Microsoft 365 roadmap roundup – 31st January 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (8)
  • Rolling out (4)
  • In development (5)

🍾 LAUNCHED

  • Microsoft Lists: Grid view keyboard improvements – When you edit in grid view (previously ‘Quick edit’), you will have a faster editing experience that adheres to greater levels of accessibility. Navigate across rows and columns using the tab key. Plus, pressing Enter enbales you to edit that field. Clicking Enter on a new row saves the new item. And pressing the Esc key closes editor. Feature ID:70670
  • Microsoft Stream: Video viewer retention analytics – See which parts of a video are watched – Additional analytics for video files uploaded to SharePoint and OneDrive, allowing video owners to analyze the viewership retention of a video and determine which parts were watched the most or least. Feature ID:85643
  • SharePoint spaces: Embed Web Part and Annotation – Show SharePoint pages or HTML embed content as an interactable overlay on a SharePoint space. Roadmap ID: 70732
  • SharePoint: Collapsible sections on modern pages – You’ll have the ability to show page sections in an accordion view (collapsed or expanded) or as tabs. The accordion view will be collapsed by default, but can be set to show expanded. Roadmap ID: 67147
  • SharePoint: Audience Targeting capability for Quick Links Web Part – Microsoft are adding the ability to target specific audiences per link within the Quick Links Web Part. With it, you target specific links to different audiences, helping you provide more personalized experiences on SharePoint pages. Roadmap ID: 67115
  • SharePoint and Teams: updated Add a Team to a site wizard – Choose the SharePoint content that you want to add as tabs in Teams when you first connect them via the “Add a Team” flow from your site. Roadmap ID: 46990
  • Conditional formatting rule builder with new rich-text capabilities in lists – You will have the ability to use If/Then logic to format rows and columns based on attributes like numerical, date, etc. Roadmap ID: 57305
  • People cards for SharePoint list and library web parts – Now, when you see a person’s name or face within a SharePoint List or Library web part, you can hover over it and reveal their people card. Roadmap ID: 57814

🚂 ROLLING OUT

  • OneDrive and SharePoint: Improved Move or Copy user experience – We’re refreshing the Move/Copy user experience in OneDrive and SharePoint to make it easier for you to choose where to move or copy your files and folders. Feature ID:85567
  • Microsoft Lists: Board View – View your list items in a board with swimlanes that represent their current progress. Roadmap ID: 85634
  • Microsoft Viva: Praise History in Microsoft Viva Insights – The Praise app in Microsoft Teams is designed to help recognize the effort that goes into the wide-ranging, collaborative work that Teams users do. Users can send Praise to their colleagues through the messaging extension pinned to the Teams messaging bar for most users or through the Microsoft Viva Insights app in Teams. With Praise history, users will be able to view their sent and received praise over the past six months. Feature ID:85639
  • Microsoft Viva: Viva Topics – Updates to Topic Card – Improvements to topic card to expand long descriptions, show job titles for people and interactions with Live Persona Card. Roadmap ID: 82175

⌛ IN DEVELOPMENT

Release – February 2022

  • SharePoint: Display images from Microsoft Lists in Power Apps – Power Apps image controls will now display images that are stored in Microsoft Lists Image columns. They can be displayed in four sizes: small, medium, large, or full. Feature ID:81986

Release – March 2022

  • Microsoft Viva: Quiet time settings in Teams and Outlook – To help create better boundaries and protect your personal time, later this year Viva Insights will offer the ability to configure quiet time to silence mobile notifications from Outlook and Teams outside your working hours as well as provide personalized insights on how well you are disconnecting. You will also be able to set quiet time directly from Teams and Outlook mobile. Roadmap ID: 85627

Release – April 2022

  • Microsoft Viva: Shared focus plan in Viva Insights – The shared focus plan enables managers and team leads to foster mutual productivity norms and drive a positive team culture by inviting teams to book focus time for uninterrupted work. Roadmap ID: 88839
  • Azure Active Directory:  Azure B2B integration with OneDrive and SharePoint – The Azure B2B Integration with OneDrive and SharePoint is now generally available. This integration is currently disabled by default but can be enabled using the SharePoint Online Management Shell.  Additional changes are coming to improve the experience. Roadmap ID:81955

Microsoft 365 monthly update – January 2022

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: AAD dynamic groups for audience targeting, custom search verticals, lookup columns in Lists, manage connected teams + channels in admin center, markup ink for Edit HVC

Azure Active Directory Dynamic Groups for SharePoint audience targeting

Newly released support for dynamic groups gives you more control over how you target your SharePoint audiences. You can start to add them from the audience picker in the areas where targeting is supported in SharePoint, including navigation and selected web parts.

Marketing Members” is a Dynamic Group in AAD, used here to enable dynamic audience targeting for the main team site left-hand navigation.
Use dynamic groups in AAD to target audiences in SharePoint.

Find out more: Target navigation, news, files, links, and web parts to specific audiences

Search verticals are tabs on the search result’s page that show results of a specific type or from select sources. New support for custom verticals in Microsoft Search allows you to customize out of the box verticals for Microsoft Search and add new verticals based on your SharePoint content. 

Microsoft Search has two types of verticals, out of the box or default and custom verticals. The default verticals, such as All, Files, and People, create easy access to the most used search results.

thumbnail image 2 captioned Custom "Department" vertical showing in search results within SharePoint
Custom “Department” vertical showing in search results within SharePoint.

Find out more: Manage search verticals

Improved lookup columns in Microsoft Lists

Lookup columns, a stable part of any SharePoint list for time immemorial – have been given a fresh coat of paint by way of the modern UI and can now be configured without going to the classic settings page.

thumbnail image 3 captioned Lookup columns allow you to connect a list to a column from another list you have on your site.
Lookup columns allow you to connect a list to a column from another list you have on your site.

Find out more: List and library column types and options

Manage Teams and channel connected team sites from in SharePoint admin center

Now, when you go to a teams-connected site in SharePoint admin center, you see all corresponding channel sites and can ensure that right optional security policies are inherited from the parent site. With this release, that means:

  • A new Teams view that filters the sites list to only sites that are Teams connected.
  • A new column identifying the site is connected to teams.
  • A new column identifying the team connected site has also
The Sharepoint admin center 'Active sites' page will include SharePoint team sites connected to various Teams channels (shared or private).
The Sharepoint admin center ‘Active sites’ page will include SharePoint team sites connected to various Teams channels (shared or private).

Find out more: Rich, secure content and collaboration for hybrid work – Ignite 2021 announcements

Markup Ink for Edit HVC (high-value Controls)

With markup(ink), users can draw and add notes on their photos to convey their messages and reveal the pattern and information perhaps unclear in an initial, surface look when self-teaching and even more important when sharing photos.

thumbnail image 5 captioned Markup images/photos in OneDrive and SharePoint in Microsoft 365.
Markup images/photos in OneDrive and SharePoint in Microsoft 365.

Find out more: Roadmap ID 88481


Teams

In Teams: Important update for Teams Android app, order of raised hands, meeting recordings, Operator Connect Conferencing, alt text for images in chat, E2EE for 1-1 calls, Dynamic E 911, SIP Gateway, Teams Rooms updates, new Teams App Store

Teams (Government)

Teams

Important update for the Microsoft Teams Android app

Recently, an Android operating system issue was encountered that had the potential to impact emergency calling. An investigation was conducted and found that the issue, which is caused by an unintended interaction between the Teams app and Android operating system, is only present on a small number of devices with the Teams app installed when the user is not logged in. Microsoft has collaborated closely with Google to resolve this unintended interaction.

Microsoft have released an update to the Teams app, which is now available to all Android users, that keeps the app from triggering the underlying issue in the Android operating system. Google also plans to roll-out an Android operating system update in January. Any Android users with the Teams app installed take the latest update (1416/1.0.0.2021194504) that has been published via the Google Play Store. Note that this may require user action if app auto-updates are not enabled.

Find out more: Important update for the Microsoft Teams Android app is now available

Order of raised hands

Now you can know the order of who to call on first to speak so that no participant is missed. Simply click on the Participants panel to see who raised their hand and in what order.

Sorted Raised Hands
See who has their hand raised in Teams meetings.

Find out more: Raise your hand in a Teams meeting

Teams meeting recording improvements

As well as shifting Teams meeting recordings to OneDrive and SharePoint to provide better control and sharing options, Microsoft have also added a number of improvements including:

  • Multi-speed playback – Now you can watch recordings at slower and faster speeds (0.5x up to 2x)
  • High-quality transcripts – Transcripts now have speaker attribution for meetings that have Teams Live Transcription turned on
  • Indexed recordings – Recorded meetings are indexed into easier-to-consume segments based on slide transitions
  • Auto-recording – Meeting owners can set meetings to automatically start recording
  • Auto-expiration – Coming soon, admins will be able to set a default number of days after which newly created Teams meeting recordings will be sent to the recycle bin.

Find out more: Record a meeting in Teams

Operator Connect Conferencing

Operator Connect Conferencing is now generally available. Using the same administrator interface as Operator Connect, this service allows tenant admins to add participating operator dial-in numbers to a Teams audio conferencing bridge. You can keep your existing contract with any of the participating operators or select from a list of partners within the Operators tab in the Teams admin center.

Operator Connect Conferencing.

Find out more: Bring your own operator for audio conferencing in Microsoft Teams with Operator Connect Conferencing

Add alt text to images in chat

Similar to adding alternative text in Outlook, you now can add descriptions to images in Teams chat messages by right-clicking on the image and selecting “Add alt text.” This enables people who use screen readers to understand the full content of your message, even if they can’t see the image.

Add alt text to images sent in chats.

Find out more: Send and read messages in Teams

End-to-end encryption (E2EE) option for one-to-one Teams calls

End-to-end encryption (E2EE) for Teams calls is now generally available. IT admins will have the option to enable and control the feature for their organization once the update has been received.

By default end-to-end encryption will not be available to all users within the tenant. Once IT has configured the policy and enabled it for selected users, those selected users will still need to turn on end-to-end encryption in their Teams settings.

One-to-one Teams call using end-to-end encryption
EE) for Teams calls is now generally available.

Find out more: End-to-end encryption for one-to-one Microsoft Teams calls now Generally Available

Dynamic E (emergency) 911 for US-based users

Teams Phone now supports dynamic E911 for U.S.-based users, allowing for auto-detection of their locations, or the ability to provide editable locations to alert personnel in the event of an emergency.

Administrators must enable the dynamic E911 policy for the user, and users must consent to location detection to enable. Users who have not turned on location detection can continue to add a dynamic emergency address manually.

thumbnail image 8 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | December 2021
Dynamic E (emergency)911 for US-based users.

SIP Gateway

Customers who are looking to leverage their existing telephone hardware as they move to Teams Phone can use SIP Gateway to enable core Teams calling functionality on compatible SIP phone models from Cisco, Poly, Yealink, and AudioCodes. Supported core Teams calling functionality includes inbound and outbound calls, call transfer, meeting dial-in and dial-out, device-based “do not disturb,” and voicemail with message waiting indicator.

Find out more: Enable core Microsoft Teams calling functionality on compatible legacy SIP phones with SIP Gateway

Teams Rooms updates

Several updates for Microsoft Teams Rooms have been released this month, including:

  • Meeting room capacity notifications for Microsoft Teams Rooms on Windows
  • Split video layout across multiple screens for Teams Rooms on Windows
  • Hot Desking on Teams display

Find out more: What’s New in Microsoft Teams | December 2021

New Microsoft Teams Store

Microsoft have rebuilt the Teams Store from the ground up, designing it with your needs as the priority – and centered around experiences that make discovering and installing apps them into your teams, chats and meetings simple.

Find out more: Explore the new Microsoft Teams Store and discover apps for work and collaboration

Teams (Government)

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

Breakout room managers’ support
By taking control from the breakout rooms management panel, appointed presenters will be able to perform breakout room operations as managers or meeting organizers and join rooms as a breakout room manager. Only participants who are named as presenters can be appointed as breakout room managers. Previously available in GCC, this feature is now coming to GCC-High and DOD.


Power Apps

In Power Apps: Microsoft Dataverse choices columns support, Power BI in model-driven apps, Power Platform Developer Tools: November Refresh

Power Apps portals : Support for Microsoft Dataverse choices columns (preview)

The Power Apps team have announced support for Microsoft Dataverse choices columns in Power Apps portals with version 9.3.11.x (Note : Updates are currently rolling out).

Choices control on a page allows users to select multiple options from a pre-configured list. Portals makers can design web pages with lists and forms that use the choices control to provide create, edit, and view experience for end users on this column type.

Support for Microsoft Dataverse choices columns.

Find out more: Configure choices column on portals (preview)

Visualize data in model-driven apps with Power BI (preview)

The Power Apps team have announced Power BI quick reports in model-driven apps in preview. This update combines the capabilities of Power Apps, Power BI and Dataverse in a seamless way to help you visualize and understand your data – with one click.

While charts and custom components allow you to create specific, custom visualizations in Power Apps, Power BI quick reports generate a report automatically based on the page context, combined with an understanding of underlying data types, with no prior set up required.

Visualize data in model-driven apps with Power BI (preview).

Find out more: Visualize data in model-driven apps with Power BI (preview)

Power Platform Developer Tools: November Refresh

The Power Apps team have announced the November refresh for the Power Platform CLI to1.10.4, plus the previously announced deployment settings support for connection references becoming generally available.

Find out more: What is Microsoft Power Platform CLI?


Power Automate

In Power Automate: 27 new connectors, collaborative comments, Power Automate Desktop – December 2021 update

27 new & updated connectors in Power Automate

The end of 2021 saw the launch of 27 new and updated connectors. The release included 11 new connectors and 16 updates, and all of these updates have been submitted by the owners of these APIs. Here are the 11 new connectors:

  • ArcGIS – The ArcGIS Connectors for Power Automate connects your automated workflows to resources from your ArcGIS Online subscription. The actions allow users to leverage their ArcGIS Online identities to geocode addresses, enrich data with demographics, perform point-to-point routing, get data or geometry from hosted feature layers, and create new feature layers. 
  • ArcGIS PaaS – The ArcGIS PaaS Connectors for Power Automate connect your automated workflows with the ArcGIS Platform. The actions allow users to leverage an API key to find address candidates, enrich data with demographics, and generate point-to-point routing.
  • Airmeet – Airmeet offers a virtual venue that allows your participants to navigate across multiple sessions, networking lounge, and exhibition booths to have meaningful interactions.
  • Spring Global – Spring Global enables users to serve with ease, monitor & control field execution, and leverage a single app with a 360° view for all.
  • Recorded Future V2 – Recorded Future integration with Microsoft Azure Sentinel helps to automatically detect risky IOCs and respond quickly with transparency and context.
  • Secure Message Delivery – The DataMotion Connector for Power Automate allows you to utilize DataMotion’s secure message delivery API within your workflows. 
  • Dynamics 365 Commerce – Ratings and Reviews – Dynamics 365 Commerce offers Ratings and Reviews as an omni-channel solution. 
  • Dynamics Fraud Protection – Dynamics 365 Fraud Protection (DFP) connector enables customers who use PowerApps Portal to run their business online to integrate with fraud protection.
  • Ideanote – With the Ideanote connector for Power Automate you can build automated innovation workflows that streamline the way you collect and manage ideas across your teams, your customers, and your company. 
  • Robots for PowerBI – Robots for PowerBI is a connector that allows DevScope PowerBI Robots clients the execution of simple actions like enable, disable, or execute Playlists configured in the application. 
  • Spinpanel – Spinpanel enables organizations to sell, deploy, manage, and automate Microsoft 365 and Azure solutions. 

Find out more: Ending 2021 with the release of twenty-seven new and updated connectors

Collaborative comments

Now, you can at-mention your co-workers in your comments and have others receive email notifications when you do so. As multiple users work on automating a business process, these capabilities will be critical in helping makers collaborate seamlessly and efficiently. We believe that these would result in helping build complex automations faster.

Collaborative comments in Power Automate.

Find out more: Add comments to actions and triggers

Power Automate Desktop update December 2021

Power Automate desktop (version 2.15) has been released and includes the following new features and updates:

  • The web and desktop recorders are now unified
  • Tenant picker is now supported in the console (Preview)
  • Create a copy of a desktop flow through the console
  • A new action ‘Recognize entities in text’ is now available
  • Syntax highlighting in scripting actions
  • Clear last error in action ‘Get last error’
  • Capture unexpected errors in action ‘On block error’
  • Save an Excel workbook in Binary format
  • Window element has been added as parameter in action ‘Send keys’
  • The Windows OCR engine is now supported in OCR actions
Create a copy of a desktop flow
Create a copy of a desktop flow through the console.

Find out more: Power Automate for desktop – December 2021 update


Power BI

In Power BI: On-demand load capabilities, asynchronous refresh, Hybrid Tables, Power BI feature summary, on-premises data gateway, data protection update, CustomData feature, Power BI app for Teams in US GCC, visualize data from Power Apps & Dynamics 365, Power BI APIs .NET SDK v4

On-demand loading capabilities for large models in Power BI

The Power BI team have announced on-demand load capabilities to further ensure highly performant and reliable large datasets. With the new capability, relevant data pages are loaded on-demand (paged-in to memory) during subsequent query or refresh. Evicted datasets are then made available for queries more quickly and reliably.

On-demand loading capabilities for large models in Power BI.

Find out more: Large datasets in Power BI Premium

Asynchronous refresh (public preview)

The Power BI team have announced asynchronous refresh capabilities for Power BI Premium, Power BI Premium per User, and Power BI Embedded. As Power BI becomes a superset of Azure Analysis Services, the asynchronous refresh REST API for Power BI brings built-in features for reliability, such as auto retries and batched commits.

Find out more: Asynchronous refresh now available in Power BI for public preview

Hybrid Tables in Power BI Premium (public preview)

The Power BI team have announced Hybrid Tables in Power BI Premium, which enables us in turn to announce an equally exciting and ground-breaking enhancement to incremental refresh – incremental refresh augmented with real-time data. Support of hybrid tables in Power BI Premium offers the following benefits:

  • Blazing fast performance in import mode
  • Latest updates from the data warehouse always included
  • Better resource utilization especially for very large datasets
  • Incremental refresh policies with real time support
Announcing Public Preview of Hybrid Tables in Power BI Premium.

Find out more: Announcing Public Preview of Hybrid Tables in Power BI Premium

Power BI desktop feature summary December 2021

This months feature summary includes a new Sparklines preview feature, several new Format Pane updates, e-mail subscription access via Admin API plus many more features:

Find out more: Power BI December 2021 feature summary

On-premises data gateway December 2021

The December update for the On-premises data gateway (version 3000.110.3) is out now.

Find out more: On-premises data gateway December 2021 update is now available

Power BI data protection updates

The Power BI team have announced the general availability of two new features: Mandatory MIP label policies and Default MIP label policies. Mandatory label policies enable organizations to ensure that MIP sensitivity labels will be applied to new content when it is created in or uploaded to Power BI.

Default label policies enable you to define a baseline level of protection to be applied to Power BI files and in the Power BI service. This capability is now generally available.

Mandatory label policies in Power BI – general availability

Find out more: Power BI Data Protection December announcements

CustomData feature is now generally available

The capability to pass custom data for row level security is now available in Power BI Premium, Power BI Embedded, and Power BI Premium per User. You can natively utilize the CustomData feature to add row filters that pass free text (strings) to leverage dynamic row level security in embedded reports, dashboards, and tiles. 

Find out more: The CustomData feature is now generally available in Power BI!

The Power BI app for Microsoft Teams now available in the US Government Community cloud

The Power BI app for Microsoft Teams is now available in the US Government Community cloud (GCC). This enables organizations in GCC to use Power BI as a data hub, enables users to find data without context switches, and to bring data into more collaboration to help make better decisions.

Screenshot of the Power BI app for Microsoft Teams in US Government Community Cloud
The Power BI app for Microsoft Teams is now available in US GCC.

Find out more: The Power BI app for Microsoft Teams is now available in the US Government Community cloud

Visualize data quickly from Power Apps and Dynamics 365 apps (preview)

There a new way to visualize your model-driven Power Apps and Dynamics 365 data stored within Dataverse. With a single click, Power BI automatically generates a set of visuals for you to explore and find insights within your data. This integration is great way to take advantage of the full power of the Power Platform.

Showing the Visualize this View button in the app bar of a Dynamics App
Visualize your data quickly from Power Apps and Dynamics 365 apps.

Find out more: Visualize your data quickly from Power Apps and Dynamics 365 apps (preview)

Power BI APIs .NET SDK v4

The new SDK version provides clarity on the properties of Power BI artifacts returned by various APIs and makes it easier to understand which properties are returned by each API. The new SDK version provides clarity on the properties of Power BI artifacts returned by various APIs and makes it easier to understand which properties are returned by each API.

Find out more: Announcing Power BI APIs .NET SDK v4


Dynamics 365


Microsoft 365 roadmap roundup – 24th January 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (3)
  • Rolling out (4)
  • In development (6)

🍾 LAUNCHED

  • SharePoint: Improvements to the Text web part for SharePoint pages and news – We’re adding the ability to paste inline images into the Text web part so that images can be closer to text and so that text can wrap around images. We’re also addressing feedback to reduce line spacing in text. Roadmap ID: 85584
  • SharePoint: Email notification settings – With this feature, users can unsubscribe or re-subscribe to their favourite SharePoint email notifications. Their preference will be respected for these email notifications. Roadmap ID: 81993
  • SharePoint: App Bar – The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed. Roadmap ID: 70576

🚂 ROLLING OUT

  • SharePoint: Microsoft 365 Lists entry point in the SharePoint app bar – An entry point to Microsoft 365 Lists will appear in the SharePoint app bar after the files icon. Content in the Microsoft 365 lists panel is driven by Microsoft Graph and is personalized to user activity. Feature ID:85641
  • SharePoint Syntex: Automatically build visualization of library metadata with Power BI – Enables customers to visualize the metadata in a document library in a Power BI report. They can also save that report so that future visitors to the document library can view it. Roadmap ID: 88706
  • SharePoint Syntex: Rules engine for alerts – We’re also adding a no-code rules engine to drive content alerts.  Based on the rules wizard in Microsoft Lists, alerts use a simple, no-code wizard to send updates when documents are added or deleted, or when someone edits metadata. Roadmap ID: 88710
  • SharePoint Syntex: Quick chart webpart for doc libraries – Enables customers to create charts in the quick chart webpart leveraging metadata in a SharePoint document library. Roadmap ID: 88716

⌛ IN DEVELOPMENT

Release – January 2022

  • 🆕 Microsoft Viva: Enable search to add files or pages in Topic Pages – Editors can pin files or pages to a topic page by searching for it in the resource picker. Roadmap ID: 88852

Release – February 2022

  • 🆕 SharePoint: Microsoft Lists Customizable Command Bar – You can personalize a list to suit your needs by customizing the command bar. Like how you can customize form headers and footers, the JSON based feature will allow basic changes to the command bar, including modification of icon or text, hiding existing options or adding new commands. Roadmap ID: 88861
  • Microsoft Stream: Comment on a video or audio file in SharePoint and OneDrive – This feature builds on top of the already existing comments found in OneDrive and SharePoint Online but presents these comments with a new Office look and feel within the player. This feature allows users with view permissions to leave a comment and users with edit permissions to @ mention, which are both default changes in behaviour in terms of permissions for video and audio files.  Roadmap ID: 88521
  • SharePoint: Security- Data access governance – With our new Data Access Governance insights, you can monitor sharing activity to detect oversharing. You can review and monitor sites based on the type of sharing. You can quickly see essential information about the sites like sensitivity, level of access from unmanaged devices or if the site can be shared externally. Roadmap ID: 82164

Release – March 2022

  • 🆕 Microsoft Viva: Topics in Teams – Add topics to chat messages and display topic cards in Microsoft Teams. Roadmap ID: 72189

Release – April 2022

  • 🆕 Microsoft Viva: Topics available in GCC – Availability for Viva Topics in GCC. Roadmap ID: 72185

Description column in SharePoint libraries – how to use

In this post we take a look at the description column that is available within SharePoint Online document libraries and how to make use of it.


There is a description column available in modern SharePoint document libraries. This description column comes out of the box when you create a new document library, or when you add/remove columns from the existing Shared Documents library that comes with every Team/ SharePoint site.

The problem

The description column exhibits some very strange behaviour. First of all, when you try add it to a library view it does not appear within the properties pane, nor is it a column you can add via edit “columns”.

When adding the properties column to document library views you are not able to edit the column.

If you add the column into a document library view and switch to edit in grid view mode, the column becomes read only meaning you can’t add anything into any of the cells within the library.

If you try to edit the column via edit in grid view the cells within the library are read-only.

The solution

This is more of a workaround than a solution as this appears to be a bug rather than desired behaviour. If you make the column mandatory, then optional it seems to do the trick! To do this:

  • Left-click on the Description column heading > column settings > edit
  • Press more options > set require that this column contains information to yes
  • Press save
Set the Description column to required, then optional to enable editing.
  • With this setting changed, when you edit your document library in grid view now you are able to enter data into the Description field
Once you have made the Description column required, you are able to add data via grid view.
  • Go back to edit the Description column settings and switch off require that this column contains information to make it optional

Add Description column to properties pane

Although the above will allow you to add data to the Description column, it will not add the Description column into the properties pane. You can get the Description column to appear by adding it to the default content type in the document library. Here’s how you can do it:

  • Press the cog > library settings
  • Under general settings > advanced settings
  • Set allow management of content types to yes
  • Press OK
Set allow management of content types to yes in the document library.
  • Scroll down to content types > select the document content type
  • Press add from existing site or list columns
Press add from existing site or list columns to add the Description column to the Document content type.
  • Ensure the Description column is selected > press add
  • Press OK
Add the Description column into the Document content type.

Go back to your document library, select a document and open the properties pane. You will now see the Description column is displayed in the properties pane, as well as being an editable field when you press edit all.

Bonus! History lesson and give your feedback

This description column appears to be a rather recent addition to all tenants, making it’s appearance in summer 2021 with the advent of Microsoft Lists. I went back to SharePoint 2010 just to double-check and sure enough the Description column was not present!

Out of the box SharePoint 2010 document library with no description column.

I’ve added a new item to the Microsoft feedback portal (UserVoice replacement) in the hope this gets addressed by the SharePoint product team so if you could upvote it that would be great!


Microsoft 365 roadmap roundup – 10th January 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (6)
  • Rolling out (4)
  • In development (11)

🍾 LAUNCHED

  • Microsoft Viva: Viva Connections – Microsoft Viva Connections is your gateway to a modern engagement experience designed to keep everyone engaged and informed. This release will include features such as the dashboard authoring capability, setting a home site via the SharePoint admin center, dashboard and feed web parts for your home site and the Viva Connections app in Teams. Feature ID:86542
  • SharePoint: Microsoft Lists – column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). You used to have to exit out of Grid edit to accomplish these common tasks. Feature ID:68714
  • SharePoint: Microsoft Lists – Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Feature ID:68716
  • SharePoint: New vertical site templates – Nonprofit, Retail and Healthcare – New vertical site templates coming to SharePoint including nonprofit volunteer center, retail management, store collaboration and healthcare hospital collaboration.  Feature ID:85659
  • Microsoft Viva: Manager insights in Microsoft Viva Insights app, Outlook and Office.com – To empower managers to foster productivity and wellbeing for teams – large or small – new insights and tools are being introduced in the “My team” tab of the Microsoft Viva Insights app in Teams, as well as in manager cards in the daily briefing and monthly digest emails from Microsoft Viva. Roadmap ID: 85622
  • Microsoft Viva and Outlook: Briefing email support for French, German, Italian, and Portuguese – This personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will support Italian, and Portuguese. Roadmap ID: 81999

🚂 ROLLING OUT

  •  SharePoint: MSFT Editor Spellcheck and Grammar in SharePoint Pages – We are adding the Microsoft Editor service to SharePoint Pages and News and enabling their spellcheck and grammar capabilities. This will allow proofreading to take place in SharePoint without relying on the Editor browser extension. This feature changes the suggestions colors to monochrome when they’re shown on a themed background to increase visibility. Feature ID:88534
  • SharePoint Syntex: Metadata search – Find content with precision using automatic forms to query any metadata fields on the library. Roadmap ID: 88714
  • SharePoint: Improvements to the authoring experience in SharePoint Pages – This change will make it easier for users to understand where they are in a page by adding labels to each content area. These changes also reduce clutter by consolidating web part editing actions into a single toolbar and placing authors into focus mode by default to remove visual distractions while editing. Roadmap ID: 82177
  • SharePoint: Improvements to the Text Web Part toolbar for SharePoint Pages and News – Authors of SharePoint Pages and News will be able to access all simple text editing tools from the Text toolbar. Feature ID:82180

⌛ IN DEVELOPMENT

Release – January 2022

  • 🆕 SharePoint: Section Templates for SharePoint Pages – When you add a new section to a page, you can select a blank template with popular image and text combinations for a quick start. Roadmap ID: 88838
  • 🆕 OneDrive and SharePoint: Edit High Value Control (HVC) – High Efficiency Image Format (HEIC) File Support – Users can edit (Crop or rotate, adjust, filter and markup) the High Efficiency Image Format (HEIC) files through the Edit HVC. After editing the image, if the user wishes to save the changes, the file would be copied as a new jpg file. Roadmap ID: 88841
  • Microsoft Lists: Board View – View your list items in a board with swimlanes that represent their current progress. Roadmap ID: 85634
  • SharePoint: New content scenarios for My Feed Web Part on SharePoint – The New content types are added to My Feed Web Part on SharePoint. The new contents are Suggested Tasks, People Highlights, Meetings out of routine and files shared in groups. Roadmap ID: 82172

Release – February 2022

  • 🆕 Microsoft Viva: Briefing Email support for Japanese and Simplified Chinese – This personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will support Japanese and Simplified Chinese. Roadmap ID: 88832
  • 🆕 Microsoft Viva: Shared focus plan in Viva Insights – The shared focus plan enables managers and team leads to foster mutual productivity norms and drive a positive team culture by inviting teams to book focus time for uninterrupted work. Roadmap ID: 88839
  • Microsoft Viva: Exclude content from topic discovery based off applied sensitivity labels – Use Microsoft Information Protection (MIP) sensitivity labels to control which files should not be included in topic discovery. Roadmap ID: 82047

Release – March 2022

  • Microsoft Viva: Topics in Microsoft Search in Bing – Display topic cards in search results when Microsoft Search is invoked from a Bing search. Feature ID:72180
  • Microsoft Viva: Discover experts and answers from Topics – Questions on topics will receive automated answers or get referred to subject matter experts. Feature ID: 72188

Release – June 2022

  • Microsoft Viva: Select sensitivity label to exclude sites from topic discovery – Use Microsoft Information Protection (MIP) sensitivity labels to control which sites should not be included in topic discovery. Feature ID:82048

Release – June 2023?

  • Microsoft Viva: Manager insights in Microsoft Viva Insights app, Outlook and Office.com for GCC – To empower managers to foster productivity and wellbeing for teams – large or small – new insights and tools are being introduced in the “My team” tab of the Microsoft Viva Insights app in Teams for GCC, as well as in manager cards in the daily briefing and monthly digest emails from Microsoft Viva.  Roadmap ID: 88843

Microsoft 365 monthly update – December 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Azure AD Dynamic Groups, Microsoft Search verticals, lookup columns in Lists, manage Teams and channels in admin center, markup ink for Edit HVC

Azure Active Directory Dynamic Groups for SharePoint audience targeting

Previously, Microsoft supported Active Directory (AD) security groups and Microsoft 365 groups. Support of dynamic groups offers a way to expand how you target your SharePoint audiences. You can start to add them from the audience picker in the areas where targeting is supported in SharePoint, including navigation and selected web parts.

“Marketing Members” is a Dynamic Group in AAD, used here to enable dynamic audience targeting for the main team site left-hand navigation.

Find out more: Target navigation, news, files, links, and web parts to specific audiences

Create and manage verticals in Microsoft Search

Search verticals are tabs on the search result’s page that show results of a specific type or from select sources. You can customize verticals in Microsoft Search to meet the needs of your organization or individual departments. Microsoft Search has two types of verticals, out of the box or default and custom verticals. The default verticals, such as All, Files, and People, create easy access to the most used search results.

Custom “Department” vertical showing in search results within SharePoint.

Find out more: Manage search verticals

Microsoft Lists lookup columns

Lookup columns allow you to connect a list to a column from another list or library – from that same site. Think of it as ad-hoc, team level metadata that easy to establish, update, and use. Once connected, you can easily “lookup” other information (like a list of managed devices) and include this in your new list (like a seasonal list of people).

Lookup columns allow you to connect a list to a column from another list you have on your site.

Find out more: List and library column types and options

Manage Teams and channel connected team sites in SharePoint admin center

The SharePoint team are enhancing the Active site experience in SharePoint admin center to include channel sites that are provisioned when a special channel is added to a Team. This means:

  • A new Teams view that filters the sites list to only sites that are Teams connected.
  • A new column identifying the site is connected to teams.
  • A new column identifying the team connected site has associated Private or Shared channel sites.
  • And the ability to manage Channel site storage limits.

thumbnail image 4 captioned The Sharepoint admin center 'Active sites' page will include SharePoint team sites connected to various Teams channels (shared or private).The Sharepoint admin center ‘Active sites’ page will include SharePoint team sites connected to various Teams channels (shared or private).

Find out more: Rich, secure content and collaboration for hybrid work – Ignite 2021 announcements

Markup Ink for Edit HVC (high-value Controls)

If you have a photo file in OneDrive or SharePoint, and you go into edit mode, you can now add ink inline – like how you’ve been able to do with PDFs. With markup(ink), you can draw and add notes to photos to convey messages, reveal patterns, and provide clarity when sharing.

Markup images/photos in OneDrive and SharePoint in Microsoft 365.

Find out more: Roadmap ID 88481


Teams

In Teams: Order of raised hands, meeting recordings, Operator Connect Conferencing, add description to images, meeting room capacity notifications in Rooms, split video layout for Rooms, hot desking, E2EE for 1-1 calls

Teams (Government)

Teams

Order of raised hands

Ensure that all voices are heard and people feel seen just as in person by seeing the order of raised hands in a meeting. Simply click on the Participants panel to see who raised their hand and in what order. Now you know the order of who to call on first to speak so that no participant is missed.

Order of raised hands in Teams meetings.

Find out more: Raise your hand in a Teams meeting

Add description to images in chat

Make your Teams messages more accessible to people with disabilities by adding alternative text to images. Similar to adding alternative text in Outlook, you now can add descriptions to images in Teams chat messages by right-clicking on the image and selecting “Add alt text.” This enables people who use screen readers to understand the full content of your message, even if they can’t see the image. 

Add description to images in chat.

Find out more: Everything you need to know to write effective alt text

Teams meeting recordings

Recording meetings in Teams allows you to review what you may have missed and helps others who could not attend catch up on their own time. Over the past year, we’ve shifted to saving new Teams meeting recordings to OneDrive and SharePoint to provide better control and sharing options. We’ve also added a number of improvements including:

  • Multi-speed playback – Now you can watch recordings at slower and faster speeds (0.5x up to 2x)
  • High-quality transcripts – Transcripts now have speaker attribution for meetings that have Teams Live Transcription turned on
  • Indexed recordings – Recorded meetings are indexed into easier-to-consume segments based on slide transitions
  • Auto-recording – Meeting owners can set meetings to automatically start recording
  • Auto-expiration – Coming soon, admins will be able to set a default number of days after which newly created Teams meeting recordings will be sent to the recycle bin.

Find out more: Record a meeting in Teams

Operator Connect Conferencing

Operator Connect Conferencing is now generally available. Using the same administrator interface as Operator Connect, this service allows tenant admins to add participating operator dial-in numbers to a Teams audio conferencing bridge. You can keep your existing contract with any of the participating operators or select from a list of partners within the Operators tab in the Teams admin center.

The initial wave of qualified operators includes BT, Deutsche Telekom, Intrado, NTT, Orange Business Services, T-Mobile, and Telenor. Expect a seamlessly integrated experience today, with additional qualified operators to be added over the next year.

Operator Connect Conferencing.

Find out more: Operator Connect Conferencing.

Meeting room capacity notifications for Microsoft Teams Rooms on Windows

Teams Rooms can now notify in-room meeting participants if the room is over capacity. IT admins can define meeting room capacity for each Teams Room account and, using data from meeting room cameras that support people-counting, identify how many people are in a room. A banner will automatically appear at the top of the front of room screen to alert participants if the room is over capacity.

Meeting room capacity notifications for Microsoft Teams Rooms on Windows.

Find out more: How to configure meeting room capacity notifications on Teams Rooms Device

Split video layout across multiple screens for Teams Rooms on Windows

Maximize screen real estate in a Teams Room with the ability to split the video gallery across all available displays when content isn’t being shared. Better utilizing the additional space can help focus attention on people joining remotely for a more inclusive and engaging meeting.

Split video layout across multiple screens for Teams Rooms on Windows.

Find out more: New experiences coming to Microsoft Teams Rooms to allow everyone to participate on equal footing

Hot Desking on Teams display

Hot desking on Microsoft Teams display allows employees to quickly locate and reserve flexible workspaces to touch down, make calls, set up ad-hoc meetings, or sign in to access their personalized Teams experience. With hot desking, employees can reserve a workspace in advance through Teams and Microsoft Outlook, or right from their device if they’re already in the office.

Hot Desking on Teams display.

Find out more: Upgrade your Teams phones to Teams displays

End-to-end encryption (E2EE) option for one-to-one Teams calls

Microsoft have announced that E2EE for one-to-one Teams calls is now generally available. IT admins have the option to enable and control the feature for their organizations once they receive the update.

End-to-end encryption for one-to-one Microsoft Teams calls now Generally Available.

Find out more: End-to-end encryption for one-to-one Microsoft Teams calls now Generally Available

Teams (Government)

These features currently available to Microsoft’s commercial customers in multi-tenant cloud environments are now rolling out to our customers in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

  • Breakout room managers’ support – Meeting organizers can extend the management of breakout rooms to presenters. By taking control from the breakout rooms management panel, appointed presenters will be able to perform breakout room operations as managers or meeting organizers and join rooms as a breakout room manager. Only participants who are named as presenters can be appointed as breakout room managers. Previously available in GCC, this feature is now coming to GCC-High and DOD. Learn more.

Power Apps

In Power Apps: Support for Dataverse choices columns, visualize data in model-driven apps with Power BI

Power Apps portals : Support for Microsoft Dataverse choices columns (preview)

The Power Apps team have announced support for Microsoft Dataverse choices columns in Power Apps portals with version 9.3.11.x (Note : Updates are currently rolling out). Choices control on a page allows users to select multiple options from a pre-configured list. Portals makers can design web pages with lists and forms that use the choices control to provide create, edit, and view experience for end users on this column type.

Support for Microsoft Dataverse choices columns in Power Apps Portals (preview).

Find out more: Power Apps portals : Support for Microsoft Dataverse choices columns (preview)

Visualize data in model-driven apps with Power BI (preview)

The Power Apps team have announced the availability of Power BI quick reports in model-driven apps in preview. This update combines the capabilities of Power Apps, Power BI and Dataverse in a seamless way to help you visualize and understand your data – with one click.

Power BI quick reports add to the flexibility of data visualization options already available in Power Apps. While charts and custom components allow you to create specific, custom visualizations in Power Apps, Power BI quick reports generate a report automatically based on the page context, combined with an understanding of underlying data types, with no prior set up required.

Visualize data in model-driven apps with Power BI (preview).

Find out more: Visualize data in model-driven apps with Power BI (preview)


Power Automate

In Power Automate: 27 new connectors, collaborative comments, Power Automate Desktop December 2021 update

27 new and updated connectors

The Power Automate team announced the launch of twenty-seven new and updated connectors.  The release included eleven new connectors and sixteen updates, and all of these updates have been submitted by the owners of these APIs. These new connectors have a range of services and functionalities.

Find out more: Ending 2021 with the release of twenty-seven new and updated connectors

Collaborative comments in Power Automate

Now, you can at-mention your co-workers in your comments  and have others receive email notifications when you do so. As multiple users work on automating a business process, these capabilities will be critical in helping makers collaborate seamlessly and efficiently.

Users can add comments by selecting ‘…’ within each action card or by simply clicking on the comments pane from the top.

Collaborative comments in Power Automate.

Find out more: Collaborative comments in Power Automate

Power Automate for desktop – December 2021 update

The Power Automate team have announce that the December 2021 update of Power Automate for desktop (version 2.15) has been released. This latest release includes the following new/ updated features:

  • The web and desktop recorders are now unified
  • Tenant picker is now supported in the console (Preview)
  • Create a copy of a desktop flow through the console
  • A new action ‘Recognize entities in text’ is now available
  • Syntax highlighting in scripting actions
  • New functionality to clear last error in action ‘Get last error’
  • New functionality to capture unexpected errors in action ‘On block error’
  • New capability to save an Excel workbook in Binary format
  • Window element has been added as parameter in action ‘Send keys’
  • The Windows OCR engine is now supported in OCR actions
  • Power Automate for desktop availability in Windows 10 store

Find out more: Power Automate for desktop – December 2021 update


Power BI

In Power BI: On-demand loading capabilities for large models, asynchronous refresh, hybrid tables, Power BI desktop feature summary December 2021, on-prem data gateway update, Power BI data protection updates, CustomData

Announcing on-demand loading capabilities for large models in Power BI

The Power BI team have announced on-demand load capabilities to further ensure highly performant and reliable large datasets. With on-demand load, Large dataset mode enabled models are hydrated into memory faster, which can provide significantly improved report performance.

With the new capability, relevant data pages are loaded on-demand (paged-in to memory) during subsequent query or refresh. Evicted datasets are then made available for queries more quickly and reliably.

Announcing on-demand loading capabilities for large models in Power BI.

Find out more: Announcing on-demand loading capabilities for large models in Power BI

Asynchronous refresh (Public Preview)

As Power BI becomes a superset of Azure Analysis Services, the asynchronous refresh REST API for Power BI brings built-in features for reliability, such as auto retries and batched commits. It is a significant improvement to the existing Power BI refresh capabilities, providing enterprise grade refresh capability for your largest datasets!

Find out more: Asynchronous refresh now available in Power BI for public preview

Hybrid Tables in Power BI Premium (Public Preview)

The Power BI team have announced support of Hybrid Tables in Power BI Premium, which enables us in turn to announce an equally exciting and ground breaking enhancement to incremental refresh – incremental refresh augmented with real-time data.

Now you can have blazing fast performance in import mode and the latest data changes in the data warehouse reflected in user reports without having to perform a dataset refresh. For technical details concerning incremental refresh.

Find out more: Announcing Public Preview of Hybrid Tables in Power BI Premium

Power BI Desktop December 2021 Feature Summary

Power BI Desktop December 2021 is out now and includes lot’s of new features such as Sparklines preview feature, several new Format Pane updates, e-mail subscription access via Admin API, plus many more.

Find out more: Power BI December 2021 Feature Summary

On-premises data gateway December 2021

The December update for the On-premises data gateway (version 3000.110.5) is out now.

Find out more: On-premises data gateway December 2021 update is now available

Power BI Data Protection December announcements

Mandatory MIP label policies and Default MIP label policies are now generally available which, both together and separately, can help you ensure that MIP labels are applied to all your Power BI content. Also in public preview is Microsoft 365 Data Loss Prevention policies now support Power BI premium workspaces.

Find out more: Power BI Data Protection December announcements

The CustomData feature is now generally available in Power BI

The capability to pass custom data for row level security is now available in Power BI Premium, Power BI Embedded, and Power BI Premium per User. You can natively utilize the CustomData feature to add row filters that pass free text (strings) to leverage dynamic row level security in embedded reports, dashboards, and tiles. In the past, this feature was limited to Azure Analysis Services and SQL Server Analysis Services models and could not be used with datasets in Power BI.

Find out more: The CustomData feature is now generally available in Power BI!


Microsoft 365 roadmap roundup – 3rd January 2022

The Microsoft roadmap roundup is a weekly summary of all the newly added items and changes within the Microsoft 365 roadmap, covering SharePoint, Teams, OneDrive and Microsoft Information Protection and Compliance. Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (3)
  • Rolling out (1)
  • In development (2)

🍾 LAUNCHED

  • SharePoint: Page Analytics – View rich page analytics on SharePoint Pages, including page views, page viewers and page traffic. Feature ID:70635
  • Microsoft Stream: Updated Web player for video & audio files in SharePoint, Teams, Yammer, and OneDrive for Government Clouds – The web player for audio and video files that are stored in OneDrive and SharePoint (including when those files are embedded in Teams, Yammer, and SharePoint), is updated with a new user look and feel, and adheres to greater levels of accessibility for keyboard navigation and screen readers. Roadmap ID: 87204
  • SharePoint: SharePoint admin center – updated homepage dashboard for sovereign clouds – When you first land in the SharePoint admin center, we want it to be both familiar and useful at a glance. The idea is to provide a familiar experience, taking a similar design approach as the Microsoft admin center. You’ll see more and more cards and graphs appear over time so you can see insights on files, usage security, recommendations, training and so on. Better see what’s happening, and then take the appropriate action. Roadmap ID: 82179

🚂 ROLLING OUT

  • Microsoft Viva and Outlook: Briefing email support for French, German, Italian, and Portuguese – This personalized, actionable briefing email from Microsoft Viva, automatically delivered to your Outlook inbox to help you start the day on track and stay on top of tasks, will support Italian, and Portuguese. Roadmap ID: 81999

⌛ IN DEVELOPMENT

Release – January 2022

  • SharePoint: Microsoft 365 Lists entry point in the SharePoint app bar – An entry point to Microsoft 365 Lists will appear in the SharePoint app bar after the files icon. Content in the Microsoft 365 lists panel is driven by Microsoft Graph and is personalized to user activity. Feature ID:85641

Release – February 2022

  • 🆕 SharePoint Syntex and SharePoint: Add taxonomy columns from modern library views – Allows users to add taxonomy columns directly to library views in modern SharePoint and Syntex libraries. Roadmap ID: 88828