Microsoft 365 roadmap roundup – 21st November 2022

Use the links below to switch between each product’s roadmap updates:

SharePoint
Teams
OneDrive
Microsoft Purview

OneDrive

  • Launched (0)
  • Rolling out (2)
  • In development (2)

🍾 LAUNCHED

🚂 ROLLING OUT

  • Microsoft Stream: Record a new video on the Stream Start page in Office for Government clouds – Users can create a new video directly from the Stream Start page in Office web by recording their webcam and/or screen. The new video is uploaded to OneDrive and ready to share. Roadmap ID: 88523
  • OneDrive: Sync app- Automatic Account Configuration – The OneDrive sync app will automatically sign in if there are existing credentials available to Microsoft applications (Teams, Office, Edge, Windows). Roadmap ID: 93242

⌛ IN DEVELOPMENT

Release – December 2022

  • Microsoft Stream: Video and audio embed code for use on internal web sites – With this feature users can get an embed code for an audio or video file that is uploaded to or stored in SharePoint, OneDrive, Teams, or Yammer. The embed code renders the audio or video source file in a player and can be used on intranets or internal websites. Note: If the user is logged into the internal site or intranet where the embedded player is featured, but is not logged into M365, then they will be asked to login to M365 to view the content. If the user does not have permission to view the content, then a modal will surface in place of the video which will allow the user to request access to the audio or video file. Roadmap ID: 98198

Release – February 2023

  • OneDrive: Sharing Experiences – simplifying external sharing – We want to simplify the sharing journey when a customer would like to collaborate with someone outside of their organization. Roadmap ID: 100713
Buy Me a Coffee at ko-fi.com

Microsoft 365 roadmap roundup – 14th November 2022

Use the links below to switch between each product’s roadmap updates:

SharePoint
Teams
OneDrive
Microsoft Purview

OneDrive

  • Launched (1)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

  • Microsoft Stream: Record a new video on the Stream Start page in Office – Users can create a new video directly from the Stream Start page on Office.com by recording their webcam or screen. The new video is uploaded to OneDrive and ready to share. Roadmap ID: 88522

🚂 ROLLING OUT

  • N/A

⌛ IN DEVELOPMENT

Release – November 2022

  • 🆕 OneDrive: Sharing experiences – simplifying link settings – We’re improving Link settings by providing more helpful tooltips, definitions and clearer language to help you understand which link type and permissions best suit your needs prior to sharing a file or folder with your coworkers. Roadmap ID: 103606
  • OneDrive: Sharing Experiences – Sensitivity Labels in the sharing dialog – We’re adding sensitivity labels to the sharing dialog to help better secure your company data and compliance. Roadmap ID: 100714
Buy Me a Coffee at ko-fi.com

Microsoft 365 monthly update – September 2022

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Navigation links open in new tab, manage site access based on sensitivity label, Viva learning cards, Quick Access Teams and Sharepoint Document Libraries in Office Win32 backstage, What’s new SharePoint Server

Configure Navigation Links to Open in a New Tab

With this update, you configure how you would like your navigation links to open. You will have the option to be able to choose to open in the same tab or in a new tab for your site, hub, and global navigation items.

Find out more: Customize the navigation on your SharePoint site

Manage site access based on sensitivity label

With this update, administrators will be able to use Conditional Access policies and associated sensitivity labels to require additional user authentication for accessing sensitive SharePoint sites when the user’s context does not meet the requirements of the site.

Find out more: Conditional access policies for SharePoint sites

Microsoft Viva Learning cards for the Viva Connections Dashboard

Viva Learning is an enterprise learning and training experience that acts as a one-step solution for all the learning needs of your organization. You’ll be able to integrate Viva Learning and Viva Connections experiences by using the Viva Learning card on the Viva Connections Dashboard. This new feature will enable users to track their learning assignments directly within Viva Connections dashboard.

Find out more: Create a Viva Connections Dashboard and add cards

Quick Access Teams and Sharepoint Document Libraries in Office Win32 backstage

The Quick Access feature will allow users to access shared libraries from both their SharePoint and Teams locations. When the user opens files from shared libraries, these libraries will show up in the form of a list which will encourage users to save and open files to these libraries with ease. This helps deliver a more consistent, coherent storage location experience across M365 apps.

What’s new for SharePoint Server

Microsoft have recently announced updates to SharePoint Server, including: SharePoint Server Subscription Edition, SharePoint Workflow Manager, SharePoint Server 2013, 2016 & 2019 and the SharePoint Technology Adoption Program.

Find out more: What’s new and what’s next for SharePoint Server

Top 10 SharePoint Framework solutions September 2022

These are the most widely used solutions and their providers last month:

  1. Ichicraft Widgets: Your Digital Workplace – Ichicraft Widgets allows users to personalize their digital workplace in SharePoint or Microsoft Teams. 
  2. Bitalus-StockQuotes – Show Stock information on your SharePoint Homepage with a couple of clicks.
  3. Poll by WM Reply – Poll easily allows you to create a short and snappy question so that you can engage with your audience. You can use the Poll web part for a daily opinion poll and interact with your employees on what’s happening at your organization or test your user’s knowledge with an end-of-topic question. 
  4. Navigator 365 – Sharepointalist, Inc. – SharePoint & Teams content aggregation with search, grouping and filtering. 
  5. Employee Directory Plus – Support | HR365 – Employee Directory Plus displays information of employees in the organization in visually manner and allows you to find any user in fraction of seconds with various filters to select, departments, skills, Job title, manager, location, etc. 
  6. Cerkl Broadcast for SharePoint – Ensure your internal communications are seen with SharePoint push alerts and newsfeed.
  7. Image Map – APPS 365 LTD – Supercharge your processes and navigation by using any image to deliver interactive visual content.
  8. Modern FAQ – The Modern FAQ app provides users a better way to search for the answers to the questions they have in mind.
  9. HM Munich GmbH – Table of Contents – This WebPart helps you to create high-quality documentation.
  10. Orangehill Birthdays – Birthdays from user profiles. Orangehill Birthdays is a modern web part that shows all upcoming birthdays from user profiles for people in the organization. 

Find out more: Most used SharePoint Framework solutions from the Store – September 2022


Teams

In Teams: Cameo in PowerPoint Live, collaborative annotations, music on hold, early media support for compliance recording, block inbound federated VoIP calls, choose preferred download location, intelligent chat translation iOS/ Android, Teams admin center dashboard, user request config, policy propagation

Education

Cameo in PowerPoint Live

Cameo is a new PowerPoint experience that seamlessly integrates your Teams camera feed into your presentation, letting you customize how and where you want to appear on your slides and offering layout recommendations for optimal viewing. When it’s time to present, use PowerPoint Live in Teams for an immersive remote presentation.

Find out more: Presenting with cameo

Collaborative annotations in Teams meetings

Collaborative Annotations in Teams meetings, powered by Microsoft Whiteboard, lets everyone in a meeting quickly annotate whatever is on a shared screen in a Teams meeting. While you’re sharing your full screen in a meeting, select Start annotation. Everyone in the meeting can begin annotating right away. You can add notes, shapes, text, and reactions to express yourself.

Find out more: How to use the annotation mode in Microsoft Teams

Music on hold for call transfer

Music on hold is available for calls placed on hold for a call transfer. The music is either the default music provided by Microsoft or custom music that administrators can upload and configure.

Find out more: Music on Hold

Early media support for compliance recording

Music on hold is available for calls placed on hold for a call transfer. The music is either the default music provided by Microsoft or custom music that administrators can upload and configure. 

Find out more: Policy-based recording solutions certified for Microsoft Teams

Block inbound federated VoIP calls

Reduce interruptions while you’re in the flow of work by blocking inbound calls. Previously, you could only block inbound calls from specific phone numbers. You can now block inbound VoIP (Voice over Internet Protocol) calls from Teams users outside your organization.

Find out more: Block inbound calls

Choose preferred download location for files

You can now select the default download location where you would like downloaded files to be saved. Your setting will only for files downloaded in the Teams desktop client. Teams on the web will continue to honor the download setting in your browser.

Find out more: Custom download location for files in Teams

Intelligent chat message translation in Teams for iOS and Android

When you receive a message in Teams that is not in your preferred language, Teams asks if the text should be translated to your preferred language. For example, if your preferred language is English and you receive a message in French, Teams detects the language difference.

Find out more: Announcing intelligent message translation in Microsoft Teams for mobile devices

Dashboard customization in Teams admin center

Administrators can now personalize the Teams admin center dashboard with information that is relevant for them. Simply drag and drop new cards (widgets) on the dashboard. Reposition cards on the page or remove the ones you don’t need.

Find out more: Manage teams in the Microsoft Teams admin center

User request configuration to external systems (URL redirect) 

As a Teams admin, you can now customize the instructions someone receives when they request to use a blocked app. You can also configure external request systems. You can provide a URL that opens in a browser when users click the Request approval button to gain access to an app, for example, an IT support ticketing system, user education pages, or corporate policy pages.

Find out more: Manage user requests

Policy propagation in Activity log

The enhanced Activity log now displays more detailed information around policy operation such as activity name, group name, policy type, policy name, submitted by, submitted time, completion time, impacted users, and overall status. The detailed information provides more clarity and understanding on policy operations such as batch policy assignment of more than 20 users, group policy assignment, and group policy removal.

Education

These features are currently available for Teams for Education customers:

Timed Quiz support in Assignments – A highly requested feature for those of you that use Form Quiz in Assignments is the ability to set a timed duration for your quiz. This gives your student a set time to complete the quiz. You can define the time for each quiz, and the student will only get the allotted time to complete the quiz.

Hide Comments until assignment is returned to students – We have changed the behavior when a teacher is working with Word, PowerPoint and Excel documents that are submitted by students through Assignments.

Updated Export to Excel – We have updated the Export to Excel feature for Assignments and Grades. 

Reading Progress – Phonics Rules Insights dashboard – We know how important it is to start with the fundamentals, that’s why we’re building Insights dashboards that will reflect students’ understanding of phonics rules. Our Reading Progress auto-detect software has the ability to analyze each word at the phoneme level and give an accuracy rating per phoneme. 

Reflect – Now a Featured Tab in all Class Teams – Strong relationships and a sense of safety are the foundation of an impactful school year – both for students and educators. Recently, we’ve updated Reflect to appear as a featured tab in each of your classes, and now it is enabled also for each staff member! This way, leaders can support educators in building a school-wide culture of trust and growth and provide opportunities to reflect and be heard.

New distribution experience from Forms to Teams – Teams channel and group chat have become the new popular place for teachers and students to communicate. After creating a quiz or survey, teachers can easily search the chat group or channel they want to share the form in the centralized people picker. For better efficiency, teachers can also share it with the same group of people by using 2 channels at the same time.

New question type – rating, ranking and Instant Poll in Teams meeting – To help teachers gain a better understanding of the opinions of their students, they are now able to add Rating and Ranking questions directly into a class poll. IN these polls, they can add pre-defined Yes/No, Thumbs Up/Down, Like/Dislike choices to quickly identify the point of view of their class.

Parent Connection for Teams mobile – We are enabling Parent Connection through mobile devices to allow teachers to communicate with parents or guardians, whenever or wherever. The Parent App can be found within an individual class team, along with the other apps enabled for your class (Assignments, Grades, Class Notebook, and Insights).


Power Apps

In Power Apps: Power Platform Conference Announcements, Power Fx: named formulas, ParseJSON, Power Platform Administration Planning, Content Security Policy (Public Preview), Creator Kit, Developer Tools monthly update

Three big announcements from the Power Platform Conference 2022

The first ever Power Platform Conference took place this month and three new ways to collaborate were announced:

  • Cards for Power Apps are a completely new way to design and deliver mini-apps directly inside Microsoft Teams and Outlook using low code. By embedding essential micro-experiences directly in Teams, you can bring your conversation and workflow together like never before. 
  • Coauthoring is coming to Power Apps as well, using the same realtime collab capabilities that millions of people are using in Office 365. This is a big step forward for software development, allowing multiple makers to collaboratively build and edit the same app simultaneously. 
  • Maker matching, delivered with a new integrated virtual agent, will help guide makers to the learning content they need while also connecting them with experienced advisors from within their organization. In-context help together with well-connected internal communities means more successful low code solutions at scale.

Find out more: Power Apps brings collaboration to center stage with 3 big announcements

Power Fx: Named Formulas

Named Formulas derives from Excel, in the “Name Manager.” In Excel, you can name any cell and refer to that name throughout the workbook. Today in Power Fx, you write formulas for the properties of the controls in your app. Named Formulas is a powerful concept that has been in Excel for a very long time, that we are now bringing to Power Fx. With it, you can simplify your app’s initialization, reduce app load time, reuse logic, and improve the maintainability of your apps.

Find out more: Power Fx: Introducing Named Formulas

Power Fx: ParseJSON

The Power Apps team have announced the experimental release of our ParseJSON function, which can parse JSON strings into Power Fx objects and types. This new function dramatically simplifies working with JSON in Canvas apps.

Find out more: Power Fx: Introducing ParseJSON

Power Platform Administration Planning

The Power Apps team have put together a simple solution (Power Platform Administration Planning) that is designed to help you better:

  • Plan your team structure
  • Review where you spend time and look for automation or innovation opportunities

The solution is built on Microsoft Dataverse and is a new stand-alone component in the CoE Starter Kit. Admin tasks are defined in a model-driven app and insights are provided in a Power BI dashboard.

Find out more: Power Platform Administration Planning

Content Security Policy for Power Apps (Public Preview)

Power Apps has had Content Security Policy (CSP) support for model-driven apps since the beginning of the year, which was configured by running script as a System Administrator. With these new capabilities, you can now control the CSP header for model-driven as well as canvas apps in the environment in Power Platform Admin Center. CSP can be configured in both enforced and report-only mode.

Find out more: Announcing public preview of Content Security Policy for Power Apps


Power Automate

In Power Automate: Trigger outputs, Power Automate desktop update, Automation Kit for Power Platform, SAP integration, desktop flow activity, 10 new independent publisher connectors

Trigger Outputs as identifier columns

The Power Automate team have introduced a new way to easily identify and troubleshoot a cloud flow. With this new capability, as a flow author, you can easily distinguish between flow runs with customizable columns in All Runs page and Flow Runs view in Flow Details page.

Once you build a flow, and it starts automating your tasks, you might need to identify to confirm your flow instance ran as expected. Today, by default, a flow owner can look at the StartDuration, and Status columns in the run history view in Power Automate to help them identify the flow run they want to debug. 

Find out more: A new way to troubleshoot cloud flows – Trigger Outputs as identifier columns

Power Automate Desktop – September 2022 update

The September 2022 update of Power Automate for desktop (version 2.24) has been released! Here is a summary of this month’s new features:

  • Improved performance and design of the recorder
  • A new option to create desktop shortcuts for desktop flows has been introduced

Find out more: Power Automate for desktop – September 2022 update

Automation Kit for Power Platform

The Power Platform team have announced the Automation Kit for Power Platform, now available to the public as an open source GitHub project. The Automation Kit for Power Platform is designed to help organizations manage, govern, and scale automation platform adoption based on industry best practices. The toolkit is a collection of components and tools based on HEAT concepts and built using Power Apps and Power Automate, so you can easily extend and customize the kit to your needs.

Dashboard showing the complexity score and list of projects

Find out more: Introducing the Automation Kit for Power Platform

Deeper SAP Integration for the Power Platform

Microsoft’s acquisition of Clear Software has led to new functionality for organizations running SAP in Power Apps, Power Automate, and Logic Apps that will enable large-scale adoption of the Power Platform. The Power Automate team have announced the Public Preview of a broad set of new SAP functionality in the Power Platform, including:

  • Prebuilt Power Apps for Common SAP Processes: order to cash, procure to pay, record to report, make to stock/ make to order (MRP)
  • Prebuilt Power Automate Flows for Common SAP Processes
  • Advanced SAP System Connections
  • New On-Premises Data Gateway
  • New SAP Connector and Action
  • New Logic Apps Functions
an example of the Purchase Orders Power App template, where a user can search for, display, create, and change SAP Purchase Orders

Find out more: Announcing Deeper SAP Integration for the Power Platform

Desktop flow activity (Preview)

The Power Automate team have announced the new desktop flow activity section (in preview) in the Monitor section of Power Automate for all customers. This “desktop flow activity” section provides to RPA users dashboards, tables and graphs to better understand desktop flows usage, measure effectiveness and quick identify issues.

Find out more: Introducing desktop flow activity (preview)

10 New Independent Publisher Connectors in August 2022

10 new Independent Publisher connectors were published in August. These connectors have solutions and tools for Business Management, Productivity, Lifestyle and Entertainment, and much more:

  • Abortion Policy API by Vivek Bavishi – The Abortion Policy API is an up-to-date tool that categorizes state laws on abortion access for accurate representation.
  • Climatiq by Troy Taylor – Climatiq helps you calculate the environmental footprint created by a broad range of emission-generating activities.
  • Datamuse by Troy Taylor – Datamuse is a word-finding query engine for developers. You can use it in your apps to find words that match a given set of constraints and that are likely in a given context. 
  • Moosend by Troy Taylor – The ultimate email marketing software and marketing automation platform that will not break your bank.
  • Open Charge Map by Troy Taylor – The Open Charge Map service provides access to the world’s largest registry of charging locations.
  • Refuge Restrooms by Troy Taylor – Refuge Restrooms is a web application that seeks to provide safe restroom access for transgender, intersex, and gender nonconforming individuals. 
  • ReliefWeb by Troy Taylor – ReliefWeb is a humanitarian information service provided by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA). 
  • Shadify by Troy Taylor – Shadify is a powerful service for generating data and executing various logic to create different applications and games.
  • SHRTCODE by Chandra Sekhar Malla – With this free Link Shortener, you can make Links shorter and easier to remember.
  • SOS Inventory by Harold Anderson – Retrieves and updates information in SOS Inventory

Find out more: 10 New Independent Publisher Connectors in August 2022


Power BI

In Power BI: Power BI feature summary, Report Server feature summary, On-premises data gateway, Horizontal Fusion, USERCULTURE DAX, report/ dataset management in Power Apps Solutions, AAD filtration for Datamarts, Power BI Vue.js

Power BI feature summary September 2022

The Power BI team have announced a variety of new features this month such as hierarchical axis by default, translations for composite models, mobile formatting options and much more.

Find out more: Power BI September 2022 Feature Summary

Report Server September 2022 Feature Summary

The Power BI team have announced a new version of Power BI Report Server this Fall! This release introduces Power BI Report Server (PBIRS) for SQL Server 2022. In this new release of PBIRS, we’ve done a lot of accessibility work to make sure we’re empowering people to achieve more. The release includes enhanced Windows Narrator support for the new Windows OS (Operating Systems) and Windows Server, security enhancements, browser performance improvements with Angular, accessibility bug fixes, support for SQL Server 2022 (16.x) Preview instances report server catalog and feature updates.

Find out more: Power BI Report Server September 2022 Feature Summary

On-premises data gateway September release

The Power BI team have released the September update for the on-premises data gateway (version 3000.142.14). This update brings the on-premises data gateway up to date with the September release of Power BI Desktop.

Find out more: On-premises data gateway September release

Announcing “Horizontal Fusion”

The Power BI team have announced “Horizon Fusion”, which is the initial release of a query performance optimization aimed at processing Data Analysis Expressions (DAX) queries more efficiently than previously possible by reducing the number of data source queries required to generate the results.

Fusing data queries together and avoiding unnecessary roundtrips is a tried and proven approach to boost query performance in Power BI. Several performance optimizations in the query engine aimed at reducing the number of data source queries per DAX or MDX query, known as DAX Fusion and MDX Fusion, significantly improved query performance for DAX and MDX clients regardless of a dataset’s storage mode. Horizontal Fusion now takes things to the next level.

Find out more: Announcing “Horizontal Fusion,” a query performance optimization in Power BI and Analysis Services

USERCULTURE DAX function now supported in Power BI Premium

The Power BI team have nnounced support for the DAX UserCulture function in Power BI Premium. Combined with the field parameters feature, customers can create reports that natively translate table data to the locale defined by the viewer’s preferences in the Power BI service. Although this support is limited to Power BI Premium (for architectural reasons), the team are hoping to support customers on non-Premium workspaces at some point in the future.

Find out more: USERCULTURE DAX function now supported in Power BI Premium

Power BI report and dataset management in Power Apps Solutions

Now App makers can add Power BI reports and datasets as Dataverse components in Power Apps solutions, improving the export, import, and customization process. Solutions are a Power Platform tool that enables users to deploy applications built using Power Apps, Power Automate, Dataverse, and other Power Platform services.

When you add a Power BI report or dataset to a solution, it will stay connected upon deployment across environments and tenants. The report or dataset can also be seamlessly managed as part of your Application Lifecycle Management process across environments and tenants.

Find out more: Announcing Power BI report and dataset management in Power Apps Solutions

AAD-based filtration for Power BI Datamarts

The Power BI team have announced the introduction of AAD-based filtration to the Power BI Datamart preview tenant setting, enabling Power BI Service Admins to limit the ability to create Datamarts to certain groups or individuals.

Find out more: Introducing AAD-based filtration for Power BI Datamarts

Power BI component for Vue.js applications

The Power BI team have announced a new component for embedding Power BI content in Vue.js applications is now available. Vue is an increasingly popular JavaScript framework for building front-end user interfaces and websites. The new component for Vue makes it possible to embed Power BI content in your Vue application in a simple way, allowing you to make the most of both Vue and Power BI embedded for bringing analytics to your users wherever they are quickly and easily.

The new component supports embedding of reports, dashboard, Q&A and more, and is now publicly available on npm and GitHub.

Find out more: Power BI component for Vue.js applications is now available


How to rename a SharePoint Online site and re-use the URL

In this post we will explore how to rename SharePoint Online sites and re-use the original URL.

  1. Intro
  2. How to use an old site URL
  3. More information

Intro

Have you ever changed the name of a SharePoint Online site and tried to re-use the old URL for a new site? If you have you have probably encountered an issue where SharePoint admin center will tell you that URL is still in use. Well this is because the URL is, in fact still in use in the form of a redirect.

Old site URL is unavailable after renaming a SharePoint site.

In 2019, Microsoft introduced the site rename feature within the SharePoint admin center, which also updated site URLs too. Once a URL is updated for a given site, or moved to a different geo location, or as part of a site swap – a redirect is automatically created to ensure any links that were pointing to the prior URL continue to work.

How to use an old site URL

To use on old site URL you need to run the following PowerShell command. Note: You will need the SharePoint administrator role to run this command:

  • Open the SharePoint Online Management Shell and run the following command:
Connect-SPOService -Url https://[TENANT]-admin.sharepoint.com

Remove-SPOSite -Identity https://contoso.sharepoint.com/sites/OldSiteName
  • Confirm you want to delete the redirect

Check your URL has been deleted by trying to browse the URL, if you get a 404 error it has been successful.

More information

The Remove-SPO site command is actually defined as “Sends a SharePoint Online site collection to the SharePoint Online Recycle Bin” in the Microsoft documentation reference guide.

Microsoft documentation says that a redirect template (Template type: REDIRECTSITE#0) is applied when the site URL is updated, which contains special headers and logic to redirect your browser requests to the new site.


Microsoft 365 roadmap roundup – 7th November 2022

Use the links below to switch between each product’s roadmap updates:

SharePoint
Teams
OneDrive
Microsoft Information Protection

OneDrive

  • Launched (2)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

  • Microsoft OneDrive: Granular controls for Request Files Links & Anyone Links – These policy changes will make it possible for customers to enable the Request Files scenario on OneDrives without also enabling file & folder Anyone links. Roadmap ID: 98097
  • OneDrive: Organize -add to OneDrive shortcuts – Now you can organize your ‘Add to OneDrive’ folder shortcuts the way you want by moving them into any private folder you create in your OneDrive. Roadmap ID:82166

🚂 ROLLING OUT

  • N/A

⌛ IN DEVELOPMENT

Release – November 2022

  • OneDrive: Sharing Experiences – Sensitivity Labels in the sharing dialog – We’re adding sensitivity labels to the sharing dialog to help better secure your company data and compliance. Roadmap ID: 100714
  • OneDrive: Known Folder Move for macOS – You’ll be able to roll out Known Folder Move (KFM) for your macOS users and redirect their Desktop, Documents and Pictures folders to OneDrive. Roadmap ID: 82032
Buy Me a Coffee at ko-fi.com

Microsoft 365 monthly update – August 2022

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: New site templates, new/ updated web parts, new site theme, Lists MSA Preview, most used SPFx solutions

New site templates for SharePoint team sites

Microsoft are introducing three new SharePoint team site templates so you can quickly create sites for your IT helpdesk, crisis communication team, and new employee onboarding team. These site templates expand what’s possible with content, pages, and web parts while helping you quickly get started building your own site.

SharePoint site templates, left-to-right: IT Help Desk, Crisis communication, and New Employee Onboarding.

Find out more: Apply and customize SharePoint site templates

New/ updated web parts

There is one new and three updated SharePoint web parts this month, including:

  • Assignments web part | Customers using Teams Assignments will be able to add the assignments web part to pages to provide students with a one-stop, personalized resource for all their class needs. The assignments web part can also be used on communication sites like a home site to display the upcoming assignments due across multiple classes.
  • Group calendar updates | The Group calendar web part is getting visual updates, an indicator informing users when a meeting is a recurring meeting, and the capability to join upcoming Teams meetings online.
  • Quick links in the toolbar | Users are now able to easily explore the different layouts available for the Quick links web part. We’re surfacing layouts as a dropdown option in the toolbar to make it easier for authors to get the look and feel they want.
  • Highlighted content web part | This dynamic web part now adheres better to a two-column section if you chose the ‘Compact’ layout – aka, the layout preference it retained.

New site theme

There is now a new, Periwinkle site theme in SharePoint. When applied, this new site theme option brings a ‘lavender blue’ visual site theme to your SharePoint site. It adjusts to dark or high-contrast mode when viewed in Teams, too.

New Periwinkle site theme.

Find out more: Change the look of your SharePoint site

Microsoft Lists – MSA preview for iOS (beta)

This month Microsoft are introducing Microsoft Lists – MSA Preview access from your iOS device – via a beta version of the app installed through TestFlight; once installed, it brings the lightweight version of the Microsoft Lists app designed for small business and individual use in conjunction with your Microsoft account (MSA).

Track home improvements on your iOS device using Microsoft Lists – MSA Preview for iOS (beta).

Find out more: Microsoft Lists – MSA Preview

Top 10 SharePoint Framework solutions July 2022

These are the most widely used solutions and their providers last month:

  1. Ichicraft Widgets: Your Digital Workplace – Ichicraft Widgets allows users to personalize their digital workplace in SharePoint or Microsoft Teams. 
  2. Bitalus-StockQuotes – Show Stock information on your SharePoint Homepage with a couple of clicks.
  3. Navigator 365 – Sharepointalist, Inc. – SharePoint & Teams content aggregation with search, grouping and filtering. 
  4. Cerkl Broadcast for SharePoint – Ensure your internal communications are seen with SharePoint push alerts and newsfeed.
  5. Employee Directory Plus – Support | HR365SharePoint Employee Directory Plus is free, fully featured 30 days trial for one office 365 tenant upto 999 users. 
  6. HM Munich GmbH – Table of Contents – This WebPart helps you to create high-quality documentation.
  7. Modern FAQ – The Modern FAQ app provides users a better way to search for the answers to the questions they have in mind.
  8. Image Map – APPS 365 LTD – Supercharge your processes and navigation by using any image to deliver interactive visual content.
  9. Qualtrics Feedback – Add a way for your employees to easily give you feedback from within Viva Connections.
  10. My Links – Dalikoo – My Links is a SharePoint app where you can add and manage your web links through an intuitive interface. 

Find out more: Most used SharePoint Framework solutions from the Store – July 2022


Teams

In Teams: Teams optimised for Apple silicon, language interpretation, together mode for everyone, pre-assign channel members to breakout rooms, transcription created automatically, ranking poll to re-order items, in-meeting notification improvements, leave a meeting on all devices, one-click convert Word/PDF to Forms,

Government
Education
Front line workers

Microsoft Teams optimized for Apple silicon

Microsoft are rolling out a production grade universal binary version of Teams, which means it will run natively on the entire Mac lineup, including those with Apple silicon. For Mac users, this means a significant boost in performance, ensuring efficient use of device resources and an optimized Teams experience even when using multiple high-resolution monitors during calls or meetings.

Find out more: Announcing Microsoft Teams optimized for Apple silicon

Language Interpretation

This feature allows language interpreters to translate what the speaker says into another language in real time without disrupting the flow and delivery of the speaker. This allows for more inclusive meetings where participants who do not speak the same language can still fully collaborate with each other.

Find out more: Use language interpretation in a Teams meeting

Together mode for everyone

Together mode makes virtual meeting participants feel more like they’re in the same room together during virtual meetings. Now, meeting organizers and presenters can also select Together mode for everyone in the meeting to have the same view.

Find out more: Now in public preview: Select Together Mode for everyone

Pre-assign channel members to breakout Rooms

Now, as the meeting organizer you can preassign participants within channel meetings for members not explicitly invited to the meeting.

Find out more: Now in public preview: Pre-assign channel members to Breakout Rooms

Transcription created automatically during recordings

You can now create meeting transcriptions automatically during meeting recordings. If IT admins enable transcriptions for the organization and the meeting organizer sets the Record automatically meeting option to on for a meeting, transcription of the meeting will start when the meeting starts.

Find out more: Transcribe your recordings

Ranking polls to prioritize or re-order items

Respond to a poll by clicking the up or down arrow or by dragging and dropping a selection. If you’ve enabled the results sharing, everyone can see the updated results as they come in. 

Find out more: Rating and Ranking – Better engage with your audience with new poll types in Teams

Usability improvements to in-meeting notifications

Notifications show up in the top center of the meeting stage and notification bubbles stack on top of each other as new notifications pop up. This avoids notification overlaps, and you have a cleaner visual experience. In addition, you can also snooze repeat notifications like chat bubbles.

Leave a meeting on all my devices

When you join a Teams meeting using multiple personal devices, you typically want to leave the meeting from all of the devices. With just one click, you now can leave a meeting from all your devices.

One click convert a Word/PDF form or quiz to Microsoft Forms

Save time by converting your existing Microsoft Word or PDF surveys or quizzes into Microsoft Forms. Simply upload a PDF or Word document directly into Microsoft Forms and continue to edit until you’re ready to collect responses.

Find out more: Convert a Word/Pdf Form or Quiz to a Microsoft Forms

Education

These features are currently available for Teams for Education customers:

Parent Connection  – With Parent Connection, educators can initiate a Teams chat with student guardians (information provided by School Data Sync) with a single click. Instead of the twice-yearly parent-teacher conference or sporadic email, educators and guardians can have more iterative conversations through Teams chat to help manage and track student progress.

LTI apps integration with Schoology LMS  – Schoology’s Learning Management System (LMS) integration with Teams provides teachers and students an easy way to create, access, and collaborate using Teams meetings within the Schoology LMS.

Brightspace (D2L) LMS integration with Microsoft 365  – Microsoft has partnered with Brightspace (D2L) LMS to deliver more seamless integrated learning experiences. Educators can create a team for their Brightspace course using the roster information using the Teams Classes LTI. 

Home page for Teams for Education class teams – With Home page, educators and students have a centralized an customizable place for announcements, resources, upcoming assignments, class files, and meetings for their specific class.

Activate a class from inside the Teams Classes LTI app within your Learning Management System (LMS) – Now educators can activate a class from the Teams Classes LTI app without leaving the LMS. Activation is intuitive and easy to discover. A notification banner highlights classes that have not been activated.

View video recordings and attendance reports inside LMS – Teachers and students can access video recordings and attendance reports directly in their LMS. The feature is available all the Learning Management Systems incorporating the Teams Meeting LTI app.

Timed quiz – Use a digital timed quiz instead of pen and paper to save time and increase consistency. A teacher sets a timer for a quiz which gives all students the same constraints, but allows them to take the quiz on their own schedule. Students learn time management and the experience is fair and consistent to all. Learn more about enabling time limits for students in your test.

Frontline

Deploy Microsoft Teams at scale for frontline workers – Deploy a large workforce of frontline workers in significantly less time. As a Teams admin, you can deploy up to 500 teams and add 25 users per team using one Teams PowerShell command and 2 csv files. You can also use add and remove members from existing teams at scale.

Additional filters added to the Approvals list – Within the Approvals app, you can use additional filters on approval lists. For example, you can filter on approval status or keyword in the title to find the right approval more quickly.

Government

Isolated audio feed for GCC-High and DoD – When using NDI or hardware-out in Teams, you can access an isolated audio feed along with the isolated video feed from any Teams meeting.

Attendance Dashboard for GCC-High and DOD – Measure meeting and webinar registration and attendance data in the Attendance Dashboard.


Power Apps

In Power Apps: Azure B2B maker, Experimental Application Insights Features, ESLint rules, canvas apps as dataverse solutions, table designer, Power App from REST API, modern command bar, install apps via CLI

Build apps across multiple tenants with Azure B2B maker

Makers can now build apps as a guest in another tenant: apps can be built in the Azure Active Directory tenant it is expected to be hosted. For example, it is now possible for maker@contoso.com to build apps directly in the ContosoSubsidiaryA.com tenant.

Find out more: Power Apps support for B2B guest maker (preview)

Application Insights features

Two new experimental features are now available for canvas apps connected to Application Insights. The first feature reports unhandled errors experienced by end-users. The second enables correlation tracing across canvas apps and connected custom connectors. Both features can be enabled in the upcoming features menu.

Find out more: Analyze telemetry of a canvas app using Application Insights

ESLint rules for Power Apps and Dynamics 365

The Power Apps team have announced the public preview of ESLint rules for Power Apps model-driven apps and Dynamics 365 CE. ESLint rules are configured in the eslintrc file, any violations in the code will be caught and listed in the problems console automatically. Hovering over the issue in code will show a detailed description of the violation, corrections needed, and a link to a document that provides more details.

Find out more: Announcing public preview of ESLint rules for Power Apps and Dynamics 365

Canvas apps as Dataverse solutions by default

The Power Apps team have announced the release of canvas apps creation as Dataverse solutions by default in public preview. Solutions are used to transport apps, flows, tables and other components from one environment to another and are a key mechanism for implementing healthy application lifecycle management (ALM) in the Power Platform.

Find out more: Creating canvas apps as Dataverse solutions by default (preview)

Table designer now in preview

You can now create new Dataverse tables and edit them using the table designer in the standalone model-driven app designer. This new feature allows you to have a one stop shop for all your table creation and data editing needs by saving you the time it takes moving between designers. 

Find out more: Create and edit tables using the table designer

Automatically create a Power App from a REST API

With this feature, a single command line function will let developers generate a canvas app from their API definition.  The app can then be imported into Power Apps Studio for further edits or customization. Makers and developers alike can benefit from the productivity of low code and Power Apps to quickly build rich user experiences over their APIs.

Find out more: Automatically create a Power App from a REST API

Modern command bar in Canvas

The modern command bar is now officially available behind the preview toggle in Settings for canvas page authoring. The new command bar not only has a modern look and feel but is also designed to improve your authoring experience. It allows a seamless customization experience of editing common controls by dynamically displaying the common properties directly within the command bar. 

Find out more: Understand Power Apps Studio

Install Apps via Power Platform CLI & Install API

This capability enables automation of install and update experiences that are offered only through the Power Platform Admin Center experience today. Installs can also be automated for applications available from AppSource provided at least one such install of the said application has been made to another environment within the tenant.

Find out more: Announcing Public Preview for Power Platform App Install API & Tools Support


Power Automate

In Power Automate: New Android app GA, desktop update – August, 2 verified, 10 independent publisher connectors, SharePoint cloud actions in desktop

Power Automate Android app generally available

A new version of the Power Automate Android app is now available. The app has been redesigned to deliver a new UI that is more consistent with the look and feel of the Power Automate web portal, while also improving some existing experiences. You will also noticed some upgrades like quicker response times, easier navigation, and improvements to previous login issues that some of you encountered.

Find out more: Power Automate’s newest Android mobile app version is now generally available 

Power Automate desktop update – August 2022

The August 2022 update of Power Automate for desktop (version 2.23) has been released with updates including a new excel action, cropping text action, SharePoint connector actions and much more.

Find out more: Power Automate for desktop – August 2022 update

2 verified, 10 new independent publisher connectors

New verified connectors:

  • Microsoft Bookings – Booking connector is a solution for these asks. With this connector we are exposing all appointment booking actions – like Create/Update/Delete of Bookings.
  • Secret Server – With Secret Server, you can automatically discover and manage your privileged accounts through an intuitive interface, protecting against malicious activity, enterprise-wide. 

New independent publisher connectors:

  • ConvertKit by Troy Taylor – ConvertKit is the go-to marketing hub for creators that helps you grow and monetize your audience with ease.
  • CPSC Recalls Retrieval by Troy Taylor – The United States Consumer Product Safety Commission provides accessibility to recalls via this recall service.
  • Every by Troy Taylor – Use Every.org’s free fundraising services to create innovative nonprofit experiences. 
  • File.io by Troy Taylor – Simply upload a file, share the link, and after it is downloaded, the file is completely deleted. 
  • OK dokument by Solitea Slovensko a.s. – OK dokument delivers an easy to use and customizable electronic signature and digital document distribution platform that integrates seamlessly into your existing systems.
  • OneNote Consumer by Troy Taylor – Microsoft OneNote is your digital notebook. One cross-functional notebook for all your notetaking needs.
  • RescueGroups by Troy Taylor – Since 2002, RescueGroups.org has provided animal welfare organizations with easy to use, free and low-cost services like the Pet Adoption Portal to help maximize animal adoptions.
  • SchoolDigger by Troy Taylor – Get detailed data on over 120,000 schools and 18,500 districts in the United States.
  • SignUpGenius by Troy Taylor – SignUpGenius simplifies scheduling, volunteer and member management, event planning and fundraising.
  • Zenler by Troy Taylor – Zenler is an all-in-one course creation, delivery, and marketing platform.

Power BI

In Power BI: What’s new in Datamarts, Multiple Audiences Public Preview, DLP updates, PostgreSQL connector, Power BI August 2022 feature summary, Power BI app in Teams mobile

What’s New in Datamarts

Datamarts are a preview feature in Power BI Premium (and Premium Per User) that enable self-service users to securely collect, store, analyze, and share their data in a unified, low code, solution – delivering SQL and unified analytics –  all in a web-based experience, for the first time.

Updates to Datamarts are shipped monthly, and several updates launched in May 2022, including: Datamart availability in new regions, Data connectivity and preparation updates, Collaboration enhancements and more.

Find out more: What’s New in Datamarts – August 2022

Multiple Audiences for Power BI Apps (Public Preview)

The Power BI team have announced the public preview of Multiple Audiences in the Power BI Apps, one of the highly requested features from the community. With multiple audiences for an App, now Power BI App author can create multiple audience groups within the same App and assign different permissions to each group.

Multiple Audiences for Power BI Apps (Public Preview)

Find out more: Announcing Public Preview of Multiple Audiences for Power BI Apps

Updates to Microsoft Purview data loss prevention policies in Power BI

Data loss prevention (DLP) policies help you govern the sensitive information managed in your Power BI tenant. Two significant enhancements to DLP policies have recently been released in Power BI:

  • CPU metering for DLP policy evaluation
  • Overriding policy tips and reporting false positives

Find out more: Updates to Microsoft Purview data loss prevention policies in Power BI

PostgreSQL connector for the virtual network data gateway

The Power BI team have announced a new PostgreSQL connector for the virtual network data gateway! You can now connect to all your PostgreSQL workloads in the cloud using basic authentication. Just select PostgreSQL in the connection type dropdown menu when creating a new connection to your virtual network data gateway from the manage gateways page on the PBI service.

Find out more: PostgreSQL connector for the virtual network data gateway

Power BI August 2022 Feature Summary

The Power BI August 2022 feature summary is out now with updates including conditional formatting for data labels, new “Select sensitivity label” dialog, DAX editor improvements and more.

Find out more: Power BI August 2022 Feature Summary

Power BI app is available in Microsoft Teams Mobile

 Power BI in Microsoft Teams is available for Teams mobile. This helps users stay up to date and never miss activity in their Power BI reports and scorecards. Users who have the Power BI app for Microsoft Teams installed and have Teams Mobile installed on their phone or tablet will automatically get the new capability.

Find out more: Announcing: The Power BI app is available in Microsoft Teams Mobile


Microsoft 365 roadmap roundup – 31st October 2022

Use the links below to switch between each product’s roadmap updates:

SharePoint
Teams
OneDrive
Microsoft Information Protection

OneDrive

  • Launched (0)
  • Rolling out (1)
  • In development (0)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • OneDrive: Activity column in My Files – When you navigate to the “My Files” page in OneDrive for Business Web, you’ll see an Activity column that shows which of your shared documents have unseen edits and comment. Roadmap ID: 88913

⌛ IN DEVELOPMENT

N/A


How to deploy a flow across all document libraries in SharePoint

In this post we look at a specific use case for needing a Power Automate flow to be available across all of SharePoint, some of the current limitations of Power Automate and how to overcome them using Encodian Trigr.

Intro

Most organisations will have a central location where they store policies, procedures and guidance documents. For most, this would form part of their corporate intranet solution on SharePoint/ Teams, but you also might find yourself getting asked by users “how do I get my policies from my team/ collaborative locations into the the corporate policy library?” – not such an easy answer!

The problem

Policies generally can be created by individuals and small groups of people, within the Teams/ SharePoint sites that they have access to for collaboration. For these people, having a way to publish relevant documents from their own collaboration sites to a central policy location in a consistent way makes a great deal of sense and you may think Power Automate is the way to achieve it…however this is not the case! Power Automate flows have a 1:1 relationship with the lists or libraries they are triggered from, so there is no easy way to do this with out-the-box capabilities.

Power Automate is also unable to manually trigger a flow when selecting multiple documents, something else that my scenario requires. This is where Encodian Trigr can really bridge the gap. Trigr makes Power Automate flows available across SharePoint, allowing users to access and run flows from within any library or list.

The solution

In my example, I needed to have a flow available across all SharePoint/ Team sites, which would allow all users to select one-to-many documents and publish to a central policy upload center for approval – and here is how I used Encodian Trigr to achieve it:

Install Trigr

  • There is a comprehensive guide on how to deploy the Encodian Trigr app available here. I followed these steps to get Trigr setup in my environment.

Create the flow

  • Navigate to https://make.powerautomate.com/
  • Under My flows > + New flow > Automated cloud flow
  • Give your flow a name
  • Search and select the Encodian ‘When a user runs a Trigr‘ Power Automate trigger action
  • Click create
Create an automated cloud flow and select the ‘When a user runs a Trigr’ Power Automate trigger action.

NOTE: This was my first time using Encodian Trigr, so I was prompted to provide a connection name and an API key. For the connection name I just entered ‘Encodian connection for flow’, and the API key will be in your welcome email, or available via this link: https://account.encodian.com/trigr/apikey.

  • You will now see the ‘When a user runs a Trigr‘ trigger action. Enter a title & description for your flow
Add a title and description to your ‘When a user runs a Trigr’ trigger action.

The ‘When a user runs a Trigr’ Power Automate trigger action provides all of the properties relevant to the files which were selected by the user when the Trigr action was started.

For the next step we are going to use the get file content action. Due to a current limitation of Power Automate, dynamic values are not immediately accessible by the SharePoint action. To get around this, we will just enter hard-coded values at first, then replace them with dynamic values once we have finished configuring the flow.

Get file content

  • Add a get file content action
  • Hard-code the site address of the site where the files are saved that you wish to publish
  • Hard-code the file identifier as just the ID number for now

Send an email

  • Add a send an email action with the the following confirguration:
    • To: User Email Address dynamic content from the ‘when a user runs a Trigr’ trigger action’
    • Subject: Anything you wish
    • Body: Anything you wish
Add a send an email action if required to notify the user who triggered the flow they have submitted a policy document.

Update get file content

Now we will go back to our get file content action and update the hard-coded values with dynamic content from the ‘when a user runs a Trigr’ trigger action’:

  • Open the get file content action
  • Update Site Address to Site Address dynamic content from the ‘when a user runs a Trigr’ trigger action’
  • Update File Identifier to File Identifiers

NOTE: This will create put all your actions in an apply to each loop, which is what we want if we want to be able to process multiple documents. The File Identifier dynamic content will be replaced with the current item from the apply to each loop.

Update the get file content action to include the current item from the apply to each loop.

Copy file

  • Add a copy file action after the update get file content action and configure with the following properties:
    • Current site address: site address dynamic content from the ‘when a user runs a Trigr’ trigger action
    • File to copy: Current item apply to each dynamic content
    • Destination site address: select/ hard-code the destination site address (in my case the policy site)
    • Destination folder: select/ hard-code the destination library/ folder
    • If another file is already there: replace
Add a copy file action to copy the files the flow has been ran against into the policy center.

Create the Trigr action

So far we have installed trigr in our environment, created the flow which will be used and now we need to create the Trigr action in the Encodian account portal:

  • Select the flow that you created earlier and configure with the following settings:
    • Title: This will auto-populate from the data set within the Power Automate Flow, update if required.
    • Description: This will auto-populate from the data set within the Power Automate Flow, update if required.
    • Run Message: Enter a message which will be displayed to the user once the action has been started.
    • Appear in: Tick whether you want your flow to appear in all libraries/ lists or both. You can also decide whether you wish to deploy the flow to all sites or a selection.
    • Press Create

That’s it! Your Trigr action will now be created and your flow will be available across your SharePoint environment.