery of the speaker. This will allow more inclusive meetings, where participants who may not speak the same language can fully collaborate with each other. Roadmap ID:87547

Release – September 2022

  • 🆕 Microsoft Teams: Suggested Replies in Group Chat – Suggested Replies will be enabled in group chats, allowing you to select a quick response when you are mentioned in a group chat or when you are having a 1:1 conversation within a group chat.  Roadmap ID:95618
  • 🆕 Microsoft Teams: Adobe PDF experience – Tenant admins can set Adobe Acrobat as the default app in Teams admin center to view and edit PDF files in the Microsoft Teams.   Roadmap ID:95128
  • 🆕 Microsoft Teams: Text prediction for Teams mobile – When you compose or reply to a message in Teams, Editor Text Predictions anticipates your writing and suggests a suitable word or phrase inline. This saves time and helps you reduce typos. Roadmap ID:95921
  • Microsoft Teams: Teams device management in DoD – Tenants in the DoD environment can also manage their Teams devices from the Teams admin center. Admins can now control the entire lifecycle of their Teams devices which include an increasing variety of supported device types – IP Phones, Collaboration bars, Teams displays, Teams Meeting Room devices. Roadmap ID:85264

Release – March 2023

  • Microsoft Teams: Global sign in and sign out – Teams iOS app will support Global sign-in and sign-out to simplify the experience for Frontline Workers. Employees can now use any device from the shared device pool to sign in with their credentials and sign out of it at the end of the shift. This will remove all their personal and company information from the device. Roadmap ID:85736

Release – April 2023

  • Microsoft Teams: Teams devices dashboard for device analytics providing health and usage metrics – Health and usage insights surfaced on a dashboard for Teams devices being managed through the Teams admin center including the ability to export and auto share the insights and set alerts on key metrics to be  notified when attention is required.  Roadmap ID:84533
  • Microsoft Teams: Workspace Management – Workspace Management is a new feature within Teams Admin Center that provides an integrated view of Teams devices and peripherals based on their location, along with relevant insights. This capability provides IT admins the ability to manage connected devices, and monitor workspace health, utilization and conformance to standards at any location. Roadmap ID:88326

How to convert SharePoint pages into PDF files

In this post we step through how you can use Power Automate to convert modern SharePoint pages into PDF files and save them to a document library.

Intro

Recently I got asked to come up with a way to turn SharePoint pages into PDF files for use in an offline scenario. The converted SharePoint pages didn’t need to be formatted as it was only the body content of a SharePoint page that was needed. Also part of the brief was that when the SharePoint page is updated, the corresponding PDF file also updates.

There are several posts online that cover very topic this that I’ll reference at the end, but they didn’t quite do exactly what I wanted – so here’s my take on how to convert SharePoint pages into PDF files!

What you’ll need

  • A modern SharePoint site pages library (these come with every SharePoint site!)
  • A OneDrive location to temporarily store the SharePoint page outputs
  • Power Automate to build the automation
  • A document library to store the output PDF files

A note on the site pages library

In my example I didn’t want all the site pages to be converted into PDF files, so I added a choice column to ‘tag’ all the pages that should be converted. I set the default value of the choice column to be ‘Site Page’, so that the only pages that get converted are the ones I’m interested in. This is reflected in the flow below with the condition step.

Add a choice column to ‘tag’ the pages you wish to convert to PDF.

Building the flow

The trigger action for our flow is when a file is created or modified (properties only). This allows us to re-run the flow when SharePoint pages are updated to also update the PDF files.

  • Select the site you are using to create the SharePoint pages in site address (If you don’t see it listed just press enter custom value and paste the URL in)
  • Select the Site Pages library under library name

Next, I’ve added a condition to only convert pages that have been tagged ‘Runbook’ to PDF.

Condition: if Document type value is equal to ‘Runbook’.
  • Note: make sure you select the Value dynamic content for your choice column, rather than the choice column itself as that will break your flow.

If yes, next is a send an HTTP request to SharePoint step. Here I’m using a REST API call to get the body content of the SharePoint page.

Use a send an HTTP request to SharePoint step to get the body content of your page.
  • Set the site address to the site in question
  • Set method to GET
  • Enter the following in Uri:_api/web/lists/GetByTitle('Site%20Pages')/items('ID')/CanvasContent1
  • Replace ‘ID’ with the dynamic content ID from the when a file is created or modified step

Note: The output of this step generates some additional stuff you probably won’t want in your PDF like this:

 "d": { "CanvasContent1": "}}

I used the parse JSON step to remove the unwanted mark up and just get the plain text from the body content.

  • I added the body dynamic content from the send an HTTP request to SharePoint step in the content field in the parse JSON step
  • I copied the the output body from send an HTTP request to SharePoint of a successful run in flow history and pasted it into the parse JSON step
Output body from send an HTTP request to SharePoint to paste into the parse JSON step from a successful flow run.
  • I then pressed generate from sample, which output the following:
{
    "type": "object",
    "properties": {
        "d": {
            "type": "object",
            "properties": {
                "CanvasContent1": {
                    "type": "string"
                }
            }
        }
    }
}

Parse JSON step with generated schema.

From this I then used a create file action to create a temporary HTML file in OneDrive (more on this later), with the following config:

  • Folder path: / (root of the OneDrive account)
  • File name: Name from when a file is created or modified step
  • File content: CanvasContent1 from the parse JSON step
Create file action to create temporary HTML page in OneDrive.

Next, a convert file step to convert the HTML page into a PDF file:

  • File: ID from the create file step
  • Target type: PDF

Now we can use a create file action to create a PDF in our output document library in SharePoint:

  • Set the site address to the site you want to store the PDF files in
  • Set the folder path to the document library, or navigate to the relevant folder within that library
  • Set file name to file name from the convert file step
  • Set file content to file content from the convert file step
The create file action creates the PDF file in the destination document library.

I then used an update file properties action to pass metadata from the site pages library to the destination document library – this step is optional. Finally, a delete file action to delete the temporary HTML file from the OneDrive we created earlier:

Delete file action to remove the temporary HTML file.

Here’s the flow in it’s entirety:

Issues & troubleshooting

Formatting issues with the send an HTTP request to SharePoint

As mentioned above, when just using the send an HTTP request to SharePoint action, the output contains mark up that isn’t going to make sense within the PDF. The parse JSON action cleans this up and just leaves the body content of the page.

Create file action creates corrupt PDF files

When testing this flow out I originally didn’t have the convert file action in place. In the file name I added ‘.PDF’, but every time the output PDF was corrupt and errored like this when trying to open:

The flow also failed on this step and the error said that “Conversion of this file to PDF is not supported. (InputFormatNotSupported / pdf)”. I decided to scrap this approach and create a HTML page and add in the convert file action which worked around this issue.

Overwriting existing PDF files causes flow to fail

During testing of this flow I also noticed that when triggering the flow based off updating a site page, the create file create file action would error with a status 400 error saying “A file with the name [file name] already exists”.

I’ve wrote a separate post on how to overwrite files using the create file action, but basically the answer was to turn off chunking within the actions settings.

References


Microsoft 365 roadmap roundup – 13th June 2022

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (2)
  • Rolling out (4)
  • In development (7)

🍾 LAUNCHED

  • Microsoft Teams: Anonymous meeting join across clouds – Join meetings in other clouds anonymously from your Teams desktop app (across clouds).  We will be enabling this in three phases. First, Commercial and GCC customers will be able to join meetings in GCC-High and DOD clouds. Next, we will enable GCC-High customers to join Commercial, GCC and DOD meetings. Then, we will enable DOD customers to join Commercial, GCC, and GCC-High meetings. Item has been delayed and is being rescheduled. Roadmap ID:86311
  • Microsoft Teams: Admins can pin message extensions – Admins can manage the pin order of messaging extensions in the compose experience. Roadmap ID:87506

🚂 ROLLING OUT

  • Microsoft Teams: Direct guest join for Zoom and Webex meetings on video-enabled certified Teams Android devices – Direct guest join (aka Third-party meeting join) is an ability to join meetings of other meeting providers from Microsoft Teams. Third-party meetings will appear on the Teams calendar and users will be able to join them the same way they join any other Teams meeting. This functionality will be limited to video-enabled certified Teams Android devices and will support only Zoom and Webex meetings. Roadmap ID:81482
  • Microsoft Teams: E-signature approvals on mobile: view and take action – Users can now see their e-signature approvals on mobile devices and take action on them. As a recipient they can view or review them, as a creator they can edit or cancel them. Roadmap ID:92939
  • Microsoft Teams: Exchange Contacts available in Calling pickers – Exchange contacts with associated phone numbers will be available as part of the drop down selection in all Calling people pickers, such as the Dialer or call transfer, for customers that have PSTN enabled.  Roadmap ID:93050
  • Microsoft Teams: Teams Button long press to Raise Hand during meeting – Raise Hand is a popular feature in Teams and is something all users can use, often many times over the course of a meeting. This feature allows users the ability to invoke a Raise Hand reaction during a meeting by simply holding the Teams button on their certified peripheral. Roadmap ID:90738

⌛ IN DEVELOPMENT

Release – June 2022

  • 🆕 Microsoft Teams: Export API support for Teams Message Reactions – Export Teams Reactions (heart, thumbs up, laugh, surprised, angry, sad) on a message using the Export API. Roadmap ID: 94874
  • 🆕 Microsoft Teams: Moodle Learning Management System integration – In addition to integration with Canvas and Blackboard, Microsoft has now partnered with Moodle Learning Management System to deliver seamless integrated learning experiences. Microsoft Teams Meeting LTI and Classes LTI apps are now available within Moodle. Roadmap ID: 95675
  • Microsoft Teams: Pairing the channel and the corresponding SharePoint folder name – This feature has been updated to reflect new timing. When renaming a Teams’ channel, the corresponding SharePoint folder will be renamed and reflect the new name. This will help create consistency across Microsoft 365 endpoints, making it easier on users to find their files from anywhere.  This new feature will be available for all Standard and Private channels. For Standard channels – The corresponding folder in SharePoint will be renamed. For Private channels – The corresponding site name and the folder in SharePoint will be renamed. For legacy Teams channels that were renamed prior to this rollout, there will be no change in experience. When a legacy channel is renamed after this release, it will simultaneously rename the corresponding SharePoint folder. Roadmap ID:72211

Release – August 2022

  • 🆕 Microsoft Teams: Cameo in PowerPoint Live – Cameo is a new PowerPoint experience that seamlessly integrates your Teams camera feed into your presentation, letting you customize how and where you want to appear on your slides and offering layout recommendations for optimal viewing. Roadmap ID: 87725
  • Microsoft Teams: Expanded Reactions – Expanded reactions allows users to apply any emoji as a reaction to chat messages! Pick from 800 plus Teams emojis to react the way you want. Roadmap ID:88080
  • Microsoft Teams: New Tag Management Settings – This feature will update default tag management settings in the Teams Admin Center to include ”Team owners and members” and not just “Team owners.” You can still update this to only “Team owners” at the tenant level and override the default.  Roadmap ID:88318

Release – September 2022

  • Microsoft Viva: Effective meetings in Viva Insights – A new “Effective meetings” experience is being introduced in the Microsoft Viva Insights app in Microsoft Teams. Meeting organizers will be able to view personalized insights and suggestions to help improve their meeting habits. Users will also be able to create and share meeting plans to set team meeting norms such as shorter meetings by default and always including Teams links.  Roadmap ID:85660

Microsoft 365 roadmap roundup – 6th June 2022

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (8)
  • Rolling out (7)
  • In development (15)

🍾 LAUNCHED

  • Microsoft Teams: Parent Connection with chat, email or phone call – Educators will be able to connect with the guardians of their students by chat, email or phone call with a single click.  Roadmap ID:90383
  • Microsoft Teams: Background Blur for VDI on Azure Virtual Desktop/Windows 365 – Users on Teams on VDI on Azure Virtual Desktop/Windows 365 can blur their background in your video meeting and call.  Roadmap ID:92505
  • Microsoft Teams: DocuSign recipients can now sign, view and cc in e-signature approvals – DocuSign users can now select sign, view and cc when creating new e-sign approval requests.  Recipients with the viewer role must view the document while the CC role allows the recipient to view it if they choose to. Roadmap ID:94858
  • Microsoft Teams: Improved login & logout experience for e-signature approvals – Users will only have to sign into their e-sign provider account once every 30 days.  They will also be able to logout of a particular e-sign provider account. Roadmap ID:94872
  • Microsoft Teams: Follow Office preview policy on Mac – Public Preview has provided IT admins with the ability to allow their users to receive preview features before they are released to the public.  The existing follow Office preview policy allows users to automatically be in the Public Preview Channel of Teams if they are in the Office Current Channel (Preview) on Windows. We are now expanding the “follow Office preview” policy to Mac users who are in the Office Current Channel (Preview).   Roadmap ID:93536
  • Microsoft Teams: Pinned apps for frontline workers – We are providing a tailored experience for frontline workers in Teams! With this feature users with an F license will get frontline worker apps such as Tasks, Shifts, Walkie Talkie and Approvals pinned out of the box. Organizations can further configure the apps pinned, but this feature provides a foundation for a Teams environment purpose-built for frontline workers.   Roadmap ID:89924
  • Microsoft Teams: Large Gallery for web for GCC-High and DoD – By default, Teams Meetings supports up to 9 videos in Gallery. Now, using Large Gallery, users can view up to 49 videos at once in meetings. Roadmap ID:93012
  • Microsoft Teams: Together Mode for web for GCC-High and DoD – Together Mode lets you see all your colleagues against a shared background, making you feel like you are all ‘together’ in a virtual online room. Roadmap ID:93015

🚂 ROLLING OUT

  • Microsoft Teams: Video filters – Both, before joining and during a meeting, you can use filters to subtly adjust lighting levels and smooth out facial features to customize your appearance. Roadmap ID:65944
  • Microsoft Teams: View Together Mode for everyone – Meeting organizer and presenters will be able to start Together Mode in the meeting for all the participants. Roadmap ID:83658
  • Microsoft Teams: Multi-Window support for Teams for VDI for Citrix – Users on virtual desktop infrastructure (VDI)  will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Additionally, meeting and call controls such as mute, video, chat, leave and others will now be located at the top of the meeting window so that they are always available and never block the underlying content. Roadmap ID:84192
  • Microsoft Teams: Usability improvements to informational messages in meetings for Android – Notification drawer for in-meeting informational   messages, so users can preview, collapse and clear all notifications with one tap. Roadmap ID:86958
  • Microsoft Teams: Give Take Control for Teams on VDI for VMware – User on VMware will be able to give and take control during calls and meetings. Give control: If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime. Take control: To take control while another person is sharing, select Request control. The person sharing can then approve or deny your request. While you have control, you can make selections, edits, and other modifications to the shared screen. When you’re done, select Release control to stop sharing control. Roadmap ID:87558
  • Microsoft Teams: Virtual appointment SMS notifications for customers in the United Kingdom – SMS confirmations and reminders with Teams meeting link for virtual appointments created from Bookings app in Teams. Roadmap ID:94116
  • Microsoft Teams: Text prediction for Teams mobile – When you compose or reply to a message in Teams, Editor Text Predictions anticipates your writing and suggests a suitable word or phrase inline. This saves time and helps you reduce typos. The date for GCC-H and DoD will be published shortly. Roadmap ID:81573

⌛ IN DEVELOPMENT

Release – June 2022

  • 🆕 Microsoft Teams: Teams Button long press to Raise Hand during meeting – Raise Hand is a popular feature in Teams and is something all users can use, often many times over the course of a meeting. This feature allows users the ability to invoke a Raise Hand reaction during a meeting by simply holding the Teams button on their certified peripheral. Roadmap ID:90738
  • Microsoft Teams: Co-organizer Meeting Role – Organizers will now be able to share control by assigning the new “Co-organizer” role to people they invite. Co-organizers will have almost all of the capabilities of the organizer, including management of Meeting Options. Roadmap ID:81391
  • Microsoft Teams: Multi-language meeting invite control – Item has been delayed and is being rescheduled. IT administrators can apply a new policy to set multiple languages in Teams meeting invites. Roadmap ID:81521
  • Microsoft Teams: Home page customization for Teams admin center – IT admins can drag and drop widgets to customize their Home page in Teams admin center.  Roadmap ID:85703
  • Microsoft Teams: Multitasking panel for meetings on iPad – Optimized user experience for iPad. Users will now see a collapsible right panel during meetings, which enables richer experiences such as chat alongside the ongoing meeting, faster roster views and more.  Roadmap ID:86923

Release – July 2022

  • 🆕 Microsoft Teams: Disable chat write access for anonymous or unauthenticated users – IT admins can now disable chat write access at the policy level for non-federated users and unauthenticated users who join Teams meetings through a link that must be used in conjunction with disabled meeting chat policy to provide additional security against data exfiltration. Roadmap ID:91142
  • Microsoft Teams: Choose preferred download location for files – Teams will now enable users to select the default download location where they would like to have their files downloaded. This is applicable only on the desktop client. Teams on the web will continue to honor the setting in the browser.  Roadmap ID:94719
  • Microsoft Teams: Channel owner/s can delete meeting chat messages within channel meetings for government clouds – An IT admin can turn on “owners can delete sent messages” and assign this messaging policy to a user or group of users. This policy must be applied before channel owner/s can see “owners can delete sent messages” option on Member Permissions through Manage Team – Settings. If this option is enabled, channel owner/s who were assigned the policy will be permitted to delete chat messages in the main window and meeting window. Roadmap ID:91320
  • Microsoft Teams: Attendee restriction to remove another attendee from chat for government clouds – Attendee removal from chat is now restricted to organizers. Roadmap ID:92937
  • Microsoft Teams: Disable or Enable all Attendees’ Video for DoD – Ability in DoD to disable and enable videos for all attendees before or during a Microsoft Teams meeting. Roadmap ID:91665
  • Microsoft Teams: Disable or Enable a Single Attendee’s Video for DoD – Ability to disable and enable a single attendee’s video in a Microsoft Teams meeting. Roadmap ID:91666
  • Microsoft Teams: Co-organizer Meeting Role for GCC-High and DoD – Organizers will now be able to share control by assigning the new “Co-organizer” role to people they invite. Co-organizers will have almost all of the capabilities of the organizer, including management of Meeting Options. Roadmap ID:81676

Release – September 2022

  • Microsoft Teams: Paging on Video Gallery for Web – When you are in gallery view, and there are more videos than what can be shown at once on the meeting stage (the maximum number can vary depending on your device configuration and internet bandwidth), navigation controls and will appear below the Video Gallery to see additional videos of the attendees. You can use these controls to view more video participants. Roadmap ID:84629
  • Microsoft Teams: Paging on Video Gallery – When you are in Gallery view and there are more than 9 videos, navigation controls  will appear below the Gallery. You can use these controls to view more video participants. Roadmap ID:86480

How to change the expiration time for meeting recordings in Microsoft Teams

In this post we detail how to change the default expiration time for meeting recordings in Microsoft Teams.

In this post:

Intro

Microsoft introduced a meeting recording auto-expiration feature in Microsoft Teams in January 2022, which eventually became generally available (GA) in March 2022. The auto-expiration feature automatically deletes Microsoft Teams recording files stored in OneDrive or SharePoint after a pre-set period of time.

At the time of the announcement, Microsoft said:

“New recordings will automatically expire 60 days after they are recorded if no action is taken, except for A1 users who will receive a max 30-day default setting. The 60-day default was chosen because, on average across all tenants, 99%+ of meeting recordings are never watched again after 60 days”.

How to Manage Microsoft Teams Meeting Recording Auto-Expiration

The latest Microsoft documentation says that all newly created Teams meeting recordings (TMRs) will have a default expiration of 120 days. This means that by default, all TMRs created after this feature was turned on will be deleted 120 days after their creation date. However, I’ve tested in two different tenants and the 60 day expiration is set as default.


You will know that the auto-expiration feature is enabled by observing a yellow banner appearing underneath all Teams meeting recordings like the below:

Auto-expiration banner notification in Microsoft Teams.

Where to find the meeting expiration settings

The easiest way to find the meeting auto-expiration settings is within the Teams admin center. The auto-expiration settings are a part of the recording & transcription settings:

  • Open the Teams admin center
  • Navigate to Meetings > Meeting policies
  • Select the meeting policy in use in your Teams environment (Global) > press edit
  • Scroll down to recording & transcription
Auto-expiration settings are accessible via the recording & transcription section of meeting policies in the Teams admin center.

The recording & transcription settings of meeting policies also has the following features you can control:

  • Transcription: This setting controls whether captions and transcription features are available during playback of meeting recordings. The person who started the recording needs this setting turned on for these features to work with their recording.
  • Cloud recording: This setting is a combination of a per-organizer and per-user policy and controls whether the meetings can be recorded.
  • Meetings automatically expire: This setting controls where you want meetings to expire at all. If enabled, you can then set a number of default days before the meeting recordings expire.
  • Default expiration time: This setting specifies a a number of default days before meeting recordings expire between 1 and 99999.
  • Store recordings outside of your country or region: This policy controls whether meeting records can be permanently stored in another country or region. If it’s enabled, the recordings can’t be migrated.

How to update the default expiration time

Follow the steps below to update the default expiration time for meeting recordings:

  • Open the Teams admin center.
  • Navigate to Meetings > Meeting policies.
  • Select the meeting policy in use in your Teams environment (Global) > press edit.
  • Under recording & transcription > default expiration time > set the default number of days between 1 and 99999.
  • Press Save.

Update via PowerShell

You can also update the auto-expiration in PowerShell by setting the attribute NewMeetingRecordingExpirationDays. If you use PowerShell, set the attribute to “-1” to never auto-expire, or set it to a specific number of days (min: 1 day, max: 99,999 days). Example PowerShell cmdlet:

Set-CsTeamsMeetingPolicy -Identity Global -NewMeetingRecordingExpirationDays 30

Additional information

Here is some additional information provided by Microsoft regarding how auto-expiration works and what products/ services it affects:

  • The expiration setting is not a retention setting. For example, setting a 30-day expiration on a file will trigger an auto-deletion 30 days after the file was created, but it will not prevent a different system or user from deleting that file ahead of that schedule.
  • Any retention/deletion/legal hold policies you have designated in the Compliance center will override this feature. In other words, if there is a conflict between your designated Compliance policy setting and the expiration setting, the compliance policy timeline always wins.
  • When a recording is deleted due to the expiration setting, the end user will be notified via email. The SharePoint tenant or site admin, or the end user with edit/delete permissions will be able to retrieve the file from the recycle bin for up to 90 days.
  • The admin does not have the ability to override end-user modification capabilities.
  • This will not impact any existing meeting recordings created before the feature is deployed. Also, any changes to the default date in the admin console will only apply to newly created meeting recordings after the change is made.
  • The min number of days that can be set on NewMeetingRecordingExpirationDays is 1 and the maximum is 99,999 (e.g. 273 years) or it can be set to never auto-expire.
  • This feature does not impact meeting recordings stored in Microsoft Stream (classic Stream) but will affect recordings stored in the new Stream (built on OneDrive and SharePoint).
  • This feature is only available for Teams meeting recordings created by the Teams service in OneDrive and SharePoint. It is not available for other file types in OneDrive and SharePoint.

Microsoft 365 roadmap roundup – 30th May 2022

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (4)
  • Rolling out (1)
  • In development (14)

🍾 LAUNCHED

  • Microsoft Teams: Meeting room capacity notifications for Microsoft Teams Room – Alerts in-room meeting participants if the room is over-capacity based on data defined in a room account. Not all cameras will support this feature. Roadmap ID:65965
  • Microsoft Teams: Top hits in Search Autosuggest – Top hits is a new section at the top of the autosuggest results in search where users will see the most relevant results across people, chats, files and more. This feature will improve discovery and reduce search times. Roadmap ID:70563
  • Microsoft Teams: Teams Connect in Teams Admin Center (Preview) – With Microsoft Teams Connect we are making it easier to collaborate with anyone outside your organization. Admins can manage the Shared channel lifecycle and membership from the Teams admin center.  They can also use a Teams policy to decide who can create shared channels and who can invite external users to a shared channel. This is now available in preview. For updates, check feature 94820. Roadmap ID:70779
  • Microsoft Teams: Team Templates maintenance – Enhancements to Team Templates content with additional apps and channels in the Microsoft-provided predefined team structure. Roadmap ID:85917

🚂 ROLLING OUT

  • Microsoft Teams: Support of Transcription for Teams for Azure Virtual Desktop on Virtual Desktop Infrastructure – Users on Virtual machines can use transcription once the feature is available. Live transcripts provide way to follow along with what has been said and who said it. After a meeting, the transcript file is automatically saved in the chat tab for that meeting. Roadmap ID:87571

⌛ IN DEVELOPMENT

Release – June 2022

  • 🆕 Microsoft Teams: Choose preferred download location for files – Teams will now enable users to select the default download location where they would like to have their files downloaded. This is applicable only on the desktop client. Teams on the web will continue to honor the setting in the browser.  Roadmap ID:94719
  • 🆕 Microsoft Teams: Meeting Chat Bubbles on Android – When Chat bubbles is enabled, chat messages will surface on the mobile screen where you can preview the most recent two messages. Roadmap ID:89813
  • 🆕 Microsoft Teams and Forms: Rating Poll – The Rating question type is being added to the Polls app within Microsoft Teams.  Meeting owners can easily create and launch Rating polls to increase engagement and collect input from their meeting attendees, as well as share the results live.  Roadmap ID:93991
  • 🆕 Microsoft Teams: Meeting Chat Bubbles on iOS – When Chat bubbles is enabled, chat messages will surface on the mobile screen where you can preview the most recent two messages. Roadmap ID:89817
  • 🆕 Microsoft Teams: E-signature approvals on mobile: view and take action – Users can now see their e-signature approvals on mobile devices and take action on them. As a recipient they can view or review them, as a creator they can edit or cancel them. Roadmap ID:92939
  • 🆕 Microsoft Teams: E-signature approvals creation on mobile – Users will now be able to create e-signature approvals on any mobile device. Roadmap ID:92940
  • 🆕 Microsoft Teams: E-sign approvals fully embedded within Team Approvals for a streamlined experience – Users can now seamlessly create and review e-signature approval requests directly in Teams removing the need to access the e-sign provider website. Roadmap ID:92941
  • 🆕 Microsoft Teams: Sensitivity labels for Teams templates for GCC – Sensitivity labels will be supported when creating teams with templates in GCC. Roadmap ID:94036
  • Microsoft Teams: Bulk removal for individual policy assignments – Admins can cleanup individual policy assignments from users in bulk, so that those users can inherit the correct policy either via a group policy assignment or global org-wide default. Roadmap ID:90705
  • Microsoft Teams: Give Take Control for Teams for VDI on Azure Window Desktop and Windows 365 – User on Azure Window Desktop and Windows 365 on virtual desktop infrastructure (VDI) will be able to give and take control during calls and meetings. Give control: If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime. Take control: To take control while another person is sharing, select Request control. The person sharing can then approve or deny your request. While you have control, you can make selections, edits, and other modifications to the shared screen. When you’re done, select Release control to stop sharing control. Roadmap ID:87559
  • Microsoft Teams: Manage meeting options for DoD – Organizers will now be able to modify the user experience, or customize the safety and security settings for their meetings using the new “Meeting Options” feature. Roadmap ID:72169

Release – July 2022

  • 🆕 Microsoft Teams: Teams Connect shared channels – Teams Connect shared channels makes collaborating with those inside and outside your organization easier. Multiple organizations can work together in a shared space – have conversations, schedule a meeting, share, and co-author files, and collaborate on apps, without ever switching tenants in a secure, governable and compliant environment. Roadmap ID:94820
  • Microsoft Teams: Speaker Coach in Microsoft Teams Meetings – Speaker Coach provides private, personalized feedback on your speaking and presentation skills in both real-time as well as post-meeting in a summary. Roadmap ID:88253

Release – September 2022

  • Microsoft Teams: Inline video helper for policy attributes in TAC – Admins will have an option to quickly play a simple video/gif available for a policy attribute to understand the impact of policy control on end user experience and decide whether to enable it or disable it for the users in their org.  Roadmap ID:90704

Microsoft 365 monthly update – April 2022

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Create from the SharePoint app bar, comment on a video or audio file in SharePoint/ OneDrive, Lists for Android, ‘unscheduled’ calendar view in Lists, access to standard & private channels

Create from the SharePoint app bar

This new feature allows you to create sites, files, and lists right from within the SharePoint app bar. Select the Create command (the plus sign) on the app bar and then select an option from SharePoint sites, Microsoft Lists, or Office files (Word, PowerPoint, Excel, and OneNote).

  • Site creation will launch the SharePoint site creation panel in the site you are in; if you are in a hub, the site will be associated with this hub when created
  • List creation will open in a new tab and take you to the create experience in Microsoft Lists
  • Office files will create the document in your OneDrive site until you select to save to a different location.
Create lists from the SharePoint app bar.

Find out more: Introduction to the SharePoint app bar

Comment on a video or audio file in SharePoint/ OneDrive

This feature allows you to have threaded conversations on a video or audio file saved in OneDrive or SharePoint through a cohesive and familiar commenting experience like the one used in Lists, Word, Excel, and PowerPoint.

Comment on a video or audio file in SharePoint and OneDrive within the Microsoft Stream player experience.

Find out more: Comments for Stream Files Stored in SharePoint Online and OneDrive for Business

Microsoft Lists for Android

With this new app, you can access your lists on the go anytime, anywhere. Manage events, track issues and assets, help with new-employee onboarding, and keep coordinated across inventory. With access on the go, easy sharing, and quick photo capture, you can keep everyone connected with the latest information using Microsoft Lists.

Microsoft Lists for Android.

Find out more: https://aka.ms/MSLists/app/Android

Microsoft Lists Calendar view experience: ‘Unscheduled’ Pane

You will see a new ‘Unscheduled’ tab within the events pane to the right within a list Calendar view. The items with missing start and/or end dates and those with start date later than the end date would appear on this pane. You can then select the items to open the edit form and make appropriate edits to schedule these items.

List items with missing start and/or end dates and those with start date later than the end date would appear on the Unscheduled pane.

Find out more: Create a calendar view from a list

SharePoint/ OneDrive: Access your Teams standard and private channel files

There is now an “In channels” section visible and collapsed by default. This “In channels” section includes all standard and private channels content within the Team, and private channels – if you have permissions to them – will be distinguished with a specific icon. The “In channels” section will only appear when a user navigates to the default document library of a SharePoint site that’s connected to a Teams team.

Note: The “In channels” section will not be visible if the SharePoint site is not connected to Teams. And when shared channels become available, they will also appear in this new section.

“In channels” section visible and collapsed by default.

Find out more: Roadmap ID 88911


Teams

In Teams: Text prediction for mobile, Power Automate templates, Fluent emojis, suggested replies, file upload for approvals, chat filter for non-meeting chats, admins can pin message extensions, Teams device store, follow office preview policy, user request flows for blocked apps

Anonymous meeting join, iOS improvements, share system audio on web, improved support in Firefox, move/ resize presenter, auto detect music, live caption support, Outlook contacts available for calling, emergency calling banner, config for call forwarding, present button for Teams Rooms
Government
Education
Front line workers

Text prediction for Teams mobile

When you compose or reply to a message in Teams, Editor Text Predictions anticipates your writing and suggests a suitable word or phrase inline. This saves time and helps you reduce typos.

Find out more: Start a chat on the go on Teams mobile

Power Automate templates to be added to teams templates

Need to create a team? Use Team templates to create the right team with predefined channels and preinstalled apps. Select Microsoft provided team templates will include a new Power Automate tab where you can find a variety of Power Automate flow templates that support a template type.

Find out more: Use flows in Microsoft Teams

New Fluent Emoji style coming to Teams emojis and reactions

Teams is joining M365 and Windows in updating all emojis and reactions to the new Microsoft Fluent emoji style, bringing users with over 1800 vibrant and expressive emoji experiences to choose from.

Fluent emojis in Microsoft Teams.

Find out more: Fluent Emojis

Suggested replies in chats

Suggested replies in Teams chat now in desktop uses assistive AI to create three short authentic responses based on the context of the previous message. Instead of typing a response, simply click on one reply that is most relevant to your conversation.

Suggested replies in chats.

Find out more: Use suggested replies to respond to messages without typing

Upload files to your approval request via Power Automate portal

Files that are uploaded within the Power Automate portal will now show within the view details window of an Approval request within Teams.

File attachments in Approval Flows.

Find out more: File attachments in Approval Flows

Chat filter for non-meeting chats

Quickly find chat messages and conversations you need most in your chat app with a new chat filter function. This new filter will find one-on-one or group chats and will filter out meeting chats and chat with bots.

Find out more: Search for messages and more in Teams

Admins can pin message extensions

Admins can manage the pin order of messaging extensions in the compose experience. Setup policies today allow admins to promote personal apps that show in the left rail of Teams Apps navigation. The apps that are handy while composing a message can differ from the personal apps, so we are bringing the ability to control these separately.

Admins can pin message extensions.

Find out more: Manage teams in the Microsoft Teams admin center

Teams device store in Teams admin center

The Microsoft Teams device store resides in the Microsoft Teams Admin Center aimed to help IT admins to search for and purchase certified Teams devices in a familiar interface. IT admin accounts are authenticated and integrated, helping streamline and automate device setup—removing the need to manually register the devices. All major Microsoft partners offering devices certified for Microsoft Teams will be included in the device store, with fulfillment provided by a third party. The store is now available in the US and Canada and is expected to be available in other international markets later this year.

Teams device store in Teams admin center.

Find out more: Microsoft Teams: Managing your devices

Follow Office preview policy on Mac

Public Preview has provided IT admins with the ability to allow their users to receive preview features before they are released to the public. The existing follow Office preview policy allows users to automatically be in the Public Preview Channel of Teams if they are in the Office Current Channel (Preview) on Windows.

The “follow Office preview” policy is now available to Mac users who are in the Office Current Channel (Preview).

Find out more: Microsoft Teams Public Preview

User request flows for blocked apps

Enable users to discover Teams apps in the store and request approval from administrators. When apps are blocked in the tenant, the end users were not able to discover them in Teams Client marketplace, while they are looking for tools to support their modern workplace. The ‘User request’ is going to act as an indicator of the user’s interest in the app.

The user will have an option to click “Request access”. When the request is submitted, the admin will see the aggregate count of the request Apps. This enables admins to have clear indicators or requested Apps.

Find out more: Microsoft Teams apps permissions and considerations

Government

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

Attendance Dashboard – Measure meeting and webinar registration and attendance data in the new Attendance Dashboard. After the meeting, simply open the meeting invite and navigate to the Attendance tab. This feature is on by default. To disable, turn off the AllowEngagementReport policy within the Meeting policies section in the Teams admin center. Available in GCC. Learn more.


Teams webinar capabilities
– Schedule and deliver webinars for up to 1,000 attendees with the same Teams app you use for meetings! Webinar capabilities support registration page creation, email confirmation for registrants, host management for attendee video and audio, attendee reporting, plus interactive features like polls, chat, and reactions. Available in GCC. Learn more.

Auto-answer meeting invites with video on for iOS devices – The ability for iOS devices to automatically answer incoming meeting nudges or invites with their video on is now here. Available in GCC-High and DOD.

Invite-only meeting options – A new meeting setting is now available in Teams meeting options that automatically sends those who were not originally invited by the organizer to the lobby. This helps prevent those uninvited from joining the meeting. Available in GCC. Learn more.

Share the system audio from meetings on web – Web users can now include audio when sharing their desktop or window during a Teams meeting. You can find this setting in the share content. Available in GCC.

Large Gallery and Together Mode in Teams Meetings on Web and VDI – Web and Virtual Desktop Infrastructure (VDI) users are now able to change the Teams meeting layout to Together mode and Large Gallery. With Large Gallery, you have the ability to see up to 49 participants in a single screen, enhancing your overall virtual meeting experience. Available in GCC-High.

Voice enabled channels for GCC H and DoD – We added the ability to use a Teams channel with members as call agents for call queue call answering. Now we are bringing this capability to GCC H and DoD.

Roaming bandwidth control for GCC-High and DoD – Admins will now be able to set a bandwidth control policy to disable video calls when users are working in bandwidth constrained areas – this protects the reliability of the connection, automatically just based on where the users are located.

Dynamic Caller ID for Voice enabled channels, now available for GCC High and DoD – Last year we enabled the capability where agents can use Dynamic Caller ID to call on behalf of a Call Queue from within Voice Enabled Channels. We are now bringing this capability to Government clouds including GCC High and DoD.

Up to 25K members per team in DoD – Customers in DoD can now create a team with up to 25,000 participants, reaching broadly across your organization and beyond. Members of a team can cross-post a message into multiple channels at once, making it easy to share information across teams and workgroups.

New default for Teams notification style for DoD – Teams notification style will be defaulted to native notifications for new users. Currently the default style is Teams purple, with this change to native notifications the user will benefit from support for assist mode, action center, accessibility and more.

Teams for Education

Here’s what’s new in Teams for Education this month:

Students and educators get a notification when a new Class Notebook page is distributed – We are making a new update that will allow any Educator using Page Distribution in the OneNote client to ensure that all students get a notification in Teams after a page is distributed! This notification will work for educators using the Class Notebook Toolbar in OneNote Windows 10, iPad, Web and Mac.

Data reports after Teams meeting class – If a teacher has used Forms polls in a Teams meeting class, a summary report for all the polls used in this meeting will be generated and shared with teacher.

Frontline workers

Here’s what’s new for front line workers in Teams this month:

Virtual appointments through Microsoft Bookings in Teams – Microsoft Forms integration  – Through the new integration of Microsoft Forms into the Microsoft Bookings app in Teams, organizations can now collect and review responses from customers for virtual appointments. This can help provide organizations with enhanced insights, reduce administrative burdens, and streamline the virtual appointment experience.

Walkie Talkie app in Teams is available on Kyocera 5G Rugged Smartphones – The Walkie Talkie app in Teams with a dedicated push-to-talk button on Kyocera’s DuraForce Ultra 5G and DuraSport 5G is available for frontline workers to enjoy clear, instant, and secure communication at their fingertips. Learn more.

New Tag Management Settings – This feature will update default tag management settings in the Teams Admin Center to include ”Team owners and members” and not just “Team owners,” reducing the burden of creating and maintaining Tags solely on Team owners. Learn more about the new Tag Management Settings.


Power Apps

In Power Apps: In-app notifications in Model-driven apps GA, support for SharePoint image column, String interpolation, Index function, RandBetween function in Power Fx, AAD User Virtual Table, Power Automate pane, wrap for Power Apps public preview, code components, Power Apps app on Windows, Dataflow refreshes in Power BI

General Availability (GA) for In-app notifications in Model-driven apps

The Power Apps team have announced that in-app notifications feature has reached General Availability (GA).  In-app notifications enable a user to receive a notification while they are working within the web or mobile model-driven app.  Notifications can be sent from Power Automate, app logic or web service calls allowing flexibility in where notifications are triggered.

In-app notification panel open in model-driven app.

Find out more: Send in-app notifications within model-driven apps

Power Apps supports the new SharePoint list image column type

Power Apps now supports the SharePoint list image columns for read scenarios. You can create a Power App and see the images directly in a Power App, as well as choose from the full version of the image or various thumbnail sizes:  Small, Medium, and Large. 

Note:

  • The current implementation is Read only.  Update capabilities are in progress.
  • The Small, Medium, and Large sized images are created on demand and temporarily cached.  An image that has been cached too long will be removed and will be regenerated on demand.
  • Power Apps generally refreshes image meta-data every 30 seconds.  If you are authoring an application and want to immediately refresh images, choose the “…” item on the data source and choose to refresh the data.
  • Images stored in a collection will not be rendered correctly.  It is best to access them directly from the list with a Filter expression.
  • Images may still appear in the Power Apps field list even if the image column is hidden in the list

Find out more: Power Apps supports the new SharePoint list image column type

Power Fx: String interpolation, Index function, and RandBetween function

Three features are available in version 3.22041 and later of Power Apps Studio – string interpolation, Index function, and RandBetween function.

  • String interpolation – Most modern programming languages have the ability to embed expressions within a string and now Power Fx does too. 
  • Index function – Excel has an Index function for, among other things, returning a row out of a range and so Power Fx has adopted the same function.
  • RandBetween function – Another Excel function, RandBetween( Low, High ) that returns an integer between Low and High inclusive.  
String interpolation in Power Fx.

Find out more: Power Fx: String interpolation, Index function, and RandBetween function

AAD User Virtual Table – Find and add any AAD user to your records

The Power Apps team have announced support for an Azure Active Directory – AAD User virtual table for Dataverse. The AAD User table makes it easy to retrieve any user in your organization’s Azure Active Directory – not just users who have a Dataverse license assigned to them.  You can also retrieve details like job title, email, phone number and more.

The new AAD user table is available automatically with no additional configuration required.

AAD User Virtual Table.

Find out more: Announcing the AAD User Virtual Table – Find and add any AAD user to your records.

The new Power Automate pane in Power Apps

The new Power Automate pane brings the ability to add flows to the left-pane, in the same way you add other resources like data and media to your canvas app. When you click the Power Automate button, a new pane appears allowing you to see flows already included in in your app or add existing flows.

You can also create new flows; selecting “Create new flow” now opens a new experience where you can choose from Power Apps based flow templates or start from blank.

Introducing the new Power Automate pane in Power Apps.

Find out more: Introducing the new Power Automate pane in Power Apps!

Wrap for Power Apps (Public Preview)

The Power Apps team have announced that the wrap public preview – enabling you to create mobile apps with Power Apps – is now open. Power Apps is now officially a Mobile Application Development Platform (MADP/MXDP) stuffed with great new capabilities:

Find out more: Announcing Public Preview of wrap for Power Apps

React (virtual) and Fluent UI code components (Public Preview)

The Power Apps team have announced the public preview availability of React based virtual code components. 1st and 3rd party developers now have the ability to make use of platform provided libraries to build their diverse set of code components.

No more React or Fluent library packaging inside individual component bundles. Code components can now use one common set of platform provided React and Fluent UI React libraries.

React (virtual) and Fluent UI code components using platform libraries.

Find out more: React (virtual) and Fluent UI code components using platform libraries

Power Apps application on Windows (Public Preview)

The Power Apps team have announced the public preview availability of Power Apps (Preview) for Windows. With the new Power Apps (preview) application, your will be able to run apps in offline within a brand new application fully integrated within the Windows OS and supporting the native Dataverse connector and native device capabilities like barcode scanner or Camera controls.

Offline available apps in Power Apps on Windows.

Find out more: Announcing Public Preview of a new Power Apps application on Windows

Monitor Dataflow refreshes with a Power BI dashboard

You can now use the managed Dataverse tables to report over your dataflow refresh history. You now get two new managed Dataverse table with details about refreshes of your dataflows in your environment. We populate the tables with new data automatically after each refresh.

DataflowRefreshHistory – Contains the overall dataflow refresh history data
EntityRefreshHistory – Contains data of all entities involved in the refreshes

Using the new tables you are able to extract information about errors , duration of the refreshes and, how many new records got inserted into your Dataverse table.

Power BI Report showing Dataflow Refresh History.

Find out more: Monitor all your Dataflow refreshes with a Power BI dashboard


Power Automate

In Power Automate: Power Automate desktop update, 3 new verified connectors, 4 independent connectors, process advisor sharing analytics

Power Automate desktop April 2022

The April 2022 update of Power Automate for desktop (version 2.19) is out now. There are several new features and updates, including:

  • Built-in examples are now available
  • Cloud or Region picker is now supported in the console
  • New action ‘Hover mouse over UI element in window’
  • Support of physical keyboard interaction in ‘Populate text field on web page’ action
  • Improved recorder performance
New action ‘Hover mouse over UI element in window’ in Power Automate desktop.

Find out more: Power Automate for desktop – April 2022 update

3 new verified connectors and 10 updates

Take a look at all the new and updated connectors released in March 2022 for Power Automate:

New connectors

  • allGeo – allGeo provides an enterprise-grade field service management platform that bridges the gap between operations and payroll.
  • Nodefusion Portal – A Nodefusion Portal Connector is used for various actions, such as opening support case, managing subscriptions, checking service roadmaps and more.
  • Open Experience – Open Experience GmbH provides innovative solutions for the digitization of construction work. 

Updated connectors

  • Connect2All
  • IA-Connect Dynamic Code
  • IA-Connect Session
  • IA-Connect UI
  • IA-Connect Web Browser
  • Impexium
  • SmartDialog
  • Sociabble
  • Trasnform2All
  • Virus Total

Find out more: 3 New Verified Connectors and 10 Updates released in March 2022

4 new independent publisher connectors

Take a look at all the new independent publisher connectors released in March 2022 for Power Automate:

  • EmojiHub by Troy Taylor – EmojiHub provides an opportunity to get random emojis from already sorted categories and groups. 
  • Infura Ethereum by Sebastian Zolg – The Infura Ethereum Connector uses the Infura JSON-RPC API to access the Ethereum Blockchain.
  • AIHW MyHospitals by Paul Culmsee – The MyHospitals national reporting platform allows users to explore information about their local hospital and Local Hospital Network (LHN), as well as trends across Australia.
  • Word Cloud by Textvis by Troy Taylor – Generate great looking word clouds from text. Customize size, color and more.

Find out more: 4 Incredible New Independent Publisher Connectors in March 2022

Share analytics and invite tenant users in process advisor

The Power Automate team have announced the ability to share data-based processes with others via a viewer role. The viewer role grants the invited user read access to the process analytics and the ability to invite others with the viewer role. This feature empowers process owners to share process insights with anyone who would benefit, such as teammates, analysts, managers, etc.

Share analytics and invite tenant users in process advisor.

Find out more: Get Quality Process Insights by Sharing Analytics and Inviting Tenant Users


Power BI

In Power BI: On-prem data gateway, Power BI desktop feature summary, additional gateway security roles, update to required permissions for composite models

On-premises data gateway April 2022 update

The Power BI team have released the April 2022 update for the On-premises data gateway (version 3000.122.7). This version of the gateway will ensure that the reports that you publish to the Power BI Service and refresh via the Gateway will go through the same query execution logic/run-time as in the April Power BI Desktop version.

Find out more: On-premises data gateway April 2022 update is now available

Power BI desktop feature summary – April 2022

The April update for Power BI desktop is out now – with updates for new format panes and Power BI Goals, tooltips drill actions support for more build-in visuals, plus lot’s more!

Find out more: Power BI April 2022 Feature Summary

Additional gateway security roles for Power BI

Additional security roles allow for more granularity in assigning roles for the gateway. The new change is that non-admins of the gateway can be allowed to create connections (data sources) on the gateway. This way, your gateway admins are not the bottleneck anymore for creating connections (data sources).

How to manage the gateway and connection (data source) roles.

Find out more: Additional gateway security roles for Power BI

Update to required permissions when using composite models on a Power BI dataset

For datasets in Premium or PPU workspaces, a user that consumes a report that leverages a composite model based on a Power BI dataset is required to have just Read permissions (or have the Viewer role) on all datasets in the chain.

Note: While this is great news for those that only use Premium or PPU workspaces, this is concerning to those that leverage Pro workspaces, or a mix of types. Microsoft plan to make the same change for Pro workspaces as well, but for technical reasons they have not announced that as of yet.

Find out more: Update to required permissions when using composite models on a Power BI dataset


BONUS! Even more updates

Support neurodiversity in the hybrid workplace

Microsoft have been working to cut down the noise by providing more ways to customize which notifications Microsoft Teams shows you and when, and new ways to protect time with Microsoft Viva Insights. They’ve also added new capabilities to support and improve reading and writing like text prediction options, voice control tools, and accessible authoring features—great for everyone, but a true game changer for workers with dyslexia and other learning disabilities.

Mute notifications in a Microsoft Teams meeting.

Find out more: what’s new in Microsoft accessibility for spring 2022 blog

Yammer updates

A series of updates to Yammer have been released that help make it easier to find what you need, share ideas, and customize to your preferences. First, community members can now upvote a response if it’s a helpful or useful contribution to the question, making it easier for others to find answers. You can now also bookmark a conversation to see the post and its replies later. Finally, dark mode for Yammer web will be available soon.

Get more out of Yammer.

Find out more: Yammer Blog

Widows Autopatch

Windows Autopatch as a feature of Windows Enterprise E3, enabling IT pros to do more for less. This service will keep Windows and Office software on enrolled endpoints up-to-date automatically, at no additional cost. IT admins can gain time and resources to drive value. For organizations who select this option, the second Tuesday of every month will be ‘just another Tuesday’.

Find out more: Get current and stay current with Windows Autopatch


Microsoft 365 roadmap roundup – 23rd May 2022

Use these buttons to switch between each product’s roadmap updates.

Teams

  • Launched (1)
  • Rolling out (5)
  • In development (10)

🍾 LAUNCHED

  • Microsoft Teams: Microsoft Teams app in Microsoft store – Microsoft Teams app for work, school and life will soon be available to download from Microsoft store. This app will support work, school and consumer accounts on Windows 10 and Work or school accounts on Windows 11. Roadmap ID:94577

🚂 ROLLING OUT

  • Microsoft Teams: Multi-language meeting invite control – IT administrators can apply a new policy to set multiple languages in Teams meeting invites. Roadmap ID: 81521
  • Microsoft Teams: Multi-Window support for VDI for VMware – Users on virtual desktop infrastructure (VDI)will be able to view meetings and calls in separate windows from the main Microsoft Teams client. Additionally, meeting and call controls such as mute, video, chat, leave and others will now be located at the top of the meeting window so that they are always available and never block the underlying content. Roadmap ID:85691
  • Microsoft Teams: Parent Connection with chat, email or phone call – Educators will be able to connect with the guardians of their students by chat, email or phone call with a single click. Roadmap ID: 90383
  • Microsoft Teams: Automatic groupings available in Teams for channel posts – When creating a message post in a team channel, users will be able to notify owners of the team all at once by mentioning “@Team Owners”, removing the need to mention each Team Owners individually. “Team Owners” is automatically grouped and does not require any manual maintenance. Roadmap ID: 94118
  • Microsoft Teams: Bots in GCC-High – GCC-High customers will be able to build and deploy bots in their Microsoft Teams environment. This release supports custom, line-of-business bots. Roadmap ID: 94695

⌛ IN DEVELOPMENT

Release – June 2022

  • 🆕 Microsoft Teams: Collaborative Annotation on presenter shared screen – Presenters are able to start collaborative annotation for all participants or just the presenter to annotate on shared screen content. Roadmap ID: 86732
  • 🆕 Microsoft Teams: Dynamic caller ID for call queue agents – Call queue agents can now place calls from the Calls app using a call queue phone number as their caller ID. This ensures the call is properly identified by the recipient and that the call back number is the call queue number rather than the agent’s personal line. Roadmap ID: 86992
  • 🆕 Microsoft Teams: Channel owner/s can delete meeting chat messages within channel meetings for government clouds – An IT admin can turn on “owners can delete sent messages” and assign this messaging policy to a user or group of users. This policy must be applied before channel owner/s can see “owners can delete sent messages” option on Member Permissions through Manage Team – Settings. If this option is enabled, channel owner/s who were assigned the policy will be permitted to delete chat messages in the main window and meeting window. Roadmap ID: 91320
  • Microsoft Teams: Attendee restriction to remove another attendee from chat for government clouds – Attendee removal from chat is now restricted to organizers. Roadmap ID: 92937
  • Microsoft Teams: Check out for Microsoft Teams panels – From a Microsoft Teams panel, users can “check out” of a room with the touch of a button, ending the room reservation and returning the room back to the room inventory. Roadmap ID: 88047
  • Microsoft Teams: Extend Room reservations for Microsoft Teams panels – From a Microsoft Teams panel, users can extend their existing meeting room reservation. The reservation can only be extended if the room is available during that time. Roadmap ID: 88643

Release – July 2022

  • 🆕 Microsoft Teams: Expanding up to 10,000 users in Distribution Lists for lobby policy in Teams meeting – Currently, if you change your lobby policy in a Teams Meeting to “Invited Users Only” and invite a Distribution List (DL), only the first 1,000 users of that DL will be recognized and let through the lobby. All other users a part of the DL will not be recognized and will be placed in the lobby. With this update, up to 10,000 users of that given DL will be recognized and let through the lobby if the lobby policy is set to “Invited Users Only.”. Roadmap ID: 93585

Release – August 2022

  • Microsoft Teams: Expanded Reactions – Expanded reactions allows users to apply any emoji as a reaction to chat messages! Pick from 800 plus Teams emojis to react the way you want. Feature ID:88080

Release – November 2022

  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment for GCC-High – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID:85436

Release – December 2022

  • Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment for DoD – Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts. Roadmap ID:85437