Microsoft 365 roadmap roundup – 9th May 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Purview. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (7)
  • Rolling out (2)
  • In development (9)

🍾 LAUNCHED

  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Viva: Enroll in Focus plan from the Microsoft Viva Insights app in Teams – Viva Insights is introducing updates to better enable users to protect time for focus from the Viva Insights Teams app. These updates to the protect time page will allow users to enroll in a focus plan and adjust preferences to auto book focus time on one’s calendar from within the Insights app in Teams. Roadmap ID: 88957
  • Microsoft Viva: Briefing Email support for Japanese and Simplified Chinese – This personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will support Japanese and Simplified Chinese. Roadmap ID: 88832
  • SharePoint: Improvements to the authoring experience in SharePoint Pages – This change will make it easier for users to understand where they are in a page by adding labels to each content area. These changes also reduce clutter by consolidating web part editing actions into a single toolbar and placing authors into focus mode by default to remove visual distractions while editing. Roadmap ID: 82177
  •  SharePoint: MSFT Editor Spellcheck and Grammar in SharePoint Pages – We are adding the Microsoft Editor service to SharePoint Pages and News and enabling their spellcheck and grammar capabilities. This will allow proofreading to take place in SharePoint without relying on the Editor browser extension. This feature changes the suggestions colors to monochrome when they’re shown on a themed background to increase visibility. Feature ID:88534
  • Microsoft Viva: Inspiration Library in Microsoft Viva Insights – Inspiration library is a new feature available in preview through the Viva Insights app in Teams. The Inspiration library turns insights into action with access to curated content and best practices from top sources like Harvard Business Review and Thrive. Roadmap ID:93214

🚂 ROLLING OUT

  • SharePoint: Create from the SharePoint app bar – Now you ‘ll be able to start creating sites, files, and lists as an action from within the SharePoint app bar. This means, no matter where you are in SharePoint you can jump right into the content creation process and stay in the flow of work.  Roadmap ID:82160
  • SharePoint: Updates to channel site layouts and parent team site settings – Every team in Microsoft Teams is connected to a team site in SharePoint. This is also true for private channels in Teams. Private channels are connected to their own unique team site. This update includes improvements to the private channel site home page layout and the way site settings apply to the parent site and associated channel sites. Roadmap ID:88963

⌛ IN DEVELOPMENT

Release – May 2022

  • 🆕 SharePoint: Planner cards appear within SharePoint team site home page activity feed – When you use connected Planner plans, task cards will appear on the related team site home page. Each task will appear in the site Activity feed (default web part commonly found in the bottom portion of the page) when it approaches its due date. Roadmap ID: 93273
  • Microsoft Viva: Topics in Teams – Add topics to chat messages and display topic cards in Microsoft Teams. Roadmap ID: 72189
  • Microsoft Viva: Exclude content from topic discovery based off applied sensitivity labels – Use Microsoft Information Protection (MIP) sensitivity labels to control which files should not be included in topic discovery. Roadmap ID:82047
  • Microsoft Viva: Select sensitivity label to exclude sites from topic discovery – Use Microsoft Information Protection (MIP) sensitivity labels to control which sites should not be included in topic discovery. Roadmap ID:82048

Release – June 2022

  • Microsoft Viva: Briefing email for Government Community Cloud – The daily briefing email- a personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will be available for Government Community Cloud (GCC). Roadmap ID: 85681

Release – July 2022

  • Microsoft Viva: Support for types of topics – Support for categories or types of topics, such as projects, products or organizations. Roadmap ID: 72181
  • Microsoft Viva: Resolve topic name similarities – Allows users to select a topic among several when they share similar or matching names (disambiguation). Roadmap ID: 72183

Release – January 2023

  • Microsoft Viva: Discover experts and answers from Topics – Questions on topics will receive automated answers or get referred to subject matter experts. Feature ID: 72188

This page is not using a valid page layout – how to fix

This post describes an issue when trying to view classic publishing pages in SharePoint Online and how to resolve.


The issue

After migrating publishing sites from SharePoint 2010 – SharePoint Online, I encountered an issue with classic SharePoint Server publishing pages. Post-migration, some publishing pages wouldn’t open and displayed this error message:

Fix publishing pages with custom page layouts created from template - HANDS  ON SharePoint
Now another issue with this was that quite often the publishing pages affected were the migrated sites’ homepage – rendering the whole site inoperable! Microsoft have an article on the issue here and state that the cause is that “The .aspx page is using an invalid page layout, or the current layout is corrupt”.

Resolution

The Microsoft documentation on how to resolve this is pretty good, but I found it didn’t quite get me to fix my issue. Here’s what I did:

  • Navigate to Site Content & Structure: /_layouts/sitemanager.aspx. NOTE: You need to be a SharePoint admin to access
  • Open the Pages library > find your broken page > click on the drop-down button and press edit page settings
  • Select the (Welcome Page) Blank Web Part Page layout
  • Press OK

When I had to do this for my broken pages, there was a warning message above the page layout that said “Current page layout is not valid. Please select a valid page layout from the drop down list below”. I just selected the (Welcome Page) Blank Web Part Page layout anyway, pressed OK and it worked.


Microsoft 365 roadmap roundup – 2nd May 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (7)
  • Rolling out (1)
  • In development (4)

🍾 LAUNCHED

  • Microsoft Lists: Mobile App (Android) – Access all lists you own and that have been shared with you – all on the go. You’ll be able to create new lists, edit list items and easily share with other people. Roadmap ID: 70704
  • SharePoint: Microsoft Lists unscheduled items pane on calendar view – You can review all the items not yet appearing in the Calendar view due to missing dates. These items will appear on the Unscheduled tab within the events pane to the right of the Calendar view. Roadmap ID:93223
  • SharePoint: Security- Data access governance – Expanding our insights story to help you easily see what matters most in your organization. With our new Data Access Governance insights, you can monitor sharing activity to detect oversharing. You can review and monitor sites based on the type of sharing. You can quickly see essential information about the sites like sensitivity, level of access from unmanaged devices or if the site can be shared externally.   Roadmap ID:82164
  • SharePoint: Create and manage Power Apps from Microsoft Lists within Microsoft Teams – Build low-code, mobile-friendly apps from Lists directly inside of Teams via a new integration with Power Apps. A published app can be added as a tab in a Teams channel and shared with the rest of your team, while maintaining its connection to the list as a source of data. Roadmap ID:88894
  • Microsoft Viva: Briefing email support for 16 additional languages – The daily Briefing email from Microsoft Viva helps users start their day on track by surfacing information to prepare for upcoming meetings, follow up on outstanding tasks, and protect time for independent work. With this update, the Briefing email will be available in the following additional languages: Dutch, Swedish, Danish, Finnish, Russian, Norwegian (Bokmal), Korean, Chinese Traditional, Polish, Turkish, Portuguese (Portugal), Thai, Hebrew, Czech, Arabic, and Hungarian.   Roadmap ID:88958
  • SharePoint: Microsoft List creation from Office.com – Now you will be able to create a Microsoft Lists list directly from Office.com. Click the ‘Create new’ ‘plus sign’ button and select “List”. Roadmap ID: 82068

🚂 ROLLING OUT

  • SharePoint: Section Templates for SharePoint Pages – When you add a new section to a page, you can select a blank template with popular image and text combinations for a quick start. Roadmap ID:88838

⌛ IN DEVELOPMENT

Release – May 2022

  • 🆕 SharePoint: Automatically build visualization of list data with Power BI (Gov Clouds) – Enables list users to easily visualize their list data in a Power BI report. The initial report is auto generated. Users can also save that report so that future visitors to the list can view the report. Roadmap ID: 93221
  • 🆕 SharePoint: Automatically build visualization of library metadata with Power BI (Gov Clouds) – Enables customers to visualize the metadata in a document library in a Power BI report. They can also save that report so that future visitors to the document library can view it. Roadmap ID: 94090

Release – June 2022

  • 🆕 SharePoint: SharePoint File Card for Government clouds – You can get quick insights on files before you even open them. When you see a file in OneDrive or SharePoint, point to the file, and then wait for the file card to appear. The file card tells you if a file is popular among your peers, how long it might take to read it, and even show the author key points. If you are working on the file with others, the file card will show you recent activities you haven’t seen yet, a list of viewers and views, and links to places where you referenced the file in email, meetings, or Teams chats. The file card is only visible to people who have access to the file, so the information on the card is just as secure as your files. Roadmap ID: 93271

Release – July 2022

  • 🆕 Microsoft Search: Conversation search in Microsoft search in SharePoint – Conversation search will allow you to find relevant Microsoft Teams, and Outlook conversations when searching in Microsoft search in SharePoint. Roadmap ID: 94207

Microsoft 365 roadmap roundup – 25th April 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (4)
  • Rolling out (3)
  • In development (5)

🍾 LAUNCHED

  • SharePoint Syntex: Refinement rules for document understanding extractor models – New refinement option to edit model extracted values before saving to the library column. Roadmap ID:88952
  • SharePoint: Manage apps using the App Catalog – As a SharePoint or global admin in Microsoft 365, you can distribute custom apps that can be used across SharePoint, Microsoft Teams, and Viva Connections using the modernized App Catalog. Roadmap ID:88844
  • SharePoint: Site owners manage app requests in SharePoint Store – Site owners can manage requests for store apps in a streamlined process and track the status in a modern view of My requests page under SharePoint Apps. Roadmap ID:88950
  • SharePoint: Microsoft 365 Lists entry point in the SharePoint app bar – An entry point to Microsoft 365 Lists will appear in the SharePoint app bar after the files icon. Content in the Microsoft 365 lists panel is driven by Microsoft Graph and is personalized to user activity. Feature ID:85641

🚂 ROLLING OUT

  • Microsoft Viva: Topics available in GCC – Availability for Viva Topics in GCC. Roadmap ID: 72185
  • OneDrive and SharePoint: Access your Teams standard and private channel files – When you navigate to a site in SharePoint or OneDrive, you’ll be able to access the files stored in the Teams standard and private channels associated with that site. Roadmap ID: 88911
  • SharePoint: Microsoft Lists unscheduled items pane on calendar view – You can review all the items not yet appearing in the Calendar view due to missing dates. These items will appear on the Unscheduled tab within the events pane to the right of the Calendar view. Roadmap ID:93223

⌛ IN DEVELOPMENT

Release – April 2022

  • SharePoint: Section Templates for SharePoint Pages – When you add a new section to a page, you can select a blank template with popular image and text combinations for a quick start. Roadmap ID:88838

Release – May 2022

  • Microsoft Viva: New Settings page to configure all personal insights and experiences – The Config Settings page in the MyAnalytics dashboard allows users to customize working hours, set up focus plan, set quiet hours, set up delay delivery, and, when applicable, configure their team. We are introducing a new universal Settings page in the MyAnalytics web dashboard that will include settings for the daily Briefing email in addition to the existing controls. Access to select settings will be extended to all users that have licenses with the Exchange Online service plan. Roadmap ID: 88994
  • SharePoint: Site template history – View the history of any site templates applied to your site and related site script actions. Roadmap ID: 93186

Release – June 2022

  • 🆕 Microsoft Viva: Viva Insights app in Teams with Personal Insights for GCC – The Microsoft Viva Insights app in Microsoft Teams will be available in GCC and will show you personalized recommendations that help you do your best work. Roadmap ID: 93244

Release – September 2022

  • SharePoint: Private drafts for SharePoint pages and news – We’re adding the ability to create private drafts for pages and news posts. A private draft is visible only to the page author, the people the author chooses to share it with, and site admins. It’s great for creating and editing content that’s not ready for others to see except the people you want to collaborate with. Feature ID:85629

How to overwrite files using the create file action in Power Automate

In this post we explore a common error experienced when trying to update existing files in SharePoint using the create file step in Power Automate – and how to resolve it.

The problem

I recently ran into an issue seemingly many others have encountered when trying to update an existing file in SharePoint using the create file step in Power Automate. When running my flow, I received the following error:

Bad Request error in Power Automate when trying to use the create file step to update an existing file in SharePoint.
  • Bad Request status: 400
  • Message: A file with the name [NAME OF FILE] already exists. It was last modified by [NAME OF USER] on [DATE]

The solution

The solution to this has already been shared a fair few times via the Power Automate blogs, but here it is:

  • Press the ellipsis … > settings within the create file step
Open the ellipsis and press settings within the create file step.
  • Scroll down until Content Transfer > set allow chunking to off
  • Save and re-run your flow

That’s it, now when I use the create file step to update existing files, it runs successfully!

Note: Chunking of content is used for splitting up large content for downloads/ uploads. You may need to consider this before turning off chunking in your flow. More information on chunking can be found here.


Microsoft 365 roadmap roundup – 18th April 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (2)
  • Rolling out (2)
  • In development (4)

🍾 LAUNCHED

  • Microsoft Viva: Topic discovery analytics – Transparency through analytics on topic discovery for organizations (Stage 1) to support ROI and understanding of progress of topic discovery. Roadmap ID:88696
  • SharePoint Syntex: Advanced search with custom columns – With this release, end users will be able to add site columns and other queryable columns from the current document library view into the advanced search flyout by clicking “more options”. Managed Metadata fields are not yet supported. Roadmap ID: 88961

🚂 ROLLING OUT

  • Microsoft Stream: Comment on a video or audio file in SharePoint and OneDrive – This feature builds on top of the already existing comments found in OneDrive and SharePoint Online but presents these comments with a new Office look and feel within the player. This feature allows users with view permissions to leave a comment and users with edit permissions to @ mention, which are both default changes in behaviour in terms of permissions for video and audio files.  Roadmap ID: 88521
  • SharePoint Syntex: Use taxonomy term set or term as input source in placeholders for modern templates – You can associate pre-defined term sets or terms as an input source to the placeholders you create in modern templates. When users fill the placeholder for creating a document from the template, you can only choose values from the configured term set for that placeholder. Roadmap ID:88938

⌛ IN DEVELOPMENT

Release – May 2022

  • 🆕 SharePoint: Updates to channel site to display site permissions – Every team in Microsoft Teams is connected to a team site in SharePoint. This is also true for private channels in Teams. Each private and shared channels is connected to its own unique team site. This update includes the display of the site permissions panel and updates to the site sharing options for channel sites. Roadmap ID: 93240
  • 🆕 SharePoint Syntex: Content Assembly – Placeholders for cell values in a table – You can create placeholders for cell values inside a table in any word document, while creating a Modern Template. Roadmap ID: 93220
  • 🆕 SharePoint Syntex: Content Assembly – create pdf documents from modern templates – With this feature we will support pdf as document output format from modern templates in addition to the already supported docx format. Roadmap ID: 93222
  • SharePoint: Section Templates for SharePoint Pages – When you add a new section to a page, you can select a blank template with popular image and text combinations for a quick start. Roadmap ID:88838

Make files available offline in OneDrive mobile

Make files available offline in OneDrive mobile

What happens when files are made offline available?

When you mark files or folders to be offline available in the OneDrive mobile app, it means they are saved locally on the device in a read-only state. They can only be changed when there is an internet connection, any edits made whilst offline will create a new version.

Make files/ folders from SharePoint and Teams available offline

You can make files/ folders from SharePoint and Teams available offline on your device in the same way you can files from your OneDrive. Just press the libraries option to see all the “shared libraries” or SharePoint/ Teams sites you have frequently used or followed.

You can navigate through the sites just like a folder structure.

Microsoft 365 roadmap roundup – 11th April 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (2)
  • Rolling out (3)
  • In development (7)

🍾 LAUNCHED

  • SharePoint: Enable Content types from modern library views – If you have SharePoint site collection administrator access, you can enable management of content types directly in your library from modern SharePoint and Syntex libraries and lists. Roadmap ID: 88948
  • OneDrive and SharePoint: Improved Move or Copy user experience – We’re refreshing the Move/Copy user experience in OneDrive and SharePoint to make it easier for you to choose where to move or copy your files and folders. Feature ID:85567

🚂 ROLLING OUT

  • Microsoft Viva: Shared focus plan in Viva Insights – The shared focus plan enables managers and team leads to foster mutual productivity norms and drive a positive team culture by inviting teams to book focus time for uninterrupted work. Roadmap ID:88839
  • SharePoint Syntex: Advanced search with custom columns – With this release, end users will be able to add site columns and other queryable columns from the current document library view into the advanced search flyout by clicking “more options”. Managed Metadata fields are not yet supported. Roadmap ID: 88961
  • Microsoft Viva: Viva Connections Multilingual Dashboard – You can create a Viva Connections Dashboard that can be viewed in multiple languages. Roadmap ID:88980

⌛ IN DEVELOPMENT

Release – April 2022

  • 🆕 OneDrive and SharePoint: Access your Teams standard and private channel files – When you navigate to a site in SharePoint or OneDrive, you’ll be able to access the files stored in the Teams standard and private channels associated with that site. Roadmap ID: 88911
  • 🆕 SharePoint Syntex: Add extracted entities to open term set if no match found – Provides option to add entities extracted using a document understanding model to an open term set if no match to an existing term (or synonym) is found. Roadmap ID: 93230
  • SharePoint Syntex: Refinement rules for document understanding extractor models – New refinement option to edit model extracted values before saving to the library column. Roadmap ID:88952

Release – June 2022

  • 🆕 SharePoint: Updated site logo management – With this update, we’re simplifying where you go to manage the site logo by centralizing it in the Change the Look header experience. Roadmap ID: 93231
  • Microsoft Compliance Center: Expanded support to search and export items in SharePoint and OneDrive for Business Recycle Bin in Advanced eDiscovery – Traditionally, when a site is on hold, the files in the Recycle Bin would be stored in the Preservation Hold library.  In cases when a site is not on hold, there is no way to search or export items in the Recycle Bin.  The eDiscovery and SharePoint Online teams are making architectural changes that will make the Recycle Bin (both first-stage and second-stage Recycle Bins) in SharePoint Online and OneDrive for Business searchable and exportable by eDiscovery Managers.  That means organizations can search and export items in the Recycle Bin regardless of whether a site is on hold or not. Roadmap ID:67092
  • Microsoft Lists: Commenting (iOS) – Bringing web commenting experience to Lists iOS mobile app. Add/delete a comment on list items to collaborate and share better. Roadmap ID: 70705
  • Microsoft Viva: New Settings page to configure all personal insights and experiences – The Config Settings page in the MyAnalytics dashboard allows users to customize working hours, set up focus plan, set quiet hours, set up delay delivery, and, when applicable, configure their team. We are introducing a new universal Settings page in the MyAnalytics web dashboard that will include settings for the daily Briefing email in addition to the existing controls. Access to select settings will be extended to all users that have licenses with the Exchange Online service plan. Roadmap ID: 88994

Shared channels in Microsoft Teams

Shared channels in Microsoft Teams

What are shared channels?

Shared channels have arrived in public preview at the end of March 2022 globally. Microsoft define shared channels as collaboration spaces where you can invite people in who aren’t already part of the team – internally or externally.

I want to use this post as a reference point for all things shared channel related as there is lots of information out there already.

Resources

Admin Documentation

End user documentation

If there are any links you want adding, just pop a comment below.

NB: I tried out something different with the story for this post, but it didn’t turn out quite how I’d hoped – I’ll try again soon!


Two ways to grant access to someone else’s OneDrive

In this post we will look at two ways you can grant access to another individual’s OneDrive.


Here’s the scenario – a line manager requests access to employee’s OneDrive during a long-term absence or as they are leaving the company. The steps below highlight two different ways in which you can grant access to another individuals OneDrive to access all files:

Grant access via Microsoft 365 admin center

  • Navigate to the the Microsoft 365 admin center: https://admin.microsoft.com, under Users > Active Users > select the individual who’s OneDrive you wish to grant access too
  • Under the OneDrive tab > Press create link to files

NOTE: To create a link to a user’s OneDrive, you will need to be an administrator or have the user admin role enabled.

  • Click on the link to get access to the users OneDrive
  • Press the Cog > OneDrive settings
  • Under More Settings > Manage access > Press Site collection administrators
  • Enter the name of the person you wish to grant access for
  • Press OK

The person specified above will now have full control access over the user’s OneDrive. You will need to remember to remove this permission to revoke the access.


Grant access via SharePoint admin center

  • Navigate to the SharePoint admin center
  • Under Advanced > More features > Open User Profiles
  • Under People > Press Manage User Profiles
  • Enter the user principal name (UPN) of the individual (or the first part of their email address before the @) and press Find
  • Hover next to the account name of the individual, a drop down button will appear, press it and select Manage site collection owners
  • Under Site Collection Administrators, enter the name of the person you wish to grant access to
  • Press OK

As with the first option, you will need to remember to remove this permission to revoke the access to the individual’s OneDrive.