Microsoft 365 monthly update – June 2021

The Microsoft 365 monthly update includes updates and recently recent features across all of Microsoft 365. Press a button to read about an individual technology or continue reading for more. You can take a look back at previous monthly updates here, plus take a look at our weekly roadmap roundup.


SharePoint

In SharePoint: Auto news digest, new info columns in SP admin center, homepage insights dashboard, Internet Explorer 11 EOL, @mentions in comments, delete from within page details

SharePoint Auto News Digest updates

You can now brand your news digest with your organization’s theme colours and logo. If your organization site is already branded, that branding will automatically be applied to automatic news digests. The news digest uses built-in Intelligent ranking so that users see the news most relevant to them. The news digest is sent on a weekly basis, displaying only published news posts. If there are no news posts that are relevant for the user then no email gets sent to the user.

The SharePoint auto-news digest sends an automated, customized email to users about the latest news posts that are relevant to them, but that they may not have viewed yet.
The SharePoint auto-news digest sends an automated, customized email to users about the latest news posts that are relevant to them, but that they may not have viewed yet.

Find out more: Automatically sending news post digests

New information columns on Active sites page in the SharePoint admin center

In the SharePoint admin center, the Active sites page will provide new informational columns. The “Created from” column will show the apps that were used to create sites. And the “Teams” column will show which sites are connected to Microsoft Teams. The “Created from” and “Teams” information will also be available in the details panel when you select an individual site.

The ‘Created from’ and ‘Teams’ status columns provide key information for admins directly on the Active sites page.
The ‘Created from’ and ‘Teams’ status columns provide key information for admins directly on the Active sites page.

Find out more: SharePoint admin and migration announcements at Microsoft Ignite 2020

New homepage insights dashboard in the SharePoint admin center

Take an administration-at-a-glance approach with actionable charts and insights as cards on the SharePoint admin center homepage. And it’s customizable—you can add, remove, and rearrange cards to suit your needs.

As a SharePoint or Global admin, you can choose to see and use new cards such as:

  • SharePoint storage usage
  • SharePoint site usage
  • SharePoint file activity
  • OneDrive usage
  • OneDrive file activity
  • Search active sites
  • Sensitivity labels
  • Term store operations

You can also add relevant cards from the Microsoft 365 admin center, such as:

  • Service health
  • Message center
  • Microsoft 365 active users report
Examine OneDrive and SharePoint usage and activity via insightful cards on the SharePoint admin home page.
Examine OneDrive and SharePoint usage and activity via insightful cards on the SharePoint admin home page.

Find out more: What’s new in the SharePoint admin center

Reminder – end of support for Internet Explorer 11 August 17, 2021

Microsoft 365 apps and services will no longer support Internet Explorer 11 (IE 11) after August 17, 2021. This means SharePoint and OneDrive will not be supported on IE 11. After this date, customers will have a degraded experience or will be unable to connect to Microsoft 365 apps and services on IE 11.

While we know this change may be difficult for some, we believe that they will get the most out of Microsoft 365 apps when using the Microsoft Edge browser. Microsoft 365 users will be well served with this change through faster and more responsive web access to greater sets of features in everyday toolsets. 

Find out more: Prepare your SharePoint environment for the retirement of Internet Explorer 11 for Microsoft 365 apps and services

Microsoft Lists – @mentions in comments

“Mention” people you work with while adding a new comment to a list Item. As a result, the person will receive an email notification with a direct link to the list item. It’s a terrific way to notify, share and collaborate directly from within the list itself.

In the list item’s Comments box, type @ and a name, then pick the name you want.
In the list item’s Comments box, type @ and a name, then pick the name you want.

Find out more: Add and reply to comments in list items

Delete from within page details in SharePoint pages

Instead of going several clicks in beyond the site contents page and into the Pages library, now you can click the Page details button at the top of the page or news article and delete in one click from within the page details pane.

thumbnail image 7 captioned Click the Page details button at the top of the page or news article and delete in one click from within the page details pane.
Click the Page details button at the top of the page or news article and delete in one click from within the page details pane.

Find out more: View, edit, and add page details

Headspace mindfulness content comes to Microsoft Viva Insights

You’ll start to see a curated set of guided meditations and focus music from Headspace. The goal is to help disconnect from work in the evening, relax your mind before a big meeting, or find focus before starting an important project. In just a few minutes a day, meditation and mindfulness with Headspace can help users lower stress, increase focus and ease teamwork.

Introducing Headspace, a new focus mode, and quiet time settings with Microsoft Viva InsightsHeadspace integration with Viva Insights is rolling out default on and, unless disabled by admin, the curated set of Headspace mindfulness content will be available to any user with the Viva Insights app installed.

Find out more: Introducing Headspace, a new focus mode, and quiet time settings with Microsoft Viva Insights


Teams

In Teams: Attendance dashboard, integrate meetings with Dynamics 365, lower all raised hands, chat bubbles, inking & laser pointer PowerPoint Live, updated large gallery view mobile, include device audio mobile, Access files offline on Android, live transcription for additional licenses, Large Gallery for VDI, free audio conferencing, Microsoft 365 Business Voice promotion, 1:1 PSTN Call Recording, Approval Templates, macOS notifications, trackable tasks, Whiteboard updates, App risk evaluation, Device management automatic alerting, app compliance

In Teams (Government)

Attendance Dashboard

After finishing a meeting or webinar, organizers can view an attendance report that helps you understanding how many registered vs. attended, who attended the meeting, and whether they engaged for all or part of the meeting. This is now embedded directly within the Teams UI for your reporting and analytics needs.

Attendance Dashboard in Microsoft Teams
Attendance Dashboard in Microsoft Teams.

Find out more: View and download meeting attendance reports in Teams

Teams Webinars integrate with Dynamics 365 Marketing

You are now able to follow up with webinar participants through the attendance tab after a webinar, if you as a webinar organizer have a Dynamics 365 Marketing license. From there, you can export your attendance data into Dynamics 365 Marketing, so you can create customer journeys and send personalized follow-up emails to your webinar attendees.

Teams Webinars integrate with Dynamics 365 Marketing
Teams Webinars integrate with Dynamics 365 Marketing.

Find out more: Participant attendance-based communication for online events powered by Microsoft Teams

Lower all raised hands

When at least one hand is raised, meeting organizers and presenters can now lower all raised hands with a single click. Simply navigate to the participant pane and click on the Lower all hands option. This helps quickly lower all hands when associated questions have been resolved to make way for new raised questions.

thumbnail image 2 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | June 2021
Lower all raised hands in Microsoft Teams.

Find out more: Raise your hand in a Teams meeting

Spotlight multiple users in a meeting

Organizers and presenters can now spotlight up to 7 participants simultaneously during meetings. Previously, while an attendee can pin multiple participants for their own private view, only one participant can be spotlighted for all attendees.

Once a single participant has been spotlighted, simply click on the context menu of your additional participant(s) and select Add Spotlight. For meetings that have multiple speakers or presenters, this is great to focus all attendees’ view on those specific video feeds. Feature is available in both Desktop and Mobile.

thumbnail image 3 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | June 2021
Spotlight multiple people’s video in a Teams meeting.

Find out more: Spotlight someone’s video in a Teams meeting

Chat bubbles

Chats sent during a Teams meeting now surface on the screens of all meeting participants, making the chat more central to the conversation. You no longer need to manually open the chat window within a meeting to see what participants are typing. This feature is on by default. To turn off this feature, select Don’t show chat bubbles under more actions.

thumbnail image 4 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | June 2021
Chat bubbles in Teams meetings.

Find out more: Introducing Chat Bubbles in Microsoft Teams meetings

Inking and Laser Pointer in PowerPoint Live in Microsoft Teams

Virtual laser pointer and ink annotations are now available in PowerPoint Live. Presenters can engage more with their audience by drawing attention or clarifying certain sections of the PowerPoint deck.

Just as you would use a physical laser point in a room, PowerPoint Live allows you to effectively point at different places in the presentation so the audience can easily follow along what’s on the slide. Only the active “in control” presenter is able to see and make annotations via the annotation toolbar. 

Inking and Laser Pointer in PowerPoint Live in Microsoft Teams.

Find out more: Laser point or draw on PowerPoint slides in a Teams meeting

Updated Large gallery view on Teams mobile

When selecting Large gallery in meetings, we are introducing a mobile-optimized layout for Teams mobile users that allow you to swipe through all the participants in a meeting. With up to 10 participants per page on your screen, you can now see all participants clearly on your mobile device.

Note: This is available in iOS 13+ and Android OS 9+ or any version with more than 4GB RAM. All other devices continues to see the current Large gallery experience.

thumbnail image 5 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | June 2021
Updated Large gallery view on Teams mobile.

Find out more: Download the Teams mobile app

Include device audio when sharing on iOS and Android

Now you can include audio when sharing on iOS and Android devices during a Teams meeting. This is great when sharing a video with voiceover and music. It allows everyone to watch simultaneously without echoes or sync issues.

Note: You can find this setting under More actions, Share screen with audio. It is available to devices with Android 10+ or iOS 13+.

thumbnail image 6 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							What’s New in Microsoft Teams | June 2021
Include device audio when sharing on iOS and Android.

Find out more: Download the Teams mobile app

Live Transcription with speaker attribution for additional licenses

Live transcription allows you to follow and review conversations (in English-US) alongside the meeting video or audio in real time. Attendees who joined late, or missed the meeting, can easily catch up by reading what was discussed and searching the transcript by speaker.

This feature was initially available to users with Office 365/Microsoft 365 E3/E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium licenses. This feature has been now expanded to users with Office 365 E1, Office 365 A1, Office 365/Microsoft 365 A3/A5, Microsoft 365 F1, Office 365/Microsoft 365 F3, and Microsoft 365 Business Basic licenses.

thumbnail image 2 of blog post titled 
	
	
	 
	
	
	
				
		
			
				
						
							Live transcription with speaker attribution now available in Teams meetings for English (US)
Live Transcription with speaker attribution for additional licenses.

Find out more: Live transcription with speaker attribution now available in Teams meetings for English (US)

Access files offline on Android

The Teams mobile app on Android now allows you to access files even when you are offline or in bad network conditions. Simply select the files you need access to, and Teams will keep a downloaded version to use in your mobile app. You can find all your files that are available offline in the files section of the app.

Note: This feature was made available earlier this year for iOS.

MacOS native notifications in Teams

Users can now choose to deliver Microsoft Teams notifications, either via Teams built-in notifications or via macOS native notifications. When choosing native notifications, Teams inherits the OS notifications settings and supports quiet hours, action center triaging and more native features.

Note: This is only available on MacOS 10.15 or later.

alternate text
Change your notifications style in Teams.

Find out more: Change your notifications style in Teams

Large Gallery for VDI

The Large gallery feature is now available in Virtual Desktop Infrastructure (VDI). Now VDI users are able to expand their gallery, viewing up to 49 participants on the same screen during a Teams meeting.

Find out more: Optimization for Microsoft Teams (citrix)

Get Audio Conferencing for free

Join Microsoft Teams meetings on the go with a global dial-in number or dial out to help others join a meeting with Audio Conferencing. Eligible customers purchasing Microsoft partners and web can take advantage of the free Audio Conferencing offer now extended through December 31, 2021.

Find out more: Audio Conferencing in Microsoft 365

Microsoft 365 Business Voice promotion

Business Voice is a cloud-based telephony solution built into Teams that combines essential telephony components into a single package. It is designed for businesses with up to 300 users and includes a phone system, audio conferencing and a domestic calling plan.

Through December 31, 2021, Microsoft customers can purchase Business Voice at a 25 percent discount for 12 months.

Find out more: What is Microsoft 365 Business Voice?

1:1 PSTN Call Recording

Microsoft have changed how 1:1 Call recording is enabled. By creating its own policy, Administrators can now delineate recording configurations between meetings and calling.

Previously, 1:1 Call recording has been controlled by the CsTeamsMeetingPolicy / AllowCloudRecording attribute. Now, it is controlled by the CsTeamsCallingPolicy / allowCloudRecordingForCalls attribute. This feature is only available via PowerShell.

Find out more: 1:1 Call Recording in Microsoft Teams Deep Dive

Approval Templates

To streamline workflows, new out of the box templates provide a repeatable structure for common approvals like filling out expense reports or requesting overtime. Admins and team owners can use these as is, customize, or create new templates for their organization and teams to use.

Use the structured form to input all the necessary information and eliminate back and forth on missing data for a faster approval.

Find out more: Streamline requests with new approval features in Microsoft Teams

Create trackable tasks from your ad hoc Teams messages

Tasks happen everywhere – in an email threads, working on files, or within team chats. And before you forget to make a note of a task, simply click in, and create tasks from Microsoft Teams messages on desktop and web. Like you’ve seen for emails in Outlook and comments in Word, Excel, and PowerPoint docs.

Converting a Teams message into a task on desktop or web is super easy: hover over the message, select the ellipses (…) from the pop-out menu > More actions > Create task.
Create trackable tasks from your ad hoc Teams messages.

Find out more: Create trackable tasks from your ad hoc Teams messages

Microsoft Whiteboard updates within Microsoft Teams to support hybrid work

The new Whiteboard is now integrated into more areas across Microsoft 365 – now available in Teams channels and chats. Start a collaborative whiteboard for everyone in the meeting with just one click. You can also pre-prep or reuse whiteboards across multiple Teams meetings.

This update brings a lot of great user interface capabilities: improved real-time collaboration to make it easier to follow along with what others are doing, new interactive content with sticky notes, fluid components, and insert images and documents via new sharing controls connected to OneDrive. Plus, a lot more.

Find out more: Meet the new Microsoft Whiteboard designed for Hybrid Work

App risk evaluation

Teams admins are now able to view the security, compliance, and data privacy details for apps coming from Microsoft Cloud App Security. This helps Teams admins save time on security reviews and enable a more focused selection-based security specifications, resulting in increased app quality.

Find out more: Microsoft Teams App Security and Compliance

Device management automatic alerting in Teams Admin Center

The feature enable IT Admin to identify devices issues by triggering notifications on device problem and device health check status that can be turned into an immediate correction action.

Find out more: Microsoft Teams device health monitoring

Security, compliance, and data protection capabilities for apps

For Microsoft 365 Certified Teams apps, admins can view security, compliance, and data protection capabilities in a new tab on the app’s detail page in the Teams Admin Center. This transparency gives Microsoft customers trust in the applications that run their organizations and ISVs an opportunity to showcase their hard work in becoming M365 Certified.

3 Tier Approach to App Compliance

Find out more: Microsoft 365 App Compliance Program

Teams (Government)

Here are the features released this month for customers in in US Government Community Cloud (GCC), US Government Community Cloud High (GCC-High), and/or United States Department of Defense (DoD):

  • Together mode: Together mode scene selections to transport your team to a variety of settings. Choose a scene to set the tone and create a unique experience for your meeting, whether it be a smaller conference room meeting, or an all-hands meeting held in an outdoor amphitheater. Available in GCC and GCC-High.
  • Updating settings for attendees’ video: Meeting attendees can turn their camera on or off to share video by default, plus configure to have all attendees’ cameras disabled, also reverse it and set it enabled/ disabled for individual attendees.

Power Apps

In Power Apps: Image display from Lists, GitHub actions GA, canvas app layout containers GA, NFC tags on iOS/ Android, image/ file support for Dataverse CMK, VS Code extension + Power Platform command line, rename action-based data sources, Power Apps component framework for canvas

Power Apps can now display images from Microsoft Lists

This improved experience allows images stored in Image columns in Microsoft Lists can be displayed when designing custom forms in the Power Apps design canvas. You can choose to display the images in four sizes: small, medium, large, or full.

If you add one or more images to your list, you can show individual images directly in Power Apps – here using a Power Apps app to customize the view form.
If you add one or more images to your list, you can show individual images directly in Power Apps – here using a Power Apps app to customize the view form.

Find out more: Image control in Power Apps

General Availability of GitHub Actions for Microsoft Power Platform

GitHub actions for Microsoft Power Platform are now generally available. This capability expands the coverage for enterprises that want to implement CI/CD with Power Platform Applications driven from a source code first view. To support fully automated build/ release pipelines, this capability was first released with the Power Platform Build Tools, an extension for Azure DevOps – and now as part of GitHub Actions for Power Platform.

GitHub actions for Power Platform.

Find out more: GitHub actions for Power Platform

Canvas app layout containers generally available

The container, horizontal container and vertical container layout controls in canvas apps are now generally available. These controls help you automatically reflow and resize controls within them to enable easy, no expression layouts in canvas apps. Containers make responsive apps much easier.

Get started with these controls by navigating to “Insert” under the Layout category, to insert these controls into the canvas. Navigate to Settings, select Display, and turn off the Scale to fit setting to enable your canvas app to be responsive. Responsive expressions with X, Y, Width and Height will continue to play a complimentary role in the building of responsive apps.  

GIF showing adding a text input, gallery, form and icons, and using layout container properties to make a responsive app
Canvas apps layout containers in Power Apps.

Find out more: Building responsive canvas apps

Read NFC tags with Power Apps on iOS and Android

Power Apps already offers robust, camera-based barcode scanning when running in the Power Apps Mobile app for iOS and Android, but barcodes are often only useful in clean, well-lit consumption scenarios. Power Fx now supports reading NFC and HF-RFID tags when running in the Power Apps Mobile app for iOS and Android.

Power Fx is now able to read the first record from a NFC standards-compliant tag, support Text and URI datatypes and provide record type information.

Find out more: ReadNFC function in Power Apps

Image and file data type support in Dataverse customer managed key (CMK) environments

Dataverse customer managed key (CMK) environments can now support the use of the Dataverse file column (a.k.a. File data type) and image column (Image Data Type) as of version: 9.2.21052.00103. Files and images uploaded will be encrypted at rest and secured using the customer’s provided key.

Note: At present, files within CMK environments are limited to a maximum size of 128MB per file. All files within CMK environments will be stored in the Dataverse data storage, instead of Dataverse file blob storage. This will be enabled by default if you have a CMK environment with a version equal to or greater than 9.2.21052.00103, and you have provided a key.

Find out more: New support for image and file data types in Dataverse customer managed key (CMK) environments

Power Platform VS Code Extension and the Power Platform CLI

The Power Platform team have announced an update to the Power Platform VS Code extension, launched as public preview on May 25th and the updated Power Platform Command Line (CLI). The canvas pack and unpack commands have been updated in the current update, plus several updates to the PCF.

Find out more: Announcing updates to the Power Platform VS Code Extension and the Power Platform Command line

Rename action-based data sources

Power Apps action-based data sources can now be renamed. This feature can help avoid an extensive rename of formula referenced data sources in a Power App.  The feature will reach all regions by the end of this week June 18, 2021.

Rename action-based data sources in Power Apps.

Find out more: Rename your Power Apps action-based data sources

Power Apps component framework for Canvas apps GA

The Power Apps component framework for canvas apps is now generally available. Now, pro developers can not only utilize power and flexibility of modern web technologies, but also can include their existing IP and external third-party libraries to  seamlessly extend industry leading Low-Code Development Platform for Professional Developers

Find out more: Code components for canvas apps


Power Automate

In Power Automate: Desktop update June 2021, four new connectors

Power Automate Desktop June 2021

The June 2021 update of Power Automate Desktop is out now. In this months release, there are several new features and updates, including:

  • Ability to run desktop flows from another desktop flow
  • Auto-switching to image based recorder upon detection of RDP and Citrix environments
  • Improvements in configuration of Windows-related actions
  • Deprecation of action ‘Create MODI OCR engine’
Run desktop flow action
Ability to run desktop flows from another desktop flow in Power Automate Desktop.

Find out more: Power Automate Desktop June 2021 update

Four new connectors released in May 2021

Four new connectors were released into the Power Automate ecosystem this past May. Take a look at the latest connectors:

  • Mavim iMprove – The Mavim iMprove connector empowers organizations to create and re-use all process-related content (such as process flows, goals, KPI’s, risk, controls, people, supporting technology) through Power Automate workflows, PowerApps and Azure DevOps.
  • Ordnance Survey Places – Ordnance Survey Places provides the latest details of over 40 million addresses across the UK connecting the existing OS Places API service to your app.
  • DocJuris – DocJuris is the simplest way to empower everyone in your company to quickly and consistently close contracts at scale.
  • Service Objects – The Service Objects’ connectors deliver contact data validation to the Power Automate ecosystem. In real-time, verify and correct your contact record’s name, phone, address and email while appending critical location and device details, ensuring you have genuine, accurate and up-to-date information for every customer. 

Find out more: Four New Connectors Released in May


Power BI

In Power BI: Admin APIs to Determine Access Rights, visualise SharePoint lists now GA, July 2021 Feature Summary, PivotTable refresh, Streaming dataflows in Power BI premium, On-premises data gateway July 2021, free virtual workshops

Microsoft Teams with Power BI activity feed notifications

Power BI is integrating with the Microsoft Teams activity feed. In Teams, you’ll be notified when someone shares a report to you or requests access to a report you own. This helps you get more done without leaving Microsoft Teams or hunting through your emails.

The activity feed notification capability has started to roll-out to commercial cloud customers. Users need to install the Power BI app for Microsoft Teams to receive the activity feed notifications.

Power BI report sharing notification in Microsoft Teams activity feed.
Power BI report sharing notification in Microsoft Teams activity feed.

Find out more: Announcing: Collaborate faster in Microsoft Teams with Power BI activity feed notifications

MIP sensitivity labels in Power BI (Preview)

MIP labels are available both in the Power BI service and in Power BI Desktop (Preview). Microsoft have developed industry-leading data-classification inheritance capabilities, including the labeling and protection of files when data is exported from Power BI,  inheritance of MIP labels from Synapse (preview)inheritance of labels when creating new content, and downstream inheritance (preview).

Animated gif showing application and persistence of sensitivity labels
Sensitivity labeling in Power BI.

Find out more: Now organizations can require users to set MIP sensitivity labels in Power BI (Preview)

Scanner API (Admin REST APIs) enhancements

Microsoft announced new Scanner APIs for extracting tenant-level metadata using Power BI Admin REST APIs in December 2020. Microsoft have now announced further enhancements that includes the items our customers have been asking for most – now, as part of the API response, you can get the metadata of dataset tables and columns, measures, DAX expressions, and mashup queries.

Scanner API (Admin REST APIs) enhancements.

Find out more: Announcing Scanner API (Admin REST APIs) enhancements to include dataset tables, columns, measures, DAX expressions, and mashup queries

Power BI June 2021 Feature Summary

June’s Power BI feature summary includes updates to connectors, plus DirectQuery support for Dataflows, preview release for the paginated reports visual plus many more!

Find out more: Power BI June 2021 Feature Summary

Power BI report action bar available in SharePoint Online webpart

You can now do more with the Power BI webpart in SharePoint Online with the addition of the Power BI report action bar. With the action bar, users can now easily Analyze in Excel, Export to PowerPoint, and Export to PDF.

Power BI action bar in SharePoint Online.

Find out more: The Power BI report action bar is now available in the Power BI SharePoint Online webpart

Long-term usage and performance insights (public preview)

The Power BI team have announced the availability of detailed historical activity information and analytical insights on Power BI operations. This new capability gives you full visibility into Power BI usage and performance so you can confidently manage your environment and comply with organizational policies. 

Once user activities and metrics are enabled, Microsoft will provide a Power BI report template allowing you to:

  • Visualize historical data over long periods to observe usage trends, spot periods of unusual load, and identify performance degradation.
  • Isolate activities by time range, capacity, dataset, user, report and more.
  • Investigate internal operations within a query or dataset refresh to see where time is being spent.
Long-term usage and performance insights (public preview).

Find out more: Announcing long-term usage and performance insights (Public Preview)

Updated timeline for upgrading classic workspaces

The Power BI team are extending the timeline for upgrading classic workspaces to new workspaces. The Power BI team are now targeting automatic upgrade of classic workspaces to new workspaces by April 2022.

  • July 2021
    • ‘Upgrade all’ workspaces tool within Power BI Admin portal released to all tenants
      • Update as of 7/21/2021 – We are ahead of schedule and ‘Upgrade all’ has been released and is available to all tenant admins.
    • Ability to create classic workspaces removed for all tenants
  • April 2022
    • Automatic upgrade of all classic workspaces to new workspaces will be performed by Microsoft

Find out more: Updated timeline for upgrading classic workspaces

Paginated report visual for Power BI reports (public preview)

The Power BI team have announced that the public preview of the paginated report visual for Power BI reports is now available in the June release of Power BI Desktop. For the first time, this native Power BI visual allows you to render any paginated report you’ve uploaded to the service in a Power BI report.  

Paginated report visual for Power BI reports is now available in public preview.

Find out more: Paginated report visual for Power BI reports is now available in public preview

On-premises data gateway June 2021

The June 2021 update for the On-premises data gateway has been released (version 3000.86.4).

Find out more: On-premises data gateway June 2021 update is now available

Embed Power BI in Salesforce

There are new developer samples for embedding Power BI analytics in Salesforce. You can embed Power BI report, dashboards and more in Salesforce for your organization or for your customers. By embedding Power BI in Salesforce, your users will have access to Power BI interactive data visualizations that can be connected to all the data sources that are supported by Power BI.

Salesforce plus Power BI
Embed Power BI in Salesforce.

Find out more: Embed Power BI in Salesforce

Email notifications for non-owners of dataflows

The Power BI team have announced the availability of email notifications to non-owners in your organization. This addresses concerns from customers around limitations related to ownership in Dataflows being restricted to one user only. 

Email notifications for non-owners of dataflows.

Find out more: Announcing email notifications for non-owners of dataflows

Power BI Report Builder June 2021

The June release of the Power BI Report Builder includes a number of new features designed to improve your paginated report authoring experience, plus the addition of the Power BI Report Builder as an app in the Microsoft Store.

New Data tab in Power BI Report Builder.

Find out more: What’s new in the June update of Power BI Report Builder


Microsoft 365 roadmap roundup – 26th July 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (0)
  • Rolling out (0)
  • In development (2)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

N/A

⌛ IN DEVELOPMENT

Release – September 2021

  • SharePoint: Updated Tag column for images –With the new update, people will be able to manually add or remove tags from this column using freeform text or from the managed metadata service (your company taxonomy). Roadmap ID: 68902

Release – October 2021

  • 🆕 SharePoint: New SharePoint site Usage reports for Government clouds – Additional SharePoint Site Usage reports available in Government clouds. The reports include “time spent report”, “popular platforms”, “hub analytics” and “ability to download site usage data to excel”

How to stop syncing libraries or folders in OneDrive

In this post we will detail how to stop syncing libraries or folders from SharePoint or Teams and then how to remove remaining contents from your OneDrive.

In this post:

Intro

Syncing libraries/ folders or files from SharePoint or Microsoft Teams lets you his lets you work directly in file explorer in Windows, access files even when you’re offline and sync any changes made to files automatically when you’re back online. From time to time you may not want to sync these files or folders any longer. Here’s how you stop syncing and remove the contents from your OneDrive app.

You can sync libraries, files or folders from SharePoint & Teams in your OneDrive app.

NOTE: If you are unsure how to start syncing files/ folders in OneDrive, there is an article by Microsoft here (although a little out of date). Let me know in the comments if this is something you’d like me to add!

How to stop syncing in OneDrive

  • Click on the OneDrive app icon > Press Help & Settings > Press Settings
Click on the OneDrive app icon > under Help & Settings > Press Settings.
  • A new window will open > Press the Account tab
  • You will see all the locations which are currently syncing > find the one you wish to stop and press stop sync
Choose the location you wish to stop and press stop sync.
  • A message will appear that says “the file/folder will stop syncing. Locally available files will remain on this device while online files will be removed”
  • Press Stop Sync. The location will now disappear from this view. Press OK

How to remove the synced contents from the OneDrive app

Once you have stopped the files/ folders from syncing via OneDrive settings, you now need to remove the remaining location from your OneDrive app:

  • Open OneDrive in file explorer > Select the previously synced location
  • Right-click on the location > Press Delete

NOTE: This will not delete the contents of the location from its source (e.g. SharePoint or Teams). It only deletes the folder from your local machine, even if the files aren’t online only.

Issues & workarounds

#1 I’ve not been able to successfully sync from Teams

It seems I am not alone either! There is a long thread here on the Teams community blog that talks about the same issue I’ve ran into, for lots of other folks. I’m currently running Teams 1.4.00.2879 (64 bit) and no matter what Team or channel I try if I press the sync button it just does nothing…the initial syncing window opens but that is it.

The way I’ve gotten around this is to open the files tab in Teams with SharePoint. The sync feature in SharePoint works every time for me so I would suggest that as an alternative until Microsoft can sort out syncing from Teams.

#2 Trying to delete synced folders without pressing stop sync

In the interest of a full end-end test I decided to try to delete the synced files/ folders without actually stopping the sync in OneDrive settings – just to see what happens. Well, if you do this you kind of get stuck in a loop. At first when you press delete you will see this message:

If you then press yes to this, windows explorer won’t actually let you delete the files/ folder. As it begins to delete it just continually tells you the file or folder is in use:

The way to fix this may be pretty obvious at this point – stop syncing from OneDrive!


Microsoft 365 roadmap roundup – 19th July 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (0)
  • Rolling out (2)
  • In development (2)

🍾 LAUNCHED

N/A

🚂 ROLLING OUT

  • SharePoint: Collapsible sections on modern pages – You’ll have the ability to show page sections in an accordion view (collapsed or expanded) or as tabs. The accordion view will be collapsed by default, but can be set to show expanded. Roadmap ID: 67147
  • Microsoft Search: Find a meeting recording based on what was said – For a Teams meeting that was recorded to OneDrive & SharePoint and was also transcribed live during the meeting you can now search in Microsoft Search to find the meeting recording file based on the transcript. Roadmap ID: 82003

⌛ IN DEVELOPMENT

Release – July 2021

  • SharePoint Syntex: Content type synchronization enhancements – Changes to the way content type publishing works in SharePoint, moving from a “push everywhere” model to a “pull as needed” model to help improve reliability and performance of the service. Roadmap ID: 70795
  • 🆕 Microsoft Viva: User opt-in as suggested experts – To meet some customer governance and privacy standards, we now allow users to control being displayed as potentially associated with the topic. For these circumstances, you’ll be able to empower users to opt-in to be added to topic pages and cards. Roadmap ID: 82103

Microsoft 365 roadmap roundup – 12th July 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (2)
  • Rolling out (1)
  • In development (1)

🍾 LAUNCHED

  • Global reader role in SharePoint admin – SharePoint admin center now supports the Azure Active Directory built-in “Global Reader” role. Roadmap ID: 59984
  • Microsoft Lists: @mentions in comments – Get a colleague’s attention to an item in a list by @mentioning them within list comments. That person will receive a notification and a link that takes them directly back to the item, to review the comment and take the requested action. Roadmap ID: 68811

🚂 ROLLING OUT

  • SharePoint: SharePoint spaces General Availability – SharePoint spaces moves from Public Preview to General Availability. Roadmap ID: 67135

⌛ IN DEVELOPMENT

Release – July 2021

  • 🆕 SharePoint: Ability to remove the title region gradient – We are adding a new toggle for the title region that allows page authors to remove or add a gradient to the title region. Roadmap ID: 82091

Assigning roles to enterprise applications in Azure B2C

In this post we detail how to assign roles to enterprise applications in Azure B2C, issues with assigning via PowerShell and troubleshooting.

The issue

So this is just a super quick post to document an issue that stumped me recently. I had been asked to assign the Helpdesk Administrator role to a custom enterprise app in an Azure B2C environment. The steps I had been given to follow were from this blog post and got me most of the way there.

I had issues with using MSOL initially, but managed to get around that but every time I ran the Add-MsolRoleMember cmdlet I kept getting the same error:

Error adding Service Principal to Role: This role does not exist. Check the name and try again.

The solution

As always, the simplest solution is often the best and in this case that was true again! I was able to assign the role to the enterprise applications through the Azure B2C AAD GUI. The way I did it was to:

  • Open Azure Active Directory
  • Select Roles and administrators
  • Select the relevant admin role (e.g. Helpdesk Administrator)
  • Under Assignments > press + Add Assignments
Once you have selected the relevant admin role, press Add Assignments.
  • Search for the name of the enterprise app you want to assign the role too > select it > press Add

That’s it, no need for PowerShell you can just assign the roles direct from Azure AD.


Microsoft 365 roadmap roundup – 5th July 2021

Here’s all the new and updated Microsoft roadmap items from the past week:

Please make sure to subscribe to get early access to new posts straight to your inbox!


Use these buttons to switch between each product’s roadmap updates.

SharePoint

Includes updates for SharePoint, SharePoint Syntex and Microsoft Viva.

  • Launched (1)
  • Rolling out (3)
  • In development (46)

🍾 LAUNCHED

  • SharePoint admin center – Migration Manager: Box migrations (public preview) – With their recent Mover acquisition, Microsoft are excited to expand capabilities to allow moving content from third-party cloud storage providers starting with Box.com. Roadmap ID: 68816

🚂 ROLLING OUT

  • SharePoint: Portal launch scheduler UX – The Portal Launch Scheduler is designed to help you follow a wave / phased roll-out approach by managing the redirects for the new portal. Roadmap ID: 70799
  • SharePoint: Microsoft Lists: Visualize with Power BI – Visualize your list in Power BI. This is a new view and author experience that auto-generates an initial report for you based on the information in your list. You can specify fields to create from, or update the visuals shown in the report. If you want more advanced report authoring capabilities, you can move into Edit mode and further refine. To create a report from a list, click the Integrate menu, choose Power BI and then you will see “Visualize the list”. Roadmap ID: 72175
  • SharePoint: Updates for Microsoft Teams connected team sites – Every Microsoft Teams team is connected to a SharePoint team site. If you create a private channel, it gets a unique team site. You will see specific updates, including updates to site features, site permissions alignment, site classifications and sensitivity labels, and improvements to the user interface. Roadmap ID: 81945

⌛ IN DEVELOPMENT

Release – July 2021

  • 🆕 SharePoint: Tenant setting to disable the creation of new SharePoint 2013 workflows – SharePoint tenant admins and global admins may disable the creation of new SharePoint 2013 workflows in their tenant by using a new parameter in the Set-SPOTenant PowerShell command. Roadmap ID: 82078
  • Microsoft Lists: forms customization – Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information. Roadmap ID: 64165
  • Microsoft Lists: sticky first column – As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists. Roadmap ID: 64168
  • SharePoint: Auto-News Digest – SharePoint Auto-News Digest sends automated email to employees in you company about the latest News posts that they have not yet read. Roadmap ID: 64685
  • Microsoft Lists and SharePoint document libraries: Gallery view – Configure your lists and library items using a dynamic Gallery view – choosing how your documents and list items appear. Roadmap ID: 57304
  • Microsoft Lists: mobile app (iOS) built on SharePoint – You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after. Roadmap ID: 64161
  • SharePoint Online search query volume limits when using app-only authentication – When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. Roadmap ID: 64963
  • Microsoft Lists: updated Yes/No column experiences – powered by SharePoint – List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume. Roadmap ID: 67119
  • SharePoint: Text web parts automatically added to new sections in modern pages – Microsoft are now adding text web parts automatically for you when you add new sections to a modern page. Roadmap ID: 67146
  • Microsoft Lists: column settings in Grid view – The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). Roadmap ID: 68714
  • SharePoint: Collapsible sections on modern pages – You’ll have the ability to show page sections in an accordion view (collapsed or expanded) or as tabs. The accordion view will be collapsed by default, but can be set to show expanded. Roadmap ID: 67147
  • SharePoint: Events web part will display event images – Page authors in SharePoint who use the Events web part will be able to turn on an option to show event images within the web part. Roadmap ID: 70791
  • SharePoint: Scoping Control for SharePoint Online – Scoping control is available for SP page, site, list and library, for users to search faster with specified scope. Roadmap ID: 70792
  • SharePoint Syntex: Content type synchronization enhancements – Changes to the way content type publishing works in SharePoint, moving from a “push everywhere” model to a “pull as needed” model to help improve reliability and performance of the service. Roadmap ID: 70795
  • SharePoint and Microsoft Teams: Rich previews for pages and news articles – When users paste links to SharePoint news posts and modern pages in Teams chat/channels, those links will convert into rich cards displaying the page title, image, author and published date. Roadmap ID: 70808
  • SharePoint: SharePoint News Boost – You can boost the visibility of a news article for a set time, until an employee has seen your content, or until a viewer has seen the item in their feed a set number of times. Roadmap ID: 70810
  • SharePoint: Audience Targeting capability for Events Web Part – We are adding the ability to target specific audiences per event within the Events Web Part. With it, you target specific events to different audiences, helping you provide more personalized experiences on SharePoint pages. Roadmap ID: 70815
  • SharePoint Syntex: Form processing – support for custom Power Platform environments – When using Form Processing model, you’ll be able to specify that AI Builder and Dataverse storage can be hosted in custom Power Platform environments. Previously, this was limited to the default tenant environments. Roadmap ID: 72176
  • Microsoft Viva: Topics in Microsoft Search in Bing – Display topic cards in search results when Microsoft Search is invoked from a Bing search. Roadmap ID: 72180
  • Microsoft Viva: Improvements for Topic Management – This update will empower Knowledge Managers, providing additional metadata for sorting and filtering through the list of topics, including additional quality and usage columns, and segmentation to help manage topics at scale. Roadmap ID: 72182
  • Microsoft Viva: Refinements to related sites displayed on topic pages – Differentiate between sites that have been pinned by a person, and those that have been suggested for the Topic. Roadmap ID: 82042
  • Microsoft Viva: Sort topics in web part – In the Topics web part, add the ability to sort topics where you have confirmed your connection. Roadmap ID: 82043
  • Microsoft Viva: Updates to multi-geo support – We can process content that is in all regions and query from all regions. We support region moves. We keep the data in the corresponding regions according to data sovereignty. Roadmap ID: 82044
  • Microsoft Lists: Support for thousands separator in Number column – When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not. Roadmap ID: 68716
  • Microsoft Lists: @mentions in comments – Get a colleague’s attention to an item in a list by @mentioning them within list comments. That person will receive a notification and a link that takes them directly back to the item, to review the comment and take the requested action. Roadmap ID: 68811
  • SharePoint admin center: site creation source – SharePoint admins will now be able to see where sites were created from – be it PowerShell, via the SharePoint admin center, from Teams, from SharePoint “Create site” – and to be able to see more clearly who created the site. Roadmap ID: 68813
  • Microsoft Teams: Improvements to the “Create a Microsoft Team from SharePoint” experience – Enhance existing Microsoft 365 Groups with Teams functionality, directly from SharePoint team sites. Roadmap ID: 68861
  • SharePoint: Updated Tag column for images –With the new update, people will be able to manually add or remove tags from this column using freeform text or from the managed metadata service (your company taxonomy). Roadmap ID: 68902
  • SharePoint: Page Analytics – View rich page analytics on SharePoint Pages, including page views, page viewers and page traffic. Roadmap ID: 70635
  • Microsoft Lists: Grid view keyboard improvements – When you edit in grid view (previously ‘Quick edit’), you will have a faster editing experience that adheres to greater levels of accessibility. Roadmap ID: 70670
  • Microsoft Lists: Number column symbols – When leveraging a Number column, select common number symbols (dollar, euro, yen, percentage) or create a custom symbol, plus decide if you want the symbol to be on the left or right of the number. Roadmap ID: 70671
  • Microsoft Lists: visual UI for read-only fields – Lists fields will show people when a field is edit-only and screen reader support when a field is read-only. Roadmap ID: 70672
  • Microsoft Lists: Configure Person column profile pictures – When using a Person column (for individuals or groups), you will have more control to show as text-only or using available user’s profile pictures with the visual ‘pill’ formatting. Roadmap ID: 70673
  • Microsoft Lists: List Setting to disable/enable commenting – New list-level settings to disable/enable commenting. Roadmap ID: 70706
  • Microsoft Lists: Enabling commenting to Lists app in Teams – Bringing web commenting experience to Lists app in Teams. Add/delete a comment on list items to collaborate and share better within the Teams canvas. Roadmap ID: 70707
  • SharePoint: People cut out tab for stock images – The stock images tab inside the image file picker will now include images of people without a background. Roadmap ID: 70720
  • Microsoft Lists app in Teams: Rules – Create simple if/then rules, based on changes to list information, to set reminders and send notifications directly from within Microsoft Teams. Roadmap ID: 70749
  • SharePoint: Editing Modern Pages in Teams Experience – Edit Modern SharePoint Pages that are pinned to Teams channels & conversations. Roadmap ID: 82969
  • Microsoft Lists: Export Microsoft Lists to Excel – You’ll now have the option to open the list as an Excel Workbook or CSV file – giving you the ability to analyze your data in Excel no matter your OS platform – Windows or macOS. Roadmap ID: 81962
  • SharePoint Syntex: Automatically set sensitivity labels in document understanding models – You can now tag documents automatically with MIP sensitivity labels in document understanding models. Roadmap ID: 81975
  • SharePoint Syntex: Use regular expressions to match patterns for extracting metadata in document understanding models – You can now use regular expressions (RegEx) in explanations, allowing model trainers to provide more complex metadata extractor and recognition patterns. This addition includes a set of regex explanation templates that can be used or edited like the other templates. Roadmap ID: 81976
  • SharePoint: Page details updates – This update to the page details panel will allow page authors to delete a page and change the page’s URL. Roadmap ID: 81994
  • Yammer and SharePoint for Business: Yammer Conversations Web Part V3 – 3 new configurations to the Yammer Conversations SharePoint Web Part: new horizontal layout, new filter option to show only Questions or All Conversations, and a new configuration option to show or hide the Yammer publisher. Roadmap ID: 81998
  • SharePoint Syntex: Collect related layouts in a single form processing model – A new experience to support collections (a named group of documents sharing a similar layout – a new feature in preview allowing one to compose several models into a single one) and extractable table item data. Roadmap ID: 82064
  • SharePoint Syntex: Tenant-wide model publishing and discovery – Models will be able to be published more broadly – to a site or whole tenant. This makes them available for viewing and selection directly from the document library. You’ll also be able to evaluate several models against your content to aid in selecting the most appropriate one. Roadmap ID: 82065
  • SharePoint Syntex: Content Center site template for non-licensed users – The Content Center is a new site template that provides the creation and management interface for SharePoint Syntex document understanding models. To increase awareness of these product capabilities and the time to train and evaluate a model’s effectiveness with your own content, we’re enabling this site template to all licensed SharePoint tenants.   Users without a Syntex license will be able to build and test models in the Content Center but will not be able to publish models for live usage. Roadmap ID: 82080